DEMAND FOR DISASTER RELIEF SOLUTIONS IN ASIA

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1 INVITATION DEMAND FOR DISASTER RELIEF SOLUTIONS IN ASIA BUSINESS DELEGATION TO THAILAND AND THE PHILIPPINES 30 NOVEMBER - 3 DECEMBER 2015 By request from local authorities and relief organisations Business Sweden (BuS) and the Embassy of Sweden in Bangkok invite you to participate in a business delegation to Bangkok and Manila. If you have participated in the past this is an excellent opportunity to follow up on contacts from previous delegations. Numerous opportunities to present your solutions to decision makers Bangkok is the Asia Pacific hub and centre for decision making for many UN Agencies and programs, enabling relationship building on a strategic Asian level. It is the third time a delegation is arranged to Manila and previous events have been much appreciated by local organisations and multilateral development organizations. This occasion will be an excellent opportunity to continue to build on already strong relations and interest for Swedish solutions initiated during previous events. In this delegation you will meet potential customers, multilateral development organisations, government officials and the military. These are the key stakeholders responsible for the planning, procurement and execution of emergency relief and critical infrastructure projects. Business development follow-up support for small businesses* Face-to-face follow up meetings in close proximity to the initial contact has proven crucial for developing business. To overcome this challenge we will support small businesses* by having 2 face-to-face followup meetings with agencies, international organisations and local relief organisations to get feedback on your offering 2 and 6 weeks after the initial contact. The objective is to get feedback on your solutions and offerings and to identify an action plan on how to convert initial interest into business deals. Page 1 (6)

2 Demand for disaster solutions: Thailand is each year affected by floods of different proportions. The major flood of 2011 put large parts of the country under water. Thailand s proximity to earthquake zones also makes it exposed to tsunamis, as on Boxing Day In the last 15 years economic damages caused by disasters have been estimated to 43 billion USD. Department of Disaster Prevention and Mitigation, DDPM, (Thailand) have seen its budget doubled during the latest 7 years, reaching 165 million USD in 2013 Philippines are hit by nine storms annually. In 2013, the country was hit by the strongest typhoon on record, Haiyan, with damages alone estimated to 13 billion USD. Authorities plan to invest 8.4 million USD in reconstruction of affected areas up to The country is exposed to earthquakes and volcanic eruptions. 908 million USD was allocated to UN organisations in Philippines in 2014, increase by 800% compared to previous years. Thailand and the Philippines continue to have a great need for solutions that can assist in emergency relief efforts. Both countries are currently working on improving the level of preparedness and resilience to disasters. We have identified the following areas that are of high interest for procurement: Infrastructure related solutions: o Equipment to recover collapsed buildings o Multipurpose search & rescue road vehicles and equipment o Equipment to search on water (boats, ships, canoes etc.) o Anti-flooding and anti-wave protection o Security and surveillance o Fire protection Information and Communication Technology: o Information search and rescue equipment o Early warning systems o Risk assessment tools and software to identify the most vulnerable areas for disaster Water and sanitation: o Water purification equipment and products o Water pumps o Water and bladder tanks o Vehicles for purifying and delivering drinking water o Equipment to protect water reservoirs Emergency relief: o Latrines o Medical equipment o Mobile hospital products and equipment o Hygiene products o Emergency and transitional shelters Through our official status, network and knowledge we will provide: Access to important decision makers from the public and private side Information about short and long term procurement needs Full attention and promotion under the official Sweden umbrella Page 2 (6)

3 PRELIMINARY PROGRAMME DEMAND FOR DISASTER RELIEF SOLUTIONS IN ASIA 30 NOVEMBER - 3 DECEMBER 2015 Bangkok Monday 30 November Meeting with the Department of Disaster Prevention and Mitigation (DDPM), Ministry of Interior - Working meeting at the DDPM together with other disaster management related authorities such as Ministry of Public Health, Department of Public Works, Ministry of Transport, Thai Metrological Department and National Disaster Warning Center, Ministry of Defence and Ministry of Social Development and Human Security Meeting with the Thai Red Cross and the International Federation of the Red Cross Official reception hosted by Embassy of Sweden (local company partners can be invited to this reception) Bangkok Tuesday 1 December Private sector partnership workshop and matchmaking at UN APAC hub with relief agencies and programmes such as UNOCHA, UNDP, UNICEF, WFP, UNHCR, UNISDR and WHO as well as with potential private company partners Travel to the Philippines Philippines Wednesday 2 December Meeting with Philippines Disaster Relief Foundation Matchmaking with International Relief Organisations and potential partners (e.g. UNDP, ICRC, WFP, WHO, Save the Children and private organisations) Networking event hosted by the Embassy of Sweden (local company partners can be invited to this reception) Philippines Thursday 3 December Workshop and matchmaking with government and military officials

4 REGISTRATION DEMAND FOR DISASTER RELIEF SOLUTIONS IN ASIA BUSINESS DELEGATION TO THAILAND THE PHILIPPINES Thailand Date: 30 November - 1 December Location: Bangkok Standard fee: SEK Reduced fee for small businesses*: SEK SEK (50% subsidy) SEK Philippines Date: 2-3 December Location: Manila Standard fee: SEK Reduced fee for small businesses*: SEK SEK (50% subsidy) SEK PLEASE SUBMIT REGISTRATION FORM LATEST BY 1 October 2015 We hereby register for the BUSINESS DELEGATION TO THAILAND We hereby register for the BUSINESS DELEGATION TO THE PHILIPPINES The fee s covers: Participation in the program, local transports in Thailand and in the Philippines, meals within the program, and other arrangements that is part of the program. For small businesses*, Business Sweden will also support to follow up on individual meetings and leads in Thailand and the Philippines during two months following the delegation. The fee s does not cover: International flights, airport pick-up, transportation from Thailand to the Philippines, accommodation, and other arrangements outside the program. Please send the registration form to David Lantz (David.Lantz@business-sweden.se) or Ulf Wennblom (Ulf.Wennblom@business-sweden.se) Business Sweden s General Conditions for Participation in Joint Export Activities (June 2011) are enclosed. Company: Corporate ID: Invoicing address: Postal Code: City: Phone/Switchboard: Name: Title: /Mobile: Date: Signature:

5 *The subsidy by the Swedish Government through Business Sweden may only be offered to small businesses which comply with the following criteria: The company is not a part of a group of companies with more than 250 employees or annual turnover of EUR 50 million The company is not owned or controlled to the order of more than 25% by one or more companies jointly that do not themselves fulfil the aforementioned requirements (does not apply if the owner is a public investment company, a venture capital company or an institutional investor) The company has no more than 50 employees The company has an annual turnover of no more than EUR 10 million General Conditions for Participation in Joint Export Activities (exhibitions, delegation travels, etc.) 1. General BUSINESS SWEDEN undertakes to carry out the export activity described in the invitation on condition that the necessary number of companies signs up by giving binding notice of participation and no obstacles specified in section 5 below exist in regard to the performance of the activity. 2. Participation fee Companies taking part in the activity undertake to cooperate in order to achieve its aim and facilitate its performance and also to pay the fee specified in the invitation. Participation in the activity may not be made available or assigned to a third party without the prior written consent of BUSINESS SWEDEN. Unless otherwise expressly stated, all prices are exclusive of VAT. The participation fee shall be paid in advance. If the price has been specified in SEK and BUSINESS SWEDEN has to pay certain costs in local currency, the price shall at the time of payment be adjusted if the exchange rate has changed by more than 5% between the date of the invitation and the date of invoicing. In the event of fewer companies signing up for the activity than required in the invitation, the participating companies undertake to pay an increase not exceeding 10% of the participation fee. The term of payment is 30 days from the invoice date. In the event of late payment, penalty interest is payable at the current Swedish reference rate ( referensränta ) plus eight (8) percentage points. Any costs for collection or other measures to obtain payment will be charged to the company. 3. BUSINESS SWEDEN s undertakings BUSINESS SWEDEN s undertakings are limited to what is stated in the invitation and the present conditions. Payments for services that BUSINESS SWEDEN has undertaken to perform by written agreement, over and above what is included in the activity, shall be made as they fall due after invoicing. BUSINESS SWEDEN is entitled to depart from the method specified in the invitation of performing the activity if its performance requires this. 4. Cancellation etc Registration is binding. If not stated otherwise in the invitation, upon cancellation of participation the fee will be charged in full as from the date BUSINESS SWEDEN has received and confirmed the company s binding reservation. 5. Force majeure etc BUSINESS SWEDEN may cancel the activity or postpone carrying it out for a reasonable period if any obstacle to or unreasonable increase in the cost of carrying it out arises or if carrying it out would jeopardise the safety of persons or property affected by the activity, due to an event or circumstance outside BUSINESS SWEDEN s reasonable control (force majeure). Such events or circumstances include acts of violence or a risk of acts of violence of all kinds (including war, hostilities, acts of sabotage etc.), natural phenomena (earthquakes, hurricanes, floods etc.), sudden events which cause injury or damage (fires, explosions etc.), labour conflicts (strike, lockout, blockade, working to rule etc.), events and interventions of an official nature 2/3

6 (changes in the law, new legislation, a change in the exchange rate), and other unforeseen events or unforeseen consequences of foreseeable events such as lack of transport, a shortage of skilled workers, power cuts etc. BUSINESS SWEDEN shall inform the participating companies in an appropriate manner as soon as possible after force majeure is deemed to exist. In addition to what is stated in the first paragraph of this section, the effect of invoking force majeure is that BUSINESS SWEDEN will be absolved from economic consequences, including damages for delay in carrying out the activity or for the activity not being carried out at all or not being carried out as agreed. 6. Disputes etc These general conditions shall be governed by and are construed in accordance with Swedish law. Any dispute in connection with these general conditions shall be finally settled by arbitration in accordance with the Rules for Expedited Arbitrations of the Arbitration Institute of the Stockholm Chamber of Commerce. 3/3

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