CONTRA COSTA COUNTY TREASURER S ANNUAL INVESTMENT POLICY

Transcription

1 CONTRA COSTA COUNTY TREASURER S ANNUAL INVESTMENT POLICY FISCAL YEAR APPROVED BY THE BOARD OF SUPERVISORS IN JUNE 2017 The Contra Costa County Treasurer will annually present to both the Board of Supervisors (Board) and the Treasury Oversight Committee (Committee) a statement of investment policy, which the Board shall review and approve at a public meeting. Any changes in the policy shall also be reviewed and approved by the Board at a public meeting (Gov t Code 53646(a)(1)). OFFICE OF COUNTY TREASURER-TAX COLLECTOR 625 COURTS STREET, ROOM 100 MARTINEZ, CALIFORNIA CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 1

2 Table of Contents 1.0 PURPOSE SCOPE PARTICIPANTS IMPLEMENTATION OBJECTIVES GENERAL STRATEGY STANDARD OF CARE SAFEKEEPING AND CUSTODY AUTHORIZED BROKERS/DEALERS AND FINANCIAL INSTITUTIONS SUITABLE AND AUTHORIZED INVESTMENTS RESTRICTIONS AND PROHIBITIONS INVESTMENT PARAMETERS CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF) PORTFOLIO MANAGEMENT ACTIVITY REPORTING COMPENSATION CALCULATING AND APPORTIONING POOL EARNINGS DEPOSITS AND WITHDRAWALS IN THE TREASURY TEMPORARY BORROWING OF POOL FUNDS INVESTMENT OF BOND PROCEEDS DISASTER RECOVERY PLAN POLICY CONSIDERATIONS AUTHORIZATION FOR LAIF INVESTMENTS APPROVED BROKERS APPROVED ISSUERS APPROVED PRIMARY DEALERS CONFLICT OF INTEREST CODE CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 2

3 GLOSSARY OF TERMS CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 3

4 CONTRA COSTA COUNTY TREASURER S ANNUAL INVESTMENT POLICY 1.0 PURPOSE The purpose of this Investment Policy (Policy) is to establish cash management and investment guidelines of surplus funds entrusted to the care of the Contra Costa County Treasurer s Office (Treasurer s Office) in accordance with applicable sections of California Government Code. All portfolio activities will be judged by the standards of the Policy and its ranking of investment objectives. 2.0 SCOPE This Policy applies to all funds over which the Treasurer s Office has been granted fiduciary responsibility and direct control for their management. 3.0 PARTICIPANTS This Policy restricts deposits to those agencies mandated by California Government Code as treasury deposits. However, subject to the consent of the Treasurer s Office and in accordance with section 53684, exemptions may be granted to non mandatory depositing agencies, if it is determined that the additional deposit provides a benefit to the investment pool as a whole while not creating unmanageable liquidity risk. 4.0 IMPLEMENTATION In order to provide direction to those responsible for management of surplus funds, the County Treasurer has established this Policy and presented it to the Treasury Oversight Committee and the Board of Supervisors, and has made it available to the legislative body of local agencies that participates in the County Treasurer s investment program. The Policy explains investable funds; authorized instruments; credit quality required; maximum maturities and concentrations; collateral requirements; qualifications of broker dealers and financial institutions doing business with, or on behalf of, the County; limits on gifts and honoraria; the reporting requirements; the Treasury Oversight Committee; the manner of apportioning interest earnings and appropriating investment costs; and the criteria to request withdrawal of funds. 5.0 OBJECTIVES Gov t Code : When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, the primary objective of a trustee shall be to safeguard the principal of the funds under its control. The secondary objective shall be to meet the liquidity needs of the depositor. The third objective shall be to achieve a return on the funds under its controls. 5.1 Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and market risk. 5.1.a Credit Risk The Treasurer will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by: 1. Limiting investments to the safest type of securities CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 4

5 5.1.b 2. Pre qualifying the financial institutions, broker/dealers, intermediaries, and advisers with which the Treasurer s Office will do business 3. Diversifying the investment portfolio so that potential losses on individual securities will be minimized. Market Risk The Treasurer s Office will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by: 1. Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity 2. Investing operating funds primarily in shorter term securities, money market mutual funds, or similar investment pools. 5.2 Liquidity: The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets. A portion of the portfolio also may be placed in money market mutual funds or local government investment pools which offer same day liquidity for short term funds. 5.3 Yield: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities may be sold prior to maturity when deemed prudent and necessary. Reasons of selling include but are not limited to: 1. A security with declining credit may be sold early to minimize loss of principal. 2. A security swap would improve the quality, yield, or target duration in the portfolio. 3. Liquidity needs of the portfolio require that the security be sold. 4. Portfolio rebalancing would bring the portfolio back into compliance. Investments will be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 5.4 Public Trust: All investments will be in conformance with state law and county ordinances and policies. The investment of public funds is a task that must maintain the public trust. 6.0 GENERAL STRATEGY 6.1 Buy and Hold: The Treasurer will generally use the passive investment strategy known as BUY AND HOLD whereas securities are purchased with the intent of holding them to maturity. Interest income and the reinvestment of interest income usually are the only sources of return in the portfolio. The investment program will focus on purchasing securities that will limit or reduce the potential default risk and ensure the reliability of cash flows from interest income. Generally, purchases will be laddered throughout the portfolio in order to minimize the number and cost of investment transactions. CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 5

6 6.2 Directed Investment: Local agencies may direct the investment, exchange, liquidation and reinvestment of their assets, but must meet the provisions of the investment objectives of this policy. The withdrawal of funds in the Treasury shall coincide with investment maturities or authorized sales of securities by the local agency s legislative or governing body. 7.0 STANDARD OF CARE The following policies are designed in accordance with Government Code to provide transparency to the investment program while enhancing portfolio controls: 7.1 Prudent Investor Standard: Governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part to an overall strategy, investments may be acquired as authorized by law. (Gov t Code ) 7.2 Limits on Honoraria, Gifts, and Gratuities In accordance with California Government Code Section 27133(d), this Policy establishes limits for the Director of Finance; individuals responsible for management of the portfolios; and members of the Investment Group and Review Group who direct individual investment decisions, select individual investment advisors and broker/dealers, and conduct day to day investment trading activity. The limits also apply to members of the Oversight Committee. Any individual who receives an aggregate total of gifts, honoraria and gratuities in excess of $50 in a calendar year from a broker/dealer, bank or service provider to the Pooled Investment Fund must report the gifts, dates and firms to the designated filing official and complete the appropriate State forms. No individual may receive aggregate gifts, honoraria, and gratuities in a calendar year in excess of the amount specified in Section (a) of Title 2, Division 6 of the California Code of Regulations. This limitation is $470 for the period January 1, 2017, to December 31, Any violation must be reported to the State Fair Political Practices Commission. Please refer to the Contra Costa County Treasurer Tax Collector s Conflict of Interest Code for further explanation of the prohibited activities, and their enforcements and exceptions. 7.3 Delegation of Authority 7.4.a 7.4.b Subject to Section 53607, the board of supervisors may, by ordinance, delegate to the county treasurer the authority to invest or reinvest the funds of the county and the funds of other depositors in the county treasury, pursuant to Chapter 4 (commencing with Section 53600) of Part 1 of Division 2 of Title 5. The county treasurer shall thereafter assume full responsibility for those transactions until the board of supervisors either revokes its delegation of authority, by ordinance, or decides not to renew the annual delegation, as provided in Section (Gov t Code ). The authority of the legislative body to invest or to reinvest funds of a local agency, or to sell or exchange securities so purchased, may be delegated for a one year period by the legislative body to the treasurer of the local agency, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 6

7 7.4.c expires, and shall make a monthly report of those transactions to the legislative body. Subject to review, the legislative body may renew the delegation of authority pursuant to this section each year (Gov t Code 53607). Responsibility for the operation of the investment program is hereby delegated to the County Treasurer, who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the County Treasurer. 7.5 Treasury Oversight Committee: In compliance with a Board Order of the Contra Costa County Board of Supervisors, the County Contra Costa County Treasury Oversight Committee was established in November 6 of The intent of the Committee is to allow local agencies, including school districts, as well as the public, to participate in reviewing the policies that guide the investment of public funds. The mandate for the existence of the Committee was suspended in 2004 by the State of California; however, the Committee serves an important function and the Treasurer s Office has elected to continue the program. 7.5.a The Committee shall annually review and monitor the County s Investment Policy. 7.5.b The Committee shall cause an annual audit to determine the County Treasurer s compliance with the Investment Policy and all investment funds in the county Treasury. 8.0 SAFEKEEPING AND CUSTODY 8.1 Delivery vs. Payment: All trades of marketable securities will be executed (cleared and settled) on a delivery vs. payment (DVP) basis to ensure that securities are deposited in the County Treasurer s safekeeping institution prior to the release of funds. 8.2 Third party Safekeeping: Securities will be held by an independent third party safekeeping institution selected by the County Treasurer. All securities will be evidenced by safekeeping receipts in the County s name or in a name designated by the County Treasurer. The safekeeping institution shall annually provide a copy of its most recent report on internal controls Service Organization Control Reports (formerly 70, or SAS 70) prepared in accordance with the Statement on Standards for Attestation Engagements (SSAE) No. 16 (effective June 15, 2011.) 8.2.a A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered or non registered format, shall require delivery of the securities to the local agency, including those purchased for the agency by financial advisors, consultants or managers using the agency s funds, by book entry, physical delivery or by third party custodial agreement. The transfer of securities to the counterparty bank s customer book entry account may be used for book entry delivery. For purposes of this section, counterparty means the other party to the transaction. A counterparty bank s trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section specifies a percentage limitation for a particular category of investment, that percentage is applicable only at the date of purchase. Where this section does not specify a limitation on the term of remaining maturity at the time of CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 7

8 8.2.b the investment, no investment shall be made in any security other than a security underlying a repurchase or reverse repurchase agreement authorized by this section. In compliance with this section, the securities of Contra Costa County and its agencies shall be in safekeeping at The Bank of New York Trust Company, N. A., a counterparty bank s trust department or as defined in the debt indenture and contract. 8.3 Internal Controls: The County Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Treasurer are protected from loss, theft or misuse. Specifics for the internal controls shall be documented in an investment procedures manual that shall be reviewed and updated periodically by the County Treasurer. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management. 9.0 AUTHORIZED BROKERS/DEALERS AND FINANCIAL INSTITUTIONS 9.1 All transactions initiated on behalf of the Pooled Investment Fund and Contra Costa County shall be executed only through one of the following: 1. Government security dealers reporting as primary dealers to the Market Reports Division of the Federal Reserve Bank of New York; 2. Banks and financial institutions that directly issue their own securities which have been placed on the Approved List of Broker/Dealers and Financial Institutions; 3. Brokers/dealers in the State of California approved by the County Treasurer based on the reputation and expertise of the company and individuals employed. Broker/dealers and financial institutions which have exceeded the political contribution limits as contained in Rule G 37 of the Municipal Securities Rulemaking Board within a four year period to the County Treasurer or a member of the governing board of a local agency or any candidate for those offices, are prohibited from the Approval List of Broker/Dealers and Financial Institutions. 9.2 Qualifications: All financial institutions and broker/dealers who desire to become qualified for investment transactions must complete Contra Costa County Treasurer s Office Broker/Dealer Due Diligence Questionnaire which can be obtained at An annual review of the financial condition and registration of qualified financial institutions and broker/dealers will be conducted by the Treasurer s Office. 9.3 List of Approved Financial Institutions, Security Brokers and Dealers A list will be maintained of financial institutions authorized to provide investment services. In addition, a list also will be maintained of approved security broker/dealers selected for creditworthiness and qualifications stated in section 9.2. However, the County Treasury will not be limited to the financial institutions and brokers/dealers on the list. Others will be included as long as conditions for authorized financial institutions and brokers/dealers set forth in this Policy are met. Additionally, deletions and additions are based on the maintenance of required credit quality as rated by a nationally recognized statistical rating organization (NRSRO) or reliable financial sources SUITABLE AND AUTHORIZED INVESTMENTS 10.1 Authorized Investment Types: (Gov t Code et seq.) The legislative body of a local agency having moneys in a sinking fund or moneys in its treasury not required for the immediate CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 8

9 needs of the local agency may invest any portion of the moneys that it deems wise or expedient in the investments set forth below. A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered, or nonregistered format, shall require delivery of the securities to the local agency, including those purchased for the agency by financial advisers, consultants, or managers using the agency's funds, by book entry, physical delivery, or by third party custodial agreement. The transfer of securities to the counterparty bank's customer book entry account may be used for book entry delivery. For purposes of this section, "counterparty" means the other party to the transaction. A counterparty bank's trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section specifies a percentage and/or rating limitation for a particular category of investment, that percentage and/or rating are applicable only at the date of purchase. Where this section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved by the legislative body no less than three months prior to the investment: 10.1.a Bonds issued by the local agencies, including bonds payable solely out of the revenues from a revenue producing property, owned, controlled, or operated by the local agency or by a department, board, agency or authority of the local agency b United States Treasury notes, bonds, bills or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest c Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue producing property owned, controlled, or operated by the state or by a department, board, agency or authority of the state d Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California e Bonds, notes, warrants or other evidences of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue producing property owned, controlled or operated by the local agency, or by a department, board, agency or authority of the local agency f Federal agency or United States government sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government sponsored enterprises g Banker s acceptances otherwise known as bills of exchange or time drafts drawn on and accepted by a commercial bank. Purchases of banker s acceptances may not exceed 180 days maturity or 40 percent of the agency s money that may be invested pursuant to this section. However, no more than 30 percent of the agency s money may be invested in banker s acceptances of any one commercial bank pursuant to this section. This subdivision does not preclude a municipal utility district from investing any money CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 9

10 in its treasury in any manner authorized by the Municipal Utility District Act (Division 6, commencing with Section 11501, of the Public Utilities Code) h Commercial paper of prime quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2): 1. The entity meets the following criteria: A. Is organized and operating in the United States as a general corporation. B. Has total assets in excess of five hundred million dollars ($500,000,000). C. Has debt other than commercial paper, if any, that is rated in a rating category of A or higher by a nationally recognized statistical rating organization (NRSRO). 2. The entity meets the following criteria: A. Is organized within the United States as a special purpose corporation, trust, or limited liability company. B. Has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond. C. Has commercial paper that is rated A 1 or higher, or the equivalent, by a nationally recognized statistical rating organization (NRSRO). Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, may invest no more than 25 percent of their moneys in eligible commercial paper. Local agencies, other than counties or a city and county, may purchase no more than 10 percent of the outstanding commercial paper of any single issuer. Counties or a city and county may invest in commercial paper pursuant to the concentration limits in subdivision (a) of Section 53635: i. Not more than 40 percent of the local agency s money may be invested in eligible commercial paper. ii. Not more than 10 percent of the total assets of the investments held by a local agency may be invested in any one issuer s commercial paper i Negotiable certificates of deposit issued by a nationally or state chartered bank or a savings association or federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a state licensed branch of a foreign bank. Purchases of negotiable certificates of deposit may not exceed 30 percent of the agency s money that may be invested pursuant to this section. For purposes of this section, negotiable certificates of deposits do not come within Article 2 (commencing with Section 53630), except that the amount so invested shall be subject to the limitations of Section The legislative body of a local agency and the treasurer or other official of the local agency having legal custody of the money are prohibited from investing local agency funds, or funds in the custody of the local agency, in negotiable certificates of deposit issued by a state or federal credit union if a member of the legislative body of the local agency, or any person with investment decision making authority in the administrative office, manager s office, budget office, auditorcontroller s office, or treasurer s office of the local agency also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 10

11 10.1.j Repurchase and reverse repurchase agreements 1. Investments in repurchase agreements or reverse repurchase agreements of any securities authorized by this section, provided that the agreements are subject to this subdivision, including the delivery requirements specified in this section, and that a signed Master Repurchase Agreement is on file in the Treasurer s Office for all financial institutions that enter into a repurchase agreement with Contra Costa County. 2. Investments in repurchase agreements may be made on any investment authorized in this section when the term of the agreement does not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102 percent no later than the next business day. 3. Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: A. The security to be sold using a reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum of 30 days prior to sale. B. The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20 percent of the base value of the portfolio. C. The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. D. Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counterparty using a reverse repurchase agreement or securities lending agreement shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. 4. Prior approval of the governing body; only with primary dealers: A. Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security may be made only upon prior approval of the governing body of the local agency and shall be made only with primary dealers of the Federal Reserve Bank of New York or with a nationally or state chartered bank that has or has had a significant banking relationship with a local agency. CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 11

12 B. For purposes of this policy, "significant banking relationship" means any of the following activities of a bank: i. Involvement in the creation, sale, purchase, or retirement of a local agency's bonds, warrants, notes, or other evidence of indebtedness. ii. Financing of a local agency's activities. iii. Acceptance of a local agency's securities or funds as deposits. 5. Definitions and terms of repos, securities and securities lending: A. "Repurchase agreement" means a purchase of securities by the local agency pursuant to an agreement by which the counterparty seller will repurchase the securities on or before a specified date and for a specified amount and the counterparty will deliver the underlying securities to the local agency by book entry, physical delivery, or by third party custodial agreement. The transfer of underlying securities to the counterparty bank's customer book entry account may be used for book entry delivery. B. "Securities," for purposes of repurchase under this subdivision, means securities of the same issuer, description, issue date, and maturity. C. "Reverse repurchase agreement" means a sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase the securities on or before a specified date and includes other comparable agreements. D. "Securities lending agreement" means an agreement under which a local agency agrees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, both the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral. E. For purposes of this section, the base value of the local agency's pool portfolio shall be that dollar amount obtained by totaling all cash balances placed in the pool by all pool participants, excluding any amounts obtained through selling securities by way of reverse repurchase agreements, securities lending agreements, or other similar borrowing methods. F. For purposes of this section, the spread is the difference between the cost of funds obtained using the reverse repurchase agreement and the earnings obtained on the reinvestment of the funds k Medium term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or better by an NRSRO. Purchases of medium term notes shall not include other instruments authorized by this section and shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section l Shares of beneficial interest 1. Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (o), (q), inclusive, and that comply with the CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 12

13 investment restrictions of this article and Article 2 (commencing with Section 53630). However, notwithstanding these restrictions, a counterparty to a reverse repurchase agreement or securities lending agreement is not required to be a primary dealer of the Federal Reserve Bank of New York if the company's board of directors finds that the counterparty presents a minimal risk of default, and the value of the securities underlying a repurchase agreement or securities lending agreement may be 100 percent of the sales price if the securities are marked to market daily. 2. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (l5 U.S.C. Sec. 80a 1 et seq.). 3. If investment is in shares issued pursuant to paragraph (1), the company shall have met either of the following criteria: A. Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. B. Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (o), (q), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). 4. If investment is in shares issued pursuant to paragraph (2), the company shall have met the following criteria: A. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations. B. Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (o), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). 5. The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include any commission that the companies may charge and shall not exceed 20 percent of the agency s money that may be invested pursuant to this section. However, no more than 10 percent of the agency s funds may be invested in shares of beneficial interest of any one mutual fund pursuant to paragraph (1) m Moneys held by a trustee or fiscal agent and pledged to the payment of security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are not specific statutory provision, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance n Notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section as eligible securities for the purpose of securing local agency deposits having a market value at least equal to CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 13

14 that required by Section for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations applicable to the types of securities in which the security interest is granted o Any mortgage pass through security, collateralized mortgage obligation, mortgagebacked or other pay through bond, equipment lease backed certificate, consumer receivable pass through certificate, or consumer receivable backed bond of a maximum of five years maturity. Securities eligible for investment under this subdivision shall be issued by an issuer having an A or higher rating for the issuer s debt as provided by a nationally recognized rating service and rated in a rating category of AA or its equivalent or better by a nationally recognized rating service. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the agency s surplus money that may be invested pursuant to this section p Shares of beneficial interest issued by a joint power authority organized pursuant to Section that invests in the securities and obligations authorized in subdivisions (a) to (n), (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing shares shall have retained an investment adviser that meets all of the following criteria: 1. The adviser is registered or exempt from registration with the Securities and Exchange Commission. 2. The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (n), (q), inclusive. 3. The adviser has assets under management in excess of five hundred million dollars ($500,000,000) q United States dollars denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of AA or better by an NRSRO and shall not exceed 30 percent of the agency s moneys that may be invested pursuant to this section RESTRICTIONS AND PROHIBITIONS 11.1 Restrictions set by the Treasurer 11.1.a All investments purchased by the Treasurer s Office shall be of investment grade. The minimum credit rating of purchased investments shall be as defined by Government Code et. seq b All legal securities issued by a tobacco related company are prohibited. A tobaccorelated company is defined as 1) an entity that makes smoking products from tobacco used in cigarettes, cigars and/or snuff, or for smoking in pipes or 2) a company that has total revenues of 15 percent or more from the sale of such tobacco products. The tobacco related issuers restricted from any investment are Alliance One, Altria Group, Inc., Auri Inc., British American Tobacco PLC, Imperial Tobacco Group PLC, Kirin International Holding Inc., Lorillard, Philip Morris International, Reynolds American, Inc., CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 14

15 Schweitzer Mauduit International Inc., Smokefree Innotec Inc., Star Scientific Inc., Universal Corp., and Vector Group, Ltd. The Treasury staff will update the list of tobacco related companies when necessary c Financial futures or financial option contracts will each be approved on a per trade basis by the County Treasurer d Reverse repurchase agreements will be used strictly for the purpose of supplementing income with a limit of 10 percent of the total portfolio with prior approval of the Treasurer e SBA loans require prior approval of the Treasurer in every transaction f Securities purchased through brokers will be held in safekeeping at The Bank of New York Trust Company, N.A. or as designated by the specific contract(s) for government securities and tri party repurchase agreements g Swaps and Trades will each be approved on a per trade basis by Treasurer or Assistant Treasurer h Bank CDs or non negotiable CDs will be collateralized at 110 percent by government securities or 150 percent by current mortgages. There will be no waiver of the first $100,000 collateral except by special arrangement with the Treasurer Prohibitions by Government Code ( ) 11.2.a A local agency shall not invest any funds pursuant to this Article or pursuant to Article 2 (commencing with Section 53630) in inverse floaters, range notes or interest only strips that are derived from a pool of mortgages b A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in any security that could result in zero interest accrual if held to maturity. However, a local agency may hold prohibited instruments until their maturity dates. The limitation in this subdivision shall not apply to local agency investments in shares of beneficial interest issued by diversified management companies registered under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a 1,et seq.) that are authorized for investment pursuant to subdivision (l) of Section INVESTMENT PARAMETERS 12.1 Diversification: Investments shall be diversified so as to minimize the risk of loss and to maximize the rate of return by: 1. Limiting investment to avoid overconcentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities), 2. Limiting investment in securities that have higher credit risks, 3. Investing in securities with varying maturities, and 4. Continuously investing a portion of the portfolio in readily available funds such as investment pools, money market funds or overnight repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations Maximum Maturities: To the extent possible, the County Treasurer shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the Treasurer will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances. CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 15

16 The Treasurer shall adopt weighted average maturity limitations (which often range from 90 days to 3 years), consistent with the investment objectives. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as LAIF, money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is maintained to meet ongoing obligations Exception to Maximum Maturity: In accordance with Government Code the County Treasurer retains the right to petition the Board of Supervisors for approval to invest in securities with a final maturity in excess of five years. The Board of Supervisors adoption of any resolution allowing maturities beyond five years shall be considered an allowed modification to this policy and any investments made in accordance with the modification shall be allowable under this policy Investment Criteria 1 : All limitations set forth in this Policy are applicable only at the time of purchase. The County Treasurer has the full discretion to rebalance the portfolio when it is out of compliance owing to various reasons, such as market fluctuation. INVESTMENT TYPE Bonds issued by local agencies, (a) MAXIMUM % of PORTFOLIO MAXIMUM MATURITY MAXIMUM % of ISSUE 100% 5 years 100% OTHER RESTRICTIONS U.S. Treasury Obligations, (b) 100% 5 years 100% Registered State Warrants, and CA Treasury Notes and bonds, (c) 100% 5 years 100% Registered Treasury Notes or Bonds of any of the other 49 state in addition to CA, (d) Bonds and Notes issued by other local agencies in California, (e) Obligations of U.S. Agencies or government sponsored enterprises, (f) 100% 5 years 100% 100% 5 years 100% 100% 5 years 100% U.S. Agencies Callables 100% 5 years 25% Bankers Acceptances), (g) Domestic: ($5B min. assets) 40% 180 days 30% Aggregate Foreign: ($5B min. assets) Commercial paper, (h) and (a) Negotiable Certificates of Deposit ($5 billion minimum assets), (i) Repurchase Agreements secured by U.S. Treasury or agency obligation (102% collateral), (j) 40% 40% 180 days 270 days or less 30% 5 years 100% 1 year 5% Aggregate 10% Aggregate 10% Aggregate See limitations for Treasuries and Agencies above No more than 10 % of the local agency s money may be invested in the outstanding commercial paper of any single issuer. Generally limited to Wells Fargo Bank, Bank of America or other institutions with whom the County treasury has executed tri party agreements. Collateral will be held by a third party to the transaction that may include the trust department of particular banks. Collateral will be only securities that comply with Government Code The rating requirement for each investment type is referenced in the relevant sections of California Government Code. CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 16

17 INVESTMENT TYPE Reverse Repurchase Agreements and Securities Lending Agreements, (j) MAXIMUM % of PORTFOLIO MAXIMUM MATURITY 20% 92 days MAXIMUM % of ISSUE See limitations for Treasuries and Agencies above OTHER RESTRICTIONS Corporate bonds, Medium Term Notes & Covered, (k) 30% 5 years 5% Aggregate Shares of beneficial interest issued by diversified mgt. companies (l) Moneys held by a trustee or fiscal agent, (m) Collateralized Notes, Bonds, Time Deposits, or other obligations, (n) Mrtg Backed Securities/CMO s: Asset Backed Securities (o) 20% N/A 20% N/A 15% 5 years 20% 20% 5 Years 5 Years 10% Aggregate 5% Aggregate 5% Aggregate Collateralized by the eligible securities at a percentage specified in Government Code No Inverse Floaters No Range Notes No Interest only strips derived from a pool of mortgages As limited Joint Powers Authority, CalTRUST, As limited by by N/A (p) CalTRUST CalTRUST Supranational obligations (q) 30% 5 Years 100% Rated AA or better by an NRSRO Local Agency Investment Fund (LAIF), As Limited by LAIF N/A As limited by LAIF 13.0 CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF) 13.1 General Information (Gov t Code ) a All money in the Local Agency Investment Fund shall be held in trust in the custody of the State Treasurer b All money in the Local Agency Investment Fund is nonstate money. That money shall be held in a trust account or accounts. The Controller shall be responsible for maintaining those accounts to record the Treasurer's accountability, and shall maintain a separate account for each trust deposit in the Local Agency Investment Fund c That money shall be subject to audit by the Department of Finance and to cash count as provided for in Sections 13297, 13298, and It may be withdrawn only upon the order of the depositing entity or its disbursing officers. The system that the Director of Finance has established for the handling, receiving, holding, and disbursing of state agency money shall also be used for the money in the Local Agency Investment Fund d All money in the Local Agency Investment Fund shall be deposited, invested, and reinvested in the same manner and to the same extent as if it were state money in the State Treasury Investment and Distribution of Deposits ( ) a There is in trust in the custody of the Treasurer the Local Agency Investment Fund, which fund is hereby created. The Controller shall maintain a separate account for each governmental unit having deposits in this fund. CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 17

18 13.2.b Notwithstanding any other provisions of law, a local governmental official, with the consent of the governing body of that agency, having money in its treasury not required for immediate needs, may remit the money to the Treasurer for deposit in the Local Agency Investment Fund for the purpose of investment c Notwithstanding any other provisions of law, an officer of any nonprofit corporation whose membership is confined to public agencies or public officials, or an officer of a qualified quasi governmental agency, with the consent of the governing body of that agency, having money in its treasury not required for immediate needs, may remit the money to the Treasurer for deposit in the Local Agency Investment Fund for the purpose of investment d Notwithstanding any other provision of law or of this section, a local agency, with the approval of its governing body, may deposit in the Local Agency Investment Fund proceeds of the issuance of bonds, notes, certificates of participation, or other evidences of indebtedness of the agency pending expenditure of the proceeds for the authorized purpose of their issuance. In connection with these deposits of proceeds, the Local Agency Investment Fund is authorized to receive and disburse moneys, and to provide information, directly with or to an authorized officer of a trustee or fiscal agency engaged by the local agency, the Local Agency Investment Fund is authorized to hold investments in the name and for the account of that trustee or fiscal agent, and the Controller shall maintain a separate account for each deposit of proceeds e The local governmental unit, the nonprofit corporation, or the quasi governmental agency has the exclusive determination of the length of time its money will be on deposit with the Treasurer f The trustee or fiscal agent of the local governmental unit has the exclusive determination of the length of time proceeds from the issuance of bonds will be on deposit with the Treasurer g The Local Investment Advisory Board shall determine those quasi governmental agencies which qualify to participate in the Local Agency Investment Fund h The Treasurer may refuse to accept deposits into the fund if, in the judgment of the Treasurer, the deposit would adversely affect the state s portfolio i 13.2.j The Treasurer may invest the money of the fund in securities prescribed in Section The Treasurer may elect to have the money of the fund invested through the Surplus Money Investment Fund as provided in Article 4 (commencing with Section 16470) of Chapter 3 of Part 2 of Division 4 of Title 2. Money in the fund shall be invested to achieve the objective of the fund, that is to realize the maximum return consistent with safe and prudent treasury management k All instruments of title of all investments of the fund shall remain in the Treasurer s vault or be held in safekeeping under control of the Treasurer in any federal reserve bank, or any branch thereof, or the Federal Home Loan Bank of San Francisco, with any trust company, or the trust department of any state or national bank l Immediately at the conclusion of each calendar quarter, all interest earned and other increment derived from investments shall be distributed by the Controller to the contributing governmental units or trustees or fiscal agents, nonprofit corporations, and quasi governmental agencies in amounts directly proportionate to the respective amounts deposited in the Local Agency Investment fund and the CONTRA COSTA COUNTY ANNUAL INVESTMENT POLICY FY Page 18