Index. Page. Directors' Report Statement of Comprehensive Income Statement of Financial Position Statement of Changes in Equity...
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2 Index Directors' Report... 1 Page Statement of Comprehensive Income... 5 Statement of Financial Position... 6 Statement of Changes in Equity... 7 Statement of Cash Flows... 8 Notes to the Financial Statements... 9 Directors Declaration Lead Auditor s Independence Declaration Audit Report... 19
3 Directors report The directors present their report together with the financial report of Earthwatch Institute for the year ended 30 September 2013 and the auditors report thereon. Directors The directors of the company at any time during or since the financial year and their attendance at the four Board meetings during the 2013 financial year are: 2013 Financial Year Name Particulars Board Meetings Attended / Held Whilst Director Anthea Page Hancocks BSc (Monash University) 4/4 (Chair) MA (University of Washington) MBA (University of Queensland) Chief Marketing Officer, Herbert Geer Lawyers Graduate, Australian Institute of Company Directors Deputy Chair, YMCA Victoria Appointed: 20 January 2005 Professor Mark Burgman Bachelor of Science (Honours) UNSW 1/4 Master of Science (Macquarie) PhD (State University of New York, Stony Brook) Adrienne Clarke Chair of Botany, School of Botany, University of Melbourne Managing Director, Australian Centre of Excellence for Risk Analysis Member, Royal Botanical Gardens Board Appointed: 28 March 2006 Dr Ronald Neil Byron BSc(Forestry) Hons (ANU) 4/4 M.A. (University of British Columbia) Ph.D. (University of British Columbia) Graduate, Australian Institute of Company Directors Adjunct Professor, ANU s Crawford School of Economics & Government Visiting Fellow, University of Melbourne Member, Independent Science Panel for Great Barrier Reef Part-time Associate Commissioner, Productivity Commission Leader of Synthesis Team, Australia China Environment & Development Partnership Appointed 4 May 2010 Heather Joy Campbell BEng Agr (Hons) (Melbourne University) 3/4 MEngSc (Melbourne University) GradDipOccHyg (Deakin University) TGMP (Harvard Business School) General Manager Community Safety and Sustainability, Federation Centres Graduate Australian Institute of Company Directors Member, Northern Melbourne Institute of TAFE Board Member, Australian Biological Resources Study Advisory Committee Appointed: 15 January 2007 Page 1
4 Colin David Gomm B.Eng Hons (Monash), MBA (Monash) 3/4 Vice President Assurance HSEC and GLD Priorities BHP Billiton Appointed 17 November 2008 Andrew William Thorold Grant Bachelor of Science (Hons), Monash University 2/4 Associate Diploma in Park Management, Charles Sturt University Graduate Diploma in Management, Monash University Williamson Community Leadership Program Director, Banksia Environmental Foundation Director, National Parks CEO, CO2 Group Appointed 29 October 2009 Charles Macek BEcon and MAdmin (Monash University) 2/4 Director of Wesfarmers Ltd Chairman, Sustainable Investment Research Institute Pty Ltd Chairman, Racing Information Services Australia Pty Ltd Vice-Chairman, IFRS Advisory Council Director, Thoroughbred Trainers Service Centre Ltd Member, Investment Committee of UniSuper Ltd Member, AICD Corporate Governance Committee Member, MMC Advisory Board Member, ASIC External Advisory Panel Appointed:1 March 2011 Chris Schulz BComm/LLB (University of Melbourne) 3/4 Partner, Allens Linklaters Appointed 21 January 2011 Matthew Edward Amcotts Wilson BA (Honours) Geography (Kings College, London) 0/1 Standard Graduate Course, Sovereign's Company, The Royal Military Academy, Sandhurst, UK President and CEO, Earthwatch Institute (USA) Appointed: 24 November 2005 Resigned: 28 December 2012 Dr Neil Thomas Montgomerie Chief Executive Officer, Earthwatch Institute (Australia) 1/1 Hamilton M.A. (Australian National University) PhD (University of Sydney) MAppSc (Curtin University of Technology) BSc (Honours) Macquarie University Director, La Cercle Polaire Appointed: 13 June 2012 Resigned: 18 January 2013 Dr Josephine Lang Bachelor of Education (Melbourne College of 0/1 Advanced Education) Grad Dip Planning & Design (Env. Stud) (University of Melbourne) Grad Cert Education (TRIP) (Deakin University) Master of Environmental Studies (University of Melbourne) Master of Education (University of Melbourne) PhD (University of Melbourne) Appointed: 19 September 2013 Page 2
5 Directors and key management personnel remuneration The aggregate of income paid or payable, or otherwise made available, in respect of the financial year, to all directors and key management personnel of the company, directly or indirectly, by the company or by any related party was 157,432 (2012: 157,729). Remuneration of directors is included as part of Note 11 Employee Expenses. Non-executive directors receive no remuneration. Domicile, legal form and registered address The company is limited by guarantee and is domiciled in Australia. The address of the registered office of the company is: 126 Bank Street South Melbourne VIC 3205 Principal activity The company s principal activity during the course of the financial year was to support scientific field research and education, and the promotion of understanding and action needed for sustainable development. During the financial year there was no significant change in the nature of those activities. Review and results of operations The company s Statement of Comprehensive Income shows a net surplus attributable to members of 287,103 compared with a net loss of 48,378 in The Board acknowledges the strong financial result achieved as an outcome of review of operations and actions undertaken in the previous year. The company relies on the continued support of donors and volunteers for funding. The directors acknowledge the significant level of support from the corporate sector. Changes in state of affairs During the financial year there was no significant change in the company's state of affairs other than that referred to in the financial statements or notes thereto. Events subsequent to reporting date There has not arisen in the interval between the end of the financial year and the date of this report any item, transaction or event of a material and unusual nature likely, in the opinion of the directors of the company, to affect significantly the operations of the company, the results of these operations, or the state of affairs of the company, in future financial years. Page 3
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7 Statement of comprehensive income for the year ended 30 September 2013 Note Revenue from ordinary activities 2 3,305,852 5,075,582 Interest income 66,187 97,400 3,372,039 5,172,982 Field research support (450,685) (467,839) Program expenses (2,333,326) (4,170,163) Fellowship and corporate engagement expenses (20,975) (14,381) Executive and international coordination (32,028) (142,472) Other expenses from ordinary activities (247,922) (426,505) Total expenses (3,084,936) (5,221,360) Net Surplus/(Deficit) 287,103 (48,378) The Statement of Comprehensive Income is to be read in conjunction with the notes to the financial statements set out on pages 9 to 16. Page 5
8 Statement of financial position at 30 September 2013 Note Assets Cash and Cash Equivalents 5 1,620,373 1,869,313 Trade and Other Receivables 6 1,971, ,000 Other Current Assets 7 23,063 29,916 Total current assets 3,614,455 2,044,229 Property, Plant and Equipment 8 84, ,338 Total non-current assets 84, ,338 Total assets 3,698,979 2,152,567 Liabilities Trade and Other Payables 9 842, ,197 Provisions 10 52,855 49,054 Deferred Income 12 2,147, ,295 Total current liabilities 3,043,342 1,780,546 Provisions 10 4,892 8,379 Total non-current liabilities 4,892 8,379 Total liabilities 3,048,234 1,788,925 Net assets 650, ,642 Members funds Funds in Reserve , ,642 Total members funds 650, ,642 The Statement of Financial Position is to be read in conjunction with the notes to the financial statements set out on pages 9 to 16. Page 6
9 Statement of changes in equity for the year ended 30 September 2013 Note Funds in Reserve Total Balance at 30 September , ,020 Net surplus/(deficit) for the period 18 (48,378) (48,378) Total comprehensive income for the period (48,378) (48,378) Balance at 30 September , ,642 Net surplus/(deficit) for the period , ,103 Total comprehensive income for the period 287, ,103 Balance at 30 September , ,745 The Statement of Changes in Equity is to be read in conjunction with the notes to the financial statements set out on pages 9 to 16. Page 7
10 Statement of cash flows for the year ended 30 September 2013 Note Cash flows from operating activities Cash receipts in the course of operations 1,479,833 5,656,134 Cash payments in the course of operations (1,784,685) (5,026,921) Interest received 66,187 97,400 Net cash provided by operating activities 16(b) (238,665) 726,613 Cash flows from investing activities Payments for property, plant & equipment (10,275) (52,506) Net cash used in investing activities (10,275) (52,506) Net increase in cash held (248,940) 674,107 Cash at beginning of financial year 1,869,313 1,195,206 Cash at end of the financial year 16(a) 1,620,373 1,869,313 The Statement of Cash Flows is to be read in conjunction with the notes to the financial statements set out on pages 9 to 16. Page 8
11 1 Significant accounting policies Earthwatch Institute is a company domiciled in Australia. The address of the company s registered office is 126 Bank Street, South Melbourne, VIC The company is a not-for-profit organisation and is primarily involved in scientific field research and education. The significant accounting policies which have been adopted in the preparation of this financial report are: (a) Basis of Preparation The financial statements are general purpose financial statements which have been prepared in accordance with Australian Accounting Standards (AASBs) adopted by the Australian Accounting Standards Board (AASB) and the Corporations Act The financial statements comply with International Financial Reporting Standards (IFRSs) adopted by the International Accounting Standards Board (IASB). The financial statements were authorised for issue by the Board of Directors on 12 December The financial statements have been prepared on historical cost. Cost is based on the fair values of the consideration given in exchange for assets. These financial statements are presented in Australian dollars, which is the Company s functional currency. The preparation of financial statements in conformity with AASBs requires management to make judgements, estimates and assumptions that affect the application of accounting policies and the reported amounts of assets, liabilities, income and expenses. Actual results may differ from these estimates. Estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimates are revised and in any future periods affected. Information about critical judgements in applying accounting policies that have the most significant effect on the amounts recognised in the financial statements is included, where applicable, in the relevant notes to the financial statements. Accounting policies are selected and applied in a manner which ensures that the resulting financial information satisfies the concepts of relevance and reliability, thereby ensuring that the substance of the underlying transactions or other events is reported. The accounting policies set out below have been applied in preparing the financial statements for the year ended 30 September 2013 and the comparative information presented in these financial statements. (b) Recognition of Income Revenues are recognised at fair value of the consideration received net of the amount of goods and services tax (GST) payable to the taxation authority. Fielded Volunteer Contributions The company derives income by undertaking and supporting scientific research expeditions and field projects relevant to conservation and sustainable environments. Page 9
12 1 Significant accounting policies (continued) (b) Recognition of Income (continued) Income from these activities is recognised at the time of departure of the expedition. Interest Interest revenue is recognised as it accrues. Program Support/Grant Income Program Support/Grant income is recognised under an agreement when it has met conditions or provided services that make it eligible to receive a contribution. In kind Income Revenue recognised on an in-kind basis (i.e. receipt of non-cash goods or services) is recognised in accordance with the above policies, and a corresponding expense for the goods or services provided is recognised in the statement of comprehensive income. (c) (d) Income Tax For taxation purposes the company is classified as an approved research institute, therefore it is exempt from paying income tax pursuant to section 23(e) of the Income Tax Assessment Act. Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of goods and services tax (GST) except where the amount of GST incurred is not recoverable from the taxation authority. In these circumstances the GST is recognised as part of the cost of acquisition of an asset or as part of an item of the expenses. The net amount of GST recoverable from, or payable to, the taxation authority is included as a current asset or liability in the Statement of Financial Position. The GST components of cash flows arising from investing and financing activities which are recoverable from, or payable to, the ATO are classified as operating cash flows. (e) Plant & Equipment Acquisition Items of plant and equipment are recorded at cost and depreciated as outlined below. Depreciation Depreciation is provided on property, plant and equipment. Depreciation is calculated on a reducing balance basis as considered appropriate so as to write off the net cost of each asset over its expected useful life. The depreciation rates and methods used for each class of asset, for previous years are as follows: Depreciation Rate Depreciation Method Plant and equipment 10% % Reducing Balance Page 10
13 1 Significant accounting policies (continued) (f) Employee Entitlements Annual Leave The liability for annual leave represents the present obligation resulting from employees services provided to reporting date, calculated at undiscounted amounts on remuneration wage and salary rates which are expected to be paid as at reporting date, including related on-costs, such as workers compensation insurance and superannuation. Long Service Leave The provision for long service leave represents the present value of estimated future cash outflows resulting from employees services provided to reporting date. The provision is calculated using expected increases in wage and salary rates including related on-costs and expected settlement dates based on turnover history and is discounted using the rates attached to national government bonds at reporting date which most closely match the terms of maturity of the related liabilities. The unwinding of the discount is treated as long service leave expense. Superannuation Contributions to employee superannuation funds are expensed when incurred. (g) Receivables Trade receivables and other receivables are recorded at amounts due less any provision for doubtful debts. (h) Accounts Payable Trade payables and other accounts payable are recognised when the company becomes obliged to make future payments resulting from the purchase of goods and services. (i) Critical Accounting Estimates Grant income is recognised initially as deferred income and subsequently in comprehensive income in proportion to the stage of completion of relevant projects at the reporting date. The assumption is based on the fact that the project is reliably agreed upon when it commences. Page 11
14 2 Revenue from ordinary activities 2013 Earthwatch Institute 2012 Fielded volunteer contributions 792, ,096 Supporter donations and subscriptions 102, ,957 Program support/*grant Income 1,988,795 3,411,859 In-kind income 418, ,526 Other income 2,972 5,144 3,305,852 5,075,582 *Includes 5,500 grant from Australian Government Grants to Voluntary Environment Heritage Organisations (GVEHO) and 3 Expenses by nature Depreciation expenses 34,089 36,203 Loss on disposal of assets - 5,484 Operating lease expense 49,395 54,812 4 Auditors remuneration Auditors of the company KPMG Australia - Audit and review of the financial report 9,200 8,800 - Other advisory service received in- kind - 137,500 9, ,300 5 Cash and cash equivalents Cash at bank and on hand 398,265 1,216,998 Research Fund Cash at Bank Volunteer Funds in Trust Bank Term Deposits Other Term Deposit 1,644 59,606 75,523 1,085,335 1,006 51,434 73, ,567 Earthwatch Institute must maintain a separate bank account for the Research Fund. 1,620,373 1,869,313 The term deposits as at 30 September 2013 were earning interest rates of between 3.58% and 4.0% per annum (2012: 4.75% and 5% per annum). While term deposits are invested for defined periods, all deposits can be immediately accessed by Earthwatch at any point by foregoing accrued interest. At 30 September 2013, the average time to maturity was 266 days. (2012: 39 days). Page 12
15 6 Trade and other receivables 2013 Earthwatch Institute 2012 Other Debtors 1,971, ,000 7 Other current assets Prepayments Bond 23,063-24,159 5,757 23,063 29,916 8 Property, plant and equipment Plant and Equipment - at cost 234, ,013 Accumulated depreciation (149,764) (115,675) 84, ,338 Carrying amount at beginning of year 108,338 97,519 Additions 10,275 52,506 Disposals - (5,484) Depreciation (34,089) (36,203) 84, ,338 9 Trade and other payables Creditors 640, ,560 Other creditors and accruals 202,089 51, , , Employee benefits Current Annual leave 30,984 31,630 Long service leave 21,871 17,424 52,855 49,054 Non current Long service leave 4,892 8,379 Page 13
16 11 Employee expenses The remuneration of employees is made up of the following: 2013 Earthwatch Institute 2012 Salary 829,945 1,072,281 Superannuation 73,646 95,161 Annual leave (644) 3,436 Long service leave 960 (1,348) 12 Deferred income 903,907 1,169,530 Expedition deposits received in advance 56,012 51,210 Grants received under obligation 2,091, ,085 2,147, , Segment information Earthwatch Institute operated wholly within Australia to support research and education expeditions in the arts, sciences and the humanities. 14 Members guarantee The company is limited by guarantee. If the company is wound up, the articles of association state that each member is required to contribute a maximum of 50 each towards meeting any outstanding obligations of the company. Each member holds one voting right. At 30 September 2013 the number of members was 51 (2012: 52). 15 Commitments for expenditure Non-cancellable operating lease expense commitments not provided for in the financial statements and payable: Not later than one year 48,021 51,252 Later than one year but not later than five years 105, , , ,000 Non-cancellable operating lease expense commitments relate to the rental of the business premises and the total expense for the year was 49,395 (2012: 54,812). Page 14
17 16 Notes to the cash flow statement Note 2013 Earthwatch Institute 2012 (a) Reconciliation of cash For the purposes of the Statement of Cash Flows, cash includes cash on hand and in banks and short term deposits at call, net of outstanding bank overdrafts. Cash at the end of the financial year as shown in the Statement of Cash Flows is reconciled to the related items in the Balance Sheet as follows: Cash and cash equivalents 5 1,620,373 1,869,313 (b) Reconciliation of net cash provided by operating activities to operating surplus Operating surplus/(deficit) 287,103 (48,378) Add non-cash items: Depreciation 34,089 36,203 Disposal of Non Current Assets - 5,484 Changes in net assets and liabilities: (Increase)/decrease in current receivables (1,826,019) 702,746 (Increase)/ decrease in net other current assets and 1,413,377 (95,399) other liabilities Increase/(decrease) in trade and other payables (147,530) 123,868 Increase/(decrease) in provisions 315 2,089 Net cash used in operating activities (238,665) 726,613 Page 15
18 17 Financial instruments (a) Interest Rate Risk 2013 Financial assets The following details the company s exposure to interest rate risk as at 30 September 201 3: Fixed interest maturing in: Effective interest Floating interest rate 1 year or 1 to 5 More than 5 Noninterest Note rate less years years bearing Total % Cash and cash equivalents % 399,755 1,160, ,760 1,620,373 Receivables ,971,019 1,971, ,755 1,160, ,030,779 3,591,392 Financial liabilities Trade Payables , , , , Financial assets Cash and cash equivalents % 1,217, , ,714 1,869,313 Receivables , ,000-1,217, , ,714 2,014,313 Financial liabilities Trade Payables , , , ,197 (b) (c) Net Fair Value The net fair value as at the reporting date of each class of financial asset and financial liability is represented by the accounts recorded in the statement of financial position determined in accordance with the accounting policies disclosed in Note 1 of the financial statements. Credit risk Credit risk is the risk that a counterparty will not meet its obligations under a financial instrument or customer contract. The maximum exposure to credit risk at the reporting date is the carrying amount of the financial assets. 18 Funds in reserve Retained surplus at the beginning of the year 363, ,020 Net Surplus/(Deficit) 287,103 (48,378) Retained Surplus at the end of the year 650, ,642 Page 16
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