Please return the following items

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1 SPECIAL ACTIVITY PERMIT: APPLICATION FORMS Return this section to City Hall, P.O. Box / th Street Attn: Julie Franklin This permit is provided free of charge, but additional City Permits and fees may apply. Do you qualify for a Special Activity Permit? Does your event require two or more City services? Do you need a road closed or assistance with crowd control? Contact Julie Franklin, City Clerk, (970) Please return the following items Place a check mark next to items included: Completed application Sketch or map of event Narrative of event Liability Insurance Certificate (Naming the City as an additional insured) Traffic control plan, when applicable. Street closure petition/neighbor notification, when applicable. Emergency Contacts Liquor Special Events Permit (separate application) turned in 45 days prior to event; including separate check payable to State of Colorado Submitted by: Name: Telephone: ( ) Event Name: Revised 05/16/2011 Special Activity Permit #

2 Please retain for your records City of Steamboat Springs Special Activity Permit INSTRUCTIONS FOR OBTAINING A CITY PERMIT File the attached application with the City Clerk s Office at least 30 days in advance of the event/street closure. If your event requires a liquor license, please file your application at least 30 days in advance. When your permit has been approved, you will be contacted and mailed a Special Activity Permit License that must be displayed during your event. Your event must comply with all applicable City Ordinances and Regulations. YOUR APPLICATION MUST INCLUDE THE FOLLOWING ITEMS: A. APPLICATION: Please use blue or black ink. List only one contact person; with an additional list in writing of emergency contacts, as needed, preferably with cell phone numbers. B. DETAILED SKETCH, MAP, OR TRAFFIC PLAN (when applicable) OF EVENT SITE: Please include all applicable items, i.e.; boundaries, vendor booths, positioning of Community Service Officers, road closures beginning and ending, fencing, barricades, etc. C. VENDORS: Please be aware and respectful when locating vendor booths. If a vendor is placed in front of a conflicting business use (i.e. a food vendor located in front of a restaurant), the booth may need to be relocated. D. INSURANCE REGULATIONS: Attach a Certificate of liability insurance for your event in an amount not less than $1,000, The City of Steamboat Springs must be listed as an Additional Insured. Please do not state that a copy of Insurance is on file with the City, you must supply this document with every Special Activity Permit Application. E. POLICE, FIRE, EMERGENCY AND AMBULANCE SERVICE REQUESTS: Police Officers may be requested or required for event security. Community Service Officers may be needed for traffic control/parking and crowd control/pedestrian traffic. Fire Suppression Services may be able to provide volunteer firefighters and trucks/equipment for your event. A separate permit must be purchased from Fire Prevention Services, located at 927 Oak Street behind Centennial Hall, for fireworks, tents in excess of 200 square feet, canopies over 400 square feet, open burning, explosives, and temporary structures. When necessary, an inspection will be scheduled at the time your permit is purchased. An Ambulance stand-by may be a requirement of the event coordinator or insurance policy. Page 1 6/22/2017

3 Please retain for your records F. STREET CLOSURE/ PETITION FOR STREET CLOSURE: Attach an additional map/sketch showing your closure. You will need to obtain signatures of surrounding neighbors (within 300 feet of event or closure) on the enclosed petition and return with application, OR you may distribute a letter/flyer to homes and businesses in place of getting signatures. Include the event, dates, times, and a contact person & phone number. G. VENDORS / SALES TAX POLICY: All vendors are required to have a City Sales Tax License. Event Coordinator: please turn in a list of all Vendors (Include: Vendor name, contact person, mailing address, and business phone number). Contact the City Sales Tax Department at (970) , with questions. H. LIQUOR SERVICE / SPECIAL EVENTS PERMIT: Contact Julie Franklin, City Clerk, for your Special Events Permit Application, at (970) Application must be submitted 30 days in advance of your event. Provide a diagram showing where alcohol will be served, a Certificate of Incorporation, and a deed or written permission for use of premises. Additional fees are required to receive your liquor permit. I. FOOD SERVICE GUIDELINES: Established through the Routt County Environmental Health department, (970) A State Retail Food Establishment License is required. J. SIGN PERMIT: Any sign or banner displayed in conjunction with a special event must be approved with our code officer. A non-profit may schedule a banner to be hung on Lincoln Avenue through the Steamboat Springs Chamber Resort Association. K. TRANSIT SERVICES: You may request buses or shuttle -type services for your event. Additional fees may apply. L. CITY FACILITY USAGE: Use of a Facility (Howelsen Ice Arena, Olympian Hall, and fields) is reserved through the Parks, Recreation, and Open Space Department. All other City facilities please contact City Hall. All deposits and payments are made prior to use of the facility. M. TRASH/RECYCLING: Event coordinators need to provide recycling containers and capabilities at their event. N. PORTABLE TOILETS: Please provide 1 toilet per 100 spectators. Page 2 6/22/2017

4 City of Steamboat Springs SPECIAL ACTIVITY PERMIT APPLICATION Date of Application Date(s) of Event Name of Event Sponsoring Organization Are you a non-profit? Yes No (Please include Exemption Certificate) Is this a non-profit Event? Yes No Contact Person Mailing Address Daytime phone and Fax Location of Event Is this event on private property? Yes No If yes, please include a letter or signed agreement from the property owner showing permission for use of their property. Description of Event Expected number of Participants and Spectators Does this event include Vendors? Yes No (All vendors are required to have a City Sales Tax License) Exact time event will begin Exact time event preparation will begin end and clean up will end For office use only. Note: Department representative - please contact applicant directly with your questions or concerns, unless we have a special meeting scheduled prior to the event. Department Conditions of Approval Signature Date 1 Engineering 2 Finance / Sales Tax 3 Fire Prevention 4 Police 5 Community Service Officers 6 Fire Suppression/ Ambulance 7 Streets / Public Works 8 Transportation Services 9 City Clerk 10 Parks, Open Space, & Recreational Services 11 General Services 12 Facilities Maintenance 13 Planning Please return this application to the Clerk s office no later than.

5 SPECIAL ACTIVITY PERMIT Please outline your site or enclose a map Include all applicable items: Event boundaries/ Fencing, Tents, Vendor booths, Locations for Community Service Officers, Road Closures begin & end/barricades/cones, Water stations, Emergency Vehicle Access Roads, Event Signage locations, etc

6 EVENT NARRATIVE Please provide a brief narrative of your event. Include as many details as possible to explain the vision/purpose of your event, and to allow us to help you achieve that vision.

7 CITY OF STEAMBOAT SPRINGS COMMUNITY EVENTS STANDARD INSURANCE REGULATIONS The City of Steamboat Springs supports and encourages community events sponsored by various organizations. It is our responsibility to protect the health, safety, and welfare of our citizens. In order for all events to run smoothly and safely, we request the following information. If any requirements appear excessive or cause undue financial hardship for "non-profit" community organizations, please contact the City's Risk Manager, Alan Lind, to discuss possible alternatives for providing adequate insurance coverage. As a condition of the Special Activity Permit, the responsible organization agrees to the following rules, regulations and conditions established by the City of Steamboat Springs: 1) The services and activities provided by the event are those of an independent entity and not as an employee, officer, official or agent of the City of Steamboat Springs. 2) The responsible organization shall indemnify and hold harmless the City, its officers, officials, employees, agents and insurance from and against any and all damage and loss to person or property and shall defend the City from any and all claims, demands, suits, actions or proceedings of any kind, including, but not limited to: costs of actions and reasonable expert and attorney fees incurred by the City in any way resulting from or arising out of this community event. This provision shall not and is not intended in any way or manner to waive or cause the waiver of defenses or limitation on damages provided by the Colorado Governmental Immunity Act, Section et seg., Colorado Revised Statutes, the Colorado Constitution or the common law(s) of the United States or Colorado. 3) The responsible organization shall procure and maintain, at its own cost, liability insurance in the amount of not less than $ 1,000, against all claims, demands and other obligations incurred by the event planner/organizer in its performance of the community event. Such insurance shall be in addition to any other insurance requirements imposed by law. The responsible organization shall not be relieved of any liability, claims, demands or other obligations assumed pursuant to Section 3 of these "rules" by reason of its failure to procure or maintain insurance in sufficient amount, duration or types. A certificate of insurance, naming the City as an additional insured, shall be provided to the City's Risk Manager or the City Clerk 7 days prior to the event. 4) If holding the event on City property, the responsible organization should return the site or facilities to pre-event condition. Thank you for providing this information. The City seeks to ensure that your event is coordinated, safe and enjoyable. We are happy to assist you in way we can to help make your event a success. Name of Event Organizer: (Please print) (Signature)

8 CITY OF STEAMBOAT SPRINGS COMMUNITY EVENTS STANDARD INSURANCE REGULATIONS SPECIAL EVENT INSURANCE REQUIREMENTS This form is required if the event is held on City-owned property. 1. Liability Insurance All events within the City limits, in which the City of Steamboat Springs is providing a Special Activity Permit, are required to provide a $1,000,000 liability insurance coverage naming the City as an additional insured. Such insurance shall be an occurrence policy. A Certificate of Insurance must be submitted to the City Clerk s Office at least 7 days prior to the event. 2. Workers Compensation Insurance (Colorado Statutory Requirement) The event sponsor or responsible organization is required to provide Workers Compensation Insurance for any person who is an employee of the organization or anyone paid to work on the community event. Event sponsors often have volunteer insurance. Please specify if you have this additional insurance: Workers Compensation: Yes No Volunteer Insurance: Yes No 3. Automobile Liability (Colorado Statutory Requirement) The event sponsor or responsible organization is required by Colorado law to provide automobile insurance to any person who is an employee, paid worker or volunteer of the organization operating an automobile. If automobiles are required or utilized for your event, please provide proof of insurance to the City Clerk s Office, 7 days prior to the event. (i.e. auto races, parades, etc.) Automobile Liability: Yes No Who is insuring the event, if the events sponsor is not providing insurance? Print name: Phone #: Event Organizer s Signature (required): Alan Lind, Director of General Services City of Steamboat Springs

9 CITY OF STEAMBOAT SPRINGS PUBLIC SAFETY SERVICES **DIVISION OF FIRE SERVICES** FIRE PREVENTION SERVICES: All special activity permits proposing to have tents, or temporary membrane structures of any size MUST have a planning meeting with Fire Prevention prior to issuance of this City Special Activity Permit. A separate permit will be required from Fire Prevention Services, and an inspection must be scheduled prior to event for tents over the square footage noted below. For more permit information and to schedule a meeting or inspection, contact Fire Prevention Services, (970) Please check and include a description of all that apply: Tents or Temporary Membrane Structures. $25 - $200 A permit is required for Tent(s) 400 square feet or greater. A tent is a structure, enclosure or shelter, with or without sidewalls or drops, constructed of fabric or pliable material supported by any manner except by air or the contents that it protects. # Tents Size Size Size Size A permit is required for Cooking Tents of any size. A cooking tent is usually a membrane structure that a vendor uses for cooking with any gas-, solid- or liquid-fuel burning equipment (ex. Grill). # Cooking Tents Please supply a list of the vendors that will be using cooking tents for this event. $25 each # Mobile Cooking Unit Please supply a list of the vendors that will be using (Food Trucks/Trailers) mobile cooking units for this event. $25 each Fireworks (Public display) $100 (per display) Open Burning (Bonfires, Recreation Fires, Barbecue Pits) $25 Other: $25 $50 NOTE: An additional fee may be charged for inspections scheduled outside of normal business hours, Mon.- Thurs. 7:30 a.m. 5:00 p.m., excluding holidays. The fee for these inspections is $50.00 per hour, minimum 2 hours. Letter of intent and site plan required. Please include the location of your tents, fireworks display, etc on your enclosed site map. Y:\Fire Department\Prevention\Internal\Administrative Documents\FORMS\SAP 07_Fire_Revised_May2017.doc

10 CITY OF STEAMBOAT SPRINGS PUBLIC SAFETY SERVICES **DIVISION OF POLICE SERVICES** 840 Yampa Avenue, P.O. Box Steamboat Springs, CO (970) Please check the appropriate choices: 1. OPEN CONTAINERS - The sale or consumption of alcoholic beverages. 2. PUBLIC ADDRESS SYSTEMS - The use of amplified sound systems 3. PRIVATE PROPERTY INVOLVEMENT - Activities held on private property. 4. PARKING CONSIDERATIONS - Activities with major on-sight parking concerns 5. DOGS Will dogs be allowed at the event? If no, then the City Manager will need to adopt the rule that dogs are not allowed in the park/area for the duration of the event. (A letter from the City Manager is required.) SPECIAL OFFICER REQUESTS The City reserves the right to increase officers as needed for public safety. Please specify number of officers requesting: Community Service Officers Police Officers* Mounted Police Officers* Bike Police Officers* * Police Officers will be paid $65.00 per hour by the event organizer. Non-profit organizations may receive Community Service Officers free of charge, if available. (For-Profit: Minimum of 2 Community Service Officers for 2 hours/event.) To assist with: Crowd Control / Pedestrian Traffic Traffic Control / Parking Night Security Security ALL EVENTS SHALL COMPLY WITH APPLICABLE STEAMBOAT SPRINGS REVISED MUNICIPAL CODES.

11 Steamboat Springs Fire Rescue *** Emergency Services *** PO Box Pine Grove Road Steamboat Springs, CO (970) If your event requires emergency standby services, you will need to contact Steamboat Springs Fire Rescue directly at (970) to confirm all arrangements. This permit applies to the following special events/activities requirements (please check): Any activity which the Events insurance requires an emergency standby. Ay activity which the Event Coordinator and Steamboat Springs Fire Rescue require a standby. Other - Please check the emergency service(s) standby you are requesting for your event: Ambulance Services Fire Suppression Services (Fire Truck) Emergency Personnel only Other - Steamboat Springs Fire Rescue requires a signed contract two (2) weeks prior to the event. Contact Steamboat Springs Fire Rescue for standby contract and policy; please provide a detailed description of services requested.

12 Special Event Service/Equipment Request Public Works/Streets staff can provide the following equipment/services: barricades, cones, pennants, and installing and removing street banners. The Chamber schedules the hanging of street banners, call Equipment/Service requested: Date and times equipment or service is needed: Takedown date and time: **STREETS DIVISION** Please complete the following if your event requires a street closure. Describe the exact location of the areas you wish to close and include this information on the diagram at the beginning of the packet: Cross streets and additional streets encumbered: What time do you need the street closure? am / pm to am / pm

13 TEMPORARY STREET EVENT PETITION (This petition may be copied for additional signatures) We the undersigned and residents abutting the following location: agree or disagree to closing the street(s) between the hours of and on, 20. The purpose of the closure is. (If applicable we also acknowledge that the activities may include music between the hours of and.) Print Name Agree / Disagree Address Business

14 Special Event Service/Equipment Request Equipment/Service requested: Date/time equipment or service is needed: Knockdown date and time: The use of stakes is not permitted in City Parks or parking lots. To rent event/sport fencing contact Colorado Event Rentals at Questions? Please contact Ernie Jenkins, Parks Supervisor at (970) x Howelsen Pkwy. P.O. Box Steamboat Springs, CO

15 Park, Open Space & Trail Use Permit Program Overview The City of Steamboat Springs requires user groups to apply for a permit when activities are proposed on city lands, like the Core Trail. Parks, Open Space & Recreational Services (POSRS) has designed the program to help minimize impacts to natural, agricultural, and cultural resources and preserve the quality of the visitor experience. You are required to submit an application for a permit at least 30 days before the requested use. POSRS staff will work with permittees who apply fewer than 30 days before the planned use, but there is no guarantee that the permit will be issued in time for the planned use. If you plan to use a City shelter or facility, you may need to make a reservation. There are two types of permits: Commercial Use For non-profit and for-profit groups that charge a fee or raise funds (a permit is required beginning May 1, 2009) Special Use For non-commercial group activities For information about using a City facility or City lands, please call

16 STEAMBOAT SPRINGS TRANSIT A DIVISION OF THE CITY OF STEAMBOAT SPRINGS P.O. BOX , STEAMBOAT SPRINGS, COLORADO PHONE (970) FAX (970) Fee schedule for vehicle use: Steamboat Springs Transit Special Service Request $ per hour with a three hour minimum. One hour of service time will be charged for pre trip and post trip servicing (inclusive) per vehicle used. Fee estimate is due 24 hours prior to service and the remaining fee (if any) is due 30 days after the completion of service or prior to any subsequent service, whichever come first. Steamboat Springs Transit is very limited in providing charter service and follows the guidelines and regulations outlined in Federal transit laws, specifically 49 U.S.C. 5323(d) and (g), FTA regulations, Charter Service, 49 CFR part 604, to the extent consistent with 49 U.S.C. 5323(d) and (g), Any other federal Charter Service regulations, and Federal guidance, except as FTA determines otherwise in writing. Contact the Operations Supervisor at Steamboat Springs Transit (970) to discuss restrictions. Please explain Transit service request, in detail: (i.e., Number of vehicles and hours of operation)

17 Unmanned Aircraft System Will you use an unmanned aircraft system (UAS/drone)? Yes No Have you reviewed and understand all of your obligations and requirements as set forth as a UAS operator per the FAA? Yes No Have you met/followed all applicable regulations set forth by the FAA as they pertain to your specific UAS operation? Yes No Have you contacted the airport manager of any facility that will be within 5 miles of your UAS operations and gained their approval? Yes No What will be the hours, max altitude and capacity of UAS operations?

18 FOOD SERVICE Is this a for-profit event? Are you serving food? If your event is for-profit and you are serving food you need to contact Routt County Environmental Health at

19 TRASH AND RECYCLING The City requires that event organizers be responsible for providing trash and recycling (aluminum, glass, plastic) receptacles at Special Events in the City. These receptacles should be placed appropriately throughout the event, approximately 1 receptacle for every 50 persons if food is provided, and 1 for every 100 persons if no food is provided. The coordinator is also responsible for the removal of the trash/recycling. Waste Management, Downhill Drive, , is available Monday through Friday, and the Green Machines at Alpine Bank, Safeway and Howelsen Hill are available for recycling disposal on the weekends. How many trash/recycling receptacles will your event require? The City also encourages the use of compostable cups. These are available through Steve Green Company, (970) Do you plan to use compostable cups? PORTABLE TOILETS The City requires that portable toilets be provided for events in which the venue does not have adequate toilet capacity, 1 portable toilet per 100 persons. The City encourages event organizers to provide ADA accessible portable toilets. How many portable toilets will your event require?