NINEVEH-HENSLEY- JACKSON-UNITED SCHOOL CORPORATION FACILITY RENTAL AGREEMENT

Transcription

1 NINEVEH-HENSLEY- JACKSON-UNITED SCHOOL CORPORATION FACILITY RENTAL AGREEMENT Eligible Renters: Local groups or organizations having a majority of their membership residing within Nineveh- Hensley-Jackson Township. The group representative must be at least twenty-one (21) years of age, a resident of Nineveh-Hensley-Jackson Township, and/or financially responsible. The building principal shall determine the necessity and number of custodians/supervisors. Building Principal(s) must submit the facility usage form to the Superintendent. The Superintendent must approve any fees or charges that are adjusted and/or waived. This includes facility usage, cafeteria and custodial workers, set-up charges and utility costs. Normal weekday hours are 8:00 a.m. to 11:00 p.m. Monday through Friday during the school year when using custodial services. Rental Charge Calculation: Group 1: Any school group or civic organization directly supporting a Nineveh-Hensley- Jackson United School Corporation building. Examples would be extra-curricular clubs and activities, Parent Teacher Organizations (PTO s), booster clubs, and governmental agencies. Also included are organizations such as Boys Scouts, Girl Scouts, Bantam Football, Boys/Girls Basketball, and AAU Youth Leagues. (All participants of the organizations must be students at NHJ.) No charge (unless custodian or cafeteria worker needed) $30.00 an hour per custodian needed and $25.00 an hour per cafeteria worker needed. All costs (FICA, etc.) will be included in the hourly rate. Group 2: Any adult community organization not directly related to the school district, but supports community activities. Examples would be Lions Club, Rotary Club, and Neighborhood Associations. No charge (unless custodian or cafeteria worker needed). Group 3: Any organization not identified in Group 1 or 2.

2 PROCUREMENT OF PERMIT 1. The use of all school facilities for any purpose whatsoever shall be cleared through and approved by the School Principal. 2. The use of the building will be strictly confined to areas designated or included on the Permit. The organization making application will be held responsible for the compliance of these rules by all persons participating in or pertaining to the activity. In case of doubt, the school custodian or representative of the school system on duty shall have immediate authority in any matter covering the use of the building. Failure to comply with these rules and regulations will be sufficient reason to cancel future privileges of school facilities. 3. All Permits issued by the Building Principal are subject to cancellation with or without due notice for any reason. 4. Gambling, the use of tobacco, alcohol, or illegal substances on school property is strictly prohibited. 5. No furniture or equipment shall be used or moved without express approval on the Permit or consent of the School Principal. 6. The use of special equipment such as stage lighting, cafeteria equipment, curtains, goals, bleachers, etc. shall be permitted only when operated by School Employees or other persons authorized by the School Principal or his/her representative. 7. No signs, displays, or other materials may be located on school property unless specifically noted on the Permit. 8. It shall be the responsibility of the organization renting the facility to provide the School Principal with a certificate of insurance naming the Nineveh-Hensley-Jackson United School Corporation as an additional insured in the amount of $100, per person and $300, per occurrence. Required only of Groups 2 and It shall be the responsibility of the organization renting the facility to obtain any and all permits of approval necessary for the state and/or local agency pertinent to the event. 10. All applicants for use of district facilities shall hold the Nineveh-Hensley-Jackson United School Corporation free and without harm from any loss or damage, Liability, or expense that may arise during or be caused in any way by such use or occupancy of district facilities. Also, in the event that property loss or damage is incurred during such use of occupancy of district facilities, the amount of damage shall be determined by the Board of School Trustees and a bill for the amount of damages will be presented to the organization using or occupying the facilities during the time the loss or damage was sustained.

3 CHARGES FOR THE USE OF SCHOOL FACILITIES Rental Utility Fee Elementary/Intermediate Schools: Cafeteria Classroom Gymnasium * Media Center Middle Schools: Auditorium Cafeteria Classroom Gymnasium * LGI Room Media Center High School: Athletic Fields Schedule Schedule Cafeteria Classrooms Conference Rooms Media Center Swimming Pool Gymnasium * Shelter House: (no electricity) must remove all trash *A set-up charge of $35.00 will be assessed if the basketball goals are required. All rates listed are for a 2-hour minimum. Any time over 2 hours will be an additional $30.00 per hour for each custodian and $25.00 per hour for each cafeteria worker. Rates are calculated from the time a building is opened until it is vacated and all clean-up is complete. (FICA and any additional expenses are included in the hourly rate.) Auditorium rental will require additional charges for sound/lighting technicians. Swimming pool rental will require the hiring of a Water Safety Instructor and lifeguards. The number of lifeguards hired will be based upon the number of swimmers using the pool. Rental of facilities for profit making activities by outside groups will require Superintendent approval. Rates will increase by 50% to renters whose principal center of operations is outside Nineveh, Hensley, and Jackson Townships. Charges may be waived or adjusted by the Superintendent. A security deposit may be required.

4 CHARGES FOR USE OF ATHLETIC FIELDS The charges provided below are the base rental fees. The hourly charge does not include any labor costs. Labor cost at $25.00 per hour will be added for supervision, clean up, security, scoreboard, etc. The school principal/designee shall determine labor required for the event. Group 2 Group 3 Varsity baseball competition diamond* Varsity Track* Varsity Football Field* Varsity softball competition diamond* *Use of lights will be charged at $25.00 per hour. Charges may be waived or adjusted by the Superintendent. A security deposit may be required.

5 802 South Indian Creek Drive Trafalgar, IN Phone: (317) Fax: (317) APPLICATION TO USE SCHOOL FACILITY Rules and Regulations The applicant organization agrees to abide by the following rules: 1. All directions of the school supervisor must be followed. 2. Pay for all damages to the building or property caused by your negligence. 3. No tobacco products or alcoholic beverages will be permitted in the facility. 4. No unsupervised minors will be on the premise. 5. Relinquish the facility at anytime if a school function is scheduled for the time you have requested. 6. Confine your group to the area of the building scheduled for your use. 7. The School s policy on fuel conservation will be followed. 8. All policies of the school corporation; are to be adhered to. Additional Gym Rules: 9. List the names of all players that will be using the facility. 10. Use of gym is interpreted to mean gym facility only and players are expected to stay in the vicinity of the gym. Any infraction of the above rules shall be reported to the school principal by the supervisor and the above organization will forfeit all rights to use the facility in the future. Name of the organization Name of the building requested Name of facility (gym, classroom, etc) Day(s) and date(s) of intended use If repeat usage, night/day of week requested Time of day requested to Purpose Person applying for facility use: Name Address City/State/Zip Phone I understand the rules and regulations provided. Anticipated TOTAL $ Send Bill to: Name Address City/State/Zip Phone Applicant s Signature Required Deposit $ Send Invoice Enclosed Check # $ Approved Denied Principal s Signature Superintendent Approval