Genesee County Storm Water Management System

Transcription

1 Genesee County Storm Water Management System (Genesee County Drain Commissioner Division of Surface Water Management) (a component unit of Genesee County, Michigan) Financial Report September 30, 2016

2 Contents Report Letter 1-2 Management's Discussion and Analysis 3-5 Basic Financial Statements Statement of Net Position 6 Statement of Revenue, Expenses, and Changes in Net Position 7 Statement of Cash Flows 8 Notes to Financial Statements 9-11

3 Independent Auditor's Report Mr. Jeff Wright, Genesee County Drain Commissioner Genesee County Storm Water Management System Report on the Financial Statements We have audited the accompanying basic financial statements of Genesee County Storm Water Management System (Genesee County Drain Commissioner Division of Surface Water Management) (a component unit of Genesee County, Michigan) (the System ) as of and for the year ended September 30, 2016 and the related notes to the financial statements. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. 1

4 Mr. Jeff Wright, Genesee County Drain Commissioner Genesee County Storm Water Management System Opinion In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of Genesee County Storm Water Management System as of September 30, 2016 and the changes in its financial position and its cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplemental Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, as identified in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, which considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplemental information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. January 9,

5 Management s Discussion and Analysis Using this Annual Report Genesee County Storm Water Management System (the System ) is the organization of storm water management services within Genesee County (the County ). The System was established in 2001 by the Genesee County Board of Commissioners (the "Board") under and pursuant to Act 342, Public Acts of Michigan 1939, as amended. The primary role of the System is to enable Genesee County and the cities, villages, townships, and charter townships located within the County (the member communities ) to comply with the U.S. Environmental Protection Agency's Phase II Regulations. The activities to comply with the regulations include (a) public education and participation, (b) monitoring and mapping, which involves the monitoring of various water quality programs and mapping of drain-related features, (c) illicit discharge detection and elimination, and (d) best management practices for storm water discharge management controls. The Genesee County Drain Commissioner is designated by the Board as the county agency responsible for the operation of the System. This annual report consists of a series of financial statements and notes. The statement of net position and the statement of revenue, expenses, and changes in net position provide information about the financial activities of the System. This is followed by the statement of cash flows, which presents detailed information about the changes in the System's cash position during the year. The next section includes the notes to the financial statements, which disclose the System's significant accounting policies and additional information related to certain amounts included on the statement of net position. Financial Overview The management s discussion and analysis is intended to serve as an introduction to the System's basic financial statements. In analyzing the System's financial position, it is important to recognize the mission of the System. As discussed above, the System's core objective is to implement storm water management services for the member communities within Genesee County. The evaluation of the financial data for the System relates to the measurements of the ability of the System to meet its goals by efficient operations as opposed to the ability to accumulate financial resources. The assets of the System exceeded its liabilities at September 30, 2016 by $226,532 (net position). The System's net position decreased by $127,981 during the fiscal year ended September 30, Cash and cash equivalents totaled $277,203 at September 30,

6 Management s Discussion and Analysis (Continued) Condensed Financial Information The System charges its member communities and the County amounts equal to the System's cost of providing storm water management services. The operating plans for the Genesee County Storm Water Management Program are set in five-year operating cycles. The present contract became effective on October 1, 2015 and is scheduled to terminate on October 1, Budgeted charges per each member community and the County for public education and best management practices are based on population, the weighted average of developed parcels, and equivalent acreage within each community. Monitoring and mapping charges are accumulated and billed separately annually based on the actual costs incurred within each member community. Annual expenses for the program will vary throughout the five-year timeframe. Member communities requested to be billed quarterly in equal installments with the knowledge that excess funds from earlier years will be utilized in later years when expenditures exceed revenue. As noted above, the present contract became effective on October 1, As such, total contributions received during the previous permit cycle (based on management s best estimates) were compared against the actual costs incurred and refunds were issued to the participating municipalities that had over-contributed. The following table represents condensed information about the System's financial position: September 30, 2016 September 30, 2015 Total assets - Current $ 311,534 $ 419,175 Total liabilities - Current 85,002 64,662 Total net position - Restricted for storm water management activities $ 226,532 $ 354,513 There was a decrease in both assets and net position in the current year, which fluctuate from year to year based on the System s activities. Overall revenue and expenditures decreased in the current year as the System received a large portion of grant funding from the State of Michigan for the Storm Water, Asset Management, and Wastewater (SAW) Grant Program in the prior fiscal year. 4

7 Management s Discussion and Analysis (Continued) The following table presents condensed information about the System s revenue and expenses: Year Ended September Operating Revenue Contributions from member communities $ 267,588 $ 239,789 Operating grants 2, ,819 Total operating revenue 269, ,608 Operating Expenses Best management practices 23,487 47,278 Public education and participation 77,391 87,799 Monitoring and mapping 38,174 54,264 Illicit discharge elimination program 125, ,894 Refunding of IDEP monies 121,349 - Legal and professional fees 11,761 - Total operating expenses 397, ,235 Nonoperating Income - Interest income Change in Net Position $ (127,981) $ 14,935 Economic Factors and Next Year s Operating Plans and Rates Over the last several years, the economy of Genesee County has been a concern due to local employment conditions. Despite the economic challenges, a new contract amendment was issued for the 2015 to 2020 permit cycle, which commenced on October 1, Contacting the System s Management This financial report is intended to provide our member communities with a general overview of the System s finances and to show the System s accountability for the money it receives from the member communities and the County. If you have questions about this report or need additional information, we welcome you to contact the Genesee County Drain Commissioner. 5

8 Statement of Net Position September 30, 2016 Assets - Current assets Cash and cash equivalents (Note 3) $ 277,203 Due from other governmental units 34,331 Total assets 311,534 Liabilities - Accounts payable 85,002 Net Position - Restricted for storm water management activities $ 226,532 The Notes to Financial Statements are an Integral Part of this Statement. 6

9 Statement of Revenue, Expenses, and Changes in Net Position Year Ended September 30, 2016 Operating Revenue Contributions from member communities $ 267,588 Operating grants 2,277 Total operating revenue 269,865 Operating Expenses Legal and professional fees 11,761 Best management practices 23,487 Public education and participation 77,391 Monitoring and mapping 38,174 Illicit discharge elimination program 125,746 Refunding of IDEP monies 121,349 Operating Loss Total operating expenses 397,908 (128,043) Nonoperating Revenue - Interest income 62 Change in Net Position (127,981) Net Position - Beginning of year 354,513 Net Position - End of year $ 226,532 The Notes to Financial Statements are an Integral Part of this Statement. 7

10 Statement of Cash Flows Year Ended September 30, 2016 Cash Flows from Operating Activities Cash received from member communities $ 345,544 Cash received from grant funding 2,277 Payments to suppliers for goods and services (256,219) Refunding of IDEP monies (121,349) Net cash used in operating activities (29,747) Cash Flows from Investing Activities - Interest received on investments 62 Net Decrease in Cash and Cash Equivalents (29,685) Cash and Cash Equivalents - Beginning of year 306,888 Cash and Cash Equivalents - End of year $ 277,203 Reconciliation of Operating Loss to Net Cash from Operating Activities Operating loss $ (128,043) Changes in assets and liabilities: Due from other governmental units 77,956 Accounts payable 20,340 Net cash used in operating activities $ (29,747) The Notes to Financial Statements are an Integral Part of this Statement. 8

11 Notes to Financial Statements September 30, 2016 Note 1 - Summary of Significant Accounting Policies The following is a summary of the significant accounting policies of Genesee County Storm Water Management System (Genesee County Drain Commissioner Division of Surface Water Management) (the System ): Reporting Entity The System is a component unit of Genesee County, Michigan (the County ) and is included in the basic financial statements of the County. The System was established in March 2001 by the Genesee County Board of Commissioners (the "Board") pursuant to Act 342 of the Public Acts of Michigan, Accounting and Reporting Principles Genesee County Storm Water Management System follows accounting principles generally accepted in the United States of America (GAAP) as applicable to governmental units. Accounting and financial reporting pronouncements are promulgated by the Governmental Accounting Standards Board. Fund Accounting Genesee County Storm Water Management System accounts for its activities in a single proprietary fund, which is the System's primary operating fund. Basis of Accounting The System uses the economic resources measurement focus and the full-accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Specific Balances and Transactions Cash and Cash Equivalents - Cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with a maturity of three months or less when acquired. Due from Other Governmental Units - Due from other governmental units represents amounts that will be collected from the member communities to pay for the System s operational and administrative costs. Operating Revenue - Operating revenue represents billings to member communities based on the System s five-year operating plan as well as grant funding received from the State of Michigan for the Storm Water, Asset Management, and Wastewater (SAW) Grant Program. 9

12 Notes to Financial Statements September 30, 2016 Note 1 - Summary of Significant Accounting Policies (Continued) Use of Estimates - The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates. Change in Accounting Principle - During the year, the System adopted GASB Statement No. 72, Fair Value Measurement and Application. As a result, the notes to the financial statements now include enhanced disclosures about fair value measurement, the level of fair value hierarchy, and valuation techniques. Note 2 - Nature of Entity Genesee County Storm Water Management System is responsible for administration services necessary to enable the County and the cities, villages, townships, and charter townships (the member communities ) located within the County to comply with the Phase II Regulations established by the United States Environmental Protection Agency (EPA) in the Federal Register on December 8, The Drain Commissioner s office was designated and appointed as the County Agency for the System to manage and operate the System. Operating Plan Information - A five-year operating plan was adopted on the fullaccrual basis of accounting. The five-year plan was prepared by the System s director and was adopted by the Genesee County Board of Commissioners and the member communities. The five-year operating plan commenced on October 1, 2015 and is scheduled to terminate on October 1, There were no overruns in comparison to the adopted plan at September 30, Note 3 - Deposits and Investments Michigan Compiled Laws Section (Public Act 20 of 1943, as amended) authorizes local governmental units to make deposits and invest in the accounts of federally insured banks, credit unions, and savings and loan associations that have offices in Michigan. The law also allows investments outside the state of Michigan when fully insured. The local unit is allowed to invest in bonds, securities, and other direct obligations of the United States or any agency or instrumentality of the United States; repurchase agreements; bankers acceptances of United States banks; commercial paper rated within the two highest classifications, which matures not more than 270 days after the date of purchase; obligations of the State of Michigan or its political subdivisions, which are rated as investment grade; and mutual funds composed of investment vehicles that are legal for direct investment by local units of government in Michigan. 10

13 Notes to Financial Statements September 30, 2016 Note 3 - Deposits and Investments (Continued) The Genesee County treasurer's office has designated one bank for the deposit of the System's funds. The investment policy adopted by the Board in accordance with Public Act 196 of 1997 has authorized investment in bonds and securities of the United States government and bank accounts and CDs, but not the remainder of state statutory authority as listed above. The treasurer's office's deposits and investment policies are in accordance with statutory authority. The System's cash and investments are subject to the following risk, which is examined in more detail below: Custodial Credit Risk of Bank Deposits - Custodial credit risk is the risk that in the event of a bank failure, the System's deposits may not be returned to it. The System does not have a deposit policy for custodial credit risk; however, the System has no discretion over this matter as it is a statutory requirement under law that Genesee County's treasurer be required to manage these transactions. At year end, the treasurer had $27,203 of bank deposits (checking accounts) that were uninsured and uncollateralized. The treasurer believes that due to the dollar amounts of cash deposits and the limits of FDIC insurance, it is impractical to insure all deposits. As a result, Genesee County evaluates each financial institution with which it deposits funds and assesses the level of risk of each institution; only those institutions with an acceptable estimated risk level are used as depositories. The System categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. Investments that are measured at fair value using the net asset value per share (or its equivalent) as a practical expedient are not classified in the fair value hierarchy above. As of September 30, 2016, the System invests in cash and cash equivalents only; therefore, there is no fair value hierarchy applicable. Note 4 - Risk Management The System is exposed to various risks of loss related to property loss, torts, and errors and omissions. The System is being operated as part of the Genesee County Drain Commissioner s activities. The surface water management division of the Genesee County Drain Commissioner s insurance would cover the activities of the System. 11