QUEEN ELIZABETH'S SCHOOL (WIMBORNE MINSTER)

Transcription

1 Registered number: (England and Wales) ANNUAL REPORT AND FINANCIAL STATEMENTS

2 CONTENTS Page Reference and administrative details of the Academy, its Governors and advisers 1-2 Governors' report 3-11 Governance statement Statement on regularity, propriety and compliance 17 Governors' responsibilities statement 18 Independent auditors' report Independent reporting accountant's assurance report on regularity Statement of Financial Activities 23 Balance sheet 24 Cash flow statement 25 Notes to the financial statements 26-45

3 REFERENCE AND ADMINISTRATIVE DETAILS OF THE ACADEMY, ITS MEMBERS/ TRUSTEES AND ADVISERS Members D Clark V Herrick J Mursell, Vice Chairman H Turner, Chairman Governors J Andrews R Andrews (appointed 27 January ) S Collins, Staff Trustee M Foster L Jackson R Jones S Jones, Staff Trustee (appointed 1 June ) J McLean (appointed 1 November 2014) M McLeman, Head Teacher and Accounting Officer P Merchant (appointed 1 November 2014) G Owen (appointed 1 November 2014) D Sims J Tarrant (appointed 27 January ) E Willis, Staff Trustee A Ashby (resigned 23 September 2014) A Dickinson, Staff Trustee (resigned 1 June ) Company registered number (England and Wales) Principal and registered office Blandford Road, Wimborne Minster, Dorset, BH21 4DT Company secretary J Day Senior management team M McLeman, Head Teacher T Farrer, Deputy Head Teacher S Dean, Assistant Head Teacher A Banner, Assistant Head Teacher K Boyes, Assistant Head Teacher R Burgas, Assistant Head Teacher J Watson, Assistant Head Teacher G Rusling, Assistant Head Teacher S Jones, Chief Operating Officer S Levy, Chief Financial Officer Page 1

4 REFERENCE AND ADMINISTRATIVE DETAILS OF THE ACADEMY, ITS MEMBERS/ TRUSTEES AND ADVISERS Administrative details (continued) Independent auditors James Cowper Kreston, Latimer House, 5-7 Cumberland Place, Southampton, Hampshire, SO15 2BH Bankers Lloyds Bank Plc, 8 Victoria Road, Ferndown, Dorset, BH22 9JB Solicitors Veal Wasbrough Vizards LLP, Orchard Court, Orchard Lane, Bristol, BS1 5WS Page 2

5 GOVERNORS' REPORT The Governors (who are also directors of the charity for the purposes of the Companies Act) present their annual report together with the audited financial statements and Auditors' report of Queen Elizabeth's School (Wimborne Minster) (the Academy) for the year ended 31 August. The Governors confirm that the Annual report and financial statements of the academy comply with the current statutory requirements, the requirements of the academy's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March The annual report serves the purposes of both a trustees' report and a directors' report under company law. STRUCTURE, GOVERNANCE AND MANAGEMENT Constitution The company, which was incorporated on 18 September 2013 and opened as an Academy on 1 November 2014, is a company limited by guarantee and an exempt charity. The charitable company s Memorandum and Articles of Association are the primary governing documents of the Academy. The Governors act as the Trustees for the charitable activities of the Academy and are also the directors of the charitable company for the purposes of company law. Details of the Governors who served throughout the period, except as noted, are included in the Reference and Administrative Details on page 1. The trust operates one Secondary Academy in Wimborne Minster, Dorset. The Academy has a pupil capacity of 1600 and had a roll of 1553 in the school census on 1 October. Members Liability Each member of the charitable company undertakes to contribute to the assets of the charitable company in the event of it being wound up while they are a member, or within one year after they cease to be a member, such amount as may be required, not exceeding 10, for the debts and liabilities contracted before they ceased to be a member. Governors Indemnities The Governors benefit from indemnity insurance purchased by the Academy to cover the liability of the Governors arising from negligent acts, errors or commissions occurring whilst on Academy business. The limit of this indemnity is 5,000,000. Principal Activities The principal activity of the Academy is to advance for the public benefit by establishing, maintaining, carrying on, managing and developing a secondary school offering a broad and balanced curriculum. Method of Recruitment and Appointment or Election of Governors On 1 November 2014, the Trustees appointed all those Governors that served the predecessor school to be Governors of the newly formed Academy. These Governors were appointed on a term of office that would end when their original term at the predecessor school would have ended, thus ensuring a staggered re-election or replacement process. Page 3

6 GOVERNORS' REPORT (continued) The Academy shall have the following Governors as set out in its Articles of Association and Funding Agreement: up to 4 Governors who are appointed by the Members; between 2 and 7 Parent Governors who are elected by the parents of registered pupils at the Academy; up to 3 Staff Governors appointed by the Members (provided that the total number of Governors, including the Head Teacher, who are employees of the Academy, does not exceed one third of the total number of Governors); up to 5 Foundation Governors; up to 2 Co-opted Governors; the Head Teacher who is treated for all purposes as being an ex officio Governor. Governors are appointed for a 4 year period, except that this time limit does not apply to the Head Teacher and incumbent. Subject to remaining eligible to be a particular type of Governors, any Governors can be reappointed or re-elected. When appointing new Governors, the Governing Body will give consideration to the skills and experience mix of existing Governors in order to ensure the Governing Body has the necessary skills to contribute fully to the Academy's development. Policies and Procedures Adopted for the Induction and Training of Governors The training and induction provided for new Governors will depend upon their existing experience but would always include a tour of the Academy and a chance to meet staff and pupils. All Governors are provided with copies of policies, procedures, minutes, accounts, budgets, plans and other documents they will need to undertake their role as Governors. As there are normally only two or three new Governors a year, induction tends to be done informally and is tailored specifically to the individual. Advantage is taken of specific courses offered by various other organisations as appropriate. There are a minimum of three Governor training sessions organised each year which includes training sessions to keep the Governors updated on relevant developments impacting on their roles and responsibilities including safeguarding. New Governors have the opportunity to undertake National Governors Association training and all Governors receive regular National Governor Association updates. Organisational Structure The Governing Body normally meets twice each term. The Governing Body establishes an overall framework for the governance of the Academy and determines membership, terms of reference and procedures of committees of the Governing Body and other groups. It receives reports including policies from its committees for ratification. It monitors the activities of the committees through the minutes of their meetings. The Governing Body may from time to time establish working groups to perform specific tasks over a limited timescale. There are 5 working committees of the Governing Body as follows: Finance committee Learning and achievement committee Community and environment committee Personnel committee Audit committee Each committee has its own terms of reference detailing the responsibilities discharged to it. Page 4

7 GOVERNORS' REPORT (continued) The following decisions are reserved to the full Governing Body: to consider any proposals for changes to the status or constitution of the Academy and its committee structure; to appoint or remove the Chair and / or Vice Chair; and to appoint and / or consider the performance management of the Head Teacher to appoint the Company Secretary. The Governors are responsible for setting general policy, adopting an annual development plan and budget, approving the annual statutory accounts, monitoring the Academy by the use of budgets and other data, and making the major decisions about the direction of the Academy, capital expenditure and staff appointments. The Governors have devolved the day-to-day management of the Academy to the Head Teacher and the Senior Leadership Team ('SLT'). The SLT comprises the Head Teacher, Deputy Head Teacher, Assistant Head Teachers, Chief Financial Officer and Chief Operating Officer. The SLT implement the policies laid down by the Governors and report back to them on performance. Connected Organisations, including Related Party Relationships There are no related parties which either control or significantly influence the decisions and operations of the Academy. There are no sponsors or formal Parent Teacher Associations associated with the Academy. Risk Management The Governors have implemented a system to assess risks that the Academy faces, especially in the operational areas (such as in relation to teaching, health & safety and school trips) and in relation to the control of finances. They have introduced systems, including operational procedures and internal financial controls in order to minimise risk. Where significant financial risk still remains they have ensured they have adequate insurance cover. The Academy has an effective system of internal financial controls and this is explained in more detail in the Governance Statement. OBJECTIVES AND ACTIVITIES Objects and Aims The principal object of the Academy, as set out in its Articles of Association, is to: advance for the public benefit education in the United Kingdom, in particular but without prejudice to the generality of the foregoing by establishing, maintaining, carrying on, managing and developing a school with a designated Church of England religious character offering a broad and balanced curriculum (the Academy ) conducted in accordance with the principles, practices and tenets of the Church of England both generally and in particular in relation to arranging for religious education and daily acts of worship (as required by the Funding Agreement) and having regard to any advice of the Diocesan Board of Education. The aims of the Academy during the period ended 31 August are summarised below: To provide educational facilities and students between the ages of 14 and 19. To provide further educational facilities to the wider community for their benefit. To carry out research in educational practice. To collaborate with other educational institutions for the benefit of students. To collaborate with institutions in the further and higher education sector for student benefit. Page 5

8 GOVERNORS' REPORT (continued) Objectives, Strategies and Activities The key priorities for the period are contained in the Academy's Development Plan which is available from the Head Teacher. The main activities of the Academy for the period ended 31 August were as follows: Leadership and Management To strengthen system leadership across and beyond the school. To enhance the leadership team in school. Student Achievement To improve outcomes for post 16 students. To improve outcomes for KS4 students in mathematics and science. To improve outcomes for students receiving pupil premium. Teaching and Learning To develop a whole school approach to the development of literacy. To engage in a catchment wide training day on teaching and learning. To develop assessment procedures in a curriculum without levels. Behaviour and Safety To implement a new house system. To develop a new system of praise and reward. To initiate the ACE Card and ACE Festival. Effectiveness of the Sixth Form To improve outcomes for all students at the end of year 12 and Year 13. To increase the number of students applying and securing places at university. Public Benefit The Governors confirm that they have complied with the requirement in the Charities Act 2011 to have due regard to the Charity Commission general guidance on public benefit in exercising their powers or duties. They have referred to this guidance when reviewing the Academy's aims and objectives and in planning its future activities. The Academy aims to advance for the public benefit education in Wimborne Minster and the surrounding area, offering a broad curriculum. The Academy also allows use of its facilities for recreational and other leisure time occupation for the community at large in the interests of social welfare and with the interest of improving the life of that community. Page 6

9 ACHIEVEMENTS AND PERFORMANCE Achievements and Performance GOVERNORS' REPORT (continued) The Academy is in its first period of operation since conversion on 1 November The total number of pupils in the period ended 31 August was 1,481 but this has increased to 1,553 at the October census date due to the demand for places at the Academy. The Academy is committed to continual improvement which is achieved in a number of ways, including improvement planning, review meetings, continual professional development, lesson observations, performance management, self-evaluation, data analysis and action planning. The particular achievements and performance of the Academy during the period ended 31 August were as follows: Record English results at GCSE 85% Disadvantaged gap closed to 0% in English EBacc indicator one of the highest in the SW Record results in science at GCSE Going Concern After making appropriate enquiries, the Board of Governors, including all Committees, has a reasonable expectation that the Academy has adequate resources to continue in operational existence for the foreseeable future. For this reason it continues to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies note of the financial statements. Strategic report The Academy has continued to work on the priorities set out in 2014 approved by the Governing Body. Notable achievements this year were the awarding of the NACE Challenge Award and PiXL GCSE Performance Award. The School faces a number of principal risks as set out in the 'Principal Risks and Uncertainties' section The School uses various financial instruments including cash and items such as trade debtors and trade creditors that arise directly from its operations. The existence of these financial instruments exposes the school to a number of financial risks which are described in more detail below. The main risks arising from the financial statements are cash flow, interest rate risk and credit risk. The school seeks to manage financial risk by ensuring sufficient liquidity is available to meet foreseeable needs and to invest cash assets safely and profitably. The school seeks to manage its cash reserves to ensure liabilities are settled as they fall due. Key Performance Indicators Although the Academy's Funding Agreement is not subject to a specific carry forward limit on the amount of GAG funding, the main financial performance indicator is the level of reserves held at the balance sheet date and, in particular, the amount of GAG funding carried forward at the balance sheet date. At 31 August, the balance of the GAG Restricted Fund was nil, which is after a transfer of 13,111 to the Restricted Fixed Asset Fund to fund capital expenditure during the period. Page 7

10 GOVERNORS' REPORT (continued) As the majority of the Academy's funding is based on pupil numbers, pupil numbers is also a key performance indicator. As noted above, pupil numbers at the most recent census were 1,553 which is an increase of over 4.8% from the previous census. Staffing costs are another key performance indicator for the Academy and the percentage of total staff costs to GAG funding for the period was 83.8%, while the percentage of staff costs to total costs was 68.8%. FINANCIAL REVIEW Financial Review The majority of the Academy's income is received from the DfE via the EFA in the form of recurrent grants, the use of which is restricted to particular purposes. The grants received from the DfE during the period ended 31 August and the associated expenditure of these grants are shown as Restricted Funds in the Statement of Financial Activities. The Academy also receives grants for fixed assets from the DfE and other organisations and funders and these are shown as Restricted Fixed Asset Funds in the Statement of Financial Activities. The balance of the Restricted Fixed Asset fund is reduced by the depreciation charges on the assets acquired using these. During the period ended 31 August, the total expenditure of 7,318,212 was covered by the recurrent grant funding from the DfE, together with other incoming resources (excluding the net assets transferred on conversion from the Local Authority). The excess of incoming resources over total expenditure for the period was 27,607,168. Land, buildings, other assets and the Local Government Pension Scheme deficit from the predecessor school were transferred to the Academy from the Local Authority on conversion. The total value of these net assets transferred on conversion, as included in the Statement of Financial Activities, were 28,385,062. The details of the net assets transferred and the basis of their valuations are set out in Note 21 to the financial statements. The net book value of fixed assets at 31 August were 28,972,974, which includes the value of land and buildings transferred on conversion of 27,885,000 and depreciation charges for the period of 569,713. The fixed assets held by the Academy are used exclusively for providing education and associated support services to the pupils of the Academy. The balance of total held at 31 August were 27,621,168 which comprised of the following: Restricted Funds (excluding Pemsion Liability) nil Restricted Pension Liability Fund (1,430,000) Restricted Fixed Asset Fund 28,972,974 Unrestricted Funds 78,194 The key financial policies reviewed and adopted during the period included the Financial Procedures and Policies Manual, which lays out the framework for the Academy's financial management, including financial responsibilities of the Governing Body, Head Teacher, managers, budget holders and other staff, as well as the delegated authorities for spending. The other financial policies reviewed and adopted during the period included the Reserves Policy and Investment Policy. Financial and Risk Management Objectives and Policies The Academy has prepared a Risk Management Strategy, a Risk Register and a Risk Management Plan. These have been discussed by the Governors and include the financial risks to the Academy. The Risk Register and Risk Management Plan are constantly reviewed in light of any new information and formally reviewed annually. Page 8

11 GOVERNORS' REPORT (continued) The Governors have assessed the major risks to which the Academy is exposed, in particular those relating to its finances, teaching, facilities and other operational areas. The Governors have implemented a number of systems to assess and minimise those risks, including internal controls. Where significant financial risk still remains, the Governors have ensured the Academy has adequate insurance cover. Whilst the Academy is currently oversubscribed, risks to revenue funding from a falling roll are small. However, the current freeze on the Governments overall education budget, changes in funding arrangements for special educational needs and the increasing employment and premises costs mean that budgets will be increasingly tight in coming years. The Governors examine the financial health of the Academy formally every term, reviewing performance against budgets and overall expenditure by means of regular update reports at all full Governors and Finance Committee meetings. At the balance sheet date, the Academy had no significant liabilities arising from trade creditors or debtors where there would be s significant effect on the Academy's liquidity. The Governors recognised that the Local Government Pension Scheme deficit represents a significant potential liability to the Academy. However, as the Governors consider the Academy is able to meet its known annual contribution commitments for the foreseeable future, the risk from this liability is minimised. Principal Risks and Uncertainties The principal risks and uncertainties facing the Academy are as follows: Financial The Academy has considerable reliance on continued Government funding through the EFA. In the period, approximately 94% of the Academy's incoming resources (excluding amounts transferred on conversion from the Local Authority) was ultimately Government funded and whilst this level is expected to continue, there is no assurance that Government policy or practice will remain the same or that public funding will continue at the same levels or on the same terms. Failures in governance and / or management The risk in this area arises from the potential failure to effectively manage the Academy's finances, internal controls, compliance with regulations and legislation, statutory returns etc. The Governors continue to review and ensure appropriate measures are in place to mitigate these risks. Reputational The continuing success of the Academy is dependent on continuing to attract applicants in sufficient numbers by maintaining the highest educational standards. To mitigate this risk, the Governors ensure that pupil success and achievement are closely monitored and reviewed. Safeguarding and child protection The Governors continue to ensure that the highest standards are maintained in the areas of selection and monitoring of staff, the operation of child protection policies and procedures, health & safety and discipline. Staffing The success of the Academy is reliant on the quality of its staff so the Governors monitor and review policies and procedures to ensure continued development and training of staff as well as ensuring there is clear succession planning. Page 9

12 Fraud and mismanagement of GOVERNORS' REPORT (continued) The Academy has engaged its external auditors to perform a program of work aimed at checking and reviewing the financial systems and records as required by the Academies Financial Handbook. All finance staff receive training to keep them up to date with financial practice requirements and to develop their skills in this area. The Academy has continued to strengthen its risk management process throughout the period by improving the process and ensuring staff awareness. A risk register is maintained and reviewed and updated on a regular basis. Reserves Policy The Governors review the reserve levels of the Academy annually. This review encompasses the nature of the income and expenditure streams, the need to match income with commitments and the nature of reserves. The Governors also take into consideration the future plans of the Academy, the uncertainty over future income streams and other key risks identified during the risk review. The Governors have determined that the appropriate level of free cash reserves should be approximately 100,000. The reason for this is to provide sufficient working capital to cover delays between spending and receipts of grants and to provide a cushion to deal with unexpected emergencies such as urgent maintenance. The Academy's current level of reserves is 27,621,168 of which 78,194 is free reserves (that is, total less the amount held in fixed assets and restricted ). The current level of reserves is below our target level of free cash reserves. Appropriate steps have been taken to increase the free cash reserves. The steps include ensuring value for money when procuring goods and services and renegotiating contracts, maximising self-generated income and actively seeking appropriate grant funding. Investment Policy Adequate cash balances must be maintained to ensure that there are always sufficient in the school s current account to cover financial commitments such as payroll and day-to-day expenses. If there is a surplus of after all financial commitments have been considered, this surplus can be invested. Funds will only be invested following approval of the Finance Committee and Governors Board. PLANS FOR FUTURE PERIODS The Academy strives to continually improve levels of attainment for all pupils, equipping them with the qualifications, skills and character to follow their chosen pathway, whether it be into further and higher education or employment, as well as promoting the continued professional development of its staff. The Academy's plans for future periods are: Application for Sponsor Academy Status Join with other schools to widen our Trust. Improve post 16 outcomes. Improve outcomes at KS4 Ensure that Queen Elizabeth's School remains the school of choice for its catchment area Page 10

13 GOVERNORS' REPORT (continued) FUNDS HELD AS CUSTODIAN TRUSTEE ON BEHALF OF OTHERS The Academy and its Governors do not act as Custodian Trustees of any other charity. DISCLOSURE OF INFORMATION TO AUDITORS Each of the persons who are Governors at the time when this Governors' report is approved has confirmed that: so far as that Governor is aware, there is no relevant audit information of which the charitable company's auditors are unaware, and that Governor has taken all the steps that ought to have been taken as a Governor in order to be aware of any relevant audit information and to establish that the charitable company's auditors are aware of that information. This report, incorporating the Strategic report, was approved by order of the Board of Governors, as the company directors, on and signed on the board's behalf by:... Harry Turner Chair of Governors Page 11

14 SCOPE OF RESPONSIBILITY GOVERNANCE STATEMENT As accounting officer, we acknowledge we have overall responsibility for ensuring that Queen Elizabeth's School (Wimborne Minster) has an effective and appropriate system of control, financial and otherwise. However such a system is designed to manage rather than eliminate the risk of failure to achieve business objectives, and can provide only reasonable and not absolute assurance against material misstatement or loss. The Board of Governors has delegated the day-to-day responsibility to M McLeman (Head Teacher), as accounting officer, for ensuring financial controls conform with the requirements of both propriety and good financial management and in accordance with the requirements and responsibilities assigned to it in the funding agreement between Queen Elizabeth's School (Wimborne Minster) and the Secretary of State for Education. They are also responsible for reporting to the Board of Governors any material weaknesses or breakdowns in internal control. GOVERNANCE The information on governance included here supplements that described in the Governors' report and in the Governors' responsibilities statement. The Board of Governors has formally met 5 times during the year. Attendance during the year at meetings of the Board of Governors was as follows: Governor Meetings attended Out of a possible D Clark 5 5 V Herrick 3 5 J Mursell, Vice Chairman 4 5 H Turner, Chairman 4 5 J Andrews 2 5 R Andrews (appointed 27 January ) 4 4 S Collins, Staff Trustee 4 5 M Foster 5 5 L Jackson 4 5 R Jones 3 5 S Jones, Staff Trustee (appointed 1 June ) 1 1 J McLean (appointed 1 November 2014) 4 5 M McLeman, Head Teacher and Accounting 5 5 Officer P Merchant (appointed 1 November 2014) 5 5 G Owen (appointed 1 November 2014) 2 5 D Sims 5 5 J Tarrant (appointed 27 January ) 4 4 E Willis, Staff Trustee 4 5 A Ashby (resigned 23 September 2014) 0 0 A Dickinson, Staff Trustee (resigned 1 June ) 2 3 Page 12

15 GOVERNANCE STATEMENT (continued) The Finance Committee is a sub-committee of the Governing Body. Its purpose is to provide guidance and assistance to the Governing Body on all matters related to the finance of the Academy. This includes preparing and approving annual budgets, monitoring financial performance against that budget, reviewing delegated authorities, ensuring all transactions are conducted in accordance with good practice as directed by the EFA, to ensure best value is achieved in all financial transactions. The committee has formally met five times during the year. Attendance at meetings in the year was as follows: Governor Meetings attended Out of a possible D Clark, Chairman 5 5 H Turner 5 5 M McLeman, Head Teacher and Accounting 5 5 Officer L Jackson 4 5 S Collins 4 5 The Audit Committee is also a sub-committee of the main Board of Governors. The Audit Committee was established for the first time in June, following the School s conversion to academy status. The role of the Audit Committee is to maintain an oversight of the Academy Trust s governance, risk management, internal control and value for money framework. It will report its findings annually to the Governing Body and the Accounting Officer as a critical element of the Academy Trust s annual reporting requirements. The committee has formally met twice during the year. Attendance at meetings in the year was as follows: Governor Meetings attended Out of a possible R Andrews, Chairman 2 2 M McLeman, Head Teacher and Accounting 2 2 Officer J Andrews 1 2 P Merchant 1 2 J Tarrant 2 2 Page 13

16 REVIEW OF VALUE FOR MONEY GOVERNANCE STATEMENT (continued) As accounting officer, M McLeman (Head Teacher) has responsibility for ensuring that the academy trust delivers good value in the use of public resources. The accounting officer understands that value for money refers to the educational and wider societal outcomes achieved in return for the taxpayer resources received. The accounting officer considers how the trust s use of its resources has provided good value for money during each academic year, and reports to the Board of Governors where value for money can be improved, including the use of benchmarking data where available. The accounting officer for the Academy Trust has delivered improved value for money during the year by ensuring that Best value supports and influences all management and decision-making activities, including: Target setting Planning for improvement Allocating resources to priorities Managing implementation Monitoring and evaluating the performance of the school Managing the performance of staff Improving the school environment to ensure it is safe and fit for purpose Best value principles involve the school and governors reviewing and questioning: School performance Routines Processes Governors and the Senior Leadership team will challenge assumptions: Regularly review and question performance, school routines and processes to ensure they are in line with the School Development Plan. Consider if there are better ways to achieve the desired results and if current methods are the most economical, efficient and effective. Consider who the stakeholders are and if school aims are in their best interests. Question whether procedures are competitive compared with possible alternatives. Governors and Senior Leadership team will compare performance to judge how well they are using resources to meet their educational aims. The analysis of performance data, backed by appropriate improvement actions, is crucial to successful best value management. Consider what the school is achieving, compared with what should be achieved and how this compares with similar schools. Review whether the school is a relatively high/low performer and why this should be. Compare whether all subjects and classes are performing consistently well and investigate any discrepancies. Use Dorset and/or national benchmarking data to compare costs. Any significant differences will be investigated and reported to Governors meetings. Link the results of all comparisons to the School Development Plan when forming an action plan to bring performance up to the level of the best. Page 14

17 GOVERNANCE STATEMENT (continued) THE PURPOSE OF THE SYSTEM OF INTERNAL CONTROL The system of internal control is designed to manage risk to a reasonable level rather than to eliminate all risk of failure to achieve policies, aims and objectives; it can therefore only provide reasonable and not absolute assurance of effectiveness. The system of internal control is based on an ongoing process designed to identify and prioritise the risks to the achievement of Academy policies, aims and objectives, to evaluate the likelihood of those risks being realised and the impact should they be realised, and to manage them efficiently, effectively and economically. The system of internal control has been in place in Queen Elizabeth's School (Wimborne Minster) for the year 1 September 2014 to 31 August and up to the date of approval of the annual report and financial statements. CAPACITY TO HANDLE RISK The Board of Governors has reviewed the key risks to which the Academy is exposed together with the operating, financial and compliance controls that have been implemented to mitigate those risks. The Board of Governors is of the view that there is a formal ongoing process for identifying, evaluating and managing the Academy's significant risks, that has been in place for the year 1 September 2014 to 31 August and up to the date of approval of the annual report and financial statements. This process is regularly reviewed by the Board of Governors. THE RISK AND CONTROL FRAMEWORK The Academy s system of internal financial control is based on a framework of regular management information and administrative procedures including the segregation of duties and a system of delegation and accountability. In particular, it includes: comprehensive budgeting and monitoring systems with an annual budget and periodic financial reports which are reviewed and agreed by the Board of Governors; regular reviews by the finance committee of reports which indicate financial performance against the forecasts and of major purchase plans, capital works and expenditure programmes; setting targets to measure financial and other performance; clearly defined purchasing (asset purchase or capital investment) guidelines. delegation of authority and segregation of duties; identification and management of risks. The Board of Governors has considered the need for a specific internal audit function and has decided not to appoint an internal auditor. However, the Governors have delegated responsibility to the Chief Financial Officer (CFO) and Chief Operations Officer (COO) to ensure that the School has a suitably qualified professional who is responsible for delivering assurance and performing a range of checks on the Academy Trust s governance, risk & financial systems. The role is discharged by the Risk, Assurance & Compliance Officer (RACO). On a regular basis CFO/COO reports to the Board of Governors, through the audit committee and finance committee on the operation of the systems of control and on the discharge of the Board of Governors financial responsibilities. Page 15

18 REVIEW OF EFFECTIVENESS GOVERNANCE STATEMENT (continued) As accounting officer, the M McLeman (Head Teacher) has responsibility for reviewing the effectiveness of the system of internal control. During the year in question the review has been informed by: the work of the CEO, COO and RACO the work of the external auditors; the financial management and governance self-assessment process; the work of the Senior Leadership team within the Academy who have responsibility for the development and maintenance of the internal control framework. The accounting officer has been advised of the implications of the result of their review of the system of internal control by the audit committee & finance committee and a plan to address weaknesses and ensure continuous improvement of the system is in place. Approved by order of the members of the Board of Governors on and signed on its behalf, by:... H Turner Chair of Governors... M McLeman Accounting officer Page 16

19 STATEMENT ON REGULARITY, PROPRIETY AND COMPLIANCE As accounting officer of Queen Elizabeth's School (Wimborne Minster) I have considered my responsibility to notify the Academy Board of Governors and the Education Funding Agency of material irregularity, impropriety and non-compliance with EFA terms and conditions of funding, under the funding agreement in place between the Academy and the Secretary of State. As part of my consideration I have had due regard to the requirements of the Academies Financial Handbook (2014). I confirm that I and the Academy Board of Governors are able to identify any material, irregular or improper use of by the Academy, or material non-compliance with the terms and conditions of funding under the Academy's funding agreement and the Academies Financial Handbook (2014). I confirm that no instances of material irregularity, impropriety or funding non-compliance have been discovered to date. If any instances are identified after the date of this statement, these will be notified to the Board of Governors and EFA.... M McLeman Accounting officer Date: Page 17

20 GOVERNORS' RESPONSIBILITIES STATEMENT The Governors (who act as governors of Queen Elizabeth's School (Wimborne Minster) and are also the directors of the charitable company for the purposes of company law) are responsible for preparing the Governors' report (including the Strategic report) and the financial statements in accordance with the Annual Accounts Direction issued by the Education Funding Agency, United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. Company law requires the Governors to prepare financial statements for each financial year. Under company law the Governors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Governors are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles of the Charities SORP; make judgments and accounting estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The Governors are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Governors are responsible for ensuring that in its conduct and operation the charitable company applies financial and other controls, which conform with the requirements both of propriety and of good financial management. They are also responsible for ensuring grants received from EFA/DfE have been applied for the purposes intended. The Governors are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by order of the members of the Board of Governors on and signed on its behalf by:... H Turner Chair of Governors Page 18

21 INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF QUEEN ELIZABETH'S SCHOOL (WIMBORNE MINSTER) We have audited the financial statements of Queen Elizabeth's School (Wimborne Minster) for the year ended 31 August which comprise the Statement of Financial Activities, the Balance sheet, the Cash flow statement and the related notes. The financial reporting framework that has been applied in their preparation is applicable law, United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and the Academies Accounts Direction 2014 to issued by the Education Funding Agency. This report is made solely to the Academy's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act Our audit work has been undertaken so that we might state to the Academy's members those matters we are required to state to them in an Auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Academy and its members, as a body, for our audit work, for this report, or for the opinion we have formed. RESPECTIVE RESPONSIBILITIES OF GOVERNORS AND AUDITORS As explained more fully in the Governors' responsibilities statement, the Governors (who are also the directors of the Academy for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors. SCOPE OF THE AUDIT OF THE FINANCIAL STATEMENTS A description of the scope of an audit of financial statements is provided on the Financial Reporting Council's website at OPINION ON FINANCIAL STATEMENTS In our opinion the financial statements: give a true and fair view of the state of the Academy's affairs as at 31 August and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the requirements of the Companies Act 2006 and the Academies Accounts Direction 2014 to issued by the Education Funding Agency. OPINION ON OTHER MATTER PRESCRIBED BY THE COMPANIES ACT 2006 In our opinion the information given in the Governors' report, incorporating the Strategic report, for the financial year for which the financial statements are prepared is consistent with the financial statements. Page 19

22 INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF QUEEN ELIZABETH'S SCHOOL (WIMBORNE MINSTER) MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of Governors' remuneration specified by law are not made; or we have not received all the information and explanations we require for our audit. Adrian Rann BSc FCA (Senior Statutory Auditor) for and on behalf of James Cowper Kreston Chartered Accountants and Statutory Auditor Latimer House 5-7 Cumberland Place Southampton Hampshire SO15 2BH Date: Page 20

23 INDEPENDENT REPORTING ACCOUNTANTS' ASSURANCE REPORT ON REGULARITY TO QUEEN ELIZABETH'S SCHOOL (WIMBORNE MINSTER) AND THE EDUCATION FUNDING AGENCY In accordance with the terms of our engagement letter dated 15 September and further to the requirements of the Education Funding Agency (EFA) as included in the Academies Accounts Direction 2014 to, we have carried out an engagement to obtain limited assurance about whether the expenditure disbursed and income received by Queen Elizabeth's School (Wimborne Minster) during the year 1 September 2014 to 31 August have been applied to the purposes identified by Parliament and the financial transactions conform to the authorities which govern them. This report is made solely to Queen Elizabeth's School (Wimborne Minster) and EFA in accordance with the terms of our engagement letter. Our work has been undertaken so that we might state to Queen Elizabeth's School (Wimborne Minster) and EFA those matters we are required to state in a report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Queen Elizabeth's School (Wimborne Minster) and EFA, for our work, for this report, or for the conclusion we have formed. RESPECTIVE RESPONSIBILITIES OF 'S ACCOUNTING OFFICER AND THE REPORTING ACCOUNTANT The accounting officer is responsible, under the requirements of Queen Elizabeth's School (Wimborne Minster)'s funding agreement with the Secretary of State for Education dated 30 October 2014, and the Academies Financial Handbook extant from 1 September 2014, for ensuring that expenditure disbursed and income received is applied for the purposes intended by Parliament and the financial transactions conform to the authorities which govern them. Our responsibilities for this engagement are established in the United Kingdom by our profession's ethical guidance and are to obtain limited assurance and report in accordance with our engagement letter and the requirements of the Academies Accounts Direction 2014 to. We report to you whether anything has come to our attention in carrying out our work which suggests that in all material respects, expenditure disbursed and income received during the year 1 September 2014 to 31 August have not been applied to purposes intended by Parliament or that the financial transactions do not conform to the authorities which govern them. APPROACH We conducted our engagement in accordance with the Academies Accounts Direction 2014 to issued by EFA. We performed a limited assurance engagement as defined in our engagement letter. The objective of a limited assurance engagement is to perform such procedures as to obtain information and explanations in order to provide us with sufficient appropriate evidence to express a negative conclusion on regularity. A limited assurance engagement is more limited in scope than a reasonable assurance engagement and consequently does not enable us to obtain assurance that we would become aware of all significant matters that might be identified in a reasonable assurance engagement. Accordingly, we do not express a positive opinion. Our engagement includes examination, on a test basis, of evidence relevant to the regularity and propriety of the Academy's income and expenditure. Our work on regularity included a review of the internal controls policies and procedures that have been implemented and an assessment of their design and effectiveness to understand how the Academy complied with the framework of authorities. We also reviewed the reports commissioned by the trustees to assess the internal controls throughout the year. Page 21

24 INDEPENDENT REPORTING ACCOUNTANTS' ASSURANCE REPORT ON REGULARITY TO QUEEN ELIZABETH'S SCHOOL (WIMBORNE MINSTER) AND THE EDUCATION FUNDING AGENCY (continued) Specific work undertaken to draw to our conclusion includes: reviewing the minutes of the meetings of the Board of Governors and other evidence made available to us, relevant to our consideration of regularity; a review of the objectives and activities of the Academy, with reference to the income streams and other information available to us as auditors of the Academy; testing of a sample of payroll payments to staff; testing of a sample of payments to suppliers and other third parties; testing of a sample of grants received and other income streams; We performed detailed testing based on our assessment of the risk of material irregularity, impropriety and noncompliance. This work was integrated with our audit on the financial statements where appropriate and included analytical review and detailed substantive testing of transactions. CONCLUSION In the course of our work, nothing has come to our attention which suggests that in all material respects the expenditure disbursed and income received during the year 1 September 2014 to 31 August have not been applied to purposes intended by Parliament and the financial transactions do not conform to the authorities which govern them. Adrian Rann BSc FCA (Senior Statutory Auditor) James Cowper Kreston Chartered Accountants and Statutory Auditor Latimer House 5-7 Cumberland Place Southampton Hampshire SO15 2BH Date: Page 22

25 STATEMENT OF FINANCIAL ACTIVITIES (Incorporating Income and Expenditure Account and Statement of Total Recognised Gains and Losses) INCOMING RESOURCES Unrestricted Note Restricted Restricted fixed asset Total Incoming resources from generated : Voluntary income 2 275,708 (1,361,000) 29,529,574 28,444,282 Activities for generating 3 41, ,566 Investment income Incoming resources from charitable activities 5-6,408,597 30,353 6,438,950 TOTAL INCOMING RESOURCES 317,856 5,047,597 29,559,927 34,925,380 RESOURCES EXPENDED Costs of generating : Fundraising expenses and other costs 29, ,708 Charitable activities 6-6,669, ,066 7,269,318 Governance costs 7-19,186-19,186 TOTAL RESOURCES EXPENDED 8 29,708 6,688, ,066 7,318,212 NET INCOMING / (OUTGOING) RESOURCES BEFORE TRANSFERS 288,148 (1,640,841) 28,959,861 27,607,168 Transfers between Funds 16 (209,954) 196,841 13,113 - NET INCOME FOR THE YEAR 78,194 (1,444,000) 28,972,974 27,607,168 Actuarial gains and losses on defined benefit pension schemes - 14,000-14,000 NET MOVEMENT IN FUNDS FOR THE YEAR 78,194 (1,430,000) 28,972,974 27,621,168 Total at 1 September TOTAL FUNDS AT 31 AUGUST 78,194 (1,430,000) 28,972,974 27,621,168 All of the Academy's activities derive from acquisitions and operations in the current financial year. The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 26 to 45 form part of these financial statements. Page 23