Welcome at KU Leuven! HR Department KU Leuven
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1 Welcome at KU Leuven! HR Department KU Leuven
2 Programme I. Introduction to KU Leuven II. HR specifics for international staff III. Welcome guide for newcomers IV. Living in Leuven (social activities, need-to-know basics, etc.) Presentations will be made available online
3 Programme I. Introduction to KU Leuven II. HR specifics for international staff III. Welcome guide for newcomers IV. Living in Leuven (social activities, need-to-know basics, etc.)
4 Programme I. Introduction to KU Leuven II. HR specifics for international staff III. Welcome guide for newcomers IV. Living in Leuven (social activities, need-to-know basics, etc.)
5 HR SPECIFICS FOR INTERNATIONAL STAFF Annemie Dumoulin HR consultant international employment
6 HR SPECIFICS FOR INTL STAFF Steps to take upon arrival Social security Taxes
7 FIRST STEPS TO TAKE UPON ARRIVAL vs HR adviser
8 FIRST STEPS TO TAKE UPON ARRIVAL Health insurance for medical costs Civil liability insurance for private life
9 HR SPECIFICS FOR INTL STAFF Steps to take upon arrival Social security Taxes
10 SOCIAL SECURITY/TAX DEDUCTIONS GROSS vs NETT scholarship/salary Gross salary - social security contributions (13,07 %) = Taxable income Gross scholarship - social security contributions 13,07 % (full coverage) 4,70 % (partial coverage) - withholding tax on income = Nett salary = Nett scholarship
11 SOCIAL SECURITY: CATEGORIES PARTIAL social security Non-EEA doctoral and postdoctoral scholarship holders IF national of country with NO bilateral social security agreement with Belgium & not having worked in another EEA country immediately before the KU Leuven staff appointment not having an official home address in another EEA country during the KU Leuven staff appointment
12 SOCIAL SECURITY: CATEGORIES FULL social security 1. All salaries 2. EEA doctoral and postdoctoral scholarship holders 3. Non-EEA doctoral and postdoctoral scholarship holders IF national of country with bilateral social security agreement with Belgium or having worked in another EEA country immediately before the KU Leuven staff appointment having an official home address in another EEA country during the KU Leuven staff appointment
13 SOCIAL SECURITY: CATEGORIES Non-EEA countries WITH a bilateral social security agreement with Belgium: Albania; Algeria; Argentina; Australia; Bosnia-Herzegovina; Brasil; Canada; Chili; India; Israel; Japan; Macedonia; Moldavia; Montenegro; Morocco; The Philippines; Québec; San Marino; Serbia; South-Korea; Tunisia; Turkey; United States; Uruguay
14 SOCIAL SECURITY: COVERAGE PARTIAL social security coverage = - Health insurance - Occupational hazard & illness - Family allowances: - maternity allowance - child allowance for dependent children in Belgium or EEA
15 SOCIAL SECURITY: COVERAGE FULL social security coverage = idem + - (Unemployment rights) - Retirement rights
16 SOCIAL SECURITY: RIGHTS BUILT UP Health insurance Maternity & child allowance See: steps to take upon arrival and welcome guide for newcomers
17 SOCIAL SECURITY: RIGHTS BUILT UP: OCCUPATIONAL HAZARD & ILLNESS Occupational hazard = research/work-related accident from home to work & vice versa or abroad on research/work-related trips Occupational illness = illness caused by work conditions
18 SOCIAL SECURITY: RIGHTS BUILT UP: UNEMPLOYMENT RIGHTS Unemployment rights - Only in case of full social security - Transfer of rights possible within the EEA Unemployment allowance Requirements: o o o Unemployed by force Residency in Belgium + valid right of residence/residence card o Available for the labour market => only if work permit => non-eea: often not possible to claim the unemployment allowance
19 SOCIAL SECURITY: RIGHTS BUILT UP: RETIREMENT RIGHTS Only in case of full social security More detailed information on your individual situation: please contact your HR Adviser
20 SOCIAL SECURITY: Leaving KU Leuven: TRANSFER OF RIGHTS TO ANOTHER COUNTRY Transfer of health insurance rights: most of the time: only within the EEA E104: issued by Belgian health insurance office hand this to your new health insurance office in your country of destination
21 SOCIAL SECURITY: Leaving KU Leuven: TRANSFER OF RIGHTS TO ANOTHER COUNTRY Transfer of unemployment rights: most of the time: only within the EEA U1-form: applied for by KU Leuven inform us of your future address
22 SOCIAL SECURITY: Leaving KU Leuven: TRANSFER OF RIGHTS TO ANOTHER COUNTRY Transfer of retirement rights: possible if to: country within the EEA or non-eea country with bilateral social security agreement with Belgium + on the condition that the transfer of retirement rights is mentioned in the agreement BUT only at the age of retirement
23 SOCIAL SECURITY Inform the HR Department of changes in your personal situation e.g.: - official home address abroad (of you and/or your partner/child(ren)) - (home) work/research for KU Leuven from abroad - simultaneous paid position/job abroad - changes in your marital status or family situation - This might influence your social security.
24 TAXES TAXED IN BELGIUM OR ABROAD TO BE CHECKED Salaried staff Voluntary staff members Selfsupporting visiting professors Selfsupporting visiting research associates NOT TAXED IN BELGIUM Doctoral and postdoctoral scholarship holders from KU Leuven Inform the HR Department of changes in your personal situation
25 TAXES Information on how to fill out a tax form + tutorial (aimed at students but also interesting for staff) KU Leuven information session for staff members: May/June doctoral scholarship holders (= also students): social service KU Leuven tax office national call center: 02/ tax expert, accountant, EVERYONE!
26 WELCOME GUIDE FOR NEWCOMERS HR adviser
27 LIVING IN LEUVEN Sarah Gerard International students cell
28 QUESTIONS?
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ound_3 5 TRA Bank Name LEI Code Country Code 9695000CG7B84NLR5984 FR Cr 201512 201606 Capital (mln EUR, %) COREP CODE REGULATION A OWN FUNDS 43,097 47,297 C 01.00 (r010,c010) Articles 4(118) 72 of CRR
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ound_3 5 TRA Bank Name LEI Code Country Code 7LTWFZYICNSX8D621K86 DE De 201512 201606 Capital (mln EUR, %) COREP CODE REGULATION A OWN FUNDS 64,522 63,071 C 01.00 (r010,c010) Articles 4(118) 72 of CRR
Other Tax Rates. Non-Resident Withholding Tax Rates for Treaty Countries 1
Other Tax Rates Non-Resident Withholding Tax Rates for Treaty Countries 1 Country 2 Interest 3 Dividends 4 Royalties 5 Annuities 6 Pensions/ Algeria 15% 15% 0/15% 15/25% Argentina 7 12.5 10/15 3/5/10/15