HALE CENTRE THEATRE (A Non-Profit Organization) CONSOLIDATED FINANCIAL STATEMENTS

Transcription

1 CONSOLIDATED FINANCIAL STATEMENTS

2 C O N T E N T S Page INDEPENDENT AUDITORS REPORT... 3 CONSOLIDATED STATEMENTS OF FINANCIAL POSITION... 5 CONSOLIDATED STATEMENTS OF ACTIVITIES... 6 CONSOLIDATED STATEMENTS OF CASH FLOWS

3 INDEPENDENT AUDITORS REPORT To the Board of Trustees Hale Centre Theatre West Valley City, Utah We have audited the accompanying consolidated financial statements of Hale Centre Theatre (a nonprofit organization), which comprise the consolidated statements of financial position as of, and the related consolidated statements of activities and cash flows for the years then ended, and the related consolidated notes to the financial statements. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditors Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

4 Opinion In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Hale Centre Theatre as of, and the changes in its net assets and its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. Salt Lake City, Utah April 22, 2015

5 CONSOLIDATED STATEMENTS OF FINANCIAL POSITION ASSETS CURRENT ASSETS Cash and cash equivalents $ 1,332,914 $ 1,754,646 $ 1,142,962 Endowment 57,578 46,400 33,378 Investments 2,800,764 1,720, ,506 Grants receivable 219, , ,088 Contributions receivable ,000 Prepaid expenses 285, , ,716 TOTAL CURRENT ASSETS 4,695,723 3,922,206 2,244,650 PROPERTY AND EQUIPMENT 2,956,423 3,020,505 3,216,832 OTHER ASSETS Deferred compensation funds 721, , ,679 TOTAL ASSETS $ 8,373,876 $ 7,533,840 $ 5,999,161 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable $ 160,258 $ 155,914 $ 140,995 Accrued expenses 350, , ,701 Deferred revenue 3,760,916 4,200,092 3,220,371 Current portion of long-term note payable 47,967 47,386 39,479 TOTAL CURRENT LIABILITIES 4,319,565 4,688,333 3,712,546 LONG-TERM NOTE PAYABLE 946,387 1,014,630 1,088,628 LONG-TERM DEFERRED RENT 30,009 77,565 44,283 DEFERRED COMPENSATION PAYABLE 721, , ,679 TOTAL LIABILITIES 6,017,691 6,371,657 5,383,136 NET ASSETS Temporarily restricted - 223,013 - Unrestricted 2,356, , ,025 TOTAL NET ASSETS 2,356,185 1,162, ,025 TOTAL LIABILITIES AND NET ASSETS $ 8,373,876 $ 7,533,840 $ 5,999,161 The accompanying notes are an integral part of the financial statements. 5

6 CONSOLIDATED STATEMENTS OF ACTIVITIES Years ended UNRESTRICTED NET ASSETS Unrestricted revenues and support Admissions and processing fees $ 6,724,798 $ 5,159,090 $ 5,218,631 Contributions 1,542,042 1,678,621 1,456,293 In-kind donations 226, , ,750 Concession and gift sales 268, , ,397 Rental income 72, , ,406 Acting class fees 86,568 79,864 81,536 Gain (loss) on sale of assets (237) 9,000 - Miscellaneous 493,597 12,056 20,894 Interest and investment income 48,036 21,824 10,305 Net assets released from restrictions 223, TOTAL UNRESTRICTED REVENUES AND SUPPORT 9,685,264 7,563,776 7,428,212 Expenses Program services 4,383,893 3,767,425 3,664,831 Fundraising activities 423, , ,666 Management and general 3,590,957 3,192,663 3,252,346 TOTAL EXPENSES 8,398,161 7,427,086 7,360,843 Other changes in unrestricted net assets Net unrealized investment gain 129, ,455 29,418 INCREASE IN UNRESTRICTED NET ASSETS 1,417, ,145 96,787 TEMPORARILY RESTRICTED NET ASSETS Contributions - capital campaign - 223,013 - Net assets released from restrictions (223,013) - - INCREASE (DECREASE) IN TEMPORARILY RESTRICTED NET ASSETS (223,013) 223,013 - INCREASE IN NET ASSETS 1,194, ,158 96,787 NET ASSETS Balance - beginning of year 1,162, , ,238 Balance - end of year $ 2,356,185 $ 1,162,183 $ 616,025 The accompanying notes are an integral part of the financial statements. 6

7 CONSOLIDATED STATEMENTS OF CASH FLOWS Years ended CASH FLOWS FROM OPERATING ACTIVITIES Increase in net assets $ 1,194,002 $ 546,158 $ 96,787 Adjustments to reconcile increase in net assets to net cash flows from operating activities: Depreciation 235, , ,386 (Gain) loss on sale of assets 237 (9,000) - Bad debts ,000 Net unrealized investment gain (129,912) (186,455) (29,418) Interest and investment income (48,036) (21,824) (10,305) Amortization - - 5,961 (Increase) decrease in assets: Grants receivable 821 (21,877) (31,880) Contributions receivable - 25,000 2,660 Prepaid expenses (104,821) (11,786) 68,503 Deferred compensation funds (130,601) (53,450) (126,223) Increase (decrease) in liabilities: Accounts payable 4,344 14,919 75,904 Accrued expenses 17,927 6,522 18,978 Deferred compensation payable 130,601 53, ,223 Deferred revenue (439,176) 979,721 (7,808) Net cash flows provided by operating activities 730,621 1,552, ,768 CASH FLOWS FROM INVESTING ACTIVITIES Cash paid for purchases of property and equipment (171,390) (25,763) (212,335) Cash paid for purchase of investments (913,301) (848,930) (629,946) Net cash used in investing activities (1,084,691) (874,693) (842,281) CASH FLOWS FROM FINANCING ACTIVITIES Cash paid to reduce long-term note payable (67,662) (66,091) (57,042) Net cash used in financing activities (67,662) (66,091) (57,042) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (421,732) 611,684 (461,555) CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR 1,754,646 1,142,962 1,604,517 CASH AND CASH EQUIVALENTS AT END OF YEAR $ 1,332,914 $ 1,754,646 $ 1,142,962 The accompanying notes are an integral part of the financial statements. 7

8 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES The accounting policies of Hale Centre Theatre (HCT) conform to accounting principles generally accepted in the United States of America (U.S. GAAP). The following policies are considered to be significant: Organization and Nature of Activities HCT, a non-profit organization, operates a community theater presenting performances of family oriented comedies and musicals to the public in West Valley City for the greater Salt Lake City area. In addition, HCT offers acting classes and instructional programs that teach the public about various aspects of community theater, such as lighting, sound, props, costuming, and acting. HCT also donates educational theater tours and performance tickets to various schools and other non-profit organizations. During 2008, HCT created a wholly owned subsidiary, Playstuff Storage, LLC (PS) which purchased the warehouse where HCT stores sets and costumes. Principles of Consolidation The consolidated financial statements include the accounts of HCT and its 100% owned subsidiary PS. All inter-company accounts and transactions are eliminated upon consolidation. Basis of Accounting and Presentation The financial statements are prepared using the accrual basis of accounting in accordance with U.S. GAAP. HCT reports information regarding its financial position and activities according to two classes of net assets: unrestricted and temporarily restricted. HCT does not currently have any permanently restricted net assets. Revenues and Support Revenue from sales of tickets and other events is unrestricted to provide funding and services to support and foster an environment in which the arts can thrive. Ticket prices for performances, tuition for classes, and other fees are kept as low as possible to allow individuals and families of all income levels to participate. HCT has significant sales of tickets during the months of June through December when it sells season tickets for its upcoming year of performances. The season ticket sales are recorded as deferred revenue and recognized as revenue in the following year when the performances are given. HCT also receives support in the form of donations. One government agency contributes over 10% of total revenue. The amount receivable from this government agency also comprises 100% of total grants receivables as of December 31, For a summary of the composition of contributions received see Note 10. 8

9 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Revenues and Support (continued) Support that is restricted by the donor is reported as an increase in unrestricted net assets if the restriction expires in the reporting period in which the support is recognized. All other donor-restricted support is reported as an increase in temporarily or permanently restricted net assets depending on the nature of the restriction. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. Temporarily restricted net assets totaled $0, $223,013, and $0 as of December 31, 2014, 2013, and 2012, respectively. Cash and Cash Equivalents Cash equivalents are generally comprised of certain highly liquid investments with original maturities when purchased of three months or less. Endowment HCT maintains two endowment accounts in an effort to provide stability to the annual financial position. Management and patrons have the option of designating contributions for the endowment accounts. Funds are invested in marketable securities and liquidated according to the guidelines of HCT s endowment fund investment policy. Management has not determined these funds to be restricted as they are available for use at management s discretion. Investments HCT invests in marketable securities which are classified as current according to management s intent. The securities are carried at fair value with net unrealized gains or losses reported in other changes in net assets in the statement of activities. Fair value is defined as the amount that would be received to sell an asset in an orderly transaction between market participants at the measurement date. The following hierarchy prioritizes the inputs to valuation methodologies used to measure fair value: Level 1 inputs, which have the highest priority, are quoted prices for identical assets in active markets. Level 2 inputs are observable inputs other than quoted prices included in Level 1, such as quoted prices for similar assets in active markets or quoted prices for identical or similar assets in markets that are not active. Level 3 inputs, which have the lowest priority, are unobservable inputs that reflect HCT s own assumptions, consistent with reasonably available assumptions made by other market participants. 9

10 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Contributions Receivable Contributions receivable represent promises to give, which have been made by donors but have not yet been received by HCT and are considered by management to be fully collectible in the following year. Accordingly, no allowance for doubtful accounts is considered necessary. Property and Equipment Property and equipment with a cost of more than $1,000 are capitalized at cost or, if donated, at the fair market value at the date of donation. Depreciation is provided using the straight-line method over the estimated useful lives of the assets. Routine maintenance and repairs are charged to expense in the year incurred. Income Taxes HCT is a non-profit organization that is exempt from federal income taxes in accordance with the provisions of Section 501(c)(3) of the Internal Revenue Code. Consequently, no provision for income taxes has been recorded in the accompanying consolidated financial statements. Management annually reviews its tax positions and has determined that there are no material uncertain tax positions that require recognition in the accompanying consolidated financial statements. HCT s tax returns are no longer subject to examination by the IRS for years prior to Advertising All costs associated with advertising and promoting HCT s goods and services are expensed in the year incurred. See Note 11. Donated Services and Facilities HCT receives a significant amount of donated services from unpaid volunteers who assist in fund-raising, program activities and special events. No amounts have been recognized in the statement of activities because the criteria for recognition have not been satisfied. Contributions of donated services that create or enhance nonfinancial assets or that require specialized skills and are provided by individuals possessing those skills that would typically need to be purchased if not provided by donation, are recorded at their fair values in the period received. Concentrations of Credit Risk HCT s financial instruments that are exposed to concentrations of credit risk consist primarily of cash deposited in financial institutions. 10

11 NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Concentrations of Credit Risk (continued) HCT maintains its cash and cash equivalent balances at several financial institutions to minimize its risk of loss from failure of any one institution. At times such balances may exceed federally insured limits. HCT has not experienced any losses in such accounts, and believes it is not exposed to any significant credit risk on cash. Use of Estimates in the Preparation of Financial Statements The preparation of financial statements in conformity with U.S. GAAP requires management to make estimates and assumptions that affect reported amounts of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements and revenues and expenses during the reporting period. Actual results could differ from those estimates. Reclassifications Certain prior year items have been reclassified to conform to the current year presentation. Subsequent Events Management of HCT has evaluated subsequent events through April 22, 2015, which is also the date the financial statements were available to be issued. No subsequent events were noted during this evaluation that require recognition or disclosure in these consolidated financial statements. NOTE 2 - INVESTMENTS AND ENDOWMENT Investments have been classified in the consolidated statements of financial position according to management s intent. All securities in the endowment funds and HCT s other investment portfolio fall under Level 1 within the fair value hierarchy as they are stocks and their fair values are readily determinable. The aggregate fair value and unrealized gains are as follows: Beginning market value $ 1,720,693 $ 676,506 $ 10,668 Purchases 906, , ,946 Investment income 46,886 20,988 9,647 Current year unrealized gain 127, ,316 26,245 Ending market value $ 2,800,764 $ 1,720,693 $ 676,506 11

12 NOTE 2 - INVESTMENTS AND ENDOWMENT (CONTINUED) The reconciliation of the beginning and ending endowment fund balances is as follows: Beginning market value $ 46,400 $ 33,378 $ 29,547 Purchases 7,173 4,047 - Investment income 1, Current year unrealized gain 2,855 8,139 3,173 Ending market value $ 57,578 $ 46,400 $ 33,378 NOTE 3 - PROPERTY AND EQUIPMENT Property and equipment are as follows as of December 31: Land $ 295,333 $ 295,333 $ 295,333 Autos and trucks 145, ,463 87,200 Buildings and improvements 1,386,349 1,386,349 1,386,349 Theatre equipment 2,389,862 2,269,482 2,265,982 Furniture and fixtures 828, , ,169 Leasehold improvements 117, , ,095 5,162,045 4,990,891 4,956,128 Less accumulated depreciation (2,205,622) (1,970,386) (1,739,296) Net book value $ 2,956,423 $ 3,020,505 $ 3,216,832 NOTE 4 - DEFERRED COMPENSATION PLAN In 2003 HCT established a non-qualifying deferred compensation plan for certain key members of management. HCT contributed $86,760, $84,246, and $82,020 to the plan in 2014, 2013, and 2012, respectively. The liability is shown on the statement of financial position as a long-term liability and is offset by the deferred compensation fund longterm asset. The plan is structured such that employees will receive their share of the balance upon retirement or severance from HCT. The funds are kept in a separate account from HCT and are recognized as an asset as the plan is funded. All securities in the deferred compensation plan fall under Level 1 within the fair value hierarchy as they are mutual funds and their fair values are readily determinable. 12

13 NOTE 5 - LONG-TERM NOTE PAYABLE The long-term note payable is as follows as of December 31: Variable rate promissory note to a bank, based on TCM index (3.559% at December 31, 2014), collateralized by building, due in monthly installments of $6,882, including interest, matures June 8, 2032 $ 994,354 $ 1,062,016 $ 1,128,107 Less current portion of long-term note payable (47,967) (47,386) (39,479) Long-term note payable excluding current portion $ 946,387 $ 1,014,630 $ 1,088,628 Aggregate annual maturities of the long-term note payable are as follows as of December 31, 2014: 2015 $ 47, , , , ,294 Thereafter 736,525 $ 994,354 NOTE 6 - OPERATING LEASE On April 1, 1998, HCT entered into a rental agreement with West Valley City, Utah (the City) to rent its facilities. The agreement expires on December 31, 2016 and has an option for renewal of one ten-year and two five-year periods subsequent to the expiration of the original rental agreement. The lease has several clauses in which the City can change various aspects of the agreement subject to HCT s operations and income levels. In 2007, HCT renegotiated annual lease payments with the City. 13

14 NOTE 6 - OPERATING LEASE (CONTINUED) Based on the renegotiated terms of the lease, future minimum lease payments to be paid to the City are as follows: 2015 $ 550, , Thereafter - $ 1,083,852 Total rental expense under this agreement totaled $503,143, $503,143, and $503,145, for the years ended, respectively. NOTE 7 - DEFERRED REVENUE Deferred revenue consists of ticket sales and gift certificates and vouchers. Ticket sale revenue collected but which relates to the following year is deferred and recognized in the year in which the performances are given. Gift certificate and voucher revenue collected but not redeemed prior to year end is deferred. Deferred revenue at December 31, 2014, 2013, and 2012 totaled $3,760,916, $4,200,092, and $3,220,371, respectively. NOTE 8 - EMPLOYEE BENEFITS HCT has a 401(k) retirement plan. Employees who have one year of full time service and have attained age 21 are eligible to participate in the plan. Employees become fully vested in the plan after five years of service. HCT is required to contribute 3% of employees compensation (less forfeitures). Retirement plan expense was $63,860, $54,830, and $60,685, in 2014, 2013, and 2012, respectively. In addition, a discretionary contribution can be determined each year by HCT. No discretionary contributions were made in 2014, 2013, or

15 NOTE 9 - DONATED PERFORMANCE TICKETS As discussed in Note 1, HCT s Community Outreach Program donates performance tickets to various schools and other non-profit organizations. HCT has donated approximately 11,471, 14,122, and 12,649, tickets valued at approximately $344,130, $298,824, and $303,576, respectively, during 2014, 2013 and NOTE 10 - CONTRIBUTIONS Contributions are as follows as of December 31: Unrestricted: Individuals $ 282,846 $ 198,081 $ 153,019 Corporations 160, , ,237 Foundations 165, , ,800 Government 932,965 1,021, ,237 1,542,042 1,678,621 1,456,293 Temporarily restricted: Capital campaign - 223,013 - Total contributions $ 1,542,042 $ 1,901,634 $ 1,456,293 NOTE 11 - ADVERTISING Advertising expense is as follows as of December 31: In-kind contributions $ 24,000 $ 24,000 $ 24,000 Paid or accrued by HCT 184, , ,106 Total advertising $ 208,736 $ 166,833 $ 158,106 Advertising expense is included in management and general expenses in the consolidated statements of activities. 15

16 NOTE 12- CONTINGENCIES As opportunity permits, HCT issues trade vouchers with various vendors for the purpose of exchanging tickets for services needed by HCT. The obligation for the trade vouchers issued during 2014, 2013, and 2012 is included in the consolidated statements of financial position in deferred revenue. However, the amount of trade vouchers issued in prior years is not known and is not estimable. HCT has tracked all redeemed trade vouchers in prior years. Additionally, HCT issues complimentary tickets as an audience development mechanism. HCT does not consider a liability necessary for the complimentary tickets outstanding as HCT does not have an obligation to redeem the complimentary tickets and they cannot be exchanged for cash. NOTE 13 - INSURANCE PROCEEDS During 2013 HCT had a flood in the warehouse where HCT stores sets and costumes. As a result of this event, HCT received insurance proceeds totaling $487,034 in These proceeds are included in miscellaneous revenues and support in the consolidated statements of activities. 16