ATTACHMENT I A. Services To Be Provided 1. Definition of Terms a. Contract Terms. Contract Terms used in this document can be found in the Florida

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1 ATTACHMENT I A. Services To Be Provided 1. Definition of Terms a. Contract Terms. Contract Terms used in this document can be found in the Florida Department of Children and Families Glossary of Contract Terms, which is incorporated herein by reference, maintained in the Contract Manager's file, and located at the following website: b. Program/Service Specific Terms (1) Adult Certified Peer Specialist Applicant. An adult consumer of mental health services who meets the minimum requirements established by the Florida Certification Board for Certified Recovery Peer Specialist-Adult, and had completed and submitted an Application Portfolio to the Florida Certification Board in preparation for the Board s written exam. (2) Certified Recovery Peer Specialist (CRPS). A credential established by the Florida Certification Board for those persons who possess competency in both family and adult peer monitoring. The CRPS must be a true peer; this means that the peer specialist must be a consumer of private or public mental health service AND is a first-degree relative or primary caregiver of a child diagnosed with a mental illness. Individuals holding this certification have met specific competencies, work and experience requirements, education and training, and have passed a written exam. (3) Certified Recovery Peer Specialist Adult (CRPS-A). A credential established by the Florida Certification Board for those persons who provide peer mentoring and support to individuals who are consumers of mental health services systems and achieves resiliency and recovery as defined by the individual consumer. The CRPS-A must be a true peer; this means that the peer specialist is also a consumer of public or private mental health services. Individuals holding this certification have met specific competencies, work and experience requirements, education and training, and have passed a written exam. (4) Certified Recover Peer Specialist Family (CRPS-F). A credential established by the Florida Certification Board for those persons who provide peer mentoring and support to families that include at least one child diagnosed with a mental illness before his or her 24 th birthday. The CRPS-F must be a true peer; this means that the peer specialist must be a first-degree relative or primary caregiver of a child diagnosed with a mental illness. Individuals holding this certification have met specific competencies, work and experience requirements, education and training, and have passed a written exam. (5) Certified Recovery Support Specialist (CRSS). A credential established by the Florida Certification Board for those persons who assist individuals to navigate the substance abuse treatment and related service systems and to achieve and maintain sobriety. Individuals with this certification have met specific competencies, work and experience requirements, education and training, and have passed a written exam. (6) Department. The Florida Department of Children and Families. (7) Florida Certification Board (FCB). A nationally recognized, non-profit professional credentialing organization providing certification for substance abuse counselors, prevention specialists, criminal justice professionals, mental health professionals, and behavioral health technicians in Florida. The FCB s certification process is to assure consumers, the public, and employers that 9

2 individuals certified are capable and competent, have been through a certain organized set of experiences, and have been judged to be qualified. The mission of the Board is to protect health, safety and welfare of the citizens of Florida by regulating our certified professionals through experience, education, and compliance with professional and ethical standards. (8) Family Certified Peer Specialist Applicant. A first-degree relative or primary caregiver of a child diagnosed with a mental illness prior to his or her 24 th birthday, who meets the minimum requirement established by the Florida Certification Board for Certified Recovery Peer Specialist-Family, and has completed and submitted an Application Portfolio to the Florida Certification Board in preparation for the Board s written exam. (9) Mental Illness. As defined by Section (18), Florida Statutes, means an impairment of the mental or emotional processes that exercise conscious control over one s actions or the ability to perceive or understand reality, which impairment substantially interferes with a person s ability to meet the ordinary demands of living, regardless of etiology. For the purpose of this part, the term does not include retardation or the developmental disability as defined in Chapter 393, Florida Statues, intoxication, or conditions manifested only by antisocial behavior or substance abuse impairment. (10) Participant. An individual who registers and is present for the training workshops. Each participant must be an adult peer of mental health services and/or a first degree relative or primary caregiver of a child diagnosed with a mental illness prior to the child s 24 th birthday, and who is seeking training to become a CRPS, CRPS-A, or CRPS-F. (11) Peer-led Organization. A provider that is consumer-run and whose administrative and direct service staff consists of more than 50% of consumers of private or public mental health service or first-degree relatives or primary caregiver of a child diagnosed with a mental illness. (12) Provider. The successful Respondent(s) to RFP # 09H11GC1. 2. General Description a. General Statement. The purpose of this contract is to purchase certification training services for qualified applicants who wish to become Certified Recovery Peer Specialists. The shift to a recovery based system has been documented throughout the years, and self-help and mutual support, from which peer support services have evolved, is the fastest growing service for people in recovery. Peer support has demonstrated positive outcomes in the areas of substance abuse, parenting, loss and bereavement, cancer, and chronic illness, including mental illness. Formal training programs for peer support services have been established throughout the U.S., and peer supports now provide a wide range of services that include serving on Assertive Community Treatment (ACT) Teams, in peer support programs, in psychiatric inpatient facilities, in treatment groups, and one-on-one in mental health systems of care. This role has evolved as Medicaid designated peer support as a billable service in Peer support services are supported and recognized by the Substance Abuse and Mental Health Services Administration (SAMHSA), Center for Mental Health Services (CMHS), National Association of State Mental Health Program Directors (NASMHPD), Depression and Bipolar Support Alliance (DBSA), and others. Several states currently have Transformation Transfer Initiative (TTI) Grants funded by SAMHSA to promote peer support services, with their efforts focused on offsetting the average 25-year premature death of consumers served in the public sector by implementing peer specialist services. The Florida Certification Board (FCB) has established certification standards for the 10

3 Certified Recovery Support Specialist and three levels of Certified Recovery Peer Specialist (family, adult, or both). Certified Peer Recovery Support Specialist services and Certified Recovery Peer Specialist services were included as Medicaid reimbursable services in the recently revised draft of the Florida Medicaid Community Behavioral Health Coverage and Limitations Handbook. Peer Specialist services are recognized as integral, fundable treatment services that contribute to recovery for individuals receiving mental health services. b. Authority. Chapter (3), Florida Statutes and Section , Florida Statutes, authorizes the Department of Children and Families, Substance Abuse and Mental Health Program Office to contract and provide programs that are beneficial to persons with symptoms of mental illness/substance abuse and to ameliorate the associated symptoms. This program is administered under accordance with the following authorities: (1) Code 45 of Federal Regulations, Part 74, Part 92, and Part 93; (2) Chapter 394, Florida Statutes; (3) Chapter 397, Florida Statutes; (4) CFOP 75-8, Department of Children and Families Operating Procedures, Policies and Procedures of Contract Oversight c. Scope of Service. The Department of Children and Families, Substance Abuse and Mental Health Program Office, intends to fund training events for applicants of the certification as a Certified Recovery Peer Specialist (CRPS), both Adult and Family designations (CRPS-A and CRPS-F) who are interested in meeting the eligibility requirements of the Florida Certification Board (FCB). The Provider shall offer training to a minimum target of 60 CRPS-A applicants and 60 CRPS-F applicants in the first year of the contract. The Provider shall offer training to a minimum target of 120 CRPS-A applicants and 60 CRPS-F applicants in the subsequent years of the contract. The training events will be held throughout the Department s various Regions. Final training event locations are subject to the Department s approval. Should additional funding become available, the scope of service may be expanded to include training for applicants of the certification for the Certified Recover Support Specialist (CRSS) designation. d. Major Program Goals. The major goal of this project is to offer CRPS training to prepare applicants to pass the certification test administered by the FCB. 3. Clients to be Served. This is a client services contract. 4. Client Eligibility. Persons to receive training are adult consumers of mental health services and/or first-degree relatives or primary caregivers of a child diagnosed with mental illness prior to his or her 24 th birthday. 5. Client Determination. The Provider must verify applicant eligibility for certification as a peer recovery specialist. Applicants may complete the training before gaining the experience required to take the certification examination. The Provider must maintain documentation to verify the eligibility status of all applicants for CRPS training including: a. All applicants must be 18 years or older, verified by a copy of a birth certificate and photo identification, Florida driver s license, or Florida identification card. b. All applicants must be high school graduates or equivalent, verified by a high school diploma, general equivalency diploma (GED), official educational transcripts, or applicants may provide proof of current enrollment in GED coursework. c. The Provider shall screen applicants for peer specialist training to determine whether the individual is far enough along in his or her personal recovery to benefit from the training and is a suitable candidate for a position as a peer specialist. The Provider will 11

4 have to describe the screening process in the response to the Request for Proposals. The screening may include a written application, letters of reference, and a brief interview. Letters of reference should be from persons that can speak to the applicant s recovery and ability to relate to and work with peers. d. The Provider shall inform applicants of the necessity of disclosure in the CRPS role and document applicants consent to participate in the preparation for CRPS credential. e. In the event of any dispute regarding the eligibility of clients, the determination made by the Department is final and binding on all parties. 6. Client Contract Limits. The number of clients to be served is a planning estimate only and the Department reserves the right to alter or adjust the locations and number of affected clients in any amount. B. Manner of Service Provision 1. Task List a. The Provider shall develop and deploy a department-approved web page to recruit participants and provide information about the training. In addition, the web page shall manage registration and automatically provide confirmation to individuals who register for training. b. The Provider shall develop an introduction for the training that provides an overview and benefit of the training, purpose of CRPS in the system of care, and how training leads to certification. The introduction shall be incorporated into each training event as well as be available on the web page. c. The Provider shall recruit participants and coordinate all aspects of the training to include, but not limited to, registration, the provision of training materials, and any pre or post tests. d. The Providers shall work in coordination with the Department to locate training sites and schedule training dates. Training sites should be readily accessible to participants and free of charge. e. In the first year of the contract, the Provider shall conduct a minimum of three (3) CRPS-A training events and three (3) CRPS-F training events, serving a minimum total of 60 CRPS-A participants and 60 CRPS-F participants each year. In years two and three of the contract, the Provider shall conduct a minimum of six (6) CRPS-A training events each year and three (3) CRPS-F training events each year, serving a minimum total of 120 CRPS-A participants and 60 CRPS-F participants each year. The number of training events are subject to negotiation between the Department and Provider. f. Each training event shall be compromised of a minimum of forty (40) face-to-face training hours over a period of five (5) consecutive days, meet the training requirements established by the FCB, and use a training curriculum that addresses each job task in the four (4) domains of practice established in the certification standards for CRPS-A, CRPS-F and CRPS. (Examples of the certification standards can be found in Exhibit A, Exhibit B, and Exhibit C of the RFP). g. The Provider s curriculum must be approved by the Department and shall address all domains and job tasks in CRPS-A and CRPS-F Role Delineation Study, Appendix C: Detailed Test Blue Prints. h. The Provider shall demonstrate the acquisition of knowledge by participants through the administration of pre- and post- test measures. i. The Provider shall complete a Training Summary Report at the end of each training event that includes, at a minimum, a summary of training provided, number and profile of participants, roster sign-in sheets for each day of the training, an agenda showing the 12

5 location and dates of the training, and overall results of the pre- and post- tests. j. The Provider shall collect information sufficient to demonstrate that the participants have increased knowledge on the CRPS competency areas as a result of the training. k. The Provider shall provide a complete training curriculum, a summary of the curriculum, and a crosswalk of the curriculum that identifies where each domain s job tasks are addressed in the Provider s curriculum. 2. Task Limits. The Provider is not authorized by the Department to perform any tasks related to the project other than those described in the Task List without the express written consent of the Department. 3. Staffing Requirements a. Staffing Levels. The Provider shall ensure adequate program staffing for technical, administrative, and clerical support. The Provider shall maintain an adequate administrative organizational structure and support staff sufficient to discharge its contractual responsibilities. The staffing levels included in the budget shall be sustained throughout the contract period. In the event the Department determines that the Provider s staffing levels do not conform to those set forth in the budget, it will advise the Provider in writing, and the Provider shall have thirty (30) calendar days to remedy the identified staffing deficiencies. The Provider shall replace, on the project, any employee whose continued presence would be detrimental to the success of the project as determined by the Department with an employee of equal or superior qualifications. The Provider shall employ and utilize Certified Peer Recovery Specialists among staff who provide the training. b. Staffing Changes. The Provider shall staff the project with key personnel who are considered by the Department to be essential to this project, identified in the budget and funded either in whole or in part with funds from the resulting contract. Prior to substituting any of the proposed individuals, the Provider shall notify and obtain written approval from the Department of the proposed substitution. Written justification should include documentation of the circumstances requiring the changes, a list of the proposed substitutions, the candidate s name, position title, starting date, recommended salary (not to exceed the amount associated with the position as referenced in the cost proposal, and cost allocation (if applicable). The Provider shall also submit a copy of the candidate s résumé or employment application. The Department, at its discretion, may agree to accept personnel of equal or superior qualifications in the event that circumstances necessitate the replacement of previously assigned personnel. Any such substitution shall be made only after written approval of the Contract Manager. The Provider shall notify the Contract Manager, in writing, within fourteen (14) calendar days following the loss of a staff member funded by this contract in part or in whole. 4. Service Location and Equipment a. Service Delivery Location. The Provider s administrative offices shall be located at the address specified in the Standard Contract. The Provider shall notify the Department in writing a minimum of thirty (30) calendar days prior to making changes in location, or any change which will affect the Department s ability to contact the Provider by telephone or facsimile transmission. b. Service Times. Services shall be provided, at a minimum, during the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, local time at the service delivery location, except for state-recognized holidays. Changes in service times and any additional 13

6 holidays that the Provider wants to observe must be included in the proposal and approved in writing by the Department. The Provider is expected to offer training events at times convenient to participants, which may include evenings and weekend hours. c. Changes in Location. The Provider shall notify the Contract Manager, in writing, thirty (30) calendar days prior to any changes in the primary site of this project. d. Equipment. The Provider shall be responsible for any and all equipment necessary to deliver services under this contract. 5. Deliverables a. The Provider shall deliver service units as outlined in the Service Unit Table below: Service Unit Table FY FY FY Training announcement(s) $-TBD* N/A N/A Development of informational website and online registration $-TBD* N/A N/A Training agenda(s) $-TBD* N/A N/A Develop presentation $-TBD* N/A N/A Train a minimum of 60 CRPS-A participants (divided into a minimum of 3 separate training events) $-TBD* per training event x # of training events = $-TBD* N/A N/A Train a minimum of 60 CRPS-F participants (divided into a minimum of 3 separate training events) $-TBD* per training event x # of training events = $-TBD* $-TBD* per training event x # of training events = $-TBD* $-TBD* per training event x # of training events = $-TBD* Train a minimum of 120 CRPS-A participants (divided into a minimum of 6 separate training events) Total Per Year (Estimate) Contract Total (Estimated) N/A $-TBD* per training event x # of training events = $-TBD* $-TBD* per training event x # of training events = $-TBD* Up to $80, Up to $80, Up to $80, Up to $240,

7 $-TBD* means that the service unit dollar costs are to be determined based upon the Provider s proposal and contract negotiations between the Department and Provider. All is subject to the availability of funds b. Reports (1) Reports Table. The Provider shall submit each report to the Department s Contract Manager in accordance with the due dates specified below; Reports Table Report Report Number of Send Report Report Title Frequency Due Date Copies Due To Within fifteen 1 hard copy or 1 After Each (15) business Invoice electronic copy Training Event days of training (pdf) event completion Training Summary Report as defined in section B.1.i of the Attachment I. Expenditure Report After Each Training Event Once per year Within thirty (30) business days of training event completion Within 30 days of the final training event of each fiscal year 1 hard copy or 1 electronic copy (pdf) 1 hard copy or 1 electronic copy (pdf) Contract Manager (See Standard Contract, Page 8, Section 45.c) *NOTE: The Contract Manager will furnish any required report formats and instructions to the Provider. (2) Expenditure Report. The Provider shall submit an expenditure report by detailed line item to the Department s Contract Manager. The expenditure report may be used to negotiate payment in future contracts and/or to amend the current contract rate. If the final expenditure report submitted at the end of the contract identifies any unearned funds, the Provider may be directed to return funds to the Department. (3) Receipt and Acceptance of Reports/Deliverables. Mere receipt by the Department shall not be construed to mean or imply acceptance of those reports. It is specifically intended by the parties that acceptance in writing of required reports shall constitute a separate act. The Department reserves the right to reject reports as incomplete, inadequate, or unacceptable according to the parameters set forth in any resulting contract. (4) Report Deficiencies. If notified by the Contract Manager of reporting deficiencies, the Provider has three (3) business days from the date of notification of the deficiency(ies) to correct and return the report. It is the Provider s responsibility to ensure that reports are accurate, timely, and acceptable. Continued submission of unacceptable or late reports may result in corrective action and may require financial penalties and place the Provider in breach of contract as provided in Section 41 of the Department s Standard Contract. The Provider shall provide additional reports, if determined to be necessary by the Department. 15

8 6. Performance Specifications a. Performance Measures. The following performance measures are subject to periodic review by the Department and adjustments to the targets or the measures may be made by mutual agreement; (1) Each contract year, a minimum of 95% of required reports will be submitted to the Department by the required due date. (2) Each contract year, a minimum of 85% of participants shall demonstrate increased knowledge on the CRPS competency as a result of the training. (3) Each contract year, a minimum of 85% of the target number of CRPS applicants will receive CRPS training. (4) Negotiated Performance Measure proposed by the Provider. b. Performance Evaluation Methodology (1) The calculation for performance measure B.6.a.(1) shall be in accordance with the following formula. Number of required reports submitted by the required due date Total number of required reports to be submitted 95% (2) The calculation for performance measure B.6.a.(2) shall be in accordance with the following formula. Number of participants demonstrating increased knowledge on the CRPS competency areas as a result of the training Total number of participants completing training. 85% (3) The calculation for performance measure B.6.a.(3) shall be in accordance with the following formula. Number of target CRPS applicants that received CRPS training Total number of target CRPS applicants 85% (4) The calculation for performance measure B.6.a.(4) shall be in accordance with the following formula. % c. Performance Standards Statement. By execution of this contract, the Provider hereby acknowledges and agrees that its performance under the contract must meet the standards as negotiated with the Department and shall be bound by the conditions set forth in the contract. If the Provider fails to meet these standards, the Department, at its exclusive option, may allow a reasonable period, not to exceed 6 months, for the Provider to correct performance deficiencies. If performance deficiencies are not resolved to the satisfaction of the Department within the prescribed time, and if no extenuating circumstances can be documented by the Provider to the Department s satisfaction, the Department must terminate the contract. The Department has the sole authority to determine whether there are extenuating or mitigating circumstances. 16

9 7. Provider Responsibilities a. Provider Unique Activities. The Provider is solely and uniquely responsible for the satisfactory performance of the tasks described in this contract. The Provider accepts all Departmental requirements, terms and conditions in this contract and in the Department s Standard Contract and attachments. By execution of this contract, the Provider recognizes its singular responsibility for the tasks, activities, and deliverables described therein and warrants that it has fully informed itself of all relevant factors affecting accomplishment of the tasks, activities, and deliverables and agrees to be fully accountable for the performance thereof. b. Coordination with other Providers/Entities. The Provider shall coordinate the activities and services described in Section B.1., with the Department, and key stakeholders. The failure of other Providers or entities does not relieve the Provider of any accountability for tasks or services that the Provider is obligated to perform pursuant to this contract. 8. Department Responsibilities a. Department Obligations. Upon written request to the Contract Manager and when deemed necessary by the Department, the Department agrees to provide technical assistance concerning the terms and conditions of the resulting contract. The Department s failure to provide such technical assistance does not relieve the Provider of its responsibilities to ensure compliance with all state and federal laws, rules, and regulations or performance under the terms of this contract. b. Department Determinations. The Department has reserved the exclusive right to make certain determinations in these specifications. The absence of the Department setting forth a specific reservation of rights does not mean that all other areas of the resulting contract are subject to mutual agreement. The Department reserves the right to make any and all determinations exclusively which it deems are necessary to protect the best interests of the State of Florida and the health, safety, and welfare of the clients who are served by the Department either directly or through any one of its contracted providers. The Department has the final authority in: (1) Determining the number and type of services that will be rendered by the Provider; (2) Determining the contract funding; (3) Determining the adequacy and availability of the Provider s records; (4) Approving the quality and acceptability of service deliverables; (5) The acceptability of criteria defining all service units; (6) All decisions involving availability of program funding; and (7) All matters of payment withheld due to duplication of services and late data entry. c. Monitoring Requirements. This contract will be monitored through existing Departmental procedures CFOP 75-8 and review of any required reports and verification of tasks and activities referenced therein. C. Method of Payment 1. Method of Payment. This is a multiyear fixed price (unit cost) contract for three (3) years. The total dollar amount of the contract shall not exceed $80,000 for each fiscal year of this contract and shall not exceed $240, over the term of the entire contract, subject to the availability of funds, as detailed below: 17

10 State Fiscal Year Total Contract Amount $80, $80, $80, Total $240, *subject to the availability of funds a. Fixed Price. The Department shall pay the Provider for service units outlined in the Service Unit Table located in Section B.5.a. All payments are associated with the provision of services outlined in Section B.1. and the Department s acceptance of reports as outlined in Section B.5.b.(3). The Provider shall submit a properly completed invoice that will reflect the dates of service provision and deliverables as outlined in the resulting contract. The Department will pay the final invoice upon receipt of the final expenditure report, provided there is no determination for the Provider to return any unearned funds. In the event the Department determines that unearned funds must be returned to the Department, the final invoice will be paid minus any unearned funds determined to be due to the Department. In the event the final invoice is less than the amount of unearned funds due to the Department, the Provider shall arrange to make payment to the Department within sixty (60) days of receipt of the final invoice. 2. Invoice Requirements a. The Provider shall request payment through submission of a properly completed invoice in accordance with the due dates specified in the Reports Table in Section B.5.b.1. of the Attachment I. Each invoice must clearly state the name and address of the Provider, the contract number, the report title and time period for which payment is being requested, the date submitted, the contract balance and the total dollar amount being requested. b. The Provider must submit the final invoice for payment to the Department no more than forty-five (45) days after the end of the contract or after the contract is terminated. If the Provider fails to do so, all right to payment is forfeited, and the Department shall not honor any requests submitted after the aforesaid time period. Any payment due under the terms of this contract may be withheld until all evaluation and financial reports are due from the Provider, with the necessary adjustments thereto, have been approved by the Contract Manager. c. If the Provider fails to complete and submit the reports, as described Section B.1., when due, the Department reserves the right to reduce a portion of the payment or withhold payment until all terms and conditions of the reports are met, received and approved by the Contract Manager. 3. Supporting Documentation Requirements. The Provider must maintain records documenting the total number of recipients and names (or unique identifiers) of recipients to whom services were provided and the date(s) that the services were provided so that an audit trail documenting service provision can be maintained. 4. Service Delivery Documentation. The Provider shall maintain records documenting the project activities and the nature of the services provided so that an audit trail documenting service provision can be maintained. a. Records, as they pertain to this contract, shall be made available to the Department s Contract Manager or designated Departmental personnel at any time requested. b. All correspondence, reports, records and documentation may be provided to the Department s Contract Manager electronically, if this is not feasible, or is not received by 18

11 the Department s Contract Manager, then hard copies must be mailed to the Department s Contract Manager to be received by the appropriate due dates as listed in the contract Report Table in Section B.5.b.1. of the Attachment I. c. All records must be available for inspection upon request by the Department for six (6) years after completion of this contract, or for a longer period if required by law. D. Special Provisions 1. Dispute Resolution. It is desired that the Provider and Department shall agree to cooperate in resolving any differences concerning performance or in interpreting the resulting contract. Within five (5) working days of the execution of a contract for services, each party shall designate one person to act as its representative for dispute resolution purposes, and shall notify the other party of the person s name and business address and telephone number. Within five (5) working days from delivery to the designated representative of the other party of a written request for dispute resolution, the representatives will conduct a face-to-face meeting to resolve the disagreement amicably. If the representatives are unable to reach a mutually satisfactory resolution, the representatives shall make written recommendations to the Secretary who will work with both parties to resolve the dispute. The parties reserve all their rights and remedies under Florida law. Venue for any court action shall be Leon County, Florida and all parties shall consent to jurisdiction in all courts of competent jurisdiction in Leon County, Florida. 2. MyFloridaMarketPlace Registration. To comply with Rule 60A-1.030, each vendor doing business with the State for the sale of commodities or contractual services as defined in Section , F.S., shall register in the MyFloridaMarketPlace system, unless exempted under Rule 60A-1.030(3). Information about the registration process is available, and registration may be completed, at the MyFloridaMarketPlace website (link under Business on the State portal at 3. MyFloridaMarketPlace Transaction Fee. Pursuant to s (22), Florida Statutes, all payments shall be assessed a Transaction Fee of one percent (1.0%), which the provider shall pay to the state. For payments within the state accounting system (Florida Accounting and Information Resource (FLAIR) or its successor), the Transaction Fee shall, when possible, be automatically deducted from payments to the provider. If automatic deduction is not possible, the provider shall pay the Transaction Fee pursuant to Rule 60A-1.031(2), Florida Administrative Code. By submission of these reports and corresponding payments, provider certifies their correctness. All such reports and payments shall be subject to audit by the state or its designee. The provider shall receive a credit of any Transaction Fee paid by the provider for the purchase of any item(s) if such item(s) are returned to the provider through no fault, act, or omission of the provider. Notwithstanding the foregoing, a Transaction Fee is nonrefundable when an item is rejected or returned, or declined, due to the provider s failure to perform or comply with specifications or requirements of the agreement. Failure to comply with these requirements shall constitute grounds for declaring the provider in default and recovering procurement costs from the provider in addition to all outstanding fees. PROVIDERS DELINQUENT IN PAYING TRANSACTION FEES MAY BE EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE STATE. 4. Employment Eligibility Verification a. Definitions. As used in this clause 1. Employee assigned to the contract means all persons employed during the contract term by the Provider to perform work pursuant to this contract within the United States and its territories, and all persons (including subcontractors) assigned by the Provider to perform work pursuant to the contract with the Department. 19

12 2. Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders. 3. Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Provider or another subcontractor. b. Enrollment and verification requirements. (1) The Provider shall (ii) Enroll. Enroll as a Provider in the E-Verify program within 30 calendar days of contract award; (ii) Verify all new employees. Within 90 calendar days of enrollment in the E- Verify program, begin to use E-Verify to initiate verification of employment eligibility. All new employees assigned by the Provider/subcontractor to perform work pursuant to the contract with the DCF shall be verified as employment eligible within 3 business days after the date of hire; and (2) The Provider shall comply, for the period of performance of this contract, with the requirement of the E-Verify program enrollment. (ii) The Department of Homeland Security (DHS) or the Social Security Administration (SSA) may terminate the Provider s enrollment and deny access to the E-Verify system in accordance with the terms of the enrollment. In such case, the Provider will be referred to a DHS or SSA suspension or debarment official. (ii) During the period between termination of the enrollment and a decision by the suspension or debarment official whether to suspend or debar, the Provider is excused from its obligations under paragraph (b) of this clause. If the suspension or debarment official determines not to suspend or debar the Provider, then the Provider must reenroll in E-Verify. c. Web site. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: d. Individuals previously verified. The Provider is not required by this clause to perform additional employment verification using E-Verify for any employee whose employment eligibility was previously verified by the Provider through the E-Verify program. e. Evidence. Evidence of the use of the E-Verify system will be maintained in the employee s personnel file. f. Subcontracts. The Provider shall include the requirements of this clause, including this paragraph (f) (appropriately modified for identification of the parties), in each subcontract. 5. Contract Amendments. This contact shall be eligible to be amended to add support services/activities and provide other training opportunities to enhance the skill level of treatment professionals statewide. The scope of these additional services shall be set forth in accordance with s , Florida Statutes. 6. Contract Renewal. This contract may be renewed for a period not to exceed three (3) years or for the term of the original contract, whichever period is longer. Such renewal shall be made by mutual agreement and shall be contingent upon satisfactory performance evaluations as determined by the Department and shall be subject to the availability of funds. Any renewal shall be in writing and shall be subject to the same terms and conditions as set forth in the initial contract including any amendments. 20