CHARTER TOWNSHIP OF PORTAGE HOUGHTON COUNTY, MICHIGAN. FINANCIAL REPORT with Supplemental Information. December 31, 2013

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1 HOUGHTON COUNTY, MICHIGAN FINANCIAL REPORT with Supplemental Information December 31, 2013

2 DECEMBER 31, 2013 ELECTED OFFICIALS Supervisor... Clerk... Treasurer... Trustee... Trustee... Trustee... Trustee... Bruce Petersen Jamie Solka Carol Little Peggy Anderson John Ollila William Bingham Andrew Kemper

3 TABLE OF CONTENTS INDEPENDENT AUDITOR S REPORT... 4 MANAGEMENT S DISCUSSION AND ANALYSIS... 6 BASIC FINANCIAL STATEMENTS: Statement of Net Position Statement of Activities Governmental Funds: Balance Sheet Statements of Revenues, Expenditures, and Changes in Fund Balances Proprietary Funds: Statement of Net Position Statements of Revenues, Expenditures, and Changes in Net Position Statements of Cash Flows Fiduciary Funds - Statement of Fiduciary Net Position Notes to Financial Statements REQUIRED SUPPLEMENTAL FINANCIAL INFORMATION: Budgetary Comparison Schedules: General Fund Fire Protection Fund SUPPLEMENTAL FINANCIAL INFORMATION: General Fund: Detailed Statement of Expenditures Special Revenue Funds: Combining Balance Sheets Combining Statements of Revenues, Expenditures, and Changes in Fund Balance Enterprise Funds: Combining Balance Sheets Combining Statements of Revenues, Expenses, and Changes in Retained Earnings Combining Statements of Cash Flows COMMUNICATIONS Communications with Those Charged with Governance Page 3

4 RUKKILA š NEGRO AND ASSOCIATES Certified Public Accountants, PC 310 Shelden Avenue, Houghton, Michigan fax INDEPENDENT AUDITOR'S REPORT Members of the Township Board Charter Township of Portage Houghton, Michigan Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Charter Township of Portage as of and for the year then ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the Township s basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 4

5 Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Charter Township of Portage as of December 31, 2013, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management s discussion and analysis and budgetary comparison information on pages 6 through 12 and 39 through 40 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Township s basic financial statements. The additional information on pages 42 to 49 are presented for purposes of additional analysis and is not a required part of the basic financial statements. The combining financial statements are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole. July 15, 2014 Rukkila, Negro & Associates, Certified Public Accountants, PC 5

6 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 This section of the Charter Township of Portage s annual Financial Report presents Management s Discussion and Analysis of the Township s financial activities during the fiscal year ended December 31, The analysis focuses on the Township s financial performance as a whole. It is intended to be read as part of the Township s financial statements, which immediately follows this section. Overview of the Financial Statements The annual report consists of a series of financial statements including other requirements as follows: Management s Discussion and Analysis introduces the basic financial statements and provides an analytical overview of the Township s financial activities. The Government-wide Financial Statements consists of a Statement of Net Position and a Statement of Activities. These provide information about the activities of the Township as a whole and represent an overall view of the Township s finances. Statement of Net Position and the Statement of Activities These statements provide information that help determine how the Township is doing financially as a result of the year s activities. The statements are shown using a full accrual basis. The Township s net position and the changes in the net position during the year are reported by these two statements. Increases or decreases in the Township s net position is one way to determine if the financial position of the Township is improving or deteriorating. However, non-financial factors will need to be considered as well to determine the overall financial position of the Township. There are two kinds of activities in the Statement of Net Position and the Statement of Activities: Governmental Activities - Most of the Township s basic services are reported here, including general administration, fire, public works, and parks and recreation. These activities are financed primarily by property taxes, intergovernmental revenues, and charges for services. Major Funds: Under GASB Statement 34, the audit focus has shifted from governmental type funds to major funds. Major funds are the largest funds in terms of assets, liabilities, revenues or expenses/expenditures. This allows the reader to see more detailed activity of the major funds. For the Charter Township of Portage, the General Fund, Fire Protection and Cemetery Perpetual Care meet this requirement. Non major Funds: In the basic financial statements, non major funds are consolidated into one column. These are smaller, less active funds. Detailed information about non major funds can be found after the notes to the financial statements. 6

7 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 Overview of the Financial Statements - Continued Business-Type Activities - The Township s sewer and water activities are reported here. A fee is charged to customers to help defray the cost of these services. Fund Financial Statements tell how governmental services were financed in the short term as well as what remains for future spending. These statements also report the Township s operations in more detail than the Government-wide Financial Statements by providing information about the most significant funds. Notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the basic financial statements. Required supplementary information, other than Management Discussion and Analysis, provides information about the required budgetary comparison information. Other supplementary information provides detailed information about the non major governmental funds and Water Funds. Governmental Funds - The Township s basic services are mainly reported in this type of fund, which concentrates on how money goes into and out of those funds and the balances left at year end that are available for spending. Modified accrual accounting is the reporting method used for these funds. These statements provide a short-term view of the Township s general governmental operations and the basic services it provides in detail. Information in these statements help determine whether there are more or fewer financial resources that can be spent in the future to finance the Township s programs. Governmental funds are essentially the same as the governmental activities with the exception that internal services are included in governmental activities but not as governmental funds. Governmental funds use a modified accrual basis of accounting and focus on near-term inflows and outflows of spendable resources and on the balances of spendable resources. In governmental funds, capital outlay and debt principal are reported on the Statement of Revenues, Expenditures and Changes in Fund Balance and depreciation is not recorded. The rule for reporting accrued vacation is more restrictive. The Balance Sheet for governmental funds does not include any capital assets or long-term debt. Proprietary Funds - Proprietary funds use a full accrual method of accounting for both government-wide statements and fund level statements. Enterprise funds are used to report business like activities. In general, these funds charge a fee for their services. The Township uses enterprise funds for water and sewer. Proprietary funds are reported in the same way that all activities are reported in the Statement of Net Position and the Statement of Activities. The Township s enterprise funds are the same as the business-type activities we report in the government-wide statements but provide more detail and additional information, such as cash flows for proprietary funds. All enterprise funds qualify as major funds. 7

8 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 Overview of the Financial Statements - Continued Summary of Net Position Governmental Activities Business-Type Activities Assets Current and other assets $ 623,740 $ 671,107 $ 190,763 $ 294,371 Restricted cash and investments 1,061,567 1,103, , ,272 Capital assets - Net of accumulated depreciation 990,804 1,029,658 4,273,963 4,339,491 Total Assets $ 2,676,111 $ 2,804,207 $ 4,667,567 $ 4,828,134 Liabilities Current liabilities $ 16,654 $ 2,931 $ 1,794 $ 34,065 Non-current liabilities 52,480 89,402 1,519,067 1,645,202 Advances of revenues 47,103 74,625 4,226 6,261 Total Liabilities 116, ,958 1,525,087 1,685,528 Net Position Net investment in capital assets 945, ,923 2,755,066 2,694,289 Restricted 1,237,075 1,286, , ,901 Unrestricted 377, , , ,416 Total Net Position 2,559,874 2,637,249 3,142,480 3,142,606 Total Liabilities and Net Position $ 2,676,111 $ 2,804,207 $ 4,667,567 $ 4,828,134 Results of Operations Governmental Activities Business-Type Activities Revenues Program Revenue: Charges for services $ 86,771 $ 79,528 $ 430,475 $ 443,297 Grants and contributions 1,364 27, Capital grants and contributions , ,419 General Revenue: Property taxes 216, , State shared revenue 241, , Unrealized loss (65,331) Other 35,254 71,776 3,868 6,496 Total Revenue 516, , , ,212 Functions/Program Expenses General government 338, , Public safety 73,672 69, Public works 170, , , ,538 Recreation 11,246 24, Total Expenses 593, , , ,538 Change in Net Position (77,375) 21,723 (126) 61,674 Net Position - Beginning 2,637,249 2,615,526 3,142,606 3,080,932 Net Position - Ending $ 2,559,874 $ 2,637,249 $ 3,142,480 $ 3,142,606 8

9 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 Overview of the Financial Statements - Continued The following two charts highlight the Township s governmental activities by revenues and expenses. Unrealized loss $(65,331) % Revenues - Governmental Activities Other $35, % Char ges $86, % St at e $241, % Grant s $1, % Taxes $216, % Expenditures - Governmental Activities Public Works $170, % Recreation $11, % P ublic Safety $73, % General Government $338, % The most significant portions of the revenues for all governmental activities of the Township comes from state shared revenue and property taxes. The Township s operating millage was mills. 9

10 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 Overview of the Financial Statements - Continued The following two charts highlight the Township s business-type activities by revenues and expenses. $300, $250, $200, $150, $100, $50, $0.00 Enterprise Funds - Revenue and Expenses Portage Sewer Dakota Sewer Portage Water Dakota Heights Water Woodland Road Water Revenue $177,098 $134,625 $163,580 $23,274 $38,747 Expenses $245,684 $42,032 $180,559 $34,606 $34,569 $1,400, $1,200, $1,000, $800, $600, $400, $200, $0.00 Enterprise Funds -Retained Earnings Portage Sewer Dakota Sewer Portage Water Dakota Heights Water Woodland Road Water 2013 $1,181,794 $660,595 $665,079 $374,284 $260, $1,250,380 $568,002 $682,058 $385,616 $256,550 10

11 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 Financial Analysis Governmental Funds: The focus of the Township s governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Township s financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government s net resources available for spending at the end of the fiscal year. The General Fund is the main operating fund of the Township. At the end of the current fiscal year, unassigned balance of the General Fund was $384,475. As a measure of the General Fund s liquidity, it may be useful to compare unassigned fund balance to total fund expenditures. Unassigned fund balance represents 82% of total General Fund expenditures. The fund balance of the Township s General Fund decreased by $27,061 during the fiscal year. Revenues decreased in taxes, grant revenue, and administration fees. Expenditures decreased by $70,346 with a majority of the decrease in the general government and recreation area. Prior year consisted of the capital improvements at the Hurontown ballfield. Public works had an increase for capital improvements on the maintenance building roof. Proprietary Funds: The Township s proprietary funds provides the same type of information found in the government-wide financial statements, but in more detail. Net position at the end of the year amounted to $3,142,480. Budgetary Highlights During the year ended December 31, 2013, the Township did not amended the budget throughout the year. Capital Assets and Debt Administration The Township s investment in capital assets net of accumulated depreciation for the governmental and business-type activities as of December 31, 2013, amounts to $5,264,767. This investment in capital assets includes land, buildings, system improvements, machinery and equipment. Governmental Activities: The maintenance building roof project in the amount of $13,928 was the major capital asset expenditure for Governmental activities. Business-Type Activities: The Dakota Heights sewer fund received $102,981 in grant revenues from the United States Department of Agriculture - Rural Development (USDA) for major improvements to the Dakota Heights sewage disposal system. Sewage improvement costs for the year totaled $108,293. Additional information on the Township s capital assets can be found starting on page 29 of this report. 11

12 MANAGEMENT S DISCUSSION AND ANALYSIS DECEMBER 31, 2013 Long-term debt At the end of the current fiscal year, the Township had total debt in bonds and loans in the amount of $1,530,750. This total amount is backed by the full faith and credit of the Township. The Township s overall debt decreased by $69,400 during the fiscal year. Additional information on the Township s long-term debt can be found starting page 33 of this report. Request for Information This financial report is designed to provide our citizens, taxpayers, customers, investors and creditors with a general overview of the Township s finances. If you have questions about this report or need additional information, contact the Township Supervisor at the Portage Township, Green Acres Road, Houghton, Michigan 49931, phone (906) and address supervisor@charterportagetwp.org. 12

13 STATEMENT OF NET POSITION December 31, 2013 Primary Government Governmental Business-type ASSETS Activities Activities Total CURRENT ASSETS: Cash and cash equivalents $ 449,777 $ 193,061 $ 642,838 Account receivables - 13,938 13,938 Inventory - 30,447 30,447 Prepaid expenses 29,456 5,181 34,637 Internal balances 51,935 (51,935) - Due from fiduciary funds 50, ,375 Due from other governmental units 42,268-42,268 TOTAL CURRENT ASSETS 623, , ,503 NONCURRENT ASSETS: Restricted cash 594, , ,923 Restricted investments 467, ,485 Capital assets 1,934,434 6,794,715 8,729,149 Less: accumulated depreciation (943,630) (2,520,752) (3,464,382) 990,804 4,273,963 5,264,767 TOTAL NONCURRENT ASSETS 2,052,371 4,476,804 6,061,690 TOTAL ASSETS $ 2,676,111 $ 4,667,567 $ 7,343,678 LIABILITIES: Current liabilities: Accounts payable and accrued expenses $ 3,541 $ - $ 3,541 Accrued expenses 13,113 1,794 14,907 Noncurrent liabilities: Due within one year 9,069 71,981 81,050 Due in more than one year 36,598 1,446,916 1,483,514 Accrued vacation payable 6,813-6,813 User deposits TOTAL LIABILITIES 69,134 1,520,861 1,589,995 DEFERRED INFOLOW OF RESOURCES Advances of revenues from imposed nonexchange transactions 47,103 4,226 51,329 NET POSITION: Net investment in capital assets 945,137 2,755,066 3,700,203 Restricted: General Fund 19,547-19,547 Fire Protection Fund 174, ,484 Liquor Law Fund Cemetery Operating Fund Cemetery Perpetual Care 1,042,378-1,042,378 Debt service - 202, ,841 Unrestricted 377, , ,235 TOTAL NET POSITION 2,559,874 3,142,480 5,702,354 TOTAL LIABILITIES AND NET POSITION $ 2,676,111 $ 4,667,567 $ 7,343,678 The accompanying notes to the financial statements are an integral part of this statement. 13

14 STATEMENT OF ACTIVITIES For the Year Ended December 31, 2013 Net (Expense) Revenue and Program Revenues Changes in Net Position Capital Primary Government Charges for Grants and Governmental Business-type Expenses Services Contributions Activities Activities Total FUNCTIONS/PROGRAMS Primary government: Government activities: General government $ 338,781 $ 86,771 $ - $ (252,010) $ - $ (252,010) Public safety 73,672-1,364 (72,308) - (72,308) Public works 170, (170,223) - (170,223) Recreation 11, (11,246) - (11,246) Total governmental activities 593,922 86,771 1,364 (505,787) - (505,787) Business-type activities: Water 249, , (27,238) (27,238) Sewer 287, , ,981-23,244 23,244 Total business-type activities 537, , ,981 - (3,994) (3,994) Total primary government $ 1,131,372 $ 517,246 $ 104,345 (505,787) (3,994) (509,781) General Revenues: Taxes 216, ,693 State shared revenue 241, ,796 Interest and investment earnings 25, ,560 Unrealized gain (loss) (65,331) - (65,331) Other 9,591 2,971 12,562 Total general revenues, transfers and special items 428,412 3, ,280 Change in Net Assets (77,375) (126) (77,501) NetPosition- Beginning 2,637,249 3,142,606 5,779,855 Net Position- Ending $ 2,559,874 $ 3,142,480 $ 5,702,354 The accompanying notes to the financial statements are an integral part of this statement. 14

15 BALANCE SHEET - GOVERNMENTAL FUNDS December 31, 2013 Major Funds Fire Permanent Fund Total General Protection Cemetery Non-major Governmental Fund Fund Perpetual Care Funds Funds ASSETS: CURRENT ASSETS: Cash and cash equivalents $ 270,873 $ 178,800 $ - $ 104 $ 449,777 Prepaid expenses 19,547 4,945-4,964 29,456 Due from other funds 75,526-6,811 26, ,337 Due from fiduciary funds 33,303 17, ,304 Due from governmental units 42, ,268 TOTAL CURRENT ASSETS 441, ,746 6,811 31, ,142 RESTRICTED ASSETS: Restricted cash , ,082 Restricted investments , ,485 TOTAL RESTRICTED ASSETS - - 1,061,567-1,061,567 TOTAL ASSETS $ 441,517 $ 200,746 $ 1,068,378 $ 31,068 $ 1,741,709 LIABILITIES: CURRENT LIABILITIES: Accounts payable $ 2,410 $ 1,131 $ - $ - $ 3,541 Accrued expenses 13, ,113 Due to other funds ,000 30,402 56,402 Deferred revenue 21,972 25, ,103 TOTAL CURRENT LIABILITIES 37,495 26,262 26,000 30, ,159 FUND BALANCES: Nonspendable: Prepaid expenses 19,547 4,945-4,964 29,456 Restricted - 169,539 1,042,378 (4,298) 1,207,619 Unassigned 384, ,475 TOTAL FUND BALANCES 404, ,484 1,042, ,621,550 TOTAL LIABILITIES AND FUND BALANCES $ 441,517 $ 200,746 $ 1,068,378 $ 31,068 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds. 990,804 Long-term liabilities, including bonds payable are not due and payable in the current period and therefore are not reported in the funds. (52,480) Net position of governmental activities $ 2,559,874 The accompanying notes to the financial statements are an integral part of this statement. 15

16 GOVERNMENTAL FUNDS STATEMENTS OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES For the Year Ended December 31, 2013 Major Funds Fire Permanent Fund Total General Protection Cemetery Non-major Governmental Fund Fund Perpetual Care Funds Funds Revenues: Taxes $ 111,802 $ 80,289 $ - $ - $ 192,091 Commercial Forest 24, ,602 State revenue 239, , ,796 Federal grant - 1, ,364 Charges for services 60, ,298 86,771 Interest 2, ,456-25,663 Other revenue 1, ,500 3,525 9,591 Total revenues 440,404 82,585 26,956 31, ,878 Expenditures: General government 317, ,339 Public safety 3,163 58,116-2,153 63,432 Public works 135, , ,973 Recreation and culture 11, ,246 Total expenditures 467,465 58,116-66, ,990 Excess (deficiency) of revenue over expenditures (27,061) 24,469 26,956 (34,476) (10,112) Other Financing Sources: Unrealized gain (loss) - - (65,331) - (65,331) Operating transfers in (out) - - (26,000) 26,000 - Total other financing sources - - (91,331) 26,000 (65,331) Net change in fund balance (27,061) 24,469 (64,375) (8,476) (75,443) Fund Balances - Beginning of Year 431, ,015 1,106,753 9,142 Fund Balances - End of Year $ 404,022 $ 174,484 $ 1,042,378 $ 666 Amounts reported for governmental activities in the statement are different because: Governmental funds do not record depreciation and report capital outlays as expenditures. This amount represents capital outlay and depreciation. (38,854) In the statement of activities, only proceeds above associated debt are reported, whereas in the governmental funds, the proceeds from the loan increase financial resources. Thus, the Accrued expenses recorded in the statement of activities are not recorded as expenditures in the governmental funds until they are incurred. (146) Loan payments on long term debt 37,068 Change in net position of governmental activities $ (77,375) The accompanying notes to the financial statements are an integral part of this statement. 16

17 PROPRIETARY FUNDS STATEMENT OF NET POSITION December 31, 2013 Business-Type Activities Enterprise Funds Sewer Water System System Total ASSET AND OTHER DEBITS: Current Assets: Cash $ 15,238 $ 177,823 $ 193,061 Account receivables 5,325 8,613 13,938 Inventory - 30,447 30,447 Due from other funds Due from fiduciary funds Prepaid expenses 1,453 3,728 5,181 Total current assets 22, , ,011 Restricted cash 57, , ,841 General fixed assets: Fixed Assets 3,605,012 3,189,703 6,794,715 Accumulated depreciation (1,237,229) (1,283,523) (2,520,752) Total general fixed assets 2,367,783 1,906,180 4,273,963 TOTAL ASSETS AND OTHER DEBITS $ 2,447,630 $ 2,272,185 $ 4,719,815 LIABILITIES: Current Liabilities: Due to other funds 26,467 25,781 52,248 Accrued expenses 725 1,069 1,794 Noncurrent liabilities Due within one year 12,646 59,335 71,981 Due in more than one year 565, ,513 1,446,916 User deposits TOTAL LIABILITIES 605, ,868 1,573,109 DEFERRED INFOLOW OF RESOURCES Advances of revenues from imposed nonexchange transactions - 4,226 4,226 NET POSITION AND OTHER CREDITS: Unrestricted 1,842,389 1,300,091 3,142,480 TOTAL LIABILITIES AND NET POSITION $ 2,447,630 $ 2,272,185 $ 4,719,815 The accompanying notes to the financial statements are an integral part of this statement. 17

18 PROPRIETARY FUNDS STATEMENTS OF REVENUES, EXPENDITURES, AND CHANGES IN NET POSITION For the Year Ended December 31, 2013 Business-Type Activities Enterprise Funds Sewer Water System System Total OPERATING REVENUE Charges for services $ 204,345 $ 217,142 $ 421,487 Parts, meters, hook-up fees 3,634 5,354 8,988 Other 763 2,208 2,971 TOTAL OPERATING REVENUE 208, , ,446 EXPENSES: Salaries 23,589 32,308 55,897 Payroll taxes 2,474 3,492 5,966 Employee benefits 7,105 13,483 20,588 Supplies 952 4,969 5,921 Utilities 8,756-8,756 Insurance 2,062 4,228 6,290 Repairs and maintenance 2,662 6,134 8,796 Professional services 611 2,843 3,454 Printing and publishing - 1,385 1,385 Membership and dues Education Depreciation 92,440 81, ,820 Purchase services 139,052 56, ,500 Miscellaneous ,035 TOTAL EXPENSES 279, , ,531 OPERATING INCOME(LOSS) (71,113) 16,028 (55,085) NON-OPERATING REVENUES (EXPENSES) Grant proceeds 102, ,981 Interest income Interest expense (7,861) (41,058) (48,919) TOTAL NON-OPERATING REVENUES (EXPENSES) 95,120 (40,161) 54,959 NET INCOME (LOSS) 24,007 (24,133) (126) NET POSITION, BEGINNING OF YEAR 1,818,382 1,324,224 3,142,606 NET POSITION, END OF YEAR $ 1,842,389 $ 1,300,091 $ 3,142,480 The accompanying notes to the financial statements are an integral part of this statement. 18

19 The accompanying notes to the financial statements are an integral part of this statement. 19 CHARTER TOWNSHIP OF PORTAGE STATEMENTS OF CASH FLOWS PROPRIETARY FUNDS For the Year Ended December 31, 2013 Enterprise Funds Sewer Water System System Total CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers $ 209,618 $ 225,145 $ 434,763 Payments to suppliers (162,863) (78,679) (241,542) Payments to employees (32,443) (48,214) (80,657) Other receipts (payments) Net cash provided by operating activities 14,312 98, ,564 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Operating subsidies and transfers to other funds 23,003 27,023 50,026 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchases of capital assets (108,293) - (108,293) Capital lease payments (29,878) (46,278) (76,156) Grant proceeds 102, ,981 Principal paid on capital debt (9,000) (42,000) (51,000) Interest paid on capital debt (7,861) (41,058) (48,919) Net cash (used) by capital and related financing activites (52,051) (129,336) (181,387) CASH FLOWS FROM INVESTING ACTIVITIES Interest and dividends Net cash provided by investing activities Net (decrease) in cash and cash equivalents (14,736) (3,164) (17,900) Cash and cash equivalents - beginning of year 87, , ,802 Cash and cash equivalents - ending of year $ 73,069 $ 322,833 $ 395,902 Reconciliation of operating income (loss) to net cash provided (used) by operating activities: Operating income (loss) $ (71,113) $ 16,028 $ (55,085) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation expense 92,440 81, ,820 Change in assets and liabilities Receivables, net 876 2,306 3,182 Other assets 25,449 (666) 24,783 Accounts and other payables (34,065) - (34,065) Other liabilities - (1,866) (1,866) Accrued expenses 725 1,070 1,795 Net cash provided by operating activities $ 14,312 $ 98,252 $ 112,564

20 STATEMENT OF FIDUCIARY NET POSITION December 31, 2013 Tax Collection Fund ASSETS: RESTRICTED ASSETS: Cash and cash equivalents $ 322,696 TOTAL RESTRICTED ASSETS $ 322,696 LIABILITIES: CURRENT LIABILITIES: Due to governmental funds $ 50,375 Due to taxpayers 448 Due to other governmental units 271,873 TOTAL CURRENT LIABILITIES $ 322,696 The accompanying notes to the financial statements are an integral part of this statement. 20

21 NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013 The Charter Township of Portage is a Charter Township located in Houghton County, Michigan, and encompasses an area of square miles. The Township operates under an elected Board of Trustees (seven members, including the Township Supervisor, Township Clerk, Township Treasurer, and four trustees) and provides services to a population of approximately 3,150 Township residents. NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies of the Charter Township of Portage conform to generally accepted accounting principles for local governmental units as prescribed by the Governmental Accounting Standards Board and the American Institute of Certified Public Accountants. The following is a summary of the more significant policies: REPORTING ENTITY The Charter Township of Portage is incorporated under the laws of the State of Michigan and operates under an elected council form of government. There are no other governmental units within the Township that are controlled by, or dependent upon the Township's Board of Trustees. Control by, or dependence on the Township, was determined on the basis of appointment of the governing body or governing authority budget adoption, taxing authority, outstanding debt secured by revenues or general obligations of the Township, obligation of the Township to finance any deficits that may occur, surplus funds, and scope of public service. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND FINANCIAL STATEMENT PRESENTATION Government-Wide Financial Statements - The statement of net position and the statement of activities display information about the Township as a whole. These statements distinguish between activities that are governmental and those that are considered business-type. The Statement of Net Position and Statement of Activities report information on all of the non-fiduciary activities of the primary government and its component unit. These statements exclude fiduciary activities such as trust and agency funds. The government-wide financial statements are prepared using the economic resources measurement focus and the accrual basis of accounting as further defined under proprietary funds below. This is the same approach used in the preparation of the proprietary fund financial statements but differs from the manner in which governmental fund financial statements are prepared. Therefore, governmental fund financial statements include a reconciliation with brief explanations to better identify the relationship between the government-wide statements and the statements of governmental funds. The government-wide statement of activities presents a comparison between expenses and program revenues for each different identifiable activity of the business-type activities of the Township and for each governmental program. Expenses are those that are specifically associated with a service or program and are therefore clearly identifiable to a particular function. Program revenues include charges paid by the recipients of the goods or services offered by the programs and grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Revenues which are not classified as program revenues are presented as general revenues. The comparison of program revenues and expenses identifies the extent to which each function is self-financing or draws from the general revenues of the Township. Internal activity is limited to inter-fund transfers which are eliminated to avoid doubling up revenues and expenses. Net position are reported as restricted when constraints placed on net position use are either externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or imposed by law through constitutional provisions or enabling legislation. The net position restricted for other purposes result from special revenue and capital projects and the restrictions on their net asset use. 21

22 NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Fund Financial Statements - Fund financial statements report detailed information about the Township. The focus of governmental and enterprise fund financial statements is on major funds rather than reporting funds by type. Each major fund is presented in a separate column. The major governmental funds are each presented in a single column on the financial statements. The following fund types are used by the Township: Governmental Funds - The focus of the governmental funds measurement (in the fund statements) is upon determination of the financial position (sources, uses, and balances of financial resources) rather than upon net income. The following is a description of the major governmental funds of the Township: General Fund - The General Fund is the government s primary operating fund. It is used to account for all financial resources of the general government, except those required to be accounted for in another fund. Fire Protection Fund - The Fire Fund accounts for fire protection by special assessment under Act 33, 1951, as amended. Permanent Fund Type - The Cemetery Perpetual Care Fund is the Township s only permanent fund. The principal portion of the fund must stay intact, but the interest earnings are used to provide care for the cemetery. The following is a description of the non major governmental fund of the Township: Cemetery Fund - The Cemetery Fund accounts for all operations of cemetery activities. Liquor Law Fund - This fund accounts for all activity in connection with liquor law enforcement as required by the State of Michigan and is funded by the same. Enterprise Funds - Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided the periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Sewer and Water funds are major enterprise funds of the Township. Fiduciary Funds - Fiduciary funds are used to report assets held in a trustee or agency capacity for others and therefore are not available to support Township programs. The agency fund is custodial in nature and does not present results of operations or have a measurement focus. Fiduciary funds are not included in the government-wide statements. The following is a description of the fiduciary fund: Current Tax Collection Fund - The Current Tax Collection Fund accounts for collection and disbursement of property tax collections to all taxing agencies. Measurement Focus On the government-wide statement of net position and the statement of activities, both governmental and business-type activities are presented using the economic resource measurement focus as defined below. 22

23 NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) In the fund financial statements, the current financial resources measurement focus or the economic resources measurement focus is used as appropriate: All governmental funds utilize a current financial resources measurement focus. Only current financial assets and liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable resources at the end of the period. The proprietary funds utilize an economic resources measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net assets, financial position and cash flows. All assets and liabilities, whether current or noncurrent, associated with their activities are reported. Proprietary fund equity is classified as net assets. Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them. Basis of Accounting In the government-wide Statement of Net Position and Statement of Activities, both governmental and business-type activities are presented using the accrual basis of accounting. Also, the proprietary fund financial statements are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Revenues, expenses, gains, losses, assets and liabilities resulting from exchange and exchange-like transactions are recognized when the exchange takes place. In the fund financial statements, governmental funds are presented on the modified accrual basis of accounting. Under the modified basis of accounting, revenues are recognized when measurable and available. Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year end. Expenditures, including capital outlay, are recorded when the related liability is incurred, except for principal and interest on general long-term debt and accrued compensation absences, which are reported when due. Other Accounting Policies Cash and Cash Equivalents - The Township s cash and cash equivalents as reported in the statement of cash flows and the statement of net position are considered to include cash on hand, demand deposits, and short-term investments with a maturity of three months or less when acquired. Investments are stated at fair value. Pooled investment income is generally allocated to each fund using a weighted average of balance for the principal. Restricted assets - Certain cash accounts are classified as restricted assets on the balance sheet because their use is limited. In the enterprise funds, the Bond Requirements accounts are used for the payment of current debt obligations. Receivables and Payables - In general, outstanding balances between funds are reported as due to/from other funds. All receivables are reported at their gross value and, where appropriate, are reduced by the estimated portion that is expected to be uncollectible. The Township has not recorded an allowance for uncollectible as the Township does not anticipate any material uncollectible accounts. Inventory - Inventory is valued at cost as determined on the first-in, first-out method for the Water Fund. For all other funds the Township utilizes the purchase method of recording inventories of materials and supplies. Under the purchase method, inventories are recorded as expenditures when they are purchased. 23

24 NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Property Taxes - Property taxes are accrued in the year they are levied. The tax levy is recorded as deferred revenue until the subsequent year when it becomes available for use. Properties are assessed as of December 31 and the related property taxes become a lien on December 1 of the following year. These taxes are due on February 14 with the final collection date of February 28 before they are added to the county delinquent tax rolls. For the year ended December 31, 2013, the Township levied the following amounts per $1,000 of assessed valuation: Fund Mills Township Operating Fire Operating Capital Assets - Capital assets, which include land, buildings, equipment, site improvements, and vehicles are reported in the applicable governmental activities column in the government-wide financial statements. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. All costs relating to the construction of facilities are capitalized, including salaries, employee benefits, and bond interest costs. Donated capital assets are recorded at estimated fair market value at the date of donation. Costs of normal repair and maintenance that do not add to the value or materially extend asset lives are not capitalized. Capital assets are defined by the Township as assets with an initial individual cost of more than $3,000 and an estimated useful life of more than one year. In the government-wide financial statements, capital assets are accounted for as capital assets. All capital assets are valued at historical cost or estimated historical cost if actual is unavailable, except for donated capital assets which are recorded at their estimated fair value at the date of donation. Depreciation of all exhaustible capital assets is recorded as an allocated expense in the statement of activities, with accumulated depreciation reflected in the statement of net position. Depreciation if provided over the asset s estimated useful lives using the straight-line method of depreciation. The range of estimated useful lives by type of assets is as follows: Buildings and additions Vehicles Furniture and other equipment years 5-10 years 5-10 years In the fund financial statements, capital assets used in governmental fund operations are accounted for as capital outlay expenditures of the governmental fund upon acquisition. Capital assets used in proprietary fund operations are accounted for the same as in the government-wide financial statements. Restricted Assets - Restricted assets include cash and equivalents, which have been reserved for the principal portion of the cemetery perpetual care fund non-expendable cash. Long-Term Debt - The accounting treatment of long-term debt depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government-wide or fund financial statements. All long-term debt to be repaid from governmental and business-type resources is reported as liabilities in the government-wide statements. The long-term debt consists of bonds payable. 24

25 NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Long-term debt for governmental funds is not reported as liabilities in the fund financial statements. The debt proceeds are reported as other financing sources and payment of principal and interest reported as expenditures as it is in the government-wide statements. Compensated Absences - The Township s policies regarding vacation and sick time permit employees to accumulate earned unused vacation and sick time. The liability for these compensated absences is recorded as long-term debt in the government-wide statements. In the fund financial statements, governmental funds report only the compensated absence liability payable from expendable available financial resources, while proprietary funds report the liability as it is incurred. Advances of derived tax revenues - In the government-wide statements and proprietary fund financial statements, advances of derived tax revenue is recognized when cash, receivables or other assets are received prior to being earned. In the governmental fund statements, advances of derived tax revenue is recognized when revenue is unearned or unavailable. The Township has reported advances of derived revenues of $47,103 in the general and fire protection funds for property taxes levied in December 2013 for use in These amounts has been deemed measurable, but not currently available. The following schedule is a detail as of December 31, 2013: Property Special Fund Taxes Assessments Total General $ 21,972 $ - $ 21,972 Fire Protection 25,131-25,131 Portage Water - 4,226 4,226 Totals $ 47,103 $ 4,226 $ 51,329 Equity Classification Government-Wide Statements Equity is classified as net position and displayed in three components: 1. Invested in capital assets, net of related debt - Consists of capital assets including restricted capital assets, net of accumulated deprecation and reduced by the outstanding balances of any bonds, notes or other borrowing that are attributable to the acquisition, construction or improvement of those assets. 2. Restricted net position - Consist of net position with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors or laws or regulations of other governments; or (2) law through constitutional provisions of enabling legislation. 3. Unrestricted net position - All other net position that do not meet the definition of restricted or invested in capital assets, net of related debt. Fund Statements Governmental fund equity is classified as fund balance. Fund balance is further classified as described on page 27. Proprietary fund equity is classified the same as in the government-wide statements. Revenues Government-Wide Statements In the government-wide statement of activities, revenues are segregated by activity (governmental or business-type), and are classified as either a program revenue or a general revenue. Program revenues include charges to customers or applicants for goods or services, operating grants and contributions and capital grants and contributions. General revenues, includes all revenues which do not meet the criteria of program revenues and included revenues such as property taxes, state revenue sharing payments and interest earnings. 25

26 NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Fund Statements In the governmental fund statements revenues are reported by source, such as federal sources, state sources and taxes. Revenues consist of general purpose revenues and restricted revenues. General purpose revenues are available to fund any activity reported in that fund, while restricted revenues are available for a specific purpose or activity and the restrictions are typically required by law or a grantor agency. When both general purpose and restricted revenues are available for use, it is the Township s policy to use restricted resources first. Expenses/Expenditures Government-Wide Statements In the government-wide statement of activities, expenses are segregated by activity (governmental or business-type), and are classified by function. Fund Statements The governmental fund financial statements are classified by character: current, debt service, and capital outlay. In the proprietary fund financial statements expenses are classified by operating and nonoperating and sub-classified by function such as salaries, supplies and contracted services. Operating Revenues and Expenses Operating revenues and expenses for proprietary funds are those that result from providing services and producing and delivering goods and/or services. It also includes all revenue and expenses not related to capital and related financing, noncapital financing or investing activities. Other Financing Sources (Uses) The transfers of cash between the various Township funds are budgeted but reported separately from revenues and expenditures as operating transfers in or (out), unless they represent temporary advances that are to be repaid, in which case, they are carried as assets and liabilities of the advancing or borrowing funds. Interfund Activity As a general rule, the effect of interfund activity has been eliminated from the government-wide statements. Exceptions to this rule are: 1) activities between funds reported as governmental activities and funds reported as business-type activities, and 2) activities between funds that are reported in different functional categories in either the governmental or business-type activities column. Elimination of these activities would distort the direct cost and program revenues for the functions concerned. In the fund financial statements, transfers represent flows of assets without equivalent flows of assets in return or a requirement for repayment. Interfund receivables and payables have been eliminated from the statement of net position, except for the residual amounts due between governmental and business-type activities. 26