Policy Holder: DOB: Relationship to Patient:

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1 Thank you for the opportunity to evaluate your dental condition. In order to provide the best service for you, please complete the following patient information. ABOUT YOU Last Name: First Name: Address: City: State: Zip: Home #: Work#: Mobile#: Male/Female S.S.#: Date of Birth: Marital Status: Employer: Who can we thank for referring you? RESPONSIBLE PARTY Last Name: Date of Birth: Employer: SAME AS ABOVE First Name: S.S.# Work#: INSURANCE INFO ( if applicable ) Insurance Company: Claims Address: SELF PAYING ID# City: State: Zip: Provider Phone: Group#: Policy Holder: DOB: Relationship to Patient: Group Name/Employer: ADDITIONAL INSURANCE INFORMATION Secondary Dental Plan: Policy Holder: Group Name/Employer: Group#: DOB: S.S.#:

2 DENTAL HEALTH What is your immediate concern? Please answer YES or NO to the following: PERSONAL HISTORY Are you fearful of dental treatment? Have you had an unfavorable dental experience? Have you ever had complications from past dental treatment? Have you ever had trouble getting numb or had any reactions to local anesthetic? Did you ever have braces, orthodontic treatment or had your bite adjusted? Have you had any teeth removed? GUM & BONE Do your gums bleed or are they painful when brushing or flossing? Have you ever been treated for gum disease or been told you have lost bone around your teeth? Have you ever noticed an unpleasant taste or odor in your mouth? Is there anyone with a history of periodontal disease in your family? Have you ever experienced gum recession? Have you ever had any teeth become loose on their own (without an injury), or do you have difficulty eating an apple? Have you experienced a burning sensation in your mouth? TOOTH STRUCTURE Have you had any cavities within the past 3 years? Does the amount of saliva in your mouth seem too little or do you have difficulty swallowing any food? Do you feel or notice any holes (i.e. pitting, craters) on the biting surface of your teeth? Are you teeth sensitive to hot, cold, biting, sweets, or do you avoid brushing any part of your mouth? Do you have grooves or notches on your teeth near the gum line? Have you ever broken teeth, chipped teeth, or had a toothache or cracked filling? Do you frequently get food caught between any teeth? BITE & JAW JOINT Do you have problems with your jaw joint? (pain, sounds, limited opening, locking, popping) Do you feel like your lower jaw is being pushed back when you bite your teeth together? Do you avoid or have difficulty chewing gum, carrots, nuts, bagels, baguettes, protein bars, or other hard, dry foods? Have your teeth changed in the last 5 years, become shorter, thinner or worn? Are your teeth crowding or developing spaces? Do you have more than one bite and squeeze to make your teeth fit together? Do you chew ice, bite your nails, use your teeth to hold objects, or have any other oral habits? Do you clench your teeth in the daytime or make them sore? Do you have any problems with sleep or wake up with an awareness of your teeth? Do you wear or have you ever worn a bite appliance? SMILE CHARACTERISTICS Is there anything about the appearance of your teeth that you would like to change? Have you ever whitened (bleached) your teeth? Have you felt uncomfortable or self-conscious about the appearance of your teeth? Have you been disappointed with the appearance of previous dental work?

3 Please use the space below to indicate any other problems, concerns, or questions. We will make every effort to listen attentively to your concerns so that we can present you with the best possible treatment options. Thank you. MEDICAL HEALTH Name & Address of Physician Have you been under a physicians s care during the past 2 years? No Yes if yes, why? Have you been treated in a hospital in the past 2 years? No Yes if yes, why? Are you now or have you taken any prescription drugs during the past year? No Yes if yes, please list? Do you use TOBACCO products? No Yes if yes, please list? Have you ever been told that you should be on antibiotics before having dental work? Are you allergic to: Penicillin Codeine Local anesthesia Other Indicate which of the following you have had, or have at present. Circle Yes or No to each item. Yes No Heart Disease Yes No Angina Yes No Jaundice Yes No HIV Yes No Arthritis Yes No Kidney Disease Yes No Diabetes Yes No Artificial Heart Valves Yes No Liver Disease Yes No Heart Murmur Yes No Artificial Joints Yes No Organ Transplant Yes No Hepatitis Yes No Asthma Yes No Pacemaker Yes No Pregnant or Trying Yes No Cancer Yes No Polio Yes No Prolonged Bleeding Yes No Chemotherapy Yes No Prolonged Cough Yes No Rheumatic Fever Yes No Congenital Heart Lesions Yes No Psychiatric Treatment Yes No Stroke Yes No Drug Dependency Yes No Radiation Therapy Yes No Tuberculosis Yes No Epilepsy Yes No Sickle Cell Anemia Yes No Abnormal Blood Pressure Yes No Fainting Yes No Thyroid Disease Yes No Allergies Yes No Glaucoma Yes No Ulcers Yes No Anemia Yes No Herpes Yes No Venereal Disease Do you have any disease, condition, or problem not previously listed? Have you recently used illegal drugs? Yes No

4 SLEEP APNEA The following survey has been provided to aid you in diagnosing and curing issues that might be related to Snoring, Upper Airway Resistance and Sleep Apnea. Please circle your condition, using Epworth s 0-3 Sleepiness Scale, during the following activities. 0 = Would never doze 1 = Slight chance of dozing 2 = Moderate chance of dozing 3 = High chance of dozing 1. Sitting and reading. 2. Watching television. 3. Sitting inactively in a public place. 4. As a passenger in a car for an hour without a break. 5. Lying down to rest in the afternoon. 6. Sitting and talking to someone. 7. Sitting quietly after lunch w/o alcohol. 8. Driving a car stopped in traffic or at a stop light. 9. Have you ever been told you snore? 10. Do you wake up fatigued? 11. Do you have morning tension/migraine headaches? 12. Do you ever choke or gasp while you sleep? 13. Have you been diagnoses with chronic fatigue syndrome, irritable bowl syndrome, fibromyalgia or Temporomandibular Syndrome? 14. Any additional comments that may be helpful? FOR DOCTOR NOTES ONLY I hereby authorize Dr. Alan Stern and partners to perform procedures, including but not limited to: giving anesthetics and medications: making radiographs and photographs to be used in professional presentations or journals: performing oral, head, & neck examination, removing and restoring teeth: any necessary prosthodontic therapy. I certify that I have read and fully understand the above consent to treatment. I authorize release of any information necessary to process my insurance claim and, also, hereby authorize payment of insurance benefits to Alan Stern, DDS. A copy of this signature is valid as the original. Your name and signature also indicate that you have received a copy of our Notice of Privacy Practices on the date indicated. Signature: Date:

5 Appointment Policy We value your time; your appointment is reserved for you alone. We request that when you make an appointment, that you make every effort to keep it. Like many offices, we will remind you of your appointment. Please call, text or us to confirm that you received the reminder and will be at your appointment. Likewise, if you cannot make an appointment as scheduled, please notify our office as soon as possible. And please note that all appointment changes must be made by phone. There will be a charge of $50 per 30 minutes of scheduled time for appointments cancelled with less than 48 hours' notice. We will donate any money you may pay for a broken appointment in your name to a charity of Dr Stern s choice. At this time, all such proceeds will be donated to The Magdalena Stern Holocaust Memorial Fund, which was established in memory of Dr Stern s mother. The fund serves to educate young people on the Holocaust and to help Holocaust Survivors who are not well off with their daily needs. Other charities to benefit from broken appointment fees will be posted on our web site, and our Facebook page, Alan G Stern, DDS The true cost of a broken appointment is much more expensive than this, so if you cancel multiple appointments with little or no notice, we reserve the right to dismiss you from our care. By signing below, you acknowledge that you have read and agree to this appointment policy. Signature Date I prefer to receive my appointment reminders by: o Phone call, Preferred phone number: o Text, Phone number: o , Your primary address:

6 Alan G Stern, DDS Notice of Privacy Practices THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US. Our Legal Duty We are required by applicable federal and state law to maintain the privacy of your protected health information. We are also required to give you this Notice about our privacy practices, our legal duties, and your rights concerning your protected health information. We must follow the privacy practices that are described in this Notice while it is in effect. This Notice takes effect August 1, 2011 and will remain in effect until we replace it. We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our Notice effective for all health information that we maintain, including health information we created or received before we made the changes. Before we make a significant change in our privacy practices, we will change this Notice and provide the new Notice at our practice location, and we will distribute it upon request. You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this notice. Your Authorization: In addition to our use of your health information for the following purposes, you may give us written authorization to use your health information or to disclose it to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosures permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot use or disclose your health information for any reason except those described in this Notice. Uses and Disclosures of Health Information We use and disclose health information about you without authorization for the following purposes American Dental Association. All Rights Reserved.

7 Treatment: We may use or disclose your health information for your treatment. For example, we may disclose your health information to a physician or other healthcare provider providing treatment to you. Payment: We may use and disclose your health information to obtain payment for services we provide to you. For example, we may send claims to your dental health plan containing certain health information. Healthcare Operations: We may use and disclose your health information in connection with our healthcare operations. For example, healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of healthcare professionals, evaluating practitioner and provider performance, conducting training programs, accreditation, certification, licensing or credentialing activities. To You Or Your Personal Representative: We must disclose your health information to you, as described in the Patient Rights section of this Notice. We may disclose your health information to your personal representative, but only if you agree that we may do so. Persons Involved In Care: We may use or disclose health information to notify, or assist in the notification of (including identifying or locating) a family member, your personal representative or another person responsible for your care, of your location, your general condition, or death. If you are present, then prior to use or disclosure of your health information, we will provide you with an opportunity to object to such uses or disclosures. In the event of your absence or incapacity or in emergency circumstances, we will disclose health information based on a determination using our professional judgment disclosing only health information that is directly relevant to the person s involvement in your healthcare. We will also use our professional judgment and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical supplies, x-rays, or other similar forms of health information. Disaster Relief: We may use or disclose your health information to assist in disaster relief efforts. Marketing Health-Related Services: We will not use your health information for marketing communications without your written authorization. Required by Law: We may use or disclose your health information when we are required to do so by law. Public Health and Public Benefit: We may use or disclose your health information to report abuse, neglect, or domestic violence; to report disease, injury, and vital statistics; to report certain information to the Food and Drug Administration (FDA); to alert someone who may be at risk of contracting or spreading a disease; for health oversight activities; for certain judicial 2010 American Dental Association. All Rights Reserved.

8 and administrative proceedings; for certain law enforcement purposes; to avert a serious threat to health or safety; and to comply with workers compensation or similar programs. Decedents: We may disclose health information about a decedent as authorized or required by law. National Security: We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional institution or law enforcement official having lawful custody the protected health information of an inmate or patient under certain circumstances. Appointment Reminders: We may use or disclose your health information to provide you with appointment reminders (such as voic messages, postcards, or letters). Access: You have the right to look at or get copies of your health information, with limited exceptions. You may request that we provide copies in a format other than photocopies. We will use the format you request unless we cannot practicably do so. You must make a request in writing to obtain access to your health information. You may obtain a form to request access by using the contact information listed at the end of this Notice. You may also request access by sending us a letter to the address at the end of this Notice. We will charge you a reasonable cost-based fee for the cost of supplies and labor of copying. If you request copies, we will charge you $0.25 for each page, $25 per hour for staff time to copy your health information, and postage if you want the copies mailed to you. If you request an alternative format, we will charge a cost-based fee for providing your health information in that format. If you prefer, we will prepare a summary or an explanation of your health information for a fee. Contact us using the information listed at the end of this Notice for a full explanation of our fee structure. Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes other than treatment, payment, healthcare operations, and certain other activities, for the last 6 years, but not before April 14, If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests. Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your health information. In most cases we are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in certain circumstances where disclosure is required or permitted, such as an emergency, for public health activities, or when disclosure is required by law). We must comply with a request to restrict the disclosure of protected health information to a health plan for purposes of carrying out payment or health care operations (as defined by HIPAA) if the protected health 2010 American Dental Association. All Rights Reserved.

9 information pertains solely to a health care item or service for which we have been paid out of pocket in full. Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or at alternative locations. (You must make your request in writing.) Your request must specify the alternative means or location, and provide satisfactory explanation of how payments will be handled under the alternative means or location you request. Amendment: You have the right to request that we amend your health information. Your request must be in writing, and it must explain why the information should be amended. We may deny your request under certain circumstances. Electronic Notice: You may receive a paper copy of this notice upon request, even if you have agreed to receive this notice electronically on our Web site or by electronic mail ( ). Questions and Complaints If you want more information about our privacy practices or have questions or concerns, please contact us. If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made about access to your health information or in response to a request you made to amend or restrict the use or disclosure of your health information or to have us communicate with you by alternative means or at alternative locations, you may complain to us using the contact information listed at the end of this Notice. You also may submit a written complaint to the U.S. Department of Health and Human Services. We will provide you with the address to file your complaint with the U.S. Department of Health and Human Services upon request. We support your right to the privacy of your health information. We will not retaliate in any way if you choose to file a complaint with us or with the U.S. Department of Health and Human Services. Contact Officer Fran Stern Telephone: _ Address: 804 West Park Ave, Ocean NJ Reproduction of this material by dentists and their staff is permitted. Any other use, duplication or distribution by any other party requires the prior written approval of the American Dental Association. This material is educational only, does not constitute legal advice, and covers only federal, not state, law. Changes in applicable laws or regulations may require revision. Dentists should contact their personal attorneys for legal advice pertaining to HIPAA compliance, the HITECH Act, and the U.S. Department of Health and Human Services rules and regulations American Dental Association. All Rights Reserved.