AGENDA REPORT. Meeting Date: April 10, 2018 Item Number: D-26 To:

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1 :9 AGENDA REPORT Meeting Date: April 10, 2018 tem Number: D-26 To: Honorable Mayor & City Council From: Nicole McClinton, Senior Management Analyst Subject: APPROVAL OF A PURCHASE ORDER TO MYRAD SUPPLY COMPANY, LLC N THE AMOUNT OF $353, FOR THE PURCHASE OF A CARRER GRADE ROUTER SYSTEM FOR THE FBER TO THE PREMSE PROJECT Attachments: 1. Bid Proposal in Response to Bid #18-23 RECOMMENDATON Staff recommends that the City Council award Bid #18-23 to the lowest responsible bidder, Myriad Supply Company, LLC, and approve a purchase order in the amount of $353, for the purchase of a Carrier Grade Router System required for successful implementation of the Fiber to the Premise (FTTP) project. NTRODUCTON As an integral piece of the FTTP project, the City must implement a network infrastructure that is capable of providing reliable scalable services to residents and businesses. The Carrier Grade Router System enables the City as a service provider to deliver data, voice, and video services over a scalable P network. n response to this need, staff released Bid #18-23 to purchase the hardware, software and extended support for a new Carrier Grade Router System. nstallation and implementation services will be completed by City staff and existing consultants. DSCUSSON nitially, the City released Bid #17-60 for a Carrier Grade Routing System on December 13, 2017, sending the bid documents to eight qualified companies. That bid was opened on December 28, 2017, but the City only received two responses. City staff determined that it was likely that due to the holidays, the City didn t receive an adequate number of responses to ensure the City would be getting the best price available. Based on the Page 1 of 2 4/3/2018

2 Meeting Date: April 10, 2018 lack of responses, the City decided to reject all responses, and reissue the bid. The City released Bid #18-23 for the purchase of a Carrier Grade Routing System on March , sent the bid documents to nineteen companies, and posted the bid documents on the City s website. The City received five responses, which were opened by the City Clerk on March 15th. The responses included: 1 Myriad Supply Company, LLC $353, Starnet Data Design, nc. $364, ndependent Technology Group, LLC $371, Walker and Associates, nc. $374, Dimension Data North America, nc. $385, Of the responses received, Myriad Supply Company, LLC was the lowest responsible bidder. Staff recommends that the City Council award Bid #18-23 to Myriad Supply Company, LLC, and authorize a purchase order for the Carrier Grade Router System in the amount of $353, FSCAL MPACT Funds for this project are provided as follows: Project Program Account # Description of Fund Amount Source/Account # Fiber to the Premise $353, David Schirmer Approved By Page2of2 4/3/2018

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4 Title: Carrier Grade Router System BD NO BD PACKAGE CTf OF BEVERLY HLLS NFORMATON TECHNOLOGY DEPARTMENT 455 NORTH REXFORD DRVE BEVERLY HLLS, CALFORNA LEGAL NOTCE - BDS WANTED Sealed proposals are requested on the list of materials, supplies, equipment or services set forth herein, subject to all conditions outlined in the Proposal Document, including: SECTON : SECTON : SECTON ; SECTON V: REQUEST FOR BDS GENERAL NFORMATON AND NSTRUCTiON SPECFCATONS BD FORM Sealed proposals will be received only at the Qffic fthlcjtclerk, 455 North Rexford Drive, Room 290, Beverly Hills, until 2:00 p.m. local time, on or before the date and time hereinafter stated, at which time they will be opened and publicly read. SECTON REQUEST FOR BDS Date of Request: Bid Number: tem Description: Bid Opening Thursday, March 1, Carrier Grade Router System Thursday, March 15, 2018 at 2 OOp All bids must be delivered by the specified opening date and time of the bid. Bids arriving after the specified date and time will not be accepted. Mailed bids, which are received after the specified date and time will not be considered regardless of postmarked time or delivery time indicated on the envelope All bids must be in writing and must contain an cxiginil signature by an authorized officer of the firm Electronic bids (telephone, FAX, etc ) are NQ acceptable SECTON - GENERAL NFORMATON AND NSTRUCTON 1. Bidders bids may be withdrawn at any time prior to the bid opening. No bid may be withdrawn after the bid opening. Violation of this policy may cause removal of the bidder from the City s qualified Bidder s List. 2. Bidders are advised to become familiar with all conditions, instructions and specifications governing this bid. Once the award has been made, a failure to have read all conditions, 1

5 Title: Carrier Grade Router System BD NO instructions and specifications of this bid document shall not be cause for bidder to request additional compensation. 3. Bidders agree to defend and save the City from and against all demands, claims, suits, costs, expenses, damages and adjustments based on any infringement of any patent relating to goods specified in this contract. 4. The successful bidder shall not assign the performance of service or delivery of goods required by this Request for Bids, or subcontract the whole or any part of the required goods or services without written consent of the City. Such consent shall neither relieve the bidder from his obligation nor change the terms of the resulting contract / purchase order. 5. The City shall have the right to inspect any material specified herein. Equipment, supplies or services that fail to comply with the specifications herein regarding design, material or workmanship are subject to relection at the option of the City. Any materials rejected shall be removed from the premises of the City at the expense of the vendor. 6. Bidder shall state the nature and period of any warranty or guarantee. Manufacturer s specifications shall be submitted with the bid and shall be considered a part of this contract where such specifications meet the minimum of the City specifications. 7. Each bidder shall submit in full this completed original BD DOCUMENT and oil necessary catalogues, descriptive literature, etc., needed to fully describe the materials or work required by this Request for Bids. 8. Bidders shall state the delivery date for commodities notification of award, unless otherwise indicated below. in terms of calendar days after 9. Cash discounts shall be considered in the evaluation of the bids, except that payment periods of less than thirty (30) days will not be considered in award of this bid. Where cash discounts are offered, the discount date shall begin with the invoice dote or delivery date to the City, whichever is later. 10. The successful bidder shall agree to indemnify, defend and hold harmless the City, City Council and each member thereof, and every officer, and employee of the City, from any claim, liability or financial loss including, without limitation, attorneys fees and costs, arising in any manner whatsoever from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Contractor, or any person employed by the successful bidder, including agents and independent contractors, of goods required by this Request for Bids. in the performance of the services or provision 11. Every supplier of materials and services and all contractors doing business with the City shall be an Equal Opportunity Employer as defined by Section 2000 fe) of Chapter 21, Title 42 of the United States Code Annotated and Federal Executive Orders #11375, and as such 2

6 Thte: Carrier Grade Router System BD NO shall not discriminate against any other person by reason of race, creed, color, religion, age, sex or physicai or mental handicaps with respect to the hiring, application for employment, tenure, terms or conditions or employment of any person. 12. Prices quoted herein must be firm for a period of not less than ninety (90) days after the date of bid opening. 13. Bids calling for other than a lump sum total bid may be awarded by single item, by groups of items, or as a whole, as the City deems to be in the best interest of the City. 14. The City wilt be the sole and exclusive ludge of quality, compliance with bid specifications or any other matter pertaining to this bid. The City reserves the exclusive right to award this bid in any manner it deems to be in the best interest of the City. 15. Quantities specified in Section are approximate only, the City reserves the right, within the period for delivery to increase or decrease the quantity ordered and upon mutual agreement after the period specified for delivery, order additional quantities of items bid. 16. The successful bidder shall cooperate with the City in all matters relating to taxation and the collection of taxes. t is the policy of the City to self-accrue use tax associated with its own purchases. The City requests that its contractors self-accrue their use tax, when applicable, and report the use tax to the State Board of Equalization with a City-assigned permit number. The City s own use tax which is self-accrued by the City will be remitted to the State of California pursuant to the City s permit with the State Board of Equalization. 17. A bidder or potential bidder with a procedural question may call Nicole McClinton at or Anne Salvatore at All substantive questions must be submitted via to both Nicole (nmcclinton@beverlyhills,orgl and Anne and both the question and response will be ed to all potential bidders who have been sent a bid package and posted on the City s website. Potential bidders that received this Request for Bids by downloading it from the City s website or by some other means should call or Nicole/Anne to be added to the list and to ensure that they receive any updates or answers to questions posed by other bidders and potential bidders. 18. Bidders must submit ONE (1) ORGNAL and THREE (3) COPES of their bids in compliance with the guidelines detailed above, ALL BDS MUST BE RETURNED TO: BD # / CARRER GRADE ROUTER SYSTEM CTY OF BEVERLY HLLS OFFCE OF THE CTY CLERK, ROOM NORTH REXFORD DRVE BEVERLY HLLS, CA

7 Title: Carrier Grade Router System BD NO SECTON N SPECFCATONS This request is for a Juniper Networks Carrier Grade Router System for the edge of the City s service provider network, The detailed specifications are below. DESCRPTON 1 Juniper MX240 Premium Chassis Bundle with Enhanced Midplane, including redundant RE, SCB-E, PART NUMBER MX240-PREM1UM3-ACL 2 2 Juniper MX240 High Capacity fantray, with!rabtioninthasebndle FFANTRAY-MX240-HC-BB 2 3 Juniper MC with 2x4OGE QSFP interface (optics sold MC3-3D-2X4OGE-QSFPP 4 4 erng MPC3E Part Queue, Full Scale, VPN MPC3E-3DNG-R-B 4 5 Juniper 2520W AC Power Supply, with configurable optionin the base bundle (AC power cords sold gtel_ PWR-MX AC-BB 8 6 Juniper Ml 20/M320/MX960 AC Power Cable, US, CBL-M-PWR-RA-TWU(-US 8 7 Juniper Routing Engine Quad Core 1.8GHz with o,basebunçle,fo RE-S-1800X6-32G-BB 4 8 Juniper Enhanced MX Switch Control Board, Base Bundle SCBE2-MX-BB 4 9 i4ogbase-5r4 QFP+ thlemociule_ QSFPP-%OGBASE-SR JS-PV Juniper Networks JUNO 64-Bit Standard Software Suite JUNOS Juniper J-Care Next Day Support for MX240 Chassis, including RE/SCB/PWR/JUNOS) 5 years SVC-ND-MX SVC-ND-MPC3NG-R 4

8 Title: Carrier Grade Router System BD NO DESCRPTON PART NUMBER Q1Y Juniper i-core Next Day Support [or MPC3E-3D-NG- 4 (R-B - 5 years (MC NCLUDED EXCEPT MC3-1 OOG DWDM, MC-3D-1OC1 92-XFP, MC-3D-8CHOC1 2 AND MC-3D-80C30C1 2-40C48) The City requires that all parts are factory integrated and that no assembly is required upon receipt. 5

9 Title: Carrier Grade Router System BD NO SECTON V - BD FORM The undersigned proposes to furnish all materials, supplies, equipment or services set forth herein sublect to all conditions outlined in the Bid Document, including the general instructions and information to bidders, at prices indicated below: BD PROPOSAL TOTAL COST: COMPLETE AHACHED PRCNG SHEET Line item costs for all items (1-13) must be detailed in the Pricing Sheet (Attachment A). f you choose not to bid on one or more items, please indicate No Bid where a price would normally be indicated. Payment Terms: e..-j- 3 C Delivery: 1 1 cl (Number of days or hours for delivery upon demand) Company Name: Mynad Supply Company. LLC Telephone: Address: 22 West 19th St. 4th Floor Person submitting bid: Anthony Castiglione Account Executive Print Name Title 3/2O18 Cgnoture Date F.O.B. All prices of the bid shall be F.O.B. destination Beverly Hills, California; and delivery to any point within Beverly Hills shall be without additional charge. TAX All bid proposals shall be inclusive of sales tax and any and all costs associated with the bid, including shipping or freight. 6

10 Title: Carrier Grade Router System BD NO ACCEPTANCE OF PROPOSAL The City reserves the right to accept or relect any and all bids and reserves the right to waive technicalities where such action best serves the interests of the City. The manufacturer of the proposed materials or equipment may be required to acknowledge by written conformation that the minimum requirements of the specifications are included in the Bidder s proposal before the award of the bid. EXCEPTONS Any bidder s exceptions to these terms or conditions or deviations from the written specifications shall be shown in writing and detailed in the space provided below. However, such exceptions or deviations may result in bid rejection. AFTER ACCEPTANCE AND AWARD OF THE BD BY THE CflY COUNCL, AND UPON RECEPT OF A WRHEN PURCHASE ORDER EXECUTED BY A PROPER OFFCER OF THE CTY, THS DOCUMENT WLL CONSTTUTE THE LEGAL CONTRACT BETWEEN THE CTY AND THE SUCCESSFUL BDDER. COMPANY NAME: Myriad Supply Company. LLC ADDRESS:_22 W 19th St. 4th Float CTY, STATE, ZP CODE: V TELEPHONE NUMBER:861L 7

11 Title: Carrier Grade Router System BD NO ATACHMENT A TO BD FORM PRCNG SHEET FLL N THE ATTACHED EXCEL SPREADSHEET AND SUBMT A PRNTOUT WTH YOUR DETALED BD RESPONSE. YOU MAY BE ASKED TO EMAL THE EDTABLE SPREADSHEET AFTER THE BD OPENNG. 8

12 Next-Generation 2520W ( 7.,,,. Formal Quote #FQ Billing Address CTY OF BEVERLY HLLS For: Nicole McClinton BD #18-23 / CARRER GRADE ROUTER SYSTEM Account Executive: Anthony Castiglione OFFCE OF THE CTY CLERK, ROOM NORTH REXFORD DRVE Quote Date: 03/07/2018 BEVERLY HLLS, CA United States of America Shipping Address CTY OF BEVERLY HLLS BD #18-23 / CARRER GRADE ROUTER SYSTEM OFFCE OF THE CTY CLERK, ROOM NORTH REXFORD DRVE BEVERLY HLLS, CA United States of America Juniper MX240-PREMUM3-ACL - MX240 Premium Bundle with Redundant Components, Lowline AC Power 2 $31, $62, Juniper FFANTRAY-MX240-HC-BB - High Capacity Fan Tray 2 Juniper MC3-3D-2X4OGE-QSFPP - 2-Port 4OGE QSFP+ Modular nterface Card2-Port 406E QSFP+ Modular nterface Card 4 $12, $48, Juniper MPC3E-3D-NG-R-B - MPC3E Linecard Bundle 4 $29, $118, Juniper PWR-MX AC-8B - AC Power Supply 8 Juniper CBL-M-PWR-RA-TWLK-US - Power Cord, United States 8 $24.00 $ Juniper RE-S-i 800X4-32G-BB - Quad Core 1.8GHz with 32G Memory Routing Engine 4 Juniper SCBE2-MX-BB - Enhanced MX Switch Control Board, Base Bundle 4 $1, $6, Juniper QSFPP-4OGBASE-SR4-40G Transceiver B $1, $10, Juniper JS-Pv6 - JUN05 nternet Protocol version 6 License 2 Juniper JUNOS-64 - JUN05 64-bit nternet Software US Domestic Version 2 $3, $6, Juniper SVC-ND-MX240 - i-care Next Day Support 2 $13, $26, Juniper SVC-ND-MPC3NG-R - i-care Next Day Support 4 $11, $47, Myriad Supply 22 West 19th Street, 4th Floor New York, NY F

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