CHARITY NUMBER: London South Bank University Students Union. Annual Report and Accounts. For the year ended 31st July 2016

Transcription

1 For the year ended 31st July 2016 CHARITY NUMBER: Si I London South Bank University Students Union

2 The Trustees present their annual report for the year ended 31 July 2016 under the Charities Act 2011, together with the audited financial statements for the year. Reference and administrative information London South Bank University Students Union is an unincorporated charity. The charity registration number is Principal Address London South Bank University Students Union Student Centre 103 Borough Road London SE1 OAA Holding office for (from 1 July 2016 to 30 June 2017) President VP Education VP Activities VP Welfare & Equalities External Trustee External Trustee External Trustee Alumni Trustee Student Trustee Student Trustee Student Trustee Student Trustee Temi Ahmadu Sodiq Akinbade Michael Jones Farzana Begum K Woodley TBC N Allen J Mason Andrea Smith A Abdulsami M Wilson J Sarkar Holding office for (from I July2Ol5to3OJune2Ol6) President A Osman VP Education T Ahmadu VP Welfare F Begum VP Employability & Activities I Cole External Trustee K Woodley External Trustee N Churchill External Trustee N Allen Alumni Trustee J Mason Student Trustee 0 Nwangere Student Trustee M Wilson Student Trustee T Blessing Student Trustee S Akinbade Auditors Bankers Solicitors Crowe Clark Whitehill LLP HSBC plc Farrer and Co Registered Auditors 28 Borough High St 66 Lincoln s Inn Fields Aquis House Southwark London Blagrave Street London WC2A 3LH Reading SE1 1YB Berks RG1 1PL Page 1

3 Key Management Personnel London South Bank University Students Union (LSBUSU) employs a Chief Executive to work closely with the Trustees and ensure effective management of the Union. Steve Baker was appointed to fill this position from May Structure, governance and management The Union is constituted under the Education Act 1994 as a charity. The Union s charitable objects are: Promoting the interests and welfare of students at London South Bank University during their course of study; Representing, supporting and advising students as the channel between students and the University; and Providing social, cultural, sporting and recreational activities and forums for discussions and debate for the personal development of its students. The University Board of Governors formally approved a revised Constitution and Memorandum of Understanding for the Students Union at its meeting on the 19th July 2012 and at Student Council on 6th November 2012.The Union s Constitution incorporating internal regulations or Rules are approved by the governing body of the University. LSBUSU is administered by its Trustee Board of 4 Sabbatical Officers, 4 Students and 4 External, for the purposes of the Charities Acts. The four Sabbatical posts are President, Vice Presidents for Education, Activities and Welfare and Equalities. The Sabbatical posts are remunerated as authorised by the Education Act and an individual s temi of office cannot exceed two years duration; an Officer can be re-elected for a maximum of two terms in the same or different positions. The Union operates on democratic principles, with supervisory power vested in the Union s Council, which: Furthers the aims and objects of the Union; Receives minutes and reports from the Executive, Union Committees and Union Officers; Considers recommendations, motions and business as appropriate; and Elects students (apart from Sabbatical Officers) to serve on Union and University committees. Council s membership comprises the Sabbatical Officers together with representatives of students interests in the Union s Sports Clubs and Societies, Faculty Representatives, Student Representative Officers and the Student Governors (which includes the Union s Sabbatical President) Student Representatives commence their terms of office subject to completion of an appropriate course of training. This includes, for Sabbatical Officers, a handover with the outgoing Sabbatical Officer and training on the roles and responsibilities of Trustees (legal and administrative), with an ongoing training programme as and when needed for issues arising during their term of office. The Trustees meet throughout the year to receive reports from individual Officers, Union employees and subcommittees to review the Union s performance and administration. Recommendations for Union policy are made to the Trustee Board to consider and approve policy. 4 Page2

4 LSBUSU also employs a number of non-student full and part-time staff for the sake of continuity in the management of its many activities. Such staff are accountable to the Chief Executive for the performance of their duties. The remuneration of key management personnel is set by the Board, with the policy objective of ensuring that they are provided with appropriate incentives to encourage enhanced performance and are, in a fair and responsible manner, rewarded for their individual contributions to the Union s success. The appropriateness and relevance of the remuneration policy is reviewed annually including reference to comparisons with other unions to ensure that the Union remains sensitive to the broader issues of pay and employment conditions elsewhere. We aim to recruit, subject to experience, at the lower to medium point within a band, providing scope to be rewarded for excellence. Delivery of the Union s charitable vision and purpose is primarily dependent on our key management personnel and staff costs are the largest single element of our charitable expenditure. Relationship with London South Bank University Students Union LSBUSU is established in the University s Memorandum and Articles of Association in that there shall be a Students Union. The Union receives a Subvention/Block Grant from the University (E900,000 before reimbursed space charge costs and other ring fenced grants), which also pays for utilities, some security staff and the majority of the costs associated with cleaning and premises maintenance. The non-monetary support is intrinsic to the relationship between the University and LSBUSU. As recommended by the Charities SORP an estimated value to LSBUSU for this free serviced accommodation has been included in the accounts at an amount agreed with the University (based on prior year space charge calculations) as 225,619. Although LSBUSU undertakes a range of mutual trading activities, it is dependent on the University s financial support. The trustees consider it reasonable to anticipate that this or equivalent support from the University will continue for the foreseeable future, as the Education Act 1994 imposes a duty on the University to ensure the financial viability of its student representative body in one form or another. The trustees therefore consider the Union to be financially viable for the foreseeable future. Principal Risks and Uncertainties The Board with particular assistance from a risk management working party consisting of the chair of trustees and the Chief Executive, reviews the Union s current and planned future activities in the light of any major risks arising from time to time and the effectiveness of systems and procedures designed to manage them. The principal risks and uncertainties currently facing the Union are considered to be: the possible reduction in funding by the University We work closely with the University, updating on our progress to set outcomes. We have ongoing conversation throughout the year concerning funding and we are fully included into the University s finance planning process enabling us to negotiate and plan for increases or decreases in our funding allocation. The financial health of the University is itself dependent on Grant, Fee and recruitment funding, which in turn is susceptible to factors beyond the control of the Union We are regularly updated on the University s financial situation and, once again, ensure that this is included in any longer term strategies. Page 3

5 reputational damage in the unlikely event of a high profile activity by a student We undertake training and development of Student Volunteers who are supported by trained full time staff to ensure students are aware of the constraints in which they operate. reputational damage in the unlikely event of a high profile activity by a trustee Trustees introduction includes full information of the responsibilities within the role and we work closely with all trustees to ensure they are fully aware of Union activity. Regular updates with trustees ensure that trustees have the opportunity to work through the organisation to meet any objective they may have. Overall, we work very closely with the University, students and Trustees to ensure that we have knowledge of their activity. We use our plans and strategies to managing risk the Union s reserves strategy, strategic plans, maintaining effective internal controls, risk registers, incidentreporting and monitoring systems and insurance cover wherever appropriate. Aims, Objectives and activities LSBUSU s Vision is: Proud to be the home of our Students. The following are the Union s long-term aims: (i) To promote for the public benefit the interests and welfare of students at the University during their course of study and to represent, support and advise LSBUSU s members; (H) To provide appropriate social, cultural and recreational activities and forums for discussion and debate for the personal development of the Union s members; and (hi) To be the recognised representative channel between students and the University and also in relation to external bodies. In furtherance of these aims the trustees have complied with their duty in s.17(5) of the Charities Act 2011 to have due regard to the Charity Commission s published general guidance concerning the operation of the public benefit requirement under that Act. In pursuit of these aims for the public benefit, LSBUSU: Will ensure the diversity of its membership is recognised, valued and supported; Has established departments and services for use by its members and to support its work with the University and other organisations on behalf of students. These include the Union s Student Advice Service, Communications and Marketing Department, Representation and Democracy Department and Activities Departments. The Union s Sabbatical Officers and Council members are the students representatives on all major University committees and the Board of Governors. The Union represents its members (London South Bank University s students) on relevant local, national and international issues by maintaining contact with student representatives. Such contact ensures that the Union can take into account students requirements and cater effectively for their needs. Student representatives are present on the University s policy/strategy making Boards/Committees and are also members of Course Boards within the four University Faculties. 1 Page4

6 Achievements and performance The Union has had an amazing year with positive improvement in all areas of activities. The Union s good reputation has continued to grow and relationships with the University are now stronger than ever before. We have been exploring many new areas and supporting University in development of key processes related to complaints, appeals and extenuating circumstances. We have once again increased our physical space but physical visibility does remain an issue for us. We are involved in the University process of campus development and hope to overcome this remaining issue for the Union during this next strategic period. We continued our improvement in our elections with our larger ever number of candidates standing for the election, over 100 candidate for our Autumn and Spring Elections, and our highest turnout of 28.3% which has now elevated us into the top 10 turnouts in the country. The Union s strategic plan in its last year and we have made significant progress during its time. Over the last 2 years the Union and LSBUSU have changed so much and we are now going through the process of creating our next iteration of strategic plan which will enable us to make the appropriate changes to meet this change most effectively. In last year s report, the Trustees referred to a number of aims for the year that were expected to be achieved and other goals moving forward. The table below details the objectives and progress/achievement to date. Area Objective Progress! Achievement Student Voice Awareness and understanding of The Students Union Union Purpose (Multiple choice SU represents students to the Survey, which 60% can demonstrate) University - 85% of the 100 events over the academic year. students knew that A Union Governing document will be The Students Union helps produced and agreed by Trustees. facilitate sports clubs and societies - 85% of the students knew that The Students Union is run by and for students - 86% of students knew that The Students Union exists to improve the University experience for students - 87% of students knew that 144 events held over the year Governing document reviewed_and_agreed Community 20 Sports Clubs, 450 Sports members 28 clubs 638 members 60 Societies, 1200 Society members. 47 Societies, 766 members 10 Volunteering/Rag Events, 100 overall Rag/Volunteering Members 13 Volunteering Events 15 Department societies established, with 60 members At least 1 agreed group in each 17 Department Groups school with at least one in each Page 5

7 130 new cases will be opened on School. average each quarter. Average 160 cases per quarter Participation and 2250 students involved in Union 2253 students involved Development activities 721 Course Reps 600 course reps recruited throughout 56 candidates in our Spring the year election 40x candidates standing in the 86% contested elections; of which at least 70% of 28.3% turnout elections are contested Grow_election_turnout_to_11.5%. Visibility 8 Officer on tour events throughout 5 Officer tour events the year Website delivered on target. Redeveloped website ready for date august and results announcement day Average 3699 individual. Website monthly individual visitors to users per month. consistently be 2000 and to average above_2000_by_the_end_of the_year. Future Plans The following objectives are set for the future period: Area Objective Student Voice a recognition of the Union brand and various projects and campaigns that have been run by the Union. Measured via a focus group 130 new cases will be opened on average each quarter. Develop a framework so as to allow School Reps to be able to positively affect the student experience, and engage the course reps they work_alongside_in_their_school. Community 25 Sports Clubs, 500 sports members 50 societies, 1000 members 25 Department Societies established new cases will be opened on average each quarter Participation and 2365 students involved in minimum of one Union activity Development 600 course reps recruited throughout the year. 40x candidates standing in the elections; of which at least 70% of elections are contested Hold Elections turn out at 20% Visibility 8 Union on tour events throughout the year supporting Union tour for various departments and running it centrally as well. Bi monthly report shows increased engagement in comparison to this year 2015/16 Financial review The Union s gross income from all sources this year totalled 1,229,228. Total expenditure of 1,213,116 on the wide-ranging student benefits we provide within a broadly balanced budget, as well as on the modest fundraising and other revenue-generating activities we undertake, left a surplus for the year of 16,112, increasing total reserves from 523,709 to 539,821. Page 6

8 The Union has continued to benefit from the recognition and support of the University, and this year the annual block grant went up by 158,400 to 900,000. Reserves Level and Policy The Union s reserves increased from 523,709 to 539,821. The carried forward balance was represented by 513,446 of general funds, 13,303 of designated (unrestricted) funds relating to the ongoing capital costs associated with recent refurbishment work and 13,072 restricted society funds. The Union should hold reserves to cover unexpected eventualities and also ensure there are sufficient reserves to resource planned capital expenditure. General Fund reserves at the 31st July 2016 stood at 513,446, of which 240,884 has been designated as a protected minimum amount (shown as Accumulated Funds ) and the remaining 272,562 as a development fund to support future activity. Use of development fund reserves will be considered by Trustees on a planned basis for future agreed projects which help the Union to support a high standard of service for students. The Union is currently affiliated to the National Union of Students (NUS), for which the total subscription costs amounted to 36,542 for the year, and no donations were made during the year to any external institutions out of LSBUSU s own resources. Page7

9 The Board of Trustees Responsibilities The Trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards) and applicable law. The trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its net incoming resources for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP; make judgments and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with charity law. They are also responsible for safeguarding the assets of the charity and ensuring their proper application under charity and tax law and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. r\ 1 r)/ This report was approved by the Trustees on S-lU 4.).(D and signed on their Temi Ahmadu President ) Page 8

10 Independent Auditors Report to the members of London South Bank University Students Union We have audited the financial statements of London South Bank University Students Union for the year ended 31st July 2016 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes set out on pages 12 to 19. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). This report is made solely to the charity s trustees, as a body, in accordance with section 154 of the Charities Act Our audit work has been undertaken so that we might state to the charity s trustees those matters we are required to state to them in an auditor s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity s trustees as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of trustees and auditor As explained more fully in the Statement of Trustees Responsibilities, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board s Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the charity s circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the trustees; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Trustees Annual Report to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Page 9

11 Opinion on financial statements In our opinion the financial statements: give a true and fair view of the state of the charity s affairs as at 31st July 2016 and of its incoming resources and application of resources for the year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the requirements of the Charities Act Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion: the information given in the Trustees Annual Report is inconsistent in any material respect with the financial statements; or sufficient accounting records have not been kept; or the financial statements are not in agreement with the accounting records and returns; or we have not received all the information and explanations we require for our audit. C 5L Crowe Clark Whitehill LLP Statutory Auditor Blagrave Street Reading Berkshire RGI IPL Date: 9 Crowe Clark Whitehill LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act Page 10

12 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR Gross Income: Donations: Block Grant Space Grant (benefit-in-kind) Other Grant Other Trading Activities: Marketing Merchandising Income from Investments Charitable activities for students: Student Activities Other Income Notes Unrestricted Designated Restricted Total 2015 Funds Funds Funds 900, ,619 11,820 37,535 4,777 4,906 8,135 20,927 15, , ,619 11,820 37,535 4,777 4, , ,619 11,820 19,405 5,251 5,717 29,062 37,063 15,509 2,392 Total income 1,208,301-20,927 1,229,228 1,048,867 Expenditure On: Charitable Activities for students: Advice & Representation Communications and Marketing Student Activities Total expenditure , , , , , , ,936-18, , ,687 1,194,545-18,571 1,213,116 1,090,473 Net income I (expenditure) Transfers Net movement in funds Fund balances brought forward Fund balances carried forward lh 13,756-2,356 16,112 (41,606) 29,369 (29,369) ,125 (29,369) 2,356 16,112 (41,606) 470,321 42,672 10, , , ,446 13,303 13, , ,709 The notes on pages 12 to 19 form part of these accounts Page 11

13 BALANCE SHEET At 31 July 2016 Notes Fixed Assets Tangible fixed assets 7 17,146 51,573 Current Assets Stock 1,942 1,905 Debtors & prepayments 8 16,579 13,046 Short Term Investments - 1,769 Cash at bank & in hand 549, , , ,958 Current Liabilities Creditors: Amounts due within one year 9 (45,579) (72,822) Net Current Assets 522,675 * 472,136 Net Assets 539, ,709 Representing Charitable Funds: Reserves Development Fund 240, ,884 Accumulated Fund 272, ,437 General Funds (Unrestricted) 513, ,321 Designated Funds (Unrestricted) 13,303 42,672 Restricted Funds 13,072 10,716 Total Funds , ,709 Approved and authorised for issue on behalf of the London South Bank University Students Union on ol1- TemiA madu President The notes on pages 12 to 19 form part of these accounts Page 12

14 Accounting Policies NOTES TO THE ACCOUNTS (a) Accounting convention These accounts are prepared under the Charities Act 2011 on the historical cost convention in accordance with the Financial Reporting Standard for Smaller Entities (FRSSE 2015) and the Charities Statement of Recommended Practice based thereon the Charities SORP (FRSSE). (b) (c) (ci) (e) Going concern After making enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue its activities for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the financial statements as outlined in the Statement of Trustees Responsibilities on page 7. Incoming resources All income and capital resources are recognised in the accounts when the entitlement to the income or endowment arises, there is probable economic benefit to the Union and the amount can be reliably quantified. The University grant of free serviced accommodation on the campus is accounted for as income and expenditure of the year at an estimated value to London South Bank University Students Union by reference to the alternatives available on the commercial market. Resources expended Expenditure is accrued as soon as a liability is considered probable, discounted to present value for longer term liabilities. Expenditure includes irrecoverable VAT and comprises the direct and indirect costs of delivering public benefit. Governance costs are those incurred for compliance with constitutional and statutory requirements, such as the annual audit, annual elections and training for sabbatical officers. The value of free serviced campus accommodation is apportioned on estimated floor space occupied. Other central overhead costs, as well as governance costs, are apportioned to charitable and other projects/activities on a usage basis, pro rata to the total costs of each project or activity undertaken. Tangible fixed assets Fixed assets are stated at cost less accumulated depreciation. Equipment, fixtures and fittings are included at cost. Depreciation is provided at the following annual rates in order to write the cost of assets off over their estimated useful lives: Motor vehicles Fixtures, Fittings and sundry equipment over a period of approximately 8 years 25% per annum It is the Union s policy to capitalise any individual assets greater than 1,000. (f) Pension costs Retirement benefits to employees of the Union are provided through two pension schemes, one defined benefit (SUSS), the other defined contribution (NUSPS). SUSS The Union participates in the Students Union Superannuation Scheme, which is a defined benefit scheme whose membership consists of employees of students unions and related bodies throughout the country. Benefits in respect of service up to 30 September 2003 are accrued on a final salary basis, with benefits in respect of Page 13

15 Accounting Policies (continued) service from 1 October 2003 accruing on a Career Average Revalued Earnings (CARE) basis. With effect from 30 September 2011 the Scheme closed to future accrual. The Scheme operates as a pooled arrangement, with contributions paid at a centrally agreed rate. As a consequence, no share of the underlying assets and liabilities can be directly attributed to LSBUSU However the Union has entered into an arrangement to clear the scheme deficit over a 20 year period. NUSPS Since 1 October 2011, all participating employees have been in a new defined contribution pension scheme, National Union of Students Pension Scheme (NUSPS). Contributions are at the rate of 6% for the employer and 3% for the employee. pensions costs are charged in the period in which the salaries to which they relate are payable (f) (g) Stock Stock is valued at the lower of the cost (gift value for any donated items) and its net realisable value. Fund accounting London South Bank University Students Union administers and accounts for a number of charitable funds, as follows: (i) Unrestricted Funds representing unspent income which may be used for any activity/purpose at the Trustees own discretion; (H) (Hi) (iv) Restricted funds raised and administered by London South Bank University Students Union for specific purposes as determined by students, such as Club and Societies Accounts, as well as revenue received for purposes specified by the donor and also (if not material enough to require a separate column in the SoFA) any small capital grants received from the College. Custodian Funds entrusted to London South Bank University Students Union for safekeeping, but not under its management control, e.g., Clubs & Societies Funds and the annual RAG. Such custodian activities are disclosed in the Annual Report, but as the funds are not managed by London South Bank University Students Union they cannot be included in the accounts. Designated Funds relating to amounts set aside from existing reserves to cover restructuring costs, including depreciation associated with refurbishment work. It is anticipated that this fund will be spent down over approximately 4 years. (v) Transfers from Unrestricted Funds to Designated Funds represent planned costs associated with restructuring which have been financed from the Union s reserves. These include capital refurbishment costs. Page 14

16 2 Charitable and other Activity costs Cost of Staff Rent and Other Total Sales Rates Resources expended Charitable Activities for Students Advice & Representation - 361,512 Communications & Marketing 13,406 Student Activities 124, , , ,474 20,306 44, , ,042 81, , ,507 Total costs 13, , , ,063 1,213,116 Included in the above governance costs is the annual audit fee of 10,250 excluding VAT (2015: 9,950). 3 Central Overhead Costs included in Note 2 Staff Rent & Other Total Rates Usage Resources expended Charitable Activities for Students Advice & Representation 55% 110, ,090 54, ,587 Communications & Marketing 9% 18,040 20,306 8,878 47,224 Student Activities 36% 72,159 81,223 35, ,893 Totals 100% 200, ,619 98, ,704 Other Costs comprised: Professional Fees Audit Fees Depreciation Insurances Training Conference Expenses IT and Minor Equipment Staff Welfare Facilities Improvements Photocopying Consumables Sundry Total ,709 11,443 4,084 2,838 4,455 3,129 2,994 1,500 1,335 7,607 98,643 Page 15

17 4 Net incomeiexpenditure for the year Net income for the year is stated after chargingl(crediting) Depreciation 11,709 Auditors Remuneration 12,300 5 Staff Costs Wages and salaries ,896 Social security 46,454 44,070 Pension costs 76,628 53, , ,897 No employee earned over 60,000 per annum. The aggregate employee benefits of key management personnel was 59,612 (2015: 69,022). The average number of staff employed during the year was 21(2015: 18) permanent staff and 8 (2015: 9) student and temporary staff members. 6 Trustees Remuneration and Expenses The Trustees four sabbatical officers each received an annual salary of 21,956 (2015: 21,739) for the year, as authorised in the Union s governing document, for the representation, campaigning and support work they undertake as distinct from their trustee responsibilities. This work includes voicing student opinion with the institution and local community, defending and extending the rights of students through petitions, discussion with MPs and also organising and supporting student volunteers and service provision for them. The total salary and NI costs for the sabbatical officers in post during the year amounted to 93,203 (2015: 69,667). There were no other trustee-benefits for the year. Trustees were reimbursed a total of 3,187 (2015: 2,523) for the year in respect of personal travel and subsistence expenses. 7 Tangible Fixed Assets Total COST At 1 August ,600 Disposals (22,718) At 31st July ,882 DEPREC latlo N At 1 August ,027 Charge for the year 11,709 At 31st July NETBOOK VALUE At3lstJuly2Ol At31 July Page 16

18 8 Debtors Trade debtors Prepayments & accrued income Other debtors ,170 3,440 7,554 7,708 1,855 1,898 16,579 13,046 9 Creditors: Amounts due within one year Trade creditors Social security & other taxes Other creditors Accruals & Deferred income ,555 10,234 14,027 14,102 10,029 10,944 14,968 37,542 45,579 72, Student SocietylClub material funds held were: Societies: Total Brought Income Grants for Carried Forward for Fund Activities forward 10,716 20,927 18,571 13,072 10,716 20,927 18,571 13, Analysis of Net Assets between Funds Fixed Assets Net current assets General Designated Restricted Funds Funds Funds Total 3, ,603 13, , , ,446 13,303 13, , Designated Fund for Facilities Development Balance brought forward Transfer from free reserves Amount released to free reserves Balance carried forward ,672-85,859 (29,369) (43,187) 13,303 42,672 This fund was set up by the Union in 2015, and represents planned future investment in Union facilities and refurbishment. Page 17

19 13 Leasing Commitments At 31st July 2016 London South Bank University Students Union had annual commitments under non-cancellable operating leases as detailed below: Plant and machinery Operating leases expiring within one year 2,534 Operating leases expiring within two to five years 4,095 The amount paid during the year in respect of operating leases for plant and machinery was 4,020 (2015: 5,575). 14 Control Relationship The Union is controlled by the Trustee Board which is subject to democratic election by the voting membership of the Union. The ultimate control of the Union is vested under the constitution in the membership in General meeting. As such no single person or entity controls the Union as defined by the Charities SORP (FRSSE). 15 Related Party Transactions The Union is in receipt of a recurrent grant from the parent body London South Bank University of 900,000 (2015: 741,600). The Union paid 45,000 (2015: 44,000) to the University for the use of the sports facilities. In addition the Union occupies its building on a rent free basis under an informal licence. Under the Charities SORP the donations in kind must be valued and included within the accounts. The value to the Union for this space is considered to be 225,619 (2015: 225,619). As at 31st July 2016 the amount due from London South Bank University amounted to nil (2015: 3,028). 16 Pension Costs London South Bank University Students Union participates in the Students Union Superannuation Scheme, which is a defined benefit scheme whose membership consists of employees of students unions and related bodies throughout the country. Benefits in respect of service up to 30 September 2003 are accrued on a final salary basis, with benefits in respect of service from 1 October 2003 accruing on a Career Average Revalued Earnings (CARE) basis. With effect from 30 September 2011 the Scheme closed to future accrual. The most recent Valuation of the Scheme was carried out as at 30 June 2013 and showed that the market value of the Scheme s assets was 80,910,623 with these assets representing 52% of the value of benefits that had accrued to members after allowing for expected future increases in earnings. The deficit on an ongoing funding basis amounted to 73,849,000. The assumptions which have the most significant effect upon the results of the Valuation are those relating to the rate of return on investments and the rates of increase in salaries and pensions. The following assumptions applied at 30 June 2013:- Page 18

20 The investment return would be 6.1% per annum before retirement and 4.1% per annum after retirement Pensions accruing on the CARE basis would revalue at 3.6% per annum. Present and future pensions would increase at rates specified by Scheme rules with appropriate assumptions where these are dependent on inflation. The 2013 Valuation recommended a monthly contribution requirement by each Participating Employer expressed in monetary terms intended to clear the ongoing funding deficit over a period of 17 years and will increase by at least 5% each year. These contributions also include an allowance for the cost of the ongoing administrative and operational expenses of running the Scheme. These rates applied with effect from 1 October 2014 and will be formally reviewed following completion of the next Valuation due with an effective date of 30 June Surpluses or deficits which arise at future valuations will also impact on London South Bank University Students Union s future contribution commitment. In addition to the above contributions, London South Bank University Students Union also pays its share of the Scheme s levy to the Pension Protection Fund. Since 1 October 2011, all participating employees have been in a new defined contribution pension scheme, National Union of Students Pension Scheme (NUSPS). Contributions are at variable rates up to 6% for the employer and a minimum contribution rate of 3% for the employee. The Union s cost of contribution in the year amounted to 23,234 (2015: 2,173). The total contributions paid into the two pension schemes by the London South Bank University Students Union in respect of eligible employees amounted to 76,628 (2015: 53,931), including deficit contributions. Page 19

21 17 Comparative Statement of Financial Activities Notes Unrestricted Designated Restricted 2015 Funds Funds Funds Gross Income Donations: Block Grant Space Grant (benefit-in-kind) 741, , , ,619 Other Grant Other Trading Activities: 11,820-11,820 Marketing Merchandising 19,405 5,251-19,405-5,251 Income from Investments 5,717-5,717 Charitable activities for students: Student Activities Other Income 19,310 2,392 17,753 37,063-2,392 Total income 1,031,114-17,753 1,048,867 Expenditure On: Charitable Activities for students Advice & Representation Communications and Marketing Student Activities - 538, , ,766 23, ,633 3, ,850 15,800 7, ,687 Total expenditure 2 5 1,040,249 43,187 7,037 1,090,473 Net income! (expenditure) Transfers Net movement in funds Fund balances brought forward Fund balances carried forward lh (9,135) (43,187) 10,716 (41,606) (85,859) 85, (94,994) 42,672 10,716 (41,606) 565, , ,321 42,672 10, ,709 Page 20

22 4