Assets and Liabilities Register

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Reginald Blake
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1 Assets and Liabilities Register Greg Wheeler Director savills.com

2 The Exam Question Why have one at all What should be included How to hold the data Practical implementation Exciting Stuff!!!

3 Where has this all come from? The C word 12,000 leases (non general needs) On or off balance sheet? Board did not know Nobody knew where to find info Not unique

4 But is that the whole story? The P Word Return of public purse Social obligations Development RP sector not well liked

5 Remember HCA Primary Objectives Protect social housing assets and public investment Encourage the supply of housing

6 So What To Do? HCA Regulatory Framework RP s have a formal assets and liabilities register in place Use this for business plan stress testing Board sign a statement of compliance Greater Scrutiny

Enforcement 2015-2016 In Depth Assessment (IDA) Every

7 Enforcement In Depth Assessment (IDA) Every 4 years for over 1,000 units Or sooner!!! Strong line!

8 Guidance Not really!!...top level Not prescriptive Hold info on all assets and liabilities Board is aware Hmmmm!

9 What Does a Register Comprise A register of all freehold and leasehold land and property assets A register of all development contracts, obligations and penalties A register of all major commercial contracts, obligations and penalties A register of all commercial subsidiary / joint venture agreements and commitments What you have and what are the financial risks

10 What Does a Register Look Like No one knows!!! One for assets one for liabilities? Think of it as an index, not necessarily a whole list A core list with links A format that can be understood No cottage industry

Liabilities Development contracts Leasing deals for non standard accommodation can be complex and contain penalties Commercial contract

11 Liabilities Development contracts Leasing deals for non standard accommodation can be complex and contain penalties Commercial contract often contain onerous penalties for under performance Subsidiaries and JV s, sits outside general governance, management processes The rule

12 Commercial Contracts Field UCRN Details Spec Commitments Performance Termination Detail Contract reference Company name, address Purpose, input/output spec, term If RP to make investment Primary performance spec, non performance triggers, penalties Notice periods, penalties

13 The Stress Test The stress test is not a forecast. It is not a set of events that is expected, or likely, to materialise. Rather, it is a coherent tail-risk scenario that is designed specifically to assess the resilience of UK banks. When will the business breaks, and why The Perfect Storm

14 Back to the Assets... What do you own? Think in near transactional quality Related assets What s charged Owned Leasehold Easy?! Manage No Housing Prove it!

15 A specific... Blocks Relationship of dwellings to block Leaseholders Re-charge Service charges

16 Assets Register Field UPRN Non-Dwelling Blocks Performance Detail Owned, charged, leased, term of lease, managed by others and term Type, owned, leased Link to dwellings, service charge, leasehold Asset or liability Value for money

17 Assets or liabilities... Positive or negative return to the business How do you measure this Strategic value The soft issues Its all about the data

18 What Information is Required to do all of this Group the stock Identify what money goes out Identify what money comes in Consider non financial areas And bring them all together

19 Understanding Investment SCS Info Your local standard Revenue Investment importance Understanding

20 Presentation of Info... Summary Easy to understand Easy to monitor Category Element Start Rank Rank Ideal % Reduction Finish Unit Volume Compliance 400, ,000 n/a n/a Development 1,000, ,000, ,000 8 Showers 400, ,000 2, Related Assets 350, ,000 n/a n/a External Works 300, , Roofs 150, ,000 4, Doors 200, , Windows 250, ,500 2,500 5 Electrics 100, ,000 1, Heating 250, ,000 2, Bathrooms 300, ,000 3, Kitchens 400, ,000 4, Kitchen DH 400, ,000 4, Bathroom DH 300, ,000 3, Heating / Electrics DH 250, ,000 2, Roofs DH 125, ,000 4, Windows and Doors DH 140, ,000 3, Compliance 1,000, ,000,000 n/a n/a Revenue 2,000, ,000,000 n/a n/a Must link back to core data

Record your assumptions, and group the stock Uprn Address Category Year 1 Year 2 Year 3 Year 4 Year 5... 12345671 Savills str SCS 5,000 2,000 0 1,800 100.

21 Record your assumptions, and group the stock Uprn Address Category Year 1 Year 2 Year 3 Year 4 Year Savills str SCS 5,000 2, , Savills str Responsive Savills str Void Savills str Cyclical Savills str Asbestos Savills str FRA 1, Savills str Disabled Adaptations Savills str Management 1,000 1,000 1,000 1,000 1, Savills str Total 7,872 3,872 1,872 3,672 1, Ease of modelling assumptions

22 Money In, per prop or group Rent role Target rent assumptions PV etc? Void loss? Relatively easy?

23 Cash Flow Per Annum By Group Ease of modelling assumptions

24 Whether to Invest? OK TO INVEST OPTIMISE PROCUREMENT RECOVERY AND IMPROVEMENT PLAN OPTION APPRAISAL

25 Hidden business or dept capacity? 256M

26 Hidden business or dept capacity? 256M 256M

27 Hidden business or dept capacity? 256M 320M 256M

28 Non Financial Items IMD Score Demand SAP What is important to you Location ASB Measure the return on assets not just financial

29 Social returns Vs Financial

30 Social returns V s Financial V s Location

31 Register Links Deeds GIS Finance Business plan Asset Register Treasury Housing management Asset Management Development

32 Summary Get your house in order Understand your assets (all of them) Understand your liabilities Keep it as simple as possible Index, log, update, Understand the risks

Stress testing Are you for ready for future challenges?

Stress testing Are you for ready for future challenges? 9 July 2015 Jim Lashmar & Jo-Anne Morgan This session Learning from recent events The role of your financial plan The role of the Regulator Using