SECTION SUPPLEMENTARY CONDITIONS

Transcription

1 SECTION SUPPLEMENTARY CONDITIONS These Supplementary Conditions amend or supplement the General Conditions of the Construction Contract and other provisions of the Contract Documents as indicated below. All provisions that are not so amended or supplemented remain in full force and effect. The terms used in these Supplementary Conditions will have the meanings indicated in the General Conditions. TABLE OF CONTENTS Page SC-1.01.A.4 Application for Payment 1 SC-1.01.A.10 Change Order 1 SC-2.03.A Commencement of Contract Times; Notice to Proceed 1 SC-4.02 Subsurface and Physical Conditions 2 SC-4.06 Hazardous Environmental Condition at Site 2 SC-5.03 Certificates of Insurance 2 SC-5.04 Contractor s Liability Insurance 3 SC-5.06.A.1 Property Insurance 4 SC-6.06 Concerning Subcontractors, Suppliers, and Others 4 SC-6.08.A Permits 4 SC-6.10 Taxes 5 SC-9.03.A Project Representative 5 SC A.3 Applications for Payment 5 SC C.1 Payment Becomes Due 5 SC Substantial Completion 5 SC State of Colorado Construction Bidding Requirements for State Revolving Fund Loan Projects American Recovery and Reinvestment Act 5 SC Small, Minority and Women s Businesses 5 SC Clean Air, Clean Water and Pollution Control Acts 5 SC Disadvantaged Business Enterprise 6 SC Debarment, Suspension and Other Responsibility Matters 7 SC Williams-Steiger Occupational Safety and Health Act of SC Discovery of Archaeological and other Historical Items 8 SC Davis-Bacon Act 8 SC Buy American Act 8 SC Prohibition Against Employing Illegal Aliens 9 SC-1.01.A.4. Add the following language to the end of Paragraph 1.01.A.4: The Application for Payment form to be used on this Project is EJCDC No. C-620. SC-1.01.A.10. Add the following language to the end of Paragraph 1.01.A.10: The Change Order form to be used on this Project is EJCDC No. C-941. SC-2.03.A. Delete Paragraph 2.03.A in its entirety and insert the following in its place: A. The Contract Times will commence to run on the day indicated in the Notice to Proceed. A Notice to Proceed may be given at any time within 30 days after the Effective Date of the Agreement. Town of Georgetown Frachetti Engineering, Inc.

2 SC Add the following new paragraphs immediately after Paragraph 4.02.B: C. In the preparation of Drawings and Specifications, Engineer relied upon the following reports of exploration and tests of subsurface conditions at the Site: 1. Geotechnical Engineering Study, Town of Georgetown Wastewater Treatment Plant Phase II Improvements, Georgetown, Colorado, by Hepworth-Pawlak Geotechnical, Inc., May 8, For convenience, the report is included as an Attachment to the Project Manual. D. In the preparation of Drawings and Specifications, Engineer relied upon the following drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilitates) which are at or contiguous to the Site:. 1. Contract Drawings, Georgetown Valley Water & Sanitation District Sewage Treatment Facility, by Nelson Haley Patterson and Quirk Engineering Consultants, Construction Record Drawings, Wastewater Treatment Facility Improvements, Town of Georgetown, by M&I Consulting Engineers, Construction Record Drawings, Town of Georgetown Wastewater Treatment Plant Improvements Phase I, by HDR Engineers, 2006 E. Copies of reports and drawings itemized in SC-4.02.C and SC-4.02.D that are not included with Bidding Documents may be examined at the MHC-AGC Dodge Plan Room, 1114 W. 7 th Street, Suite 100, Denver, Colorado during regular business hours. These reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which the Contractor may rely as identified and established above are incorporated therein by reference. Contractor is not entitled to rely upon other information and data utilized by Engineer in the preparation of the Drawings and Specifications. SC Delete Paragraphs 4.06.A and 4.06.B in their entirety and insert the following: A. No reports or explorations or tests of subsurface conditions at or contiguous to the Site are known to the Owner or Engineer. B. Not used. SC Add the following new paragraph immediately after Paragraph 5.03.B: C. Failure of the Owner to demand such certificates or other evidence of full compliance with these insurance requirements or failure of the Owner to identify a deficiency from evidence provided shall not be construed as a waiver of Contractor s obligation to maintain such insurance. SC Add the following new paragraph immediately after Paragraph 5.04.B: C. The limits of liability for insurance required by Paragraph 5.04 of the General Conditions shall provide coverage for not less than the following amounts or greater where required by Laws and Regulations: 1. Workers Compensation, and related coverage under Paragraphs 5.04.A.1 and A.2 of the General Conditions: a. State: Statutory b. Applicable Federal (e.g., Longshoremen s) Statutory Town of Georgetown Frachetti Engineering, Inc.

3 c. Employer s Liability $500, Contractor s General Liability under Paragraphs 5.04.A.3 through A.6 of the General Conditions which shall include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody, and control of the Contractor: a. General Aggregate $ 1,000,000 b. Products - Completed Operations Aggregate $ 1,000,000 c. Personal and Advertising Injury $ 1,000,000 d. Each Occurrence (Bodily Injury and Property Damage) $ 1,000,000 e. Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages where applicable. f. Excess or Umbrella Liability 1) General Aggregate $ 1,000,000 2) Each Occurrence $ 1,000, Automobile Liability under Paragraph 5.04.A.6 of the General Conditions: a. Bodily Injury: Each Person $ 1,000,000 Each Accident $ 1,000,000 b. Property Damage: Each Accident $ 1,000,000 c. Combined Single Limit of $ 1,000, The Contractual Liability coverage required by paragraph 5.04.B.4 of the General Conditions shall provide coverage for not less than the following amounts: a. Bodily Injury: Each Person $ 2,000,000 Each Accident $ 2,000,000 b. Property Damage: Each Accident $ 2,000,000 Annual Aggregate $ 2,000, The following other persons or entities are to be included on policy as additional insureds: a. Town of Georgetown b. Frachetti Engineering, Inc. c. HP Geotech, Inc. d. Artifex Environmental Design, Inc. e. Repella Consulting Engineers, Inc. f. Sole Engineering g. Straightedge, Inc. h. Browns-Hill Engineering & Controls, Inc. SC-5.06.A.1. Add the following new paragraph immediately after Paragraph 5.04.A.1.: a. The following other persons or entities are to be included on policy as additional insureds: Town of Georgetown Frachetti Engineering, Inc.

4 i. Town of Georgetown ii. Frachetti Engineering, Inc. iii. HP Geotech, Inc. iv. Artifex Environmental Design, Inc. v. Repella Consulting Engineers, Inc. vi. Sole Engineering vii. Straightedge, Inc. viii. Browns-Hill Engineering & Controls, Inc. SC-6.06 Add new paragraphs immediately after Paragraph 6.06.G: H. The Contractor shall not award work valued at more than fifty (50%) percent of the Contract Price to Subcontractor(s), without prior written approval of the Owner. I. Contractor shall pay all Subcontractors for satisfactory performance no more than 30 days from Contractor s receipt of payment from Owner. SC-6.08.A Add the following paragraphs immediately after Paragraph 6.08.A.: 1. The Owner will obtain a Construction Approval Permit for the Work from the Colorado Department of Public Health and Environment. 2. The Owner will obtain a Special Use Permit for the Work at the Water Treatment Facility from Clear Creek County Planning and Building Departments. 3. Contractor to comply with State of Colorado permitting process for Storm Water Discharges Associated with Construction Activity. Contact CDPHE Water Quality Control Division, Permits and Enforcement Section (303) SC-6.10 Add the following new paragraphs immediately after Paragraph 6.10.A: 1. Owner is exempt from payment of sales and compensating use taxes of Colorado and of cities and counties thereof on all materials to be incorporated into the Work. 2. Owner will furnish required tax exemption number to Contractor for use in the purchase of supplies and materials to be incorporated into the Work. 3. Owner s exemption does not apply to construction tools, machinery, equipment, or other property purchased by or leased by Contractor, or to supplies or materials not incorporated into the Work. SC-9.03.A. Add the following language at the end of paragraph 9.03.A: The Engineer will provide Resident Project Representative services for this project. The Duties, Responsibilities, and Limitations of Authority of the Resident Project Representative will be as stated in the Agreement between Owner and Engineer, as amended and executed for this specific Project. SC A.3 Add the following language at the end of paragraph A.3: No payments will be made that would deplete the retainage, place in escrow any funds that are required for retainage, or invest the retainage for the benefit of the Contractor. Town of Georgetown Frachetti Engineering, Inc.

5 SC C.1. Delete Paragraph C.1 in its entirety and insert the following in its place: 1. The Application for Payment with Engineer s recommendations will be presented to the Owner for consideration. If the Owner finds the Application for Payment acceptable, the recommended amount less any reduction under the provisions of Paragraph D will become due ten days after the Application for Payment is presented to the Owner, and the Owner will make payment to the Contractor. SC Add the following paragraph immediately after paragraph B: 1. Should the Engineer perform re-inspections due to failure of the Work to comply with the claims of status of completion made by the Contractor, the Owner may deduct the amount of re-inspection fees from the final payment to the Contractor. SC Add the following Attachment in its entirety at the end of the Supplementary Conditions: The State of Colorado Construction Bidding Requirements for State Revolving Fund Loan Projects American Recovery and Reinvestment Act is hereby referenced and included in its entirety as an Attachment. SC Add the following new paragraph immediately after Paragraph A: B. The project goals are 6.1% MBEs and 6.6% WBEs. No fair share objectives are established for small businesses. SC Add the following new paragraph immediately after Paragraph A: B. Requirements. 1. Contractor shall comply with all the requirements of Section 114 of the Clean Air Act, as amended (42 U.S.C. 1857, et. seq., as amended by Pub. L ) and Section 308 of the Clean Water Act (33 U.S.C. 1251, as amended), respectively, which relate to inspection, monitoring, entry, reports, and information, as well as other requirements specified in Section 114 and Section 308 of the Air Act and the Water Act, respectively, and all regulations and guidelines issued thereunder before the award of this Contract. 2. No portion of the work required by this Contract will be performed in a facility listed on the Environmental Protection Agency list of violating facilities on the date when this Contract was awarded unless and until the EPA eliminates the name of such facility or facilities from the listing. 3. Contractor shall use its best efforts to comply with the clean air and clean water standards at the facilities in which this Contract is being performed. 4. Contractor shall insert the substance of the provisions of this Section B, including this paragraph (4), in any nonexempt subcontract. SC Add the following new Article immediately after Article 18.12: Disadvantaged Business Enterprise A. This Contract is subject to the Disadvantaged Business Enterprise Program (DBE) described in Section I of the State of Colorado Construction Bidding Requirements for State Revolving Town of Georgetown Frachetti Engineering, Inc.

6 Fund Loan Projects, American Recovery and Reinvestment Act, a copy of which was provided to Contractor. B. Contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract. C. Contractor shall notify Owner in writing prior to any termination for convenience of a DBE Subcontractor. D. If a DBE Subcontractor fails to complete work under this Contract for any reason, Contractor shall employ the following Six Good Faith Efforts if soliciting a replacement Subcontractor, even if Contractor has achieved its fair share objectives: 1. Use the services and assistance, as appropriate, of such organizations as the U.S. Small Business Administration and the Office of Minority Business Enterprise of the U.S. Department of Commerce in the solicitation and utilization of small businesses, minority-owned firms, and women s businesses. 2. Include qualified small and minority and women s businesses on solicitation lists. 3. Ensure that small and minority and women s businesses are solicited whenever they are potential sources of products or services to be bid. 4. Divide total requirements, when economically feasible, into small tasks or quantities to permit maximum participation by small and minority and women s business (i.e., provide alternative bidding scenarios). 5. Establish delivery schedules, where the requirements of the work permit, which will encourage participation by small and minority and women s businesses (i.e., timing and flexibility). 6. Require each party to a sub-agreement to take the affirmative steps outlined in items one through five of this Subsection D. E. Reporting Forms. Contractor shall file, or shall require each Subcontractor to file, the following reporting forms, copies of which were provided in the Bidding Documents as Attachment to Supplementary Conditions: 1. EPA Form DBE Subcontractor Participation Form 2. EPA Form DBE Subcontractor Performance Form 3. EPA Form Subcontractor Utilization Form All reports shall be filed in accordance with the instructions and timetables provided in the State of Colorado Construction Bidding Requirements for State Revolving Fund Loan Projects, American Recovery and Reinvestment Act. Town of Georgetown Frachetti Engineering, Inc.

7 SC Add the following new Article immediately after Article 18.13: Debarment, Suspension and Other Responsibility Matters A. Under Executive Order 12549, an individual or organization debarred or excluded from participation in Federal assistance or benefit programs may not receive any assistance award under a Federal program, or a subagreement thereunder for $25,000 or more. B. As a condition of this Contract, Contractor shall complete, and shall require each Subcontractor to complete, a certification or provide a written explanation why they cannot complete the certification. The form for this certification is provided in the State of Colorado Construction Bidding Requirements for State Revolving Fund Loan Projects, American Recovery and Reinvestment Act. SC Add the following new Article immediately after Article 18.14: Williams-Steiger Occupational Safety and Health Act of 1970 A. Contractor is subject to the provision of the Williams-Steiger Occupational Safety and Health Act of This Contract and the join and several phases of construction contemplated hereby shall be governed, at all times, by applicable provisions of the Federal law(s), including but not limited to the latest amendment of the following: 1.Williams-Steiger Occupational Safety and Health Act of 1970, Public Law ; 2. Part 1910 Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations; 3. Part 1926 Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations. B. Contractor shall follow all applicable safety and health program requirements, including but not limited to those set forth in the State of Colorado Construction Bidding Requirements for State Revolving Fund Loan Projects, American Recovery and Reinvestment Act. SC Add the following new Article immediately after Article 18.15: Discovery of Archeological and Other Historical Items A In the event of an archaeological or more recent historical find (e.g., artifacts, housing sites) during any phase of construction under this Contract, Contractor shall observe the following procedure: 1. Construction shall be halted, with as little disruption to the archeological site as possible. 2. Contractor shall notify Owner, who shall contact the State Historical Preservation Officer. 3. The State Historical Preservation Officer may decide to have an archaeologist inspect the site and make recommendations about the steps needed to protect the site, before construction is resumed. 4. The entire event should be handled as expediently as possible in order to hold the loss in construction time to a minimum which still protecting the archaeological finds. Town of Georgetown Frachetti Engineering, Inc.

8 B. In the event archaeological/historical data are evaluated to meet National Register criteria, the Advisory Council on Historic Preservation may be notified and asked to comment by the Water Quality Control Division. SC Add the following new Article immediately after Article 18.16: Davis-Bacon Act A. This Contract is made subject to the provisions of the Davis-Bacon Act. Contractor shall pay its laborers and mechanics not less than the prevailing wage rates and fringe benefits, as determined by the Secretary of Labor, for corresponding classes of laborers and mechanics employed on similar projects in the area. Apprentices and trainees may be employed at less than predetermined rates. Apprentices must be employed pursuant to an apprenticeship program registered with the Department of Labor and Employment or with a state apprenticeship agency recognized by the Department. Trainees must be employed pursuant to a training program certified by the Department. B. Contractor shall, and shall require each Subcontractor to, pay employees one and one half times their basic rates of pay for all hours over 40 worked on this Contract in a workweek. Contractor shall, and shall require Subcontractors to, submit weekly certified payroll records to Owner. SC Add the following new Article immediately after Article 18.17: Buy American Act A. Contractor acknowledges to and for the benefit of Owner and the State of Colorado that it understands the goods and services under this Contract are being funded with monies made available by the federal American Recovery and Reinvestment Act of 2009 (ARRA) or are being made available for a project being funded with monies made available by the federal ARRA, and such law contains provisions commonly known as Buy American; that requires all of the iron, steel, and manufactured goods used in the Project be produced in the United States ( Buy American Requirements ) including iron, steel, and manufactured goods provided by the Contractor pursuant to this Contract. B. Contractor hereby represents and warrants to and for the benefit of Owner and the State that (a) Contractor has reviewed and understands the Buy American Requirements, (b) all of the iron, steel, and manufactured goods used in the Project will be and/or have been produced in the United States in a manner that complies with the Buy American Requirements, unless a waiver of the requirements is approved, and (c) Contractor will provide any further verified information, certification or assurance of compliance with this paragraph, or information necessary to support a waiver of the Buy American Requirements, as may be requested by the Owner or the State. C. Notwithstanding any other provision of this Contract, any failure to comply with this Section shall permit the Owner or the State to recover as damages against the Contractor any loss, expense or cost (including without limitation attorney fees) incurred by Owner or the State resulting from such failure (including without limitation any impairment or loss of funding, whether in whole or in part, from the State or any damages owed to the State by the Owner). While Contractor has no direct contractual privity with the State, as a lender to the Owner for the funding of this Project, the Owner and Contractor agree that the State is a thirdparty beneficiary and neither this Section nor any other provision of this Contract necessary to give this Section force or effect shall be amended or waived without the prior written consent of the State. Town of Georgetown Frachetti Engineering, Inc.

9 SC Add the following new Article immediately after Article 18.18: Prohibition Against Employing Illegal Aliens A. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor shall not enter into a contract with a Subcontractor that fails to certify to the Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. B. Contractor will participate in either the E-verify program or the Department program, as defined in C.R.S (3.3) and (3.7), respectively, in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Contract. Contractor is prohibited from using the E-verify program or the Department program procedures to undertake pre-employment screening of job applicants while this contract is being performed. C. If Contractor obtains actual knowledge that a Subcontractor performing work under this Contract knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify the Subcontractor and the Owner within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the Subcontractor if within three days of receiving the notice required pursuant to this paragraph the Subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the Subcontractor if during such three days the Subcontractor provides information to establish that the Subcontractor has not knowingly employed or contracted with an illegal alien. D. Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the Department is undertaking pursuant to the authority established in C.R.S (5). E. If Contractor violates a provision of this Contract required pursuant to C.R.S , Owner may terminate the Contract for breach of contract. If the Contract is so terminated, the Contractor shall be liable for actual and consequential damages to the Owner. END OF SECTION Town of Georgetown Frachetti Engineering, Inc.

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11 STATE OF COLORADO CONSTRUCTION BIDDING REQUIREMENTS FOR STATE REVOLVING FUND LOAN PROJECTS AMERICAN RECOVERY AND REINVESTMENT ACT K:\FORMS\BOILER\COLSPECS.DOC

12 Note to Borrowers and Consulting Engineers Colorado s Loan Programs are capitalized with federal funds, resulting in low interest rates for borrowers and a few additional requirements for general contractors. The federal requirements that follow relate to Colorado s Drinking Water and Water Pollution Control Revolving Fund Programs. Please include this packet of requirements within the general or special provision sections of your Plans and Specifications and pay special attention to the Disadvantaged Business Enterprise (DBE) requirements. To emphasize the DBE requirements please include the following sentence in your Instructions to Bidders: This contract is subject to, and bidders attention is called to the Disadvantaged Business Enterprise Program (DBE), as described in Section I. The Water Quality Control Division project managers listed below are available to answer your questions regarding these requirements. Colorado s Project Managers: Erick Worker (303) (Erick.worker@state.co.us) Louanna Cruz (louanna.cruz@state.co.us) Michael Beck (michael.s.beck@state.co.us) 2

13 Table of Contents Section I Subcontracting 1. Overview of Disadvantaged Business Enterprise Utilization 2. EPA Guidance for Utilization of Minority and Women Business Enterprises 3. Reporting Forms Section II Work Force 1. Equal Employment Opportunity and Affirmative Action Requirements on Federally Assisted Construction Contracts 2. Standard Federal Equal Employment Opportunity Construction Contract Specifications 3. Reporting Form Section III - Compliance 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters 2. Prohibition Against Listed Violating Facilities Section IV - Construction 1. Williams Steiger Occupational Safety and Health Act of Archeological Discoveries Section V Davis-Bacon & Buy American Act 1. Davis-Bacon 2. Buy American Act Section VI General Guidelines for Emblem and Logo Applications for ARRA Funded Projects 3

14 Section I Subcontracting 1. OVERVIEW OF DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION Disadvantaged Business Enterprise (DBE) The Environmental Protection Agency s (EPA) new Disadvantaged Business Enterprise (DBE) rule became effective on May 27, The new DBE rule sets forth an EPA program that serves the compelling government interest of remedying past and current racial discrimination through agency-wide procurement objectives. The new DBE rule revises and replaces EPA s Minority and Women Business Enterprise (MBE/WBE) Program. Because the American Recovery and Reinvestment Act (ARRA) was signed into law after the new DBE rule went into effect, loan recipients who receive funding through the ARRA will be subject to the new DBE rule. The implementation of the new DBE Rule (40 CFR Parts 30, 31, 33, 35, and 40) adds additional contract administration requirements to an ARRA loan recipient. This document summarizes those requirements. Note that the ARRA loan recipient is not a passive conduit of the contractor s DBE information. By submitting the proposed contractor s DBE documentation to the SRF Loan Program for review, the loan recipient is asserting that it has found the proposed contractor s documentation of good faith efforts adequate. In order to be counted as a MBE/WBE under the new EPA DBE rule, MBE/WBEs must be certified by a federal agency (e.g., EPA, Small Business Administration, Department of Transportation) or by a State, locality, Indian Tribe, or independent private organization that meets the certification requirements of the new EPA DBE rule. Under the new EPA DBE rule an individual claiming economic disadvantaged status must have an initial and continued personal net worth of less than $750,000. Locating potential DBE sub-contractors is the responsibility of the bidder/contractor. The Colorado Department of Regulatory Agencies (DORA) does maintain a listing of some certified DBE S on its website at under Office of Certification. Contact DORA directly if you have questions or problems. The Colorado Office of Economic Development and International Trade is another resource. The contact at this office is Leroy Romero, Director, Minority Business Office at (303) Please a copy of any advertisements to l.romero@state.co.us and he will try to notify local businesses. Applications for certification by EPA can be found on EPA s Small Business Programs website at under Certification Forms. 1. Each procurement contract signed by an ARRA loan participant must include the following term and condition: 4

15 The contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract. (Appendix A to Part 33 Term and Condition) 2. All ARRA loan recipients will be required by EPA to create and maintain a Bidders List. a. This list must include all firms that bid on prime contracts, or bid or quote on subcontracts under EPA assisted projects, including both MBE/WBEs and non- MBE/WBEs. b. This list must be kept until the project period for the identified loan has ended. The project period is defined as the timeframe that the loan participant receives ARRA funding. c. The following information must be obtained from all prime and subcontractors: (1) Entity s name with point of contact. (2) Entity s mailing address, telephone number, and address (3) The procurement on which the entity bid or quoted, and when, and; (4) Entity s status as an MBE/WBE or non-mbe/wbe d. The ARRA loan recipient must send a copy of the Bidder s List to the Financial Solutions Unit project manager. 3. Following are the new Contract Administration Provisions: a. A loan recipient must require its prime contractor to pay its subcontractor for satisfactory performance no more than 30 days from the prime contractor s receipt of payment from the loan recipient. b. A loan recipient must be notified in writing by its prime contractor prior to any termination of a DBE subcontractor for convenience by the prime contractor. c. If a DBE subcontractor fails to complete work under the subcontract for any reason, the loan recipient must require the prime contractor to employ the Six Good Faith Efforts (described below) if soliciting a replacement subcontractor. d. A loan recipient must require its prime contractor to employ the Six Good Faith Efforts even if the prime contractor has achieved its fair share objectives. Six Good Faith Efforts 1. Use the services and assistance, as appropriate, of such organizations as the U.S. Small Business Administration and the Office of Minority Business Enterprise of the U.S. Department of Commerce in the solicitation and utilization of small businesses, minority-owned firms, and women s businesses. 2. Include qualified small and minority and women's businesses on solicitation lists. 3. Ensure that small and minority and women's businesses are solicited whenever 5

16 they are potential sources of products or services to be bid. 4. Divide total requirements, when economically feasible, into small tasks or quantities to permit maximum participation by small and minority and women's business (i.e., provide alternative bidding scenarios). 5. Establish delivery schedules, where the requirements of the work permit, which will encourage participation by small and minority and women's businesses (i.e., timing and flexibility). 6. Require each party to a sub-agreement to take the affirmative steps outlined in items one through five of this section. 2. EPA GUIDANCE FOR UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES OF 40 CFR (d) A. REQUIREMENTS SIX ACTION STEPS (a-f) (1) The recipient and prime contractor will exercise good faith efforts, as described in section B. 11, to attract and utilize small, minority, and women s business enterprises primarily through outreach, recruitment, and race/gender neutral activities; at a minimum, fulfillment of the six affirmative steps set forth below: a. Including small, minority and women's businesses on solicitation lists; b. Assuring that small, minority and women's businesses are solicited whenever they are potential sources; c. Dividing total requirements, when economically feasible, into small tasks or quantities to permit maximum participation by small, minority and women's businesses; d. Establishing delivery schedules, when the requirements of the work permit, which will encourage participation by small, minority and women's businesses; e. Using the services of the Small Business Administration and the Office of Minority Business Enterprise of the U.S. Department of Commerce, as appropriate; and f. Require a. through e. to be taken if subcontracts are awarded. B. FAIR SHARE OBJECTIVE 6

17 1. The SRF project goals are: SRF Project % MBE s %WBE s Construction 6.1% 6.6% No fair share objectives are established for small businesses. 7

18 C. DEFINITIONS 1. Minority Business Enterprise (MBE) is a business concern which is: a. Certified as socially and economically disadvantaged by the Small Business Administration; (i) Socially disadvantaged individuals are those who have been subjected to racial or ethnic prejudice or cultural bias because of their identity as a member of a group without regard to their individual qualities. (ii) Economically disadvantaged individuals are those socially disadvantaged individuals whose ability to compete in the free enterprise system is impaired due to diminished capital and credit opportunities, as compared to others in the same business area who are not socially disadvantaged. In determining the degree of diminished credit and capital opportunities, the Small Business Administration shall consider, but not be limited to, the assets and net worth of such socially disadvantaged individuals. Individuals who certify that they are members of named groups (Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans), are to be considered socially and economically disadvantaged. Economically and socially disadvantaged individuals are deemed to include women. b. Certified as a minority business enterprise by a State or Federal agency; or c. An independent business concern which is at least 51 percent owned and controlled by minority group member(s). (i) A minority group member is an individual who is a citizen of the United States and one of the following: (a) Black American; (b) Hispanic American (with origins from Puerto Rico, exico, Cuba, South or Central America) (c) Native American (American Indian, Eskimo, Aleut, native Hawaiian); or (d) Asian-Pacific American (with origins from Japan, China, the Philippines, Vietnam, Korea, Samoa, Guam, the U.S. Trust Territories of the Pacific, Northern Marianas, 8

19 Laos, Cambodia, Taiwan or the Indian subcontinent). (ii) In order to satisfy this third criteria of the MBE definition, the minority ownership's interest must be real, substantial and continuing. Such interest is characterized by: (a) Risk of loss/share of profit commensurate with the proportional ownership; and (b) Receipt of the customary incidents of ownership, such as compensation (i.e., salary and other personnel compensation) (iii) A minority owner must have and exercise control of the business decisions. Characteristics of control include, but are not limited to: (a) Authority to sign bids and contracts; (b) Decisions in price negotiations; (c) Incurring liabilities for the firm; (d) Final staffing decisions; (e) Policy-making; and (f) General company management decisions. (iv) Only those firms performing a useful business function according to custom and practice in the industry, are qualified as MBEs. Acting merely as a passive conduit of funds to some other firm where such activity is unnecessary to accomplish the project does not constitute a "useful business function according to custom and practice in the industry." The purpose of this approach is to discourage the use of MBE "fronts" and limit the creation of an artificial supplier and broker marketplace. (2) Women's Business Enterprise (WBE) is a business which is certified as such by a State or Federal agency, or which meets the following definition: A women s business enterprise is an independent business concern which is at least 51 percent owned by a woman or women, who also control and operate it. Determination of whether a business is at least 51 percent owned by a woman or otherwise qualified WBE which is 51 percent owned by a married woman in a community property State will not be 9

20 disqualified because her husband has a 50 percent interest in her share. Similarly, a business which is 51 percent owned by a married man and 49 percent owned by an unmarried woman will not become a qualified WBE by virtue of his wife's 50 percent interest in his share of the business." As in the case of a MBE, only United States citizens will be deemed to be WBEs. Similar to the MBE criteria, WBE should meet the criteria cited in subparagraphs B.1.c.(2), (3), and (4). (3) Fair Share or Fair Share Objective A fair share or a fair share objective is an amount of funds reasonably commensurate with the total project funding and the availability of qualified DBEs, taking into account experience on EPA-funded projects and other comparable projects in the area. A fair share objective does not constitute an absolute requirement, but a commitment on the part of the bidder to exercise good faith efforts as defined in this section to use DBEs to achieve the fair share objective. (4) Small Business (SBE). Any business entity, including its affiliates, that is independently owned and operated, and not dominant in its field of operations in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards set forth in 13 CFR Part 121. (5) Small Business in a Rural Area. A small business in a rural area (SBRA) is a business entity meeting the definition of a small business, and is located and conducts its principal operations in a geographical area (county) liste in the Small Business Administration s Listing of Non-Metropolitan Counties by State. (6) Recipient. A party receiving SRF financial assistance. (7) Project. The scope of work from which an SRF loan is awarded. (8) Bidder. A party seeking to obtain a contract with a recipient through a competitive, advertised, sealed bid process. (9) Offeror. A party seeking to obtain a contract with a recipient through a negotiative procurement process. (10) Prime Contractor. A party that has obtained a contract with a recipient through a competitive, advertised, sealed bid process. (11) Good Faith Efforts. Good faith efforts by a recipient, prime contractor, and/or bidder/offeror means efforts to attract and utilize SBEs, and DBEs, primarily through outreach, recruitment, and race/gender neutral activities. The following are examples of activities to assist recipients, prime contractors and/or bidders/offerors to comply with good faith efforts. 10

21 a. Include qualified SBEs, and DBEs, on solicitation lists. (i) Maintain and update a listing of qualified SBEs, and DBEs, and SBRAs that can be solicited for supplies, construction and/or services. (ii) Provide listings to all interested parties who requested copies of the bidding or proposing documents. (iii) Contact appropriate sources within your geographic area and State to identify qualified DBEs for placement on your minority and women s business listings. (iv) Utilize other DBE listings such as those of the State s Minority Business Office, the Small Business Administration, Minority Business Development Agency, US EPA- Office of Small and Disadvantaged Business Utilization (OSDBU) and the Department of Transportation. (v) Have the State environmental agency personnel review this solicitation list. b. Assure that SBEs, and DBEs, are solicited. (i) Conduct meetings, conferences, and follow-ups with SBEs, DBEs, and SBRAs, small, minority and/or women s business associations, minority media, etc., to inform these groups of opportunities to provide supplies, services, and construction. (ii) DBE Utilization is facilitated if the recipient or prime contractor advertise through the minority media. Such advertisements may include, but are not limited to, contracting and subcontracting opportunities, hiring and employment, or any other matter related to the project. (iii) Conduct pre-bid, pre-solicitation, and post-award conferences to ensure that consultants, suppliers, and builders solicit SBEs, DBEs, and SBRAs. (iv) Provide bidders and offerors with listings of qualified SBEs, DBEs, and SBRAs and establish that a fair share of contracts/procurements should be awarded to these groups. (v) Advertise in general circulation, trade publications, State agency publications of identified source, minority or women s business focused media, etc., concerning contracting opportunities 11

22 on your projects. Maintain a list of minority or women s businessfocused publications that may be utilized to solicit DBEs. (vi) Provide interested SBEs, DBEs, or SBRAs with adequate information about plans, specifications, timing and other requirements of the proposed projects. (vii) Provide SBE, SBRA, DBE trade organizations with succinct summaries of solicitations. (viii) Notify SBEs, DBEs or SBRAs of future procurement opportunities so that they may establish bidding solicitations and procurement plans. c. Divide total requirements when economically feasible, into small tasks or quantities to permit maximum participation of SBEs, DBEs and SBRAs. (i) Perform an analysis to identify portions of work that can be divided and performed by qualified SBEs, DBEs and SBRAs. (ii) Scrutinize the elements of the total project to develop economically feasible units of work that are within the bonding range of SBEs, DBEs and SBRAs. (iii) Analyze bid packages for compliance with the good faith efforts to afford SBEs, DBEs and SBRAs maximum participation. d. Establish delivery schedules, where requirements of the work permit, which will encourage participation by SBEs, DBEs and SBRAs. (i) Consider lead times and scheduling requirements often needed by SBE, DBE or SBRA participation. (ii) Develop realistic delivery schedules which may provide for greater SBE, DBE or SBRA participation. e. Use the services and assistance of the Small Business Administration and the Minority Business Development Agency of the US Department of Commerce, as appropriate. (i) Use the services of outreach programs sponsored by the Minority Business Development Agency and/or the Small Business Administration to recruit bona fide firms for placement on SBEs, DBEs, or SBRAs bidders lists to assist these firms in the development of bid packaging. 12

23 2. REPORTING FORMS (ii) Seek out Minority Business Development Centers (MBDCs) to assist recipients and prime contractors in identifying DBEs for potential work opportunities on this project A. GOOD FAITH EFFORT DOCUMENTATION (1) Bidders/offerors shall demonstrate compliance with good faith efforts in order to be deemed responsible. Demonstration of compliance may include completing Form A. However, the recipient may specify other methods of demonstrating compliance. B. QUARTERLY REPORTING (1) The recipient must submit DBE Utilization Under Federal Grants, Cooperative Agreements, and Interagency Agreements, to the Project Administrator beginning with the Federal Fiscal year quarter the bid is awarded and continuing until the project is completed. These reports must be submitted within 20 days of the end of the Federal fiscal quarter or by January 20, April 20, July 20, and October 20. Please mail or fax reports to: Colorado Department of Public Health and Environment WQCD-OA-B Cherry Creek Drive South Denver, CO Or fax to Carolyn Schachterle at (303) The following additional forms must be included in the bid package. Under 40 CFR (f) the Prime Contractor is responsible for the following forms: 13 Last Revised: 06/22/09

24 EPA Form DBE Subcontractor Participation Form The Prime Contractor will provide this form, along with the instruction page, to all of its DBE subcontractors. EPA Form gives the DBE subcontractor the chance to describe the work the DBE subcontractor received from the Prime Contractor, how much the DBE subcontractor was paid and any other concerns the DBE subcontractor might have (for example reasons why the DBE subcontractor believes it was terminated by the Prime Contractor). DBE subcontractors may send completed copies of EPA Form directly to the EPA Region 8 DBE Coordinator: Marshell Pullman, Regional Program Coordinator US EPA, Region 8 8OC-EISC 1595 Wynkoop St Denver, CO Phone: & pullman.marshell@epa.gov EPA Form DBE Subcontractor Performance Form The Prime Contractor will provide this form, along with the instruction page, to all of its DBE subcontractors. EPA Form gives the DBE subcontractor the chance to report the scope and cost of the subcontract it received, providing a check for the information that the Prime Contractor put in EPA Form The proposed DBE subcontractor shall forward a completed copy of the form to the Prime Contractor along with the subcontractor's quote. The Prime Contractor will include all completed forms as part of the Prime Contractor's bid or proposal package. EPA Form Subcontractor Utilization Form This form captures the Prime Contractor s intended use of an identified DBE Subcontractor, and the estimated dollar amount of the subcontract. Each Prime Contractor shall complete this form. 1. List each subcontract discipline you will consider subcontracting regardless of whether a subcontractor is already chosen. If you will not subcontract, mark form "N/A." 2. The Prime Contractor shall provide this form to the loan recipient within 10 days of bid opening. 3. The loan recipient shall provide this form, completed by the Prime Contractor, to the State Revolving Loan Fund Program within 14 days of bid opening 4. Use additional sheets as necessary. 5. The "US citizen?" question is required because, under 40 CFR , USEPA tracks DBE participation only for firms owned by citizens of the United States of 14 Last Revised: 06/22/09

25 America. Show whether the referenced DBE firm's owner is a citizen of the United States. Additional reporting is required throughout the project. Within 30 days of contract award, the contractor must provide a copy of each DBE businesses certification as well as their contract amount (See Form B). These quarterly reports corresponding to the federal fiscal year (October- December, January-March, April-June, July-September) must be filled out and submitted to the appropriate Project Administrator in the Water Quality Control Division. 15 Last Revised: 06/22/09

26 FORM A DBE SUBCONTRACTOR SOLICITATION INFORMATION PROJECT NAME: Subcontractor Name and Telephone Number MBE or WBE Description of Work Offered Date of Phone Follow-up & Person Contacted Amount of Bid or Reason for not Quoting Bid Accepted or Rejected? Include Reason for Rejection This information is true and correct to the best of my knowledge. Contractor Name, Address & Phone Number Signature Title Date Fax to Appropriate Project Administrator at (303) Last Revised: 06/22/09 16

27 FORM B - DBE PROCUREMENTS MADE DURING QUARTER Federal Quarter: 1 st (Oct-Dec); 2 nd (Jan-Mar); 3 rd (Apr-Jun); 4 th (Jul-Sep) Procurement Made By Loan Recipient Other Business Enterprise MBE WBE $ Dollar Value of Procurement Date of Award MM/DD/YY Type of Product or Service 3 = Construction 9 = Engineering Name/Address of DBE Contractor or Vendor $ $ $ Loan Recipient: SRF Loan Number: Amount Paid this Quarter Loan Reporting Contact: Phone: SRF Loan Amount: $ MBEs: $ $ Cumulative Amount Paid to Date State SRF Contact: Carolyn Schachterle Phone: (303) Fax: (303) WBEs: $ $ Name of Authorized Representative (Loan Recipient): Title: Signature of Authorized Representative (Loan Recipient): Date: Name of Prime Contractor: Telephone Number: Signature of Contractor Project Manager: Date: **Form due within 20 days after the end of each quarter throughout construction.** 17 Last Revised: 06/22/09

28 Environmental Protection Agency OMB Control No: Approved: Approval Expires: Disadvantaged Business Enterprise Program DBE Subcontractor Participation Form NAME OF SUBCONTRACTOR1 PROJECT NAME ADDRESS CONTRACT NO. TELEPHONE NO. ADDRESS PRIME CONTRACTOR NAME Please use the space below to report any concerns regarding the above EPA-funded project (e.g., reason for termination by prime contractor, late payment, etc.). 1 Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide services CONTRACT ITEM NO. ITEM OF WORK OR DESCRIPTION OF SERVICES RECEIVED FROM THE PRIME CONTRACTOR AMOUNT SUBCONTRACT OR WAS PAID BY PRIME CONTRACTOR Subcontractor Signature Title/Date pursuant to an EPA award of financial assistance. EPA FORM (DBE Subcontractor Participation Form) 18

29 Environmental Protection Agency OMB Control No: Approved: Approval Expires: Disadvantaged Business Enterprise Program DBE Subcontractor Participation Form The public reporting and recordkeeping burden for this collection of information is estimated to average fifteen (15) minutes. Burden means the total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and utilize technology and systems for the purposes of collecting, validating, and verifying information, processing and maintaining information, and disclosing and providing information; adjust the existing ways to comply with any previously applicable instructions and requirements; train personnel to be able to respond to a collection of information; search data sources; complete and review the collection of information; and transmit or otherwise disclose the information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments on the Agency s need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822), 1200 Pennsylvania Ave., NW, Washington, D.C Include the OMB control number in any correspondence. Do not send the completed EPA DBE Subcontractor Participation Form to this address. 19 EPA FORM (DBE Subcontractor Participation Form)

30 Environmental Protection Agency OMB Control No: Approved: Approval Expires: Disadvantaged Business Enterprise Program DBE Subcontractor Performance Form PROJECT NAME NAME OF SUBCONTRACTOR1 ADDRESS BID/PROPOSAL NO. TELEPHONE NO. ADDRESS PRIME CONTRACTOR NAME CONTRACT ITEM NO. ITEM OF WORK OR DESCRIPTION OF SERVICES BID TO PRIME PRICE OF WORK SUBMITTED TO PRIME CONTRACTOR Currently certified as an MBE or WBE under EPA s DBE Program? Yes No Signature of Prime Contractor Date Print Name Title Signature of Subcontractor Date Print Name Title 1 Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide services pursuant to an EPA award of financial assistance. EPA FORM (DBE Subcontractor Performance Form) 20

31 Environmental Protection Agency OMB Control No: Approved: Approval Expires: Disadvantaged Business Enterprise Program DBE Subcontractor Performance Form The public reporting and recordkeeping burden for this collection of information is estimated to average fifteen (15) minutes. Burden means the total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and utilize technology and systems for the purposes of collecting, validating, and verifying information, processing and maintaining information, and disclosing and providing information; adjust the existing ways to comply with any previously applicable instructions and requirements; train personnel to be able to respond to a collection of information; search data sources; complete and review the collection of information; and transmit or otherwise disclose the information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments on the Agency s need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822), 1200 Pennsylvania Ave., NW, Washington, D.C Include the OMB control number in any correspondence. Do not send the completed EPA DBE Subcontractor Performance Form to this address. 21 EPA FORM (DBE Subcontractor Performance Form)

32 OMB Control No: Approved: Approval Expires: Environmental Protection Agency Disadvantaged Business Enterprise Program DBE Subcontractor Utilization Form BID/PROPOSAL NO. PROJECT NAME NAME OF PRIME BIDDER/PROPOSER ADDRESS ADDRESS TELEPHONE NO. FAX NO. The following subcontractors1 will be used on this project: COMPANY NAME, ADDRESS, PHONE TYPE OF WORK TO BE NUMBER, AND ADDRESS PERF ORMED ESTIMATE D DOLLAR AMOUNT CURRENTLY CERTIFIED AS AN MBE OR WBE? I certify under penalty of perjury that the forgoing statements are true and correct. In the event of a replacement of a subcontractor, I will adhere to the replacement requirements set forth in 40 CFR Part 33 Section (c). Signature Of Prime Contractor Date Print Name Title 1 Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide services pursuant to an EPA award of financial assistance. EPA FORM (DBE Subcontractor Utilization Form) 22

33 Environmental Protection Agency OMB Control No: Approved: Approval Expires: Disadvantaged Business Enterprise Program DBE Subcontractor Utilization Form The public reporting and recordkeeping burden for this collection of information is estimated to average fifteen (15) minutes. Burden means the total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and utilize technology and systems for the purposes of collecting, validating, and verifying information, processing and maintaining information, and disclosing and providing information; adjust the existing ways to comply with any previously applicable instructions and requirements; train personnel to be able to respond to a collection of information; search data sources; complete and review the collection of information; and transmit or otherwise disclose the information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments on the Agency s need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822), 1200 Pennsylvania Ave., NW, Washington, D.C Include the OMB control number in any correspondence. Do not send the completed EPA DBE Subcontractor Utilization Form to this address. EPA FORM (DBE Subcontractor Utilization Form) 23

34 Section II Work Force 1. EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION REQUIREMENTS ON FEDERALLY ASSISTED CONSTRUCTION CONTRACTS A. NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY (EXECUTIVE ORDER 11246) This notice shall be included in, and shall be a part of, all solicitations for offers and bids on all federal and federally assisted construction contracts or subcontracts. (1) The Offerer's or Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Specifications" set forth herein. (2) The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows: Minority Participation In Each Trade 12.8% (Morgan & Washington Counties) Female Participation In Each Trade 7.0% These goals are applicable to all the contractor's construction work (whether or not it is Federal or Federally assisted) performed in the covered area. If the contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its federally involved and nonfederally involved construction. The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR (a), and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from contractor to contractor or from project to project for the sole purpose of meeting the contractor's goals shall be a violation of the contract, the 24 Last Revised: 06/22/09

35 Executive Order, and the regulations in 41 CFR Part Compliance with the goals will be measured against the total work hours performed. (3) The contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address and telephone number for the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the contract is to be performed (See Form C). (4) As used in this Notice, and in the contract resulting from this solicitation, the "covered area" is. B. EQUAL OPPORTUNITY CLAUSES (1) The Equal Opportunity Clause published at 41 CFR Part (b) is required to be included in, and is part of, all nonexempt federally assisted construction contracts and subcontracts. By operation of the order, the equal opportunity clause shall be considered to be a part of every contract and subcontract required by the order and the regulations in this part to include such a clause whether or not it is physically incorporated. (2) In addition to the clauses described above, all federal contracting officers, all applicants, and all non-construction contractors, as applicable, shall include the specifications set forth in this section in all federal and federally assisted construction contracts in excess of $10,000 to be performed in geographical areas designated by the Director pursuant to 41 CFR of this part and in construction subcontracts in excess of $10,000 necessary in whole or in part to the performance of nonconstruction Federal contracts and subcontracts covered under the Executive Order. 25 Last Revised: 06/22/09

36 2. STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY CONSTRUCTION CONTRACT SPECIFICATIONS (EXECUTIVE ORDER 11246) A. DEFINITIONS AS USED IN SPECIFICATIONS (1) "Covered Area" means the geographical area described in solicitation from which this contract resulted; (2) "Director" means Director, Office of Federal Contract Compliance Programs, United States Department of Labor, or any person to whom the Director delegates authority; (3) "Employer identification number" means the Federal Social Security number used on the employer's quarterly Federal Tax Return, U.S. Treasury Department Form 941. (4) "Minority" includes: (a) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin); (b) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish Culture or origin, regardless of race); (c) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asian, the Indian Subcontinent, or the Pacific Islands); (d) American Indian or Alaskan Native (all persons having origins in any of the original peoples of North American and maintaining identifiable tribal affiliations through membership and participation or community identification). B. DETAILED SPECIFICATIONS (1) Whenever the contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $25,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted. (2) If the contractor is participating (pursuant to 41 CFR ) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area, (including goals and timetables) shall be in accordance with that Plan for those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating in an approved Plan is individually 26 Last Revised: 06/22/09

37 required to comply with its obligations under the EEO clause, and to make a good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered contractor's or subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables. (3) The contractor shall implement the specific affirmative action standards provided in paragraphs (6)(a) through (p) of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female utilization the contractor should reasonably by able to achieve in each construction trade in which it has employees in the covered area. The contractor is expected to make substantially uniform progress toward its goals in each craft during the period specified. (4) Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the contractor's obligations under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto. (5) In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees must be employed by the contractor during the training period, and the contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S. Department of Labor. (6) The contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the contractor's compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The contractor shall document these efforts fully, and shall implement affirmative action steps at least as extensive as the following: a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the contractor's employees are assigned to work. The contractor, where possible, will assign two or more women to each construction project. The contractor shall specifically ensure that all foremen, superintendents, and other on-site supervisory personnel are aware of and carry out the contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. b. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations where the contractor or its unions have employment opportunities available, and maintain a record of the organization's responses. 27 Last Revised: 06/22/09

38 c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union, a recruitment source or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the contractor by the union or, if referred, not employed by the contractor, this shall be documented in the file with the reason therefor, along with whatever additional actions the contractor may have taken. d. Provide immediate written notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor's efforts to meet its obligations. e. Develop on-the-job training opportunities and/or participate in training programs for the areas which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the contractor's employment needs, especially those programs funded or approved by the Department of Labor. The contractor shall provide notice of these programs to the sources compiled under (7)(b) above. f. Disseminate the contractor's EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed. g. Review, at least annually, the company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions including specific review of these items with on-site supervisory personnel such as superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter. h. Disseminate the contractor's EEO policy externally by including it in any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the contractor's EEO policy with other contractors and subcontractors with whom the contractor does or anticipates doing business. 28 Last Revised: 06/22/09

39 i. Direct its recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to minority and female recruitment and training organizations servicing the contractor's recruitment area and employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the contractor shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. j. Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youth both on the site and in other areas of a contractor's workforce. k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR Part l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel for promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training, etc., such opportunities. m. Ensure that seniority practices, job classification, work assignments and other personnel practices, do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the contractor's obligations are followed. n. Ensure that all facilities and company activities are nonsegregated except that separate or single-user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. p. Conduct a review, at least annually, of all supervisor's adherence to and performance under the contractor's EEO policies and affirmative action obligations. (7) Contractors are encouraged to participate in voluntary associations which assist in fulfilling one or more of their affirmative action obligations (6)(a) through (p). The efforts of a contractor association, joint contractor-union, contractor-community, or other similar group of which the contractor is a member and participant, may be asserted as fulfilling any one or more of its obligations under (6)(a) through (p) of the 29 Last Revised: 06/22/09

40 specifications provided that the contractor actively participates in the group, makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the contractor's minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the contractor. The obligation to comply, however, is the contractor's and failure of such a group to fulfill an obligation shall not be a defense for the contractor's noncompliance. (8) A single goal for minorities and a separate single goal for women have been established. The contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority. Consequently, the contractor may be in violation of the Executive Order if a particular group is employed in a substantially disparate manner (for example, even though the contractor has achieved its goals for women generally, the contractor may be in violation of the order if a specific minority group of women is under-utilized). (9) The contractor shall not use the goals and timetables of affirmative action standards to discriminate against any person because of race, color, religion, sex, or national origin. (10) The contractor shall not enter into any subcontract with any person or firm debarred from government contracts pursuant to Executive Order (11) The contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246, as amended. (12) The contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph (6) of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed in accordance with 41 CFR (13) The contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the government and to keep records. Records shall at least include for each employee the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, 30 Last Revised: 06/22/09

41 apprentice, trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records. (14) Nothing herein provided shall be construed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents (e.g., those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program). 3. REPORTING FORM The contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address and telephone number for the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the contract is to be performed (See Form C) 31 Last Revised: 06/22/09

42 FORM C CONTRACTOR S NAME, ADDRESS & TELEPHONE NUMBER Return to: USDOL/ESA/OFCCP Denver District Office 1999 Broadway, Ste PO Box CONTRACTOR EMPLOYER ID NUMBER: Denver CO, (720) PROJECT AND LOCATION: CONTRACT INFORMATION Dollar Amount of Contract Estimated Start Date Estimated Completion Date Contract No. Geographical Area NOTIFICATION OF SUBCONTRACTS AWARDED (>$10,000) Subcontractor s Name, Address, & Phone Number Employer ID Number of Subcontractor Estimated $ Amount of Subcontract Estimated Start Date Estimated Completion Date Last Revised: 06/22/09 32

43 Section III Compliance 1. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS A. INSTRUCTIONS Under Executive Order 12549, an individual or organization debarred or excluded from participation in Federal assistance or benefit programs may not receive any assistance award under a Federal program, or a subagreement thereunder for $25,000 or more. The status of prospective individuals or organizations can be checked at: Accordingly, each prospective recipient of an EPA grant, loan, or cooperative agreement and any contract or subagreement participant thereunder must complete the attached certification or provide an explanation why they cannot complete the certification. For further details, see 40 CFR , Participants Responsibilities. B. WHERE TO SUBMIT A prospective prime contractor must submit a completed certification or explanation to the project owner for the project. Each prospective subcontractor must submit a completed certification or explanation to the prime contractor for the project. C. HOW TO OBTAIN FORMS Additional forms may be obtained from the State and may be reproduced. 33 Last Revised: 06/22/09

44 SRF Project Number United States Environmental Protection Agency Washington, DC Certification Regarding Debarment, Suspension, and Other Responsibility Matters The prospective participant certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both. Typed Name & Title of Authorized Representative Signature of Authorized Representative Date I am unable to certify to the above statements. My explanation is attached. 34 Last Revised: 06/22/09

45 2. PROHIBITION AGAINST LISTED VIOLATED FACILITIES A. REQUIREMENTS (1) To comply with all the requirements of section 114 of the Clean Air Act, as amended (42 U.S.C. 1857, et seq., as amended by Pub. L ) and section 308 of the Clean Water Act (33 U.S.C. 1251, as amended), respectively, which relate to inspection, monitoring, entry, reports, and information, as well as other requirements specified in section 114 and section 308 of the Air Act and the Water Act, respectively, and all regulations and guidelines issued thereunder before the award of this contract. (2) That no portion of the work required by this prime contract will be performed in a facility listed on the Environmental Protection Agency list of violating facilities on the date when this contract was awarded unless and until the EPA eliminates the name of such facility or facilities from the listing. (3) To use his best efforts to comply with clean air and clean water standards at the facilities in which the contract is being performed. (4) To insert the substance of the provisions of this clause, including this paragraph (4), in any nonexempt subcontract. B. DEFINITIONS (1) Air Act means the Clean Air Act, as amended (42 U.S.C et seq.). (2) Water Act means the Clean Water Act, as amended (33 U.S.C et seq.). (3) Clean Air Standards means any enforceable rules, regulations, guidelines, standards, limitations, orders, controls, prohibitions, or other requirements which are contained in, issued under, or otherwise adopted under the Air Act or Executive Order 11738, an applicable implementation plan as described in section 110 (d) of the Air Act (42 U.S.C. 1857c-5(d)), an approved implementation procedure or plan under section 111 (c) or section 111(d), or an approved implementation procedure under section 112(d) of the Air Act (42 U.S.C. 1857c-7(d)). (4) Clean Water Standards means any enforceable limitation, control, condition, prohibition, standard, or other requirement which is promulgated under the Water Act or contained in a permit issued to a discharger by the Environmental Protection Agency or by a State under an approved program, as authorized by section 402 of the Water Act (33 U.S.C. 1342), or by a local government to ensure compliance with pretreatment regulations as required by section 307 of 35 Last Revised: 06/22/09

46 Water Act (33 U.S.C. 1317). (5) Compliance means compliance with clean air or water standards. Compliance shall also mean compliance with a schedule or plan ordered or approved by a court of competent jurisdiction, the Environmental Protection Agency in accordance with the requirements of the Air Act or Water Act and regulations. (6) Facility means any building, plant, installation, structure, mine, vessel, or other floating craft, location, or site of operations, owned, leased, or supervised by a contractor or subcontractor, to be used in the performance of a contract or subcontract. Where a location or site of operations contains or includes more than one building, plant, installation, or structure, the entire location or site shall be deemed to be a facility except where the Director, Office of Federal Activities, Environmental Protection Agency, determines that independent facilities are located in one geographical area. 36 Last Revised: 06/22/09

47 Section IV - Safety 1. WILLIAMS-STEIGER OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 A. AUTHORITY (1) The contractor is subject to the provisions of the Williams-Steiger Occupational Safety and Health Act of (2) These construction documents and the joint and several phases of construction hereby contemplated are to be governed, at all times, by applicable provisions of the Federal law(s), including but not limited to the latest amendment of the following: a. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law ; b. Part Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations; c. Part Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations. B. SAFETY AND HEALTH PROGRAM REQUIREMENTS (1) This project, its prime contractor and its subcontractors, shall at all times be governed by Chapter XVII of Title 29, Code of Federal Regulations, Part Safety and Health Regulations for Construction (29 CFR 22801), as amended to date. (2) To implement the program and to provide safe and healthful working conditions for all persons, general project safety meetings will be conducted at the site at least once each month during the course of construction, by the construction superintendent or his/her designated safety officer. Notice of such meeting shall be issued not less than three (3) days prior, stating the exact time, location, and agenda to be included. Attendance by the owner, architect, general foreman, shop steward(s), and trades, or their designated representatives, witnessed in writing as such, shall be mandatory. (3) To further implement the program, each trade shall conduct a short gang meeting, not less than once a week, to review project safety requirements mandatory for all persons during the coming week. The gang foreman shall report the agenda and specific items covered to the project superintendent, who shall incorporate these items in his/her daily log or report. 37 Last Revised: 06/22/09

48 (4) The prime contractor and all subcontractors shall immediately report all accidents, injuries, or health hazards to the owner and architect, or their designated representatives, in writing. This shall not obviate any mandatory reporting under the provisions of the Occupational Safety and Health Act of (5) This program shall become a part of the contract documents and the contract between the owner and prime contractor, prime contractor and all subcontractors, as though fully written therein. 2. DISCOVERY OF ARCHAEOLOGICAL AND OTHER HISTORICAL ITEMS A. CONSTRUCTION PROCEDURES In the event of an archaeological or more recent historical find (e.g., artifacts, housing sites) during any phase of construction, the following procedure should be followed: (1) Construction shall be halted, with as little disruption to the archaeological site as possible. (2) The Contractor shall notify the Owner who shall contact the State Historical Preservation Officer. (3) The State Historical Preservation Officer may decide to have an archaeologist inspect the site and make recommendations about the steps needed to protect the site, before construction is resumed. (4) The entire event should be handled as expediently as possible in order to hold the loss in construction time to a minimum while still protecting archaeological finds. B. NATIONAL REGISTER STATUS In the event archaeological/historical data are evaluated to meet National Register criteria, the Advisory Council on Historic Preservation may be notified and asked to comment by the Water Quality Control Division. 38 Last Revised: 06/22/09

49 Section V Davis-Bacon and Buy American Act 1. Davis-Bacon Act The Davis-Bacon prevailing wage requirements are made applicable to projects financed with ARRA funds. The Act requires that all contractors and subcontractors performing on federal contracts (and contractors or subcontractors performing on federally assisted contracts under the related Acts) in excess of $2,000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits, as determined by the Secretary of Labor, for corresponding classes of laborers and mechanics employed on similar projects in the area. Apprentices and trainees may be employed at less than predetermined rates. Apprentices must be employed pursuant to an apprenticeship program registered with the Department of Labor Department) or with a state apprenticeship agency recognized by the Department. Trainees must be employed pursuant to a training program certified by the Department. Contractors and subcontractors on prime contracts in excess of $100,000 are also required, pursuant to the Contract Work Hours and Safety Standards Act, to pay employees one and one half times their basic rates of pay for all hours over 40 worked on covered contract work in a workweek. Covered contractors and subcontractors are also required to pay employees weekly and to submit weekly certified payroll records to the contracting agency. Please reference the Department of Labor s website ( ) for all pertinent information related to compliance with labor standards, including prevailing wage rates and instructions for reporting. 2. Buy American Act Section 1605 of the ARRA requires that none of the appropriated funds may be used for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project is produced in the United States unless : Waiver Process 1. A waiver is provided to the recipient by EPA or 2. Compliance would be inconsistent with United States obligations under international agreements. (does not apply to SRF assistance recipients) HOWEVER, the Assistance Recipient may seek a WAIVER at any point before, during, or after the bid process if one or more of the following 3 conditions is met: 1. Applying these requirements would be inconsistent with public interest; 2. Iron, steel, and the relevant manufactured goods are not produced in the United Sates in sufficient and reasonably available quantities and of a satisfactory quality; or 39 Last Revised: 06/22/09

50 3. Inclusion of iron, steel, and manufactured goods produced in the United States will increase the cost of the overall project by more than 25 percent. The Assistance Recipient must: In good faith design the project and solicit bids for construction with American made iron, steel, and manufactured goods and include Buy American terms in the construction contract/specifications. Sample Buy American Contract Language: 40 Last Revised: 06/22/09

51 Additionally, it is strongly encouraged that Assistance Recipients hold pre-bid conferences with potential bidders. A pre-bid conference can help identify iron, steel, and manufactured goods needed to complete the project as described in the plans and specifications that may not be available from domestic sources and the need to seek a waiver prior to bid, and can help inform the recipient on compliance options. Important Definitions: Steel: Manufacturing processes of steel must take place in the US, except metallurgical processes involving refinement of steel additives. This requirement does not apply to iron or steel used as components or subcomponents of manufactured goods used in the project. Manufactured Good: means a good brought to the construction site for incorporation into the building work that has been: 1. processed into a specific form and shape; or 2. combined with other raw material to create a material that has different properties than the properties of the individual raw materials. **There is no requirement with regard to the origin of components or subcomponents in manufactured goods, as long as the manufacture of the goods occurs in the US. Reasonable Available Quantity: The quantity of iron, steel, or the relevant manufactured good is available or will be available at the time needed and place needed, and in the proper form or specification as specified in the project plan and design. Satisfactory Quality: The quality of iron, steel, or the relevant manufactured good as specified in the project plans and designs. Assistance Recipient: A borrower or grantee that receives funding from a State CWSRF or DWSRF program. Step-by-Step WAIVER Process THAT DOES NOT FIT UNDER THE NATIONAL WAIVERS: Application by Assistance Recipient must include proper and sufficient documentation detailing why the waiver is needed. A checklist has been developed to use when initially reviewing the waiver request. This checklist is available to the Assistance Recipient to make sure all items are included in the documentation. (Appendix 1) Assistance Recipient will the documentation after the state (Water Quality Control Division) has reviewed it for completeness with the Assistance Recipient completed checklist to the Regional waiver address: region8waiver@epa.gov. The Water Quality Control Division will complete its review within 3 business days so the Assistance Recipient can forward the documentation to the Regional Waiver Last Revised: 06/22/09

52 EPA Region 8 will perform the evaluation of the waiver for nationwide consistency. A Regional Review checklist (Appendix 2) will be used to determine whether the application properly and adequately documents and justifies the statutory basis cited for the waiver and that it is quantitatively and qualitatively sufficient. If it is determined that the Regional Administrator (RA) may grant a waiver, the following steps will be taken: 1. Coordination with Cross-Agency Working Group (EPA workgroup) and simultaneously notifying the grants office in Headquarters (OARM). 2. Concurrence - The RA must obtain the concurrence with the Assistant Administrator for OARM 3. Signature of waiver by the RA - the Region will then notify the State and Assistance Recipient (This should take place no later than 2 weeks after the waiver request was received from the assistance recipient) 4. Publication by Regional office of notification of issuance of waiver in the Federal Register (Regional Office will notify Headquarters of the published waiver). NATIONAL WAIVERS CURRENTLY IN PLACE OR UNDER DEVELOPMENT: 1. Public Interest Waiver - Refinanced debt incurred on or after October 1, 2008 and before February 17, Already issued. 2. In accordance with ARRA Section 1605(c), the EPA hereby provides notice that it is granting a nationwide waiver of the requirements of section 1605(a) of Public Law 111-5, Buy American requirements, allowing the use of non-domestic iron, steel, and manufactured goods when they occur in de minimis incidental components of eligible projects for which a Clean or Drinking Water State Revolving Fund (SRF) has concluded or will conclude an assistance agreement using ARRA funds, where such components comprise no more than 5 percent of the total cost of the materials used in and incorporated into a project. UNDER DEVELOPMENT OR CONSIDERATION: 1. specific components such as manholes and MBR filters 2. Incidental Components (nuts and bolts, etc) 4. Projects that went to bid prior to February 17, 2009 Appendix 3 at the end of this document includes a sample certification that an assistance recipient may require from a contractor or bidder. This is only a sample and may be used at the discretion of the assistance recipient. 42 Last Revised: 06/22/09

53 43

54 44 Last Revised: 06/22/09

55 45 Last Revised: 06/22/09

56 Appendix 3 FOLLOWING IS A SAMPLE CERTIFICATION THAT AN ASSISTANCE RECIPIENT MAY REQUIRE FROM A CONTRACTOR OR BIDDER. THIS IS ONLY A SAMPLE AND MAY BE USED AT THE DISCRETION OF THE ASSISTANCE RECIPIENT TO ENSURE COMPLIANCE WITH SECTION 1605 OF THE ARRA: 1. Identification of American-made Iron, Steel, and Manufactured Goods: Consistent with the terms of the Purchaser s bid solicitation and the provisions of ARRA Section 1605, the Bidder certifies that this bid reflects the Bidder s best, good faith effort to identify domestic sources of iron, steel, and manufactured goods for every component contained in the bid solicitation where such American-made components are available on the schedule consistent with the deadlines prescribed in or required by the bid solicitation. 2. Verification of U.S. Production: The Bidder certifies that all components contained in the bid solicitation that are American-made have been so identified, and if this bid is accepted, the Bidder agrees that it will provide reasonable, sufficient and timely verification to the Purchaser of the U.S. production of each component so identified. 3. Documentation Regarding Non-American-made Iron, Steel, or Manufactured Goods: The Bidder certifies that for any component or components that are not American-made and are so identified in this bid, the Bidder has included in or attached to this bid one or both of the following, as applicable: a. Identification of and citation to a categorical waiver published by the U.S. Environmental Protection Agency in the Federal Register that is applicable to such component or components, and an analysis that supports its applicability to the component or components; b. Verifiable documentation sufficient to the Purchaser, as required in the bid solicitation or otherwise, that the Bidder has sought to secure American-made components but has determined that such components are not available on the schedule and consistent with the deadlines prescribed in the bid solicitation, with assurance adequate for the Bidder under the applicable conditions stated in the bid solicitation or otherwise. 4. Information and Detailed Justification Regarding Non-American-made Iron, Steel, or Manufactured Goods: The Bidder certifies that for any such component or components that are not so available, the Bidder has also provided in or attached to this bid information, including but not limited to the verifiable documentation and full description of the bidder s efforts to secure any such American-made component or components, that the Bidder believes are sufficient to provide and as far as possible constitute the detailed justification required for a waiver under section 1605 with respect to such component or components. The Bidder further agrees that, if this bid is accepted, it will assist the Purchaser in amending, supplementing, or further supporting such information as 46

57 required by the Purchaser to request and, as applicable, implement the terms of a waiver with respect to any such component or components. 47 Last Revised: 06/22/09

58 Section VI ARRA EMBLEM AND LOGO American Recovery and Reinvestment Act General Guidelines for Emblem and Logo Applications Version / 20 / 09 Projects funded by the American Recovery and Reinvestment Act (ARRA) will bear a newly-designed emblem. The emblem is a symbol of President Obama s commitment to the American People to invest their tax dollars wisely to put Americans back to work. The purpose of this document is to provide general guidelines and specifications for using the ARRA emblem and corresponding logomark. 48 Last Revised: 06/22/09

59 Variations and Usage There are two approved marks associated with the ARRA. To preserve the integrity of the ARRA emblem and logomark, make sure to apply them correctly. Altering, distorting or recreating the marks in any way weaken the power of the image and what it represents. Layout and design of signs and communication materials will vary, so care must be taken when applying the emblem or logomark. Primary Emblem All projects which are funded by the ARRA should display signage that features the Primary Emblem throughout the construction phase. The signage should be displayed in a prominent location on site. Some exclusions may apply. The Primary Emblem can also be displayed on signs at events or conferences associated with the ARRA or the individual projects funded by the ARRA. The Primary Emblem should not be displayed at a size less than 6 inches in diameter. Horizontal Logomark An alternate variation of the emblem exists for use in press releases and other online or offline communications. It should be used to brand the communications piece, but not in reference to the Primary Emblem usage. 49 Last Revised: 06/22/09