VILLAGE OF OAK BROOK Purchasing Division 1200 Oak Brook Road Oak Brook, IL (630) REQUEST FOR PROPOSAL

Transcription

1 VILLAGE OF OAK BROOK Purchasing Division 1200 Oak Brook Road Oak Brook, IL (630) REQUEST FOR PROPOSAL Oak Brook Bath & Tennis Club Aquatic Management Services February 2014

2 TABLE OF CONTENTS SECTION 1. REQUEST FOR PROPOSALS... 1 A. NOTICE POSTED ON VILLAGE WEBSITE FEBRUARY 20, B. PROJECT DESCRIPTION...2 C. GENERAL TERMS AND CONDITIONS...4 SECTION 2. PROPOSAL INSTRUCTIONS...10 A. GENERAL INFORMATION B. DOCUMENTS/INFORMATION TO BE SUBMITTED:...10 C. PROPOSAL FORM D. REFERENCES...14 E. CONSULTANTS CERTIFICATION...15 G. SEXUAL HARASSMENT POLICY...17 SECTION 3. REVIEW PROCESS A. EVALUATION OF PROPOSALS AND SELECTION B. BASIS OF AWARD...18

3 Section 1. Request for Proposals A. Notice posted on Village website February 20, Village of Oak Brook Request for Proposals Oak Brook Bath & Tennis Club Aquatic Management Services February 2014 The Village of Oak Brook invites proposals from qualified vendors that have experience in lifeguard services and pool maintenance and repair. Proposals should be addressed to: Rania Serences Senior Purchasing Assistant Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL The closing date and time for receipt of proposals is Thursday, March 6, 2014 at 4:00 P.M. prevailing time. Proposals received after the submittal time will be rejected and returned unopened to the sender. A complete proposal package, of which this legal notice is a part, is on file for inspection and may be downloaded from the Village s website at or picked up at the Reception Area, Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of 8 A.M. and 4:30 P.M., Monday through Friday. There is no charge for the package. Questions about this RFP should be addressed to Trey Van Dyke, Sports Core Director, The Village reserves the right to reject any or all proposals, waive or not to waive any irregularities therein, and to accept the proposal considered being in the best interest of the Village. Page 1

4 B. Project Description I. Introduction The Oak Brook Bath & Tennis Club is a private swimming and tennis facility located within the Oak Brook Sports Core. The facility has been owned and operated by the Village since The Club features three individual pools: the competition size lap pool, the diving well pool, a wading pool for children, a beach area, and a café. II. Scope of Services The Village of Oak Brook is seeking proposals from qualified vendors for Aquatic Management Services at the Oak Brook Bath and Tennis Club for the 2014 season. Services, at a minimum, shall include the following: 1. Employ, train, assign, schedule, and supervise employees to safely operate said aquatic facility or facilities 2. Administer, supervise and otherwise manage the daily operations of said aquatic facility or facilities 3. Provide general cleaning, sanitation, organization, and maintenance of the front gate and/or admissions area, locker rooms, lavatories, showers, pool decks, water attractions, spas, swimming pools, filtration rooms, pumps and other aquatic facility equipment for said aquatic facility or facilities 4. Sanitize, vacuum, operate filtration equipment and otherwise maintain water quality forall aquatic facility or facilities spas and swimming pools 5. Administer, schedule and conduct swimming lessons, and provide other aquatic educational/recreational programs for said aquatic facility or facilities as specifically requested by the Village 6. Perform the following pre-opening tasks to prepare for daily operation of said aquatic facility or facilities: Organize, sanitize, make ready and otherwise prepare the front gate and/or admissions area for a timely opening according to the published aquatic facilityoperating schedule Organize, sanitize, make ready and otherwise prepare the locker rooms, lavatories, and showers for daily operation Organize, sanitize, make ready and otherwise prepare pool decks, furniture, water attractions, spas, and swimming pools for daily operation Operate and maintain swimming pool filtration equipment to achieve optimal water quality. Distribute, ready and position emergency rescue equipment for use Page 2

5 7. Perform the following daily operational services for said aquatic facility or facilities: Assign and schedule the aquatic facility manager and/or supervisor to provide management oversight for daily operation Assign and schedule the lifeguards and/or attendants to provide general supervision for daily operations. A minimum of four (4) lifeguards during business hours is required Maintain general cleanliness of the aquatic facility premises during daily operation 8. Perform the following closing tasks at the end of daily operation for said aquatic facility or facilities: Collect and remove trash from all facility trash receptacles Collect and store emergency rescue equipment for future use on a daily basis Organize, sanitize, make ready and otherwise prepare the front gate and/or admissions area for a timely opening according to the published aquatic facilityoperating schedule Organize, sanitize, make ready and otherwise prepare the locker rooms, lavatories, and showers for daily operation Organize, sanitize, make ready and otherwise prepare pool decks, furniture, water attractions, spas, and swimming pools for daily operation Operate and maintain swimming pool filtration equipment to achieve optimal water quality. 9. Provide, maintain and operate the following emergency rescue equipment for said aquatic facility or facilities: Automatic External Deliberator Supplemental Oxygen Support Unit Bag Valve Mask Oral Suction Device Seal Easy Mask(s) Rescue Tube(s) Life Jacket(s) Spinal Management and Extrication Board 10. Provide pool maintenance and repair, supply pool chemicals in sufficient quantities to comply with local county and state regulations, and monitor and test pool chemicals 11. Provide opening/closing pool services, including, but not limited to, inspecting, draining, cleaning, and acid washing at the beginning of the season, and inspecting and winterizing at the end of the season Page 3

6 Hours of operation for the 2014 pool season are as follows: EARLY SEASON HOURS Main Pool Diving Well Wading Pool Beach May :00am-8:00pm Noon 7:00pm 10:00am-8:00pm 10:00am-4:00pm REGULAR SEASON HOURS BEGIN MAY 27 Main Pool Diving Well Wading Pool Beach Monday-Thursday 10:00am-8:00pm Noon 7:00pm 10:00am-8:00pm Noon 6:00pm Friday - Sunday 10:00am-8:00pm Noon 7:00pm 10:00am-8:00pm 10:00am-4:00pm LATE SEASON HOURS Main Pool Diving Well Wading Pool Beach August :00pm-8:00pm 3:00pm-8:00pm 3:00pm-8:00pm CLOSED August :00am-8:00pm Noon-7:00pm 10:00am-8:00pm 10:00am-4:00pm August :00pm-8:00pm 3:00pm-8:00pm 3:00pm-8:00pm CLOSED August 30- September 1 10:00am-8:00pm Noon-7:00pm 10:00am-8:00pm 10:00am-4:00pm III. Questions about this RFP Questions and inquiries concerning this RFP may be directed to: Trey VanDyke Sports Core Director Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL tvandyke@oak-brook.org C. General Terms and Conditions 1. PREPARATION AND SUBMISSION OF PROPOSALS: a. The proposal shall be submitted in an opaque sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Proposal and the Project Name: Oak Brook Bath & Tennis Club Aquatic Management Services." b. Contractors may attach separate sheets to the proposal for the purpose of explanation, exception, alternate proposal and to cover unit prices, if needed. Page 4

7 c. Contractors may withdraw their proposal either personally or by written request at any time before the hour set for the proposal deadline, and may resubmit it. No proposal may be withdrawn or modified after the receipt of proposals except where the award of contract has been delayed for a period of more than 120 days. d. In submitting this proposal, the contractor further declares that the only person or party interested in the proposal as principals are those named herein, and that the proposal is made without collusion with any other person, firm or corporation. e. The contractor further understands and agrees that if his proposal is accepted, he is to furnish and provide all necessary machinery, tools, apparatus, and other means to do all of the work and to furnish all of the materials specified in the contract, except such materials as are to be furnished by the owner (Village), in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. f. The contractor further agrees to execute all documents within this Proposal Package, obtain a Certificate of Insurance for this work and present all of these documents to the Village within 15 days after the receipt of the Notice of Award and the Contract by him. g. The contractor further agrees to begin work not later than 10 days after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor. h. By submitting a proposal, the contractor understands and agrees that, if hisproposal is accepted, and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may thereby suffer. 2. CONDITIONS: a) The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This proposal cannot include any amounts of money for these taxes. b) Any contract or agreement resulting from the acceptance of this proposal by the Village shall be on forms either supplied by or approved by the Village's Legal Department. The Village reserves the right to reject any agreement that does not conform to the Request for Proposal and any Village requirements for agreements and contracts. c) The Village reserves the right to request clarification of information submitted and request additional information as needed. d) The requirements of this RFP will be included in the contract with the selected firm. 3. INDEMNIFICATION: Page 5

8 The Contractor shall protect, indemnify, save, defend and hold forever harmless the Village and/or its officers, officials, employees, volunteers and agents from and against all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including without limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village and/or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for which the Village and/or its officers, employees and agents may become obligated by reason for any accident, injury to or death of persons or loss of or damage to property, or civil and/or constitutional infringement of rights (specifically including violations of the Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any Agreement by virtue of any act or omission of any of the Contractor's officers, employees, subcontractors, and/or agents, provided that the Contractor shall not be liable for claims, obligations, damages, penalties, causes of action, costs and expenses arising solely by any act or omission of the Village's officers, officials, employees, volunteers and/or agents. The contractor shall hold the Village harmless for any and all claims for labor, material, apparatus, equipment, fixtures or machinery furnished to the contractor for the purpose of performing the work under the contract; and the payment of all direct and indirect damages to any person, firm, company or corporation suffered or sustained on account of the performance of such work during the time the contract is in force. 4. INSURANCE: Certificates of Insurance and Additional Insured Endorsement shall be presented to the Village within fifteen (15) days after the receipt by the contractor of the Notice of Award and the unexecuted contract, it being understood and agreed that the Village will not approve and execute the contract nor will the bid guarantee be returned until acceptable insurance certificates are received and approved by the Village. Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a permit as required pursuant to the provisions of Title 1, Chapter 8 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as specified herein. Such contractor and permittee shall procure and maintain for the duration of the contract or permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work under the contract or permit, either by the contractor, permittee, or their agents, representatives, employees or subcontractors. A contractor or permittee shall maintain insurance with limits no less than: A. General Liability - $5,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, provided that when the estimated cost of the work in question does not exceed $5,000, the required limit shall be $500,000; B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and property damage; Page 6

9 C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor Code of the State of Illinois and Employer's Liability limits of $1,000,000 per accident. Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses to the extent of such deductible or self-insured retention. The policies shall contain, or be endorsed to contain, the following provisions: D. General Liability and Automobile Liability Coverage - (1) The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Insured; premises owned, occupied or used by the Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officers, officials, employees volunteers or agents. (2) The Insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the Village, its officers, officials, employees, volunteers or agents shall be in excess of the Insured's insurance and shall not contribute with it. (3) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officers, officials, employees, volunteers or agents. (4) The Insured's insurance shall apply separately to each covered partyagainst whom claim is made or suit is brought except with respect to the limits of the insurer's liability. E. Worker's Compensation and Employer's Liability Coverage The policy shall waive all rights of subrogation against the Village, its officers, officials, employees, volunteers and agents for losses arising from work performed by the insured for the Village. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has been given to the Village. Each insurance policy shall name the Village, its officers, officials and employees, volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no less than A: VII. Page 7

10 Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject to approval by the Village Attorney before work commences. The Village reserves the right to require complete, certified copies of all required insurance policies, at any time. Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 5. SAFETY: The contractor and any subcontractors shall comply with all the provisions of the Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended. 6. EQUAL OPPORTUNITY: The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications. 7. EXECUTION OF DOCUMENTS The Contractor, in signing his Proposal on the whole or on any portion of the work, shall conform to the following requirements: Proposals signed by an individual other than the individual represented in the Proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. Proposals which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the proposal, executed by the partners. Proposals which are signed for a corporation, shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. Page 8

11 The Contract shall be deemed as have been awarded when formal notice of award shall have been duly served upon the intended awardee. 8. NON-DISCRIMINATING: The Vendor, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 9. NEGOTIATIONS: The Village reserves the right to negotiate specifications, terms, and conditions which may be necessary or appropriate to the accomplishment of the purpose of the RFP. The Village may require the entire proposal be made an integral part of the resulting contract. This implies that all responses, supplemental information, and other submissions provided by the contractor during discussions or negotiations will be held by the Village as contractually binding on the successful contractor. 10. INCURRED COSTS: The Village will not be liable in any way for any costs incurred by respondents in replying to this RFP. Contractor agrees to comply with all laws, ordinances, and rules of the Village and the State of Illinois. 11. CONTRACTOR RESPONSIBILITIES: The selected Contractor will be required to assume responsibility for all services offered in this proposal. The Owner will consider the selected Contractor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. 12. DEFAULT: The contract may be canceled or annulled by the Owner in whole or in part by written notice of default to the Contractor upon nonperformance or violation of contract terms. An award may be made to another contractor with services similar to those so terminated. Failure of the Contractor to deliver services within the time stipulated on his offer, unless extended in writing by the Owner, shall constitute contract default. 13. CONTRACT EXTENSION Page 9

12 At the conclusion of the 2014 pool season, the Village of Oak Brook reserves the right to award an annual contract extension for each following years, not to exceed 4 years (2015, 2016, 2017 and 2018), to the current contractor. Determination will be made annually solely by the Village of Oak Brook with the concurrence of the contractor and will be determined no later than 24 weeks following the pool season. Section 2. Proposal Instructions A. General Information Four (4) copies of the proposal shall be submitted in a sealed envelope to: Rania Serences Senior Purchasing Assistant Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL and clearly marked on the outside of the envelope Oak Brook Bath & Tennis Club Aquatic Management Services on or before 4:00 p.m. Thursday, March 6, Any proposal received after this date and time will be refused. B. Documents/Information to be Submitted: Proposal Form (Section C below), Detailed cost Spreadsheet and Narrative References (Section D below) Consultants Certification (Section E below) Sexual Harassment Policy (Section F below) Statement of Qualifications Provide background information on your firm including, but not limited to, the age of the business, the number of employees, and pertinent financial data that will permit the Village to determine the capability of the proposer to meet all contractual requirements. List the abilities, qualifications, and experience of the persons who would be assigned to the engagement and their experience on similar contracts. Project Approach Terms and Conditions Page 10

13 List any terms and conditions which may apply to this contract and are not included in this RFP. Additional Information and Comments Include any other information you believe to be pertinent but not specifically mentioned elsewhere. Page 11

14 C. Proposal Form In compliance with this Request for Proposals, and subject to all conditions thereof, the undersigned offers and agrees, if this proposal is accepted, to furnish the services as outlined herein for the Village of Oak Brook, subject to modification through negotiations. The time and material, not to exceed, cost proposed shall include all anticipated expenses. Time and Material (including expenses) Not-to-Exceed Cost to conduct the Oak Brook Bath & Tennis Club Aquatic Management Services for the 2014 Pool Season as indicated in the Scope of Services $ Alternate Proposal: 1) Not-to-Exceed Cost to conduct only the aquatic facility management (pool check-in, lifeguarding, day-to-day operations, etc.) for the Oak Brook Bath & Tennis Aquatic Facility for the 2014 Pool Season (# s 1 9 of the Scope of Services) $ 2) Not-to-Exceed Cost to conduct only the maintenance and repair services, supply pool chemicals, and open/close services the Oak Brook Bath & Tennis Aquatic for the 2014 Pool Season (# s 10 and 11 of the Scope of Services) $ Include with your proposal a spreadsheet indicating the hourly rates, estimated expenses, and any other anticipated costs that are included in the above NTE cost. Also include a full narrative that describes your overall process for maintenance and repair, and lifeguard services. Page 12

15 Firm Name: Address: City, State, ZIP: Signature: Name Printed: Title: Telephone: Date: If a Corporation: ATTEST: Secretary Page 13

16 D. References 1. Company Name: Address: Phone #: Contact: 2. Company Name: Address: Phone #: Contact: 3. Company Name: Address: Phone #: Contact: 4. Company Name: Address: Phone #: Contact: 5. Company Name: Address: Phone #: Contact: Page 14

17 E. Consultants Certification The undersigned, being first duly sworn an oath, deposes and states that he has the authority to make this certification on behalf of the proposer for the construction, product, commodity, or service briefly described as follows: Oak Brook Bath & Tennis Club Aquatic Management Services 1) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois Compiled Statutes, 1993, the proposer is not barred from bidding on this contract as aresult of a conviction for the violation of State of Illinois laws prohibiting bid-rigging or bid-rotating. 2) The undersigned states under oath that, pursuant to Chapter 65, Section 5/ of the Illinois Compiled Statutes, 1993, the proposer is not delinquent in the payment of any tax administered by the Illinois Department of Revenue. 3) The undersigned certifies that, pursuant to Chapter 775, Section 5/ of the Illinois Compiled Statutes, 1993, the proposer has a written sexual harassment policy in place including the following information: a) An acknowledgment of the illegality of sexual harassment. b) The definition of sexual harassment under State law. c) A description of sexual harassment, utilizing examples. d) The Consultant s internal complaint process including penalties. e) The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission. f) Directions on how to contact the Department or the Commission. This business firm is: (check one) Corporation Partnership Individual Firm Name: Address: City, State, ZIP: Signature: Name Printed: Title: Telephone: Date: Page 15

18 ATTEST: SUBSCRIBED AND SWORN TO before me this day of, 20. -SEAL- Notary Public Page 16

19 F. Sexual Harassment Policy hereinafter referred to as Consultant having submitted a bid/proposal for to the Village of Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Consultant has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4) including the following information: 1) An acknowledgment of the illegality of sexual harassment. 2) The definition of sexual harassment under State law. 3) A description of sexual harassment, utilizing examples. 4) The contractor s internal complaint process including penalties. 5) The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission. 6) Directions on how to contact the Department or the Commission. 7) An acknowledgment of protection of a complaint against retaliation as provided in Section of the Human Rights Act. Each consultant must provide a copy of such written policy to the Illinois Department of Human Rights upon request. By: Authorized Agent of Contractor Subscribed and sworn to before me this day of, 20. Notary Public Page 17

20 Section 3. Review Process A. Evaluation of Proposals and Selection The proposals received will be evaluated by the Village on the basis of professional qualifications, previous experience on similar projects, key personnel assigned to the project, satisfaction of previous clients on work performed for them, current billing rates of the firm, and the proposal that best meets the needs of the Village. This proposal is not intended to be detailed; it is intended to be an expression of interest in providing services for the project, aswell as to provide background information on the firm and its professional qualifications. Firms will be contacted during the evaluation if further information is needed. The Village may choose to interview one or more firms before final selection is made. This Request for Proposal does not commit the Village to award a contract, to pay any costs incurred in the preparation of a proposal based on this request, or to procure or contract for services. All proposals submitted in response to this Request for Proposal become the property of the Village. The Village reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with qualified consultants, or to cancel in part or in its entirety the Request for Proposal, if it is in the best interest of the Village to do so. The Village may require the consultant selected to participate in negotiations concerning contract price or the nature and extent of services to be provided. The results of such negotiations shall be incorporated into the final contract between the Village and its consultant. B. Basis of Award Village staff will perform an evaluation of the proposals received. Appropriate finalist(s) may be interviewed by the Village, after which a selection will be made. The Village reserves the right to reject any or all proposals and to waive any informality or technical error and to accept any proposal deemed most favorable to the interests of the Village. The Village will review proposals based on the following criteria: 1) Compliance with RFP. Adherence to all conditions and requirements of the RFP. 2) Understanding of the Project. The contractor s understanding of the engagement, the Village s objectives, and the nature and scope of the work involved. 3) Services to be Provided. The exact type and nature of the proposer s proposed services and how they accomplish the objectives of the project. 4) Qualifications of the Contractor. The contractor s capability in all respects to perform fully all contract requirements, and the integrity and reliability which will assure good faith performance. This criterion includes: The experience of the firm and its record on projects of a similar nature. Personnel to be assigned to the project, their education, qualifications, and experience on similar projects. Page 18

21 The availability of necessary personnel and other resources to successfully complete the project specified herein on a timely basis. 5) Costs. Proposed contract price. 6) Ability, capacity and skill to fulfill the contract as specified. 7) Ability to supply the commodities; provide the services or complete the construction promptly, or within the time specified, without delay or interference. 8) Character, integrity, reputation, judgment, experience and efficiency. 9) Quality of performance on previous contracts. 10) Previous and existing compliance with laws and ordinances relating to the contract. 11) Sufficiency of financial resources. 12) Quality, availability and adaptability of the commodities, services or construction, in relation to the Village s requirements. 13) Ability to provide future maintenance and service under the contract. 14) Number and scope of conditions attached to the proposal. 15) Record of payments for taxes, licenses or other monies due the Village. Page 19