KELLOGGSVILLE PUBLIC SCHOOLS

Transcription

1 KELLOGGSVILLE PUBLIC SCHOOLS Kent County, Michigan Annual Financial Report For the year ended June 30, 2012

2 Table of Contents Year ended June 30, 2012 Financial Section Independent Auditor s Report... 1 Management s Discussion and Analysis... 3 Basic Financial Statements Districtwide Financial Statements: Statement of Net Assets Statement of Activities Fund Financial Statements: Governmental Funds: Balance Sheet Reconciliation of Total Governmental Fund Balances to Net Assets of Governmental Activities Statement of Revenues, Expenditures and Changes in Fund Balances Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Statement of Revenues, Expenditures and Changes in Fund Balances Budget and Actual General Fund Fiduciary Funds: Statement of Fiduciary Assets and Liabilities Statement of Changes in Fiduciary Net Assets Notes to Basic Financial Statements Supplemental Information Combining and Individual Fund Statements and Schedules: General Fund Comparative Balance Sheet Comparative Schedule of Revenues Comparative Schedule of Expenditures... 41

3 Table of Contents (Continued) Year ended June 30, 2012 Nonmajor Governmental Funds Combining Balance Sheet Combining Schedule of Revenues, Expenditures and Changes in Fund Balances Schedules of Revenues, Expenditures and Changes in Fund Balances Budget and Actual: Food Service Special Revenue Fund Child Care Special Revenue Fund Special Revenue Funds Food Service Special Revenue Fund: Comparative Balance Sheet Comparative Schedule of Revenues, Expenditures and Changes in Fund Balances Child Care Special Revenue Fund: Comparative Balance Sheet Comparative Schedule of Revenues, Expenditures and Changes in Fund Balances Debt Service Funds Combining Balance Sheet Combining Schedule of Revenues, Expenditures and Changes in Fund Balances Agency Fund Student Activities Agency Fund: Statement of Changes in Assets and Liabilities Other Information: Summary of 2011 Taxes Levied and Collected Federal Financial Assistance Programs Supplemental Information Issued Under Separate Cover

4 FINANCIAL SECTION

5 INDEPENDENT AUDITOR S REPORT October 30, 2012 The Board of Education Kelloggsville Public Schools We have audited the accompanying financial statements of the governmental activities, each major fund and the aggregate remaining fund information of Kelloggsville Public Schools (the District ) as of and for the year ended June 30, 2012, which collectively comprise the District s basic financial statements as listed in the table of contents. These financial statements are the responsibility of the District s elected officials and management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of Kelloggsville Public Schools at June 30, 2012, and the respective changes in financial position and budgetary comparison for the General Fund for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated October 30, 2012 on our consideration of Kelloggsville Public Schools internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit.

6 Accounting principles generally accepted in the United States of America require that the Management s Discussion and Analysis on pages 4 through 9 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquires, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Kelloggsville Public Schools financial statements as a whole. The supplemental information as listed in the table of contents is presented for purposes of additional analysis and is not a required part of the financial statements. The combining and individual fund financial statements and other information are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. Certified Public Accountants 2

7 MANAGEMENT S DISCUSSION AND ANALYSIS 3

8 Management s Discussion and Analysis June 30, 2012 As management of the Kelloggsville Public Schools ( the District ), we offer readers of the District s financial statements this narrative overview and analysis of the financial activities of the District for the fiscal year ended June 30, We encourage readers to consider the information presented here in conjunction with the District s financial statements, which immediately follow this section. Overview of the Financial Statements This annual report consists of three parts: Management's Discussion and Analysis (this section), the Basic Financial Statements and Supplemental Information. The Basic Financial Statements include two kinds of statements that present different views of the District: The first two statements, the Statement of Net Assets and the Statement of Activities, are districtwide financial statements that provide both shortterm and longterm information about the District s overall financial status. The remaining statements are fund financial statements that focus on individual parts of the District, reporting the District s operations in more detail than the districtwide statements. Governmental funds statements tell how basic services such as regular and special education were financed in the short term as well as what remains for future spending. Fiduciary funds statements provide information about the financial relationships in which the District acts solely as a trustee or agent for the benefit of others. The Basic Financial Statements also include Notes to Basic Financial Statements that explain the information in the Basic Financial Statements and provide more detailed data. Supplemental Information follows and includes combining and individual fund statements. Districtwide Statements The districtwide financial statements report information about the District as a whole using accounting methods similar to those used by privatesector companies. The Statement of Net Assets includes all of the District s assets and liabilities. All of the current year's revenues and expenses are accounted for in the Statement of Activities regardless of when cash is received or paid. The two districtwide statements report the District s net assets, and how they have changed. Net assets the difference between the District s assets and liabilities is one way to measure the District s financial health or position. Over time, increases or decreases in the District s net assets are an indicator of whether its financial position is improving or deteriorating, respectively. To assess the District s overall health, one should consider additional nonfinancial factors such as changes in the District s property taxbase and the condition of school buildings and other facilities. 4

9 Management s Discussion and Analysis June 30, 2012 In the districtwide financial statements, the District s activities are presented as follows: Governmental activities: The District s basic services are included here, such as regular and special education, instructional support, transportation, administration, community services, food service and athletics. State aid and property taxes finance most of these activities. Condensed Districtwide Financial Information The Statement of Net Assets provides financial information on the District as a whole Assets Current assets $ 5,985,518 $ 7,336,234 Noncurrent assets 26,405,203 26,992,503 Total Assets 32,390,721 34,328,737 Liabilities Current liabilities 4,364,862 4,794,666 Noncurrent liabilities 6,608,338 8,661,380 Total Liabilities 10,973,200 13,456,046 Net Assets Invested in capital assets, net of related debt 18,392,271 16,880,730 Restricted 73, ,707 Unrestricted 2,951,995 3,878,254 Total Net Assets $ 21,417,521 $ 20,872,691 5

10 Management s Discussion and Analysis June 30, 2012 The Statement of Activities presents changes in net assets from operating results: Program Revenues Charges for services $ 387,322 $ 367,959 Operating grants 5,888,119 6,903,829 General Revenues Property taxes 5,609,889 5,839,953 State school aid, unrestricted 13,345,458 13,330,284 Interest earnings 9,784 11,391 Other 272,344 84,844 Total Revenues 25,512,916 26,538,260 Expenses Instruction 14,837,438 15,005,298 Supporting services 8,070,340 7,732,509 Community services 194, ,690 Food service 1,353,679 1,220,929 Other 44,966 43,576 Interest on longterm debt 462, ,670 Depreciation unallocated 3,984 3,983 Total Expenses 24,968,086 24,696,655 Increase in net assets 544,830 1,841,605 Net Assets Beginning of Year 20,872,691 19,031,086 Net Assets End of Year $ 21,417,521 $ 20,872,691 Financial Analysis of the District as a Whole The District s financial position is the product of many factors. The State of Michigan rebased the foundation, which reduced our funding by $470 per pupil in state aid funding contributed to a reduction in State aid revenues. Enrollment decreased by approximately 69 students. The loss of the ARRA/EduJobs Federal funds created a severe funding loss for the school year. Property taxes and state aid accounted for most of the District s revenue, contributing about 74 cents of every dollar raised. Another 23 percent came from state and federal aid for specific programs and the remainder from fees charged for services and miscellaneous sources. The District s expenses are predominantly related to instructing, caring for (pupil services) and transporting students (66 percent). Total revenues surpassed expenses, increasing net assets $544,830 from the prior year and the General Fund balance decreased by $936,027. The cost of all governmental activities this year was $24,968,086. 6

11 Management s Discussion and Analysis June 30, 2012 Some of the costs were financed by the users of the District s programs totaling $387,322. Federal and state governments subsidized certain programs with grants and contributions of $5,888,119. The balance of the District s costs were financed by District taxpayers, state school aid and interest earnings, totaling $19,237,475. These general revenues consisted of $5,609,889 of property taxes, $13,345,458 of unrestricted state aid based on the statewide education aid formula, investment earnings of $9,784 and other revenues of $272,344. Fund Financial Statements The fund financial statements provide more detailed information about the District s funds, focusing on its most significant or "major" funds not the District as a whole. Funds are accounting devices the District uses to keep track of specific sources of funding and spending on particular programs. The District utilizes two kinds of funds: Governmental funds: Most of the District s basic services are included in governmental funds, which generally focus on (1) how cash and other financial assets that can readily be converted to cash flow in and out and (2) the balances left at yearend that are available for spending. Consequently, the governmental funds statements provide a detailed. shortterm view that helps the reader determine whether there are more or fewer financial resources that can be spent in the near future to finance the District s programs. Because this information does not encompass the additional longterm focus of the districtwide statements, additional information following the governmental funds statements explain the relationship (or differences) between them. Fiduciary funds: The District is the trustee, or fiduciary, for assets that belong to others, such as Scholarship Funds and Student Activities Funds. The District is responsible for ensuring that the assets reported in these funds are used only for their intended purposes and by those to whom the assets belong. The District excludes these activities from the districtwide financial statements because it cannot use these assets to finance its operations. Financial Analysis of the District s Funds The District uses funds to record and analyze financial information. Kelloggsville Public School s funds are described as follows: Major Funds General Fund The General Fund is our primary operating fund. The General Fund had total revenues of $21,677,551, total expenditures of $22,428,508, total other financing sources of $10,000, and total other financing uses of $195,070. It ended the fiscal year with a fund balance of $3,545,311, down from $4,481,338 at June 30,

12 Management s Discussion and Analysis June 30, 2012 Nonmajor Funds Special Revenue Funds The District operates two Special Revenue Funds, for the food service and child care programs. Total revenue of all special revenue funds was $1,507,297, with total expenditures of $1,435,441, other financing sources of $10,585 and other financing uses of $10,000. Of the ending fund balances, $189,842 is attributable to the Food Service Fund, and $24,771 is attributable to the Child Care Fund. Debt Service Funds The District operates four Debt Service Funds. Total revenues were $2,327,587 and total expenditures were $2,566,868. Transfers from other District funds totaled $184,485. The ending fund balances totaled $111,109. Fiduciary Funds The Student Activity Fund and the Scholarship Funds are operated as Fiduciary Funds of the District. The assets of this fund are being held for the benefit of the District s students. Balances on hand at June 30, 2012 totaled $287,185. The Student Activities portion was $156,192 and the Scholarship Funds portion was $130,993. General Fund Budgetary Highlights Over the course of the year, the District revised the annual operating budget four times to comply with Michigan Department of Education guidelines. These budget amendments fall into two categories: Changes made in December to account for the final student enrollment that determines how much foundation grant state school aid will be received during the fiscal year. Changes in February, May and final changes in June for increases in appropriations to prevent budget overruns. On the District s final amended budget anticipated expenditures would exceed revenues by $985,195. Due to the State of Michigan rebased foundation, which reduced our funding by $470 per pupil in state aid along with significant increases in the health care and retirement rate. Actual revenues were $269,641 lower than expected. Final expenditures were $378,308 lower than anticipated due to the decrease in expected payables and not expending all of our grant funds. Capital Asset and Debt Administration Capital Assets At June 30, 2012, the District had a $38,057,671 investment in a broad range of capital assets, including school buildings, athletic facilities, computer equipment and software, and administrative offices. (More detailed information about capital assets can be found in the Notes to Basic Financial Statements.) Capital asset purchases totaled $12,717 with no retirements for the fiscal year with accumulated depreciation increasing $556,441. The net book value of capital assets at June 30, 2012 is detailed as follows: 8

13 Management s Discussion and Analysis June 30, 2012 Land $ 11,767,057 Land improvements 839,917 Buildings and additions 13,308,889 Furniture and equipment 137,285 Vehicles 255,845 Net Capital Assets $ 26,308,993 Longterm Debt At year end, the District had $8,804,092 in general obligation bonds and other longterm debt outstanding a net decrease of $2,037,150 from last year. The District s bond rating for General Obligation, Unlimited Tax debt was upgraded to an A+ Standard and Poor s rating. The District s other obligations include compensated absences. There is more detailed information about longterm liabilities in the Notes to Basic Financial Statements. Factors Bearing on the District s Future At the time these financial statements were prepared and audited, the District was aware of the following existing circumstances that could significantly affect its financial health in the future: The Michigan Business Tax as well as decreasing taxable values. Although these decreases are to be supplemented with increased State aid, we are aware of the possibility of a lack of increases in future State aid due to a decrease in Statewide revenues creating a significant cash flow issue in the school aid fund. The uncertainty of student foundation funding levels, as well as funding for other K12 education programs, reflects the economic difficulties faced by the State of Michigan. The impact of the State s economic problems is demonstrated by the number of families below the poverty level and an increasing percentage of Kelloggsville students who qualify for free and reducedcost school lunches. Analysts are predicting a slow recovery to the situation. Furthermore, the economic difficulties are resulting in jobs leaving the State which ultimately leads to families moving and a loss of students for the District. With declining enrollment, lack of stability in the funding stream from the State, and rising costs in many areas including employee health insurance, retirement contribution costs, and utilities, District Administration continues to be diligent in maintaining a reasonable level of reserves (fund balance). Measures to accomplish this include, but are not limited to: cooperative agreements with Kent Intermediate School District as well as neighboring public and parachial schools, and application for and use of grant funding for programs to improve the education of our students. Contacting the District s Financial Management This financial report is designed to provide the District s citizens, taxpayers, customers, and investors and creditors with a general overview of the District s finances and to demonstrate the District s accountability for the money it receives. If you have questions about this report or need additional financial information, contact the Business Office, Kelloggsville Public Schools, nd Street, Kentwood, MI,

14 BASIC FINANCIAL STATEMENTS 10

15 Statement of Net Assets June 30, 2012 Assets Governmental Activities Current Assets Cash equivalents, deposits andinvestments (Note B) Receivables: Taxes (Note C) $ 2,775,511 29,068 Accounts 5,733 Due from other governmental units (Note C) 3,104,830 Inventory 11,270 Prepaid expenses 59,106 Total Current Assets 5,985,518 Noncurrent Assets Unamortizedbondissue costs 96,210 Capital assets not beingdepreciated(note E) 11,767,057 Capital assets beingdepreciated, net (Note E) 14,541,936 Total Noncurrent Assets 26,405,203 Total Assets 32,390,721 Liabilities Current Liabilities Accounts payable Due to other governmental units 184, ,971 Accruedinterest payable 56,102 Salaries payable 1,183,967 Unearned revenue 198,766 Current portion oflong term obligations 2,223,343 Total Current Liabilities 4,364,862 Noncurrent Liabilities (Note F) Unamortizedbond premium 27,589 General obligation bonds payable 7,970,000 Durant nonplaintiff bonds payable 15,343 Severance pay 151,222 Accumulated sickleave 667,527 Current portion oflong term obligations (2,223,343) Total Noncurrent Liabilities 6,608,338 Total Liabilities 10,973,200 Net Assets Investedin capital assets, net of relateddebt 18,392,271 Restrictedfor: Debt service 73,255 Unrestricted 2,951,995 Total Net Assets $ 21,417,521 See accompanying notes to basic financial statements. 11

16 Statement of Activities For the year ended June 30, 2012 Functions/Programs Expenses Net (Expense) Program Revenues Revenue and Charges Operating Changes in for Services Grants Net Assets Governmental Activities Instruction Supporting services $ 14,837,438 8,070,340 $ 18,849 45,285 $ 3,874, ,775 $ (10,944,511) (7,212,280) Community services 194, ,365 7,890 (58,473) Food service 1,353, ,823 1,177,302 18,446 Other 44,966 (44,966) Interest on longterm debt 462,951 16,074 (446,877) Depreciation unallocated 3,984 (3,984) Total Governmental Activities $ 24,968,086 $ 387,322 $ 5,888,119 (18,692,645) General Revenues Taxes: Property taxes, leviedfor general operations 3,300,004 Property taxes, leviedfor debt service 2,309,885 State school aid, unrestricted 13,345,458 Interest andinvestment earnings 9,784 Other 272,344 Total General Revenues Change in Net Assets Net Assets Beginning of Year Net Assets End of Year $ 19,237, ,830 20,872,691 21,417,521 See accompanying notes to basic financial statements. 12

17 Balance Sheet Governmental Funds June 30, 2012 Assets General Nonmajor Total Cash equivalents, deposits andinvestments (Note B) Receivables: $ 358,688 $ 2,775,511 Taxes (Note C) 10,820 18,248 29,068 Accounts 5,733 5,733 Due from other funds (Note D) 52,407 52,407 Due from other governmental units (Note C) 3,094,633 10,197 3,104,830 Inventory 11,270 11,270 Prepaid expenditures 59,106 59,106 $ 2,416,823 Total Assets $ 5,639,522 $ 398,403 $ 6,037,925 Liabilities and Fund Balances Liabilities Accounts payable Due to other funds (Note D) $ 179,819 2,868 $ 2,026 52,407 $ 181,845 55,275 Due to other governmental units 517, ,971 Salaries payable 1,183,967 1,183,967 Deferred revenue 209,586 18, ,834 Total Liabilities 2,094,211 72,681 2,166,892 Fund Balances (Note A) Nonspendable Restricted 59,106 11, ,452 70, ,452 Assigned 33,224 33,224 Unassigned 3,452,981 3,452,981 Total Fund Balances 3,545, ,722 3,871,033 Total Liabilities and Fund Balances $ 5,639,522 $ 398,403 $ 6,037,925 See accompanying notes to basic financial statements. 13

18 Reconciliation of Total Governmental Fund Balances to Net Assets ofgovernmental Activities June 30, 2012 Total governmental fund balances $ 3,871,033 Amounts reportedfor governmental activities in the Statement of Net Assets are different because: Capital assets usedin govenmental activities are not financial resources and therefore are not reported as assets in governmentalfunds. The cost of assets is $38,057,671 and accumulateddepreciation is $11,748, ,308,993 Net bond premium and refunding andissuance costs are not expensedbut are amortized over the life of the new bondissue. 68,621 Longterm liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Longterm liabilities at year end consist of: General obligation bonds Durant nonplaintiff bonds $ (7,970,000) (15,343) Severance pay (151,222) Accumulated sickleave (667,527) (8,804,092) Accruedinterest is not included as a liabilityin governmentalfunds. (56,102) Deferred revenue recognized as revenue in the full accrual statements: Property taxes 29,068 Total net assets governmental activities $ 21,417,521 See accompanying notes to basic financial statements. 14

19 Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds For the year ended June 30, 2012 General Nonmajor Total Revenues Local sources State sources $ 3,645,240 14,732,544 $ 2,633,618 90,011 $ 6,278,858 14,822,555 Federal sources 1,363,998 1,111,255 2,475,253 Interdistrict sources 1,935,769 1,935,769 Total Revenues 21,677,551 3,834,884 25,512,435 Expenditures Current: Instruction Supporting services 14,524,515 7,828,156 14,524,515 7,828,156 Community services 68, , ,226 Food service 1,329,905 1,329,905 Debt service: Principal repayment 2,089,646 2,089,646 Interest andfiscal charges 477, ,222 Interdistrict 7,147 7,147 Total Expenditures Excess (Deficiency) of Revenues Over Expenditures 22,428,508 (750,957) 4,002,309 26,430,817 (167,425) (918,382) Other Financing Sources (Uses) Transfers in Transfers out 10,000 (184,485) 184,485 (10,000) 194,485 (194,485) Other transactions (10,585) 10,585 Total Other Financing Sources (Uses) Net Change in Fund Balances (185,070) 185,070 (936,027) 17,645 (918,382) Fund Balances, Beginning of Year 4,481, ,077 4,789,415 Fund Balances, End of Year $ 3,545,311 $ 325,722 $ 3,871,033 See accompanying notes to basic financial statements. 15

20 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances ofgovernmental Funds to the Statement ofactivities For the year ended June 30, 2012 Net change in fund balances total governmental funds Amounts reportedfor governmental activities in the Statement ofactivities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of these assets is capitalized and allocated over their estimated useful lives as depreciation expense. This is the amount by which depreciation exceeded capital outlays in the current period. Capital outlays Depreciation expense $ 12,717 (556,441) As some delinquent personal property taxes will not be collectedfor severalyears after the District's fiscalyear ends, they are not considered"available" revenues in the governmentalfunds, and are instead considereddeferred tax revenues. They are, however, recorded as revenues in the Statement ofactivities. Net bond premium and refunding andissuance costs are not expensed but are amortized over the life of the new bondissue. Repayment ofbond principalis an expenditure in the governmentalfunds, but it reduces longterm liabilities in the Statement of Net Assets and does not effect the Statement ofactivities. Interest on longterm liabilities in the Statement ofactivities differs from the amount reported on the governmentalfunds because interest is recorded as an expenditure in the funds when it is due and paid, and thus requires the use of current financial resources. In the Statement ofactivities, however, interest expense is recognized as the interest accrues regardless of when it is paid. In the Statement of Net Assets, early retirement incentive, accumulated vacation pay and compensated absences are measuredby the amounts earnedduring the year. In the governmentalfunds, however, expenditures are measuredby the amount offinancial resources used(essentially, the amounts actually paid). This year the amount of these benefits earned ($99,550) exceeded the amounts used/paid ($47,054). Total changes in net assets governmental activities $ $ (918,382) (543,724) (10,104) (34,381) 2,089,646 14,271 (52,496) 544,830 See accompanying notes to basic financial statements. 16

21 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances Budget and Actual For the year ended June 30, 2012 BudgetedAmounts Variance With Original Final Actual Final Budget Revenues Local sources State sources $ 3,659,325 13,882,121 $ 3,644,330 14,771,706 $ 3,645,240 14,732,544 $ 910 (39,162) Federal sources 1,246,888 1,426,702 1,363,998 (62,704) Interdistrict sources 2,036,927 2,104,454 1,935,769 (168,685) Total Revenues 20,825,261 21,947,192 21,677,551 (269,641) Expenditures Current: Instruction: Basic programs Added needs 10,560,936 3,740,575 11,122,009 3,587,515 11,007,430 3,517, ,579 70,430 Supporting services: Pupil services 630, , ,753 24,877 Instructional staff services 851, , ,935 30,980 General administrative services 595, , ,425 11,053 School administrative services 1,531,777 1,511,896 1,467,809 44,087 Business services 364, , ,022 30,050 Operation and maintenance services 1,634,729 1,684,202 1,670,779 13,423 Pupil transportation services 871,067 1,091,827 1,072,966 18,861 Central services 275, , ,858 5,632 Other support services 478, , , Community services 27,243 78,603 68,690 9,913 Interdistrict 11,109 7,147 3,962 Total Expenditures 21,562,167 22,806,816 22,428, ,308 Excess (Deficiency) Of Revenues Over Expenditures (736,906) (859,624) (750,957) 108,667 Other Financing Sources (Uses) Transfers in 70,000 10,000 (60,000) Transfers out (192,986) (184,986) (184,485) 501 Other transactions (10,585) (10,585) Total Other Financing Sources (Uses) (192,986) (125,571) (185,070) (59,499) Net Change in Fund Balances Fund Balances, Beginning of Year (929,892) (985,195) (936,027) 49,168 4,481,338 4,481,338 4,481,338 Fund Balances, End of Year $ 3,551,446 $ 3,496,143 $ 3,545,311 $ 49,168 See accompanying notes to basic financial statements. 17

22 Fiduciary Funds Statement of FiduciaryAssets and Liabilities June 30, 2012 Assets Private Purpose Trust Fund Agency Fund Cash equivalents, deposits and investments (Note B) $ 130,993 $ 153,324 Due from other funds (Note D) 2,868 Total Assets $ 130,993 $ 156,192 Liabilities Due to student groups $ 156,192 Net Assets Held in trust for: Individuals and organizations $ 130,993 See accompanying notes to basic financial statements. 18

23 Fiduciary Funds Statement ofchanges in Fiduciary Net Assets For the year ended June 30, 2012 Private Purpose Trust Fund Additions Interest earnings $ 234 Donations 3,927 Total Additions Deductions Endowment activities scholarships Change In Net Assets Net Assets, Beginning of Year 4,161 16,900 (12,739) 143,732 Net Assets, End of Year $ 130,993 See accompanying notes to basic financial statements. 19

24 NOTES TO BASIC FINANCIAL STATEMENTS 20

25 Notes to Basic Financial Statements June 30, 2012 Note A Summary of Significant Accounting Policies Kelloggsville Public Schools was organized under the School Code of the State of Michigan and services a population of approximately 2,289 students. The District is governed by an elected Board of Education consisting of seven members and administered by a Superintendent who is appointed by the aforementioned Board. The District provides a comprehensive range of educational services as specified by state statute and Board of Education policy. These services include elementary education, secondary education, preschool programs, athletic activities, special education, community services and general administrative services. The Board of Education also has broad financial responsibilities, including the approval of the annual budget and the establishment of a system of accounting and budgetary controls. The financial statements of Kelloggsville Public Schools (the District ) have been prepared in conformity with accounting principles generally accepted in the United States of America as applicable to school districts. The Governmental Accounting Standards Board (GASB) is the accepted standardsetting body for establishing governmental accounting and financial reporting principles. The District s significant accounting policies are described below. 1. Reporting Entity The financial reporting entity consists of a primary government and its component units. The District is a primary government because it is a specialpurpose government that has a separately elected governing body, is legally separate and is fiscally independent of other state or local governments. Furthermore, there are no component units combined with the District for financial statement presentation purposes, and the District is not included in any other governmental reporting entity. Consequently, the District s financial statements include the funds of those organizational entities for which its elected governing board is financially accountable. 2. Districtwide and Fund Financial Statements Districtwide Financial Statements The districtwide financial statements (i.e., the Statement of Net Assets and the Statement of Activities) present financial information about the District as a whole. The reported information includes all of the nonfiduciary activities of the District. The District does not allocate indirect costs and, for the most part, the effect of interfund activity has been removed. These statements are to distinguish between the governmental and businesstype activities of the District. Governmental activities normally are supported by taxes and intergovernmental revenues, and are reported separately from businesstype activities, which rely to a significant extent on fees and charges for support. The District does not have any businesstype activities. The Statement of Net Assets is presented on the classified basis and is reported on the full accrual, economic resource basis, which recognizes all longterm assets as well as all longterm debt and obligations. The District s net assets are reported in three parts: invested in capital assets, net of related debt; restricted net assets, and unrestricted net assets. The Statement of Activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Property taxes, unrestricted state aid, interest earnings and other items not included among program revenues are reported instead as general revenues. 21

26 Notes to Basic Financial Statements June 30, 2012 Separate financial statements are provided for governmental and fiduciary funds, even though the latter are excluded from the districtwide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. The General Fund is the District s only major fund. Nonmajor funds are aggregated and presented in a single column. Fund Financial Statements Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Fund level statements include a Balance Sheet and a Statement of Revenues, Expenditures and Changes in Fund Balances. The Balance Sheet reports current assets, current liabilities and fund balances. The Statement of Revenues, Expenditures and Changes in Fund Balances reports on the sources and uses of current financial resources. This differs from the economic resources measurement focus used to report at the districtwide level. Reconciliations between the two sets of statements are provided in separate statements. Revenues are recognized when susceptible to accrual; i.e., both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers revenues to be available if they are collected within 60 days after the end of the current fiscal period. Expenditures are generally recorded when the liability is incurred, if they are paid within 60 days after the end of the current fiscal period. The exception to this general rule is that principal and interest on longterm debt is recognized when due. Revenues susceptible to accrual are property taxes, state aid, federal and interdistrict revenues and investment income. Other revenues are recognized when received. Deferred revenue arises when a potential revenue does not meet both the measurable and available criteria for recognition in the current period. Deferred revenue also arises when resources are received by the District before it has a legal claim to them, as when grant monies are received prior to the incurrence of the qualifying expenditures. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund s principal ongoing operations. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. 3. Measurement Focus, Basis of Accounting and Financial Statement Presentation Districtwide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as is the fiduciary fund financial statement. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the grantor or provider have been met. The State of Michigan utilizes a foundation allowance approach, which provides for a specific annual amount of revenue per student based on a statewide formula. The foundation allowance is funded from a combination of state and local sources. Revenues from state sources are primarily governed by the School Aid Act and the School Code of Michigan. The State portion of the foundation is provided from the State s School Aid Fund and is recognized as revenues in accordance with state law and accounting principles generally accepted in the United States of America. 22

27 Notes to Basic Financial Statements June 30, 2012 Governmental Funds Governmental funds are those funds through which most school district functions typically are financed. The acquisition, use, and balances of a school district s expendable financial resources and the related current liabilities are accounted for through governmental funds. General Fund The General Fund is the general operating fund of a school district. It is used to account for all financial resources, except those required to be accounted for in another fund. Included are all transactions related to the current operating budget. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted to expenditures for specified purposes. School Service Funds School Service Funds are used to segregate, for administrative purposes, the transactions of a particular activity from regular revenue and expenditure accounts. A school district maintains full control of these funds. The School Service Funds maintained by the District are the Food Service and Child Care Special Revenue Funds. Debt Service Funds Debt Service Funds are used to account for the accumulation of resources for, and the payment of, longterm debt (bonds, notes, loans, leases and school bond loan) principal, interest, and related costs. Capital Projects Funds Capital Projects Funds are used to record bond proceeds, property tax revenues or other revenues and the disbursement of monies specifically designated for acquiring new school sites, buildings, equipment and for major remodeling and repairs. The funds are retained until the purpose for which the funds were created has been accomplished. Fiduciary Funds Fiduciary Funds are used to account for assets held by a school district in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Fiduciary Fund net assets and results of operations are not included in the districtwide financial statements. Fiduciary funds are reported using the economic resources measurement focus. The District presently maintains a scholarship fund for the benefit of students. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The District presently maintains a Student Activities Fund to record the transactions of student groups for school and school related purposes. The funds are segregated and held in trust for the students. Privatesector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in the districtwide and fiduciary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. When both restricted and unrestricted resources are available for use, it is the District s policy to use restricted resources first, then unrestricted as they are needed. 23

28 Notes to Basic Financial Statements June 30, Budgets and Budgetary Accounting State of Michigan Public Act 621 (the Uniform Budgetary and Accounting Act) requires that the General Fund of a school district be under budgetary control and that both budgeted and actual financial results do not incur a deficit. Kelloggsville Public Schools has also adopted budgets for its Special Revenue Funds. A school district s General Appropriations Resolution (the budget ) must be adopted before the beginning of each fiscal year. No violations (dollar deviations) from a district s budget may occur without a corresponding amendment to the budget. A school district has the ability to amend the budget provided that the amendment is prior to the occurrence of the deviation and prior to the fiscal yearend. A school district may also permit the chief administrative or fiscal officer to execute transfers between line items, within defined dollar or percentage limits, without prior approval of the Board of Education. Expenditures may not legally exceed budgeted appropriations at the function level. All appropriations lapse at the end of the fiscal year. Kelloggsville Public Schools utilizes the following procedures in establishing the budgetary data reflected in the financial statements: Starting in the spring, District administrative personnel and department heads work with the Superintendent to establish proposed operating budgets for the fiscal year commencing the following July 1. In June, preliminary operating budgets are submitted to the Board of Education. These budgets include proposed expenditures and the means of financing them. Prior to June 30, a public hearing is held to obtain taxpayer comments on the proposed budgets. After the budgets are finalized, the Board of Education adopts an appropriations resolution setting forth the amount of the proposed expenditures and the sources of revenue to finance them. The original General and Special Revenue Funds budgets were amended during the year in compliance with State of Michigan Public Act 621 (the Uniform Budgetary and Accounting Act). Budgets for the General and Special Revenue Funds were adopted on the modified accrual basis of accounting, which is consistent with accounting principles generally accepted in the United States of America. 5. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budget integration in the governmental funds. There were no substantial encumbrances outstanding at year end. 6. Investments Investments are recorded at fair value, based on quoted market prices, or estimated fair value. Investment income is composed of interest and net changes in the fair value of applicable investments. 24

29 Notes to Basic Financial Statements June 30, Inventory Inventories are valued at cost (firstin, firstout). Inventories of the General Fund consist of teaching and custodial supplies. Inventories of the Food Service Fund consist of food, unused commodities and other nonperishable supplies. Disbursements for inventorytype items are recorded as expenditures at the time of use for each fund. 8. Capital Assets Capital assets, which include land, land improvements, buildings, vehicles and furniture and equipment, are reported in the districtwide financial statements. Assets having a useful life in excess of one year and whose costs exceed $5,000 are capitalized. Capital assets are stated at historical cost or estimated historical cost where actual cost information is not available. Donated capital assets are stated at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of an asset or materially extend an asset s useful life are not capitalized. Improvements are capitalized and depreciated over the remaining useful life of the related assets. Land improvements, buildings and improvements, vehicles and furniture and equipment are depreciated using the straightline method over the following estimated useful lives: Land improvements Buildings and improvements Vehicles Furniture and equipment 1020 years 4050 years 510 years 310 years 9. Longterm Obligations In the districtwide financial statements, longterm debt and other longterm obligations are reported as liabilities on the Statement of Net Assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds. Bonds payable are reported at the total amount of bonds issued. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuance are reported as other financing sources while discounts on debt issuance are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as expenditures. 10. Severance Pay/Accumulated Sick Leave Severance pay and accumulated sick leave at June 30, 2012 has been computed and recorded in the districtwide financial statements of the District. Eligible District employees who retire are entitled to a termination leave payment based on their age and years of service. Employees who leave the District are also entitled to reimbursement for a portion of their unused sick days. At June 30, 2012, the accumulated liabilities, including salary related payments, (expected to be financed by General Fund revenues) for severance pay and accumulated sick leave amounted to $151,222 and $667,527, respectively. 25

30 Notes to Basic Financial Statements June 30, Fund Balance As of July 1, 2010, the District adopted Governmental Accounting Standards Board (GASB) Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. The stated objective of GASB Statement No. 54 is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. This Statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds, detailed as follows: Nonspendable resources that cannot be spent because they are either (a) not in spendable form (inventories and prepaid amounts) or (b) legally or contractually required to be maintained intact (the principal of a permanent fund). Restricted resources that cannot be spent because of (a) constraints externally imposed by creditors (debt covenants), grantors, contributors, or laws or regulations or (b) imposed by law through constitutional provisions or enabling legislation and includes a legally enforceable requirement that those resources be used only for the specific purposes stipulated in the legislation. Committed resources that can only be used for specific purposes pursuant to constraints imposed by formal action of the government s highest level of decisionmaking authority (Board of Education). Those committed amounts cannot be used for any other purpose unless the government removes or changes the specified uses by taking the same type of action it employed to previously commit those amounts. Assigned resources that are constrained by the government s intent to be used for specific purposes, but are neither restricted nor committed. Intent should be expressed by (a) the governing body itself or (b) a body or official to which the governing body has designated the authority to assign amounts to be used for specific purposes. Unassigned unassigned fund balance is the residual classification for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. The General Fund should be the only fund that reports a positive unassigned fund balance amount. As Kelloggsville Public Schools has not established a policy for its use of unrestricted fund balance amounts, it considers that committed amounts would be reduced first, followed by assigned amounts, and then unassigned amounts when expenditures are incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. The District Board of Education has given the Superintendent the authority to assign fund balances. At June 30, 2012, $33,224 of General Fund balance has been assigned for encumbrances. 12. Interfund Activity Flows of cash from one fund to another without a requirement for repayment are reported as interfund transfers. Interfund transfers between governmental funds are eliminated in the Statement of Activities. Interfund transfers in the fund financial statements are reported as other financing sources/uses. 13. Estimates The preparation of the financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results may differ from those estimates. 26