General Committee meeting 22 August 06

Transcription

1 General Committee meeting 22 August 06 PARTICIPANT NAME & ORGANISATION DATE August VHPA President VHPA SSO VHPA Treasurer VHPA Secretary VHPA Webmaster VHPA Site Dev. Off. VHPA Committee North Eastern rep. Skyhigh rep Melbourne HG Club Dynasoarers rep Western Victoria Rep Glen Bachelor Rob Van Der Klooster Lisa Charleston Steve Norman Brian Webb (apol.) Mark Pike Jiri Sipek (apol.) Lisa Miller (apol.) John Twomey Joe Rainczuk (apol.) Malcolm Marker Hugh Alexander (apol.) Robb Van Der Klooster Glenn Bachelor TIME START TIME FINISH LOCATION RECORDER 8:41 pm 9:38 pm Retreat Hotel, Abbotsford Steve Norman COPIES As above NEXT MEETING: SEPTEMBER 19 AT RETREAT HOTEL 7:30 PM ITEM ITEM DETAILS ACTION BY AND DATE AGM The meeting was intended to be the 2006 AGM but only members attended, which did not reach the quorum of 35. It was decided to hold a general committee meeting and at the end hold a vote on whether to adjourn the AGM for a period not exceeding 14 days or to let the AGM lapse 2 Minutes of last meeting The minutes for the July 06 meeting were accepted. 3 Club Reports 1. SkyHigh Skyhigh scheduled 42 events throughout the year. Member numbers are up by 20 pilots and finances are strong. There was one fatality of an experienced pilot. 2. Western Victorian HG Club 11/10/ :55:00 C:\Documents and Settings\Brian\Local Settings\Temporary Internet Files\OLK6\VHPA General Comm Mtg instead of AGM August 06.doc shnorma Page 1 of 12

2 NEXT MEETING: SEPTEMBER 19 AT RETREAT HOTEL 7:30 PM ITEM ITEM DETAILS ACTION BY AND DATE Nothing to report. 3. North Eastern Club Nothing to report 4. Melbourne Hang Gliding Club Approval to install a ramp at Mt. Dandenong was obtained. Landing sites are still being investigated. 5. Dynasoarers Spion was re-opened. The club has been approached by the Foreshore Committee in connection with a proposal to put power lines in the area underground. It is a big project costing about $3.5M and will happen in months. Contribution of $20k-$30k from VHPA is anticipated. There is a plan to level and expand the Spion take-off area. A question from the floor was put to Robb any thoughts about putting in a toilet block at Spion. Robb advised that Parks are looking into it. 4 Presidents Report Glenn gave a report as follows: Thanks to Stuart Coad for his input as President for the last half of Last year. Stuie is now living in Newcastle, working with Airborne and also doing tandems with Tony Barton of Air Sports Newcastle. Back in Mid October last year we had our sport in the news, with Dave being the star, after his 8 hour ordeal after snagging himself on the power line at Mt Ben Nevis. It was good to see the efforts from both the Hang Glider and Paraglider pilots that assisted in co-ordinating the rescue, I would also like to note our thanks to the Ararat SES and the Police Search and Rescue Squad for the successful return to earth for Dave who after all the other pilots landed and packed up, was still logging some airtime. In November we had the good news that Spion was re-opened. I would like to thank the guys at Dynasoars Club for their efforts in getting this open again, and also to John Langmead for his support. At the December meeting we were presented with the proposed plans for the landing paddock for Mystic at Bright. The completed project will make our most popular Victorian site, a much more pilot and family friendly place. I would also like to thank Heather and Carol for the successful safe running of the several comps over the last summer, its good to see the great comps that have been put on by the North East HG Club and SkyHigh PG Club. Early this year Carolyn Dennis organised a clinic for the female pilots in the sport from all around the country. This was supported by the VHPA, as turned out to be a great success with positive feedback coming from all who attended, looking at flying from a women s perspective without the pressure from the male attitude! 11/10/ :55:00 C:\Documents and Settings\Brian\Local Settings\Temporary Internet Files\OLK6\VHPA General Comm Mtg instead of AGM August 06.doc shnorma Page 2 of 12

3 NEXT MEETING: SEPTEMBER 19 AT RETREAT HOTEL 7:30 PM ITEM ITEM DETAILS ACTION BY AND DATE The VHPA committee have had some changes throughout this year, but I would like to thank Steve, Rob, and John for their regular input at each of the monthly meetings and also to the committee members who do their work behind the scenes, Mark, Lisa and Brian. 5 Site Issues Mark Pike reported that the DSE licence was renewed this year and the Parks Vic licence is to be renewed this year. Anybody wanting more detail is to contact Mark. Steve Norman gave an update on Buangor and reported on Parks plans as part of re-opening the launch, to upgrade the parking area at launch, upgrade the track down to launch and some other minor improvements and Parks was trying to get a budget approved. Mark Pike proposed that VHPA offer a contribution of $3000 to Parks to help with the budget (contingent upon re-opening the launch). This was put to a vote and was approved. Mark requested Tony to go down to Portland to look at Shelleys Beach and Bishops rock. 6 Treasurers Report Lisa presented a Treasurers report for July 2006 and an audit report, copies of which are appended at the end of these minutes. The following payments were approved: $353 for postage for the AGM $200 for door prizes for the AGM $163 for volunteer awards for the AGM $38 for lodging the VHPA annual reports with the Dept of Consumer Affairs 7 Web Masters Report The VHPA webpage remains active and stable. It continues to maintain the formal face of the VHPA, providing valuable site and weather information, access to clubs and school contacts, forums and committee information. This year has seen 2 significant additions to the website using the interesting Google Earth satellite photography application. Glenn Bachelor has provided Google Earth views of all of the VHPA sites together with a visual representation of the airspace restriction around the state. Another addition is the Flying Today link that offers to help coordinate pilots to meet and share transport as they gather to fly each day. If you have any improvements or additions please contact the webmaster 8 Senior Safety Officer s Report 11/10/ :55:00 C:\Documents and Settings\Brian\Local Settings\Temporary Internet Files\OLK6\VHPA General Comm Mtg instead of AGM August 06.doc shnorma Page 3 of 12

4 NEXT MEETING: SEPTEMBER 19 AT RETREAT HOTEL 7:30 PM ITEM ITEM DETAILS ACTION BY AND DATE Be safe 9 Volunteer Awards Awards were awarded as follows: Dynasoarers Dale Appleton NE Viv Williams Melb. Curtis Greenwood SkyHigh Geoff Guest WVHGC no nomination VHPA Mark Pike 10 General Business i. The Avalon Airshow is on in Feb/Marc next year and volunteer helpers are needed. John Twoomey, Tony Hughes and Carolyn Dennis volunteered. ii AGM A vote was held as to whether to adjourn the AGM to be held within 14 days or let it lapse. The majority voted to let it lapse since most of the Office Bearers were willing to stay on and it would cost another $400 to notify people of an adjourned AGM. This leaves the VHPA committee as follows: President Office Bearer Glenn Bachelor Treasurer Office Bearer Lisa Charlestone Secretary Office Bearer Steve Norman Senior Safety Officer Core Committee Member no. 1 Robb Van Der Klooster Site Development Officer Core Committee Member no. 2 Mark Pike Committee Member Core Committee Member no. 3 John Twoomey Committee Member Core Committee Member no. 4 not filled. In addition to the above there will be one voting representative from each club. These representatives will be nominated by the respective clubs. The Web Master position is a non-committee member position and will be retained by Brian Webb. The door prizes of $100 vouchers were won by Kenneth Duffield and Steven Ross Robb Glenn Treasurers report for July /10/ :55:00 C:\Documents and Settings\Brian\Local Settings\Temporary Internet Files\OLK6\VHPA General Comm Mtg instead of AGM August 06.doc shnorma Page 4 of 12

5 VICTORIAN HANGGLIDING & PARAGLIDING ASSOCIATION ABN TREASURERS REPORT FOR THE MONTH OF JULY2006 ANZ CHEQUE ACCOUNT NO: Amount $ Balance brought forward 01-Jul-06 $49, Less State Government Debits Tax Less Stop Payment Fee Less Cheques Issued ($363.87) Plus Deposits $7, Plus Interest $ Balance Per Ledger at 31-Jul-06 $57, DETAILS OF CHEQUES ISSUED Date Chq. No. Payee Details Amount $ 15-Jul M Pike Aust Post $ Jul R Van Der Klooster AGM & Spion Signs $ $ DETAILS OF DEPOSITS RECEIVED Date Payee Details Amount $ 14-Jul-06 HGFA State Fees $7, $7, BANK RECONCILIATION Amount $ Bank Statement Balance as at 31-Jul-06 $57, Less Unpresented Cheques 15-Jul M Pike Aust Post $ Jul R Van Der Klooster AGM & Spion Signs $ Add Unpresented Deposits Cheque Account Balance per ledger as at 31-Jul-06 $57, ANZ V2 PLUS ACCOUNT NO: Balance brought forward 01-Jul-06 $44, August 06.doc shnorma Page 5 of 12

6 Plus Interest Balance Per Ledger at 31-Jul-06 $44, TOTAL V.H.P.A. CASH RESERVES $101, V.H.P.A. CASH RESERVES REPRESENTED BY: GENERAL FUNDS $63, SITE FUNDS $38, TOTAL V.H.P.A. FUNDS $101, CASH COMMITMENTS APPROVED OUTSTANDING $ TOTAL V.H.P.A. CASH RESERVES BALANCE REMAINING $101, Audit Report Victorian Hang Gliding and Paragliding Association Incorporated Incorporation No:A T ABN Special Purpose Report Financial Statements and Auditors Report for the Year Ended 30 th June 2006 August 06.doc shnorma Page 6 of 12

7 INDEX Statement of Financial Position Statement of Financial Performance Statement of Cash Flows Committee of Management Declaration Auditors Report August 06.doc shnorma Page 7 of 12

8 Statement of Financial Position For Year Ended 30th June 2005 ASSETS Current Assets ANZ Cheque Account - General Funds $29, $14, ANZ V2 Plus Account - Site Funds Note 2 $34, $14, ANZ V2 Plus Account - General Funds $ 9, $27, Undeposited Funds $ - $ - Total Current Assets $73, $57, Other Assets Mystic Project NE Vic HG - Note 3 $ 6, $ 7, Total Other Assets $ 6, $ 8, Total Assets $79, $64, LIABILITIES Total Liabilities $ - $ - NET ASSETS $79, $64, MEMBERS FUNDS Retained Surplus $64, $68, Operating Surplus $15, ($ 4, ) TOTAL MEMBERS FUNDS $64, $64, August 06.doc shnorma Page 8 of 12

9 Statement of Financial Performance For Year Ended 30th June 2005 Income Interest Income $ 2, $ 1, Membership Dues - Site Fees $ 9, $ 7, Membership Dues - State Fees $ 9, $ 8, Total Operating Income $21, $18, Expenses AGM Costs $ $ 1, Airshow Expenses $ $ Audit Fees $ $ Bank Charges $ $ Computer Expenses $ $ First Aid Training $ $ 3, Meeting Room Hire $ - $ - Miscellaneous $ $ Pilot Development $ $ Postage & Stationery $ $ Sites $ 5, $16, Telephone $ - $ - Total Operating Expenses $ 5, $22, Total Operating Revenue & Expenses $ 15, ($ 4, ) August 06.doc shnorma Page 9 of 12

10 Statement of Cash Flows For Year Ended 30th June 2005 Cash flows from Operating Activities Receipts from Members $ 18, $ 16, Receipts from Club Loans $ 1, $ 1, Payments ($ 5, ) ($22, ) Interest received $ 2, $ 1, Net Cash flows from operating activities $ 16, ($ 3, ) Net Increase/(Decrease) in Cash Held $ 16, ($ 3, ) Cash at Beginning of Financial Year $ 57, $ 60, Cash at End of Financial Year $ 73, $ 57, August 06.doc shnorma Page 10 of 12

11 NOTE 1 : STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES This financial report is a special purpose financial report prepared for use by the Committee of Management. The Committee of Management has determined that the Association is not a reporting entity. The financial report has been prepared in accordance with the following Australian Accounting Standards: AAS 5 : Materiality AAS 8: Events Occurring After Reporting Date No other Australian Accounting Standards, Urgent Issues Group Consensus View or other authoritative pronouncements of the Australian Accounting Standards Board have been applied. The financial report is prepared on an accruals basis and is based on historic costs and does not take into account changing money values or, except where specifically stated, current valuations of non current assets. The following material accounting polices, which are consistent with the previous period unless otherwise stated, have been adopted in the preparation of this report. a) Income Tax The Association is not subject to income tax. NOTE 2. Site Funds In accordance with the AGM agreement these funds are collected for the specific purpose of procurement of existing and future flying sites, and are not part of the general funds available for normal activities undertaken by VHPA. NOTE 3. Mystic Loan In accordance with the original agreement reached with North East Vic Hang Gliding Club on provision of the Loan funds for the Mystic Site, the VHPA will consider the Mystic Loan repaid in full when the culminate total reaches $5, August 06.doc shnorma Page 11 of 12

12 Committee of Management s Declaration The Committee of Management has determined that the Association is not a reporting entity. The Committee of Management have determined that this special purpose financial report should be prepared in accordance with the accounting policies outlined in Note 1 to the financial statements. The Committee of Management of the Association declare that: 1. The financial statements and notes presents fairly the financial position of Victorian Hang Gliding and Paragliding Association for the financial year ended 30 th June In the Committee of Managements opinion there are reasonable grounds to believe that the association will be able to pay its debts as and when they fall due and payable. This declaration is made in accordance with a resolution of the Committee of Management and signed on behalf of the committee by; Glen Bachelor President Lisa Charleston Honorary Treasurer Dated this 22nd August 2006 August 06.doc shnorma Page 12 of 12