AVON LITTLE LEAGUE 2018 SAFETY MANUAL. League ID Number OHIO DISTRICT #3 PLAY HARD-PLAY SAFE-HAVE FUN EFFECTIVE FROM:

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1 AVON LITTLE LEAGUE 2018 SAFETY MANUAL League ID Number OHIO DISTRICT #3 PLAY HARD-PLAY SAFE-HAVE FUN EFFECTIVE FROM: APRIL 1, 2018 THRU MARCH 31,

2 TABLE OF CONTENTS Section Pages 1. Safety Officer/Safety Committee 3 2. Manager and Coach Safety Manual 4 3. Emergency and Key Officials Telephone Numbers 5 4. Little League Volunteer Application Form 6 5. Manager/Coaches Training - Fundamentals 7 6. First Aid Training - Managers and Coaches 8 7. Field Inspections 9 8. Little League Annual Facility Survey Concession Stand Safety Procedures Equipment Inspection and Replacement Accident Reporting/Tracking Procedures 13, First Aid Kits Enforcing Little League Rules Parent Code of Conduct League Player Registration Data or Player Roster Data And Coach and Manager Data Ideas Implemented to Promote or Improve Safety Plan 19 Appendices Appendix A - Copy of Managers and Coaches Safety Manual Appendix B - Copy of Volunteer Applications Appendix C - Copy of Accident Notification Form Appendix D - What Parents Should Know About Little League Insurance 2

3 SECTION 1 SAFETY OFFICER Every year Avon Little League will offer a position of Safety Officer on the Avon Little Board. If, for whatever reason, no one will accept the responsibility of Safety Officer, the League Vice President will assume the role. When the Safety Officer is elected on to the Avon Little League Board, he/she will be responsible for the safety of the League. The responsibilities of the Safety Officer include: Request a Safety Committee to be established comprised of other Avon Little League Board members. All work associated with the requirements of ASAP - A Safety Awareness Program. (See Section 8) All work associated with schedule of manager and coach training. (See Section 6) All work associated with acquiring the scheduling of Little League player safety training through the managers and coaches. All work associated with acquiring the proper individuals to perform safety training. Make sure that the position of Safety Officer s name is submitted and on file with Little League headquarters. Distribute the pertinent safety materials. Within 48 hours of receiving an incident report from the manager or coach he/she will contact the injured party or the injured party s parent(s) to (i) verify information received, (ii) obtain any other pertinent information, (iii) check on the status of the player, manager, coach, umpire, and (iv) if additional medical attention was required advise the injured party or injured party s parent of Avon Little League insurance coverage. Set a yearly budget amount with the Avon Little League Board for continued Safety Awareness. Determine the number of First Aid kits required (one per team) and have sufficient spare components for future replacement. Provide the necessary information Concession Stand Safety and Cleaning requirements, if Concession Stands are operated by Avon Little League. Provide the necessary information for the Equipment Shed and the equipment. Provide the necessary information for the materials used on the playing fields. Track all injuries and make reports to Little League Headquarters when required. Work in conjunction with all members of the Avon Little League Board and other volunteers to assure safe practices of all players, managers and coaches. Forward a copy of the Avon Little League Safety Manual to the District Administrator for their review. At the end of the season, reacquire the First Aid Kits and prepare a list of First Aid Kits needed for following year and present to Avon Little League Board. 3

4 SECTION 2 SAFETY MANUAL Every year Avon Little League will supply a Safety Manual to all managers and coaches. The manual will include all relevant materials for the managers and coaches to enable them to perform the proper functions when an accident occurs. The Safety Manual for Managers and Coaches will include: Safety rules of Avon Little League What to Do and What Not to Do A list of emergency telephone numbers and Avon Little League Board contact information Avon Little League Code of Conduct Player Code of Conduct Parent Code of Conduct Procedures regarding Communicable Diseases Accident reporting procedures Expectations of managers, coaches, players and parents Equipment shed procedures Safety and Fundamental clinic reminders Lightning facts and safety information Conditioning, Stretching and Hydration Appendix A includes the Avon Little League Safety Manual for Managers and Coaches 4

5 SECTION 3 EMERGENCY AND KEY OFFICIALS TELEPHONE NUMBERS EMERGENCY TELEPHONE NUMBERS: Avon Police (Emergency): 911 Avon Police (Non-Emergency) Avon Fire Dept./EMT: AVON LITTLE LEAGUE TELEPHONE NUMBERS IN CASE OF AN INJURY, PLEASE CONTACT THE AVON LITTLE LEAGUE SAFETY OFFICER Greg Dziak: Position Name Telephone Number President Michael Love Player Agent Brian Schulenberg Vice President - Baseball Jason Hirz Vice President - Softball Beth Hauk Treasurer Matt Baker Safety Officer Greg Dziak Umpire In Chief Ron Stitchick

6 SECTION 4 VOLUNTEER APPLICATION Little League International requires mandatory Sexual Offender Registry Checks on all Board Members, League Officers, Managers and Coaches. In order to accomplish this task, Avon Little League will use the approved Little League Volunteer Application or Little League Returning Volunteer Application. If an individual does not want to fill out either Volunteer Application, they will not be allowed to Manage, Coach, or be a Board Member or League Officer of Avon Little League regardless of reason. At no time, will the Members of the Avon Little League Board release information regarding the Volunteer Application once the authority performing the background check has processed them. The President, Vice President or Safety Officer of Avon Little League will be assigned the task of performing the Sexual Offender Registry Checks. The individual performing the background checks shall not conduct their own background check. All questions from volunteers concerning background checks should be directed to the Avon Little League President or Vice President. Appendix B includes the Little League Volunteer Application and the Little League Returning Volunteer Application. 6

7 SECTION 5 MANAGER/COACH FUNDAMENTALS TRAINING Avon Little League will provide training for the Managers and Coaches of Avon Little League. This training is mandatory for at least one manager or one coach of every team. If only one member per team is at training, it is expected that the member in attendance forward the information to the other coach to enable continuity. The Avon Little League Board will determine the dates of the Fundamentals Training and the acquisition of qualified individual(s) to provide the training. Avon Little League is attempting to raise the capabilities of the players to perform at the best that they can be. Some volunteers offer their time to manager or coach, but they may not have the background for teaching the proper baseball techniques. These training clinics will allow volunteers to learn and deploy that information and it may also reinforce other volunteers. It is the intent of Avon Little League to provide the same training techniques to all players allowing for player improvement through the course of the season. 7

8 SECTION 6 FIRST AID TRAINING FOR MANAGERS AND COACHES Avon Little League will provide First Aid Training for the Managers and Coaches of Avon Little League. This training is mandatory for at least one manager or one coach of every team. If only one member per team is at the training, it is expected that the member in attendance forward the information to the other coach to enable continuity. The Avon Little League Board will determine when the First Aid Training and the acquisition of qualified individual(s) to perform the training. 8

9 SECTION 7 FIELD INSPECTIONS It is the overall responsibility of the members of the Avon Little League Board to oversee the condition of all fields under the Avon Little League jurisdiction. For games played in other communities it is the responsibility of the person in charge of that community s fields to assure the safety of all players. Additionally, it is the responsibility of each Home Team Manager or Coach to walk the field before every game or practice to identify any potential risks (rocks, holes, glass, etc.). If small holes are found the Manager or Coach should try and fill the hole in as best as possible. Rocks, glass or other debris should be disposed of appropriately. At the end of every game or practice, each team is responsible for cleaning their dugout and surrounding area around dugout. All trash should be discarding in a garbage can. If garbage cans are full, please take the trash to dumpster. A clean environment is a safe environment. 9

10 SECTION 8 ASAP LITTLE LEAGUE ANNUAL FACILITY SURVEY AND SAFETY PLAN REGISTRATION FORM It is the responsibility of the Avon Little League Safety Officer to fill out all forms regarding ASAP (A Safety Awareness Program). This will allow Avon Little League to receive a credit from Little League Corporate. The Avon Little League Safety Officer should meet with the Avon Little League Board to determine if all of the information is correct before submitting the program to Little League headquarters. Additionally, any information found through the course of preparing the ASAP program should be discussed to determine if any amendments are required. It is a yearly responsibility of the Avon Little League Safety Officer to review the established guidelines and determine where improvements can be made to the Avon Little League ASAP program. This information can be obtained through personal observation or from other volunteers to be brought to the Board s attention for approval. 10

11 SECTION 9 CONCESSION STAND Avon Little League does not have concession stands. The concession stands are operated by a third party not affiliated with Avon Little League. 11

12 SECTION 10 EQUIPMENT INSPECTION AND REPLACEMENT The Avon Little League Equipment Manager is responsible for all equipment before the season commences. The Avon Little League Equipment Manager is responsible in determining if the equipment can be reused in future Little League seasons. All equipment will be cleaned before each season. The team manager will check equipment for the players (helmets, bats, catcher s equipment, etc.) before every game or practice. At no time will equipment be used if it is found defective. The minor and major league umpires are responsible for their equipment before every game. At the season s end, the team managers will return all the equipment provide by Avon Little League to the Avon Little League Equipment Manager at a time and place designated by the Avon Little League Equipment Manager. The Avon Little League Equipment Manager shall keep a checklist of equipment given to team managers and shall at the end of every season check the list against the equipment returned by the team manager. At the end of the season the Avon Little League Equipment Manager shall store all of the equipment in the equipment shed for following season. All equipment found to be defective and suitable for use during the course of the season will be returned immediately to the Avon Little League Equipment Manager. The Avon Little League Equipment Manager will provide the team manager a replacement piece of equipment for use during the duration of the season. All equipment found to be defective and unable to be fixed to be used the following season shall be discarded by the Avon Little League Equipment Manager. 12

13 SECTION 11 ACCIDENT REPORTING AND TRACKING PROCEDURE An incident that causes a player, manager, coach, umpire or volunteer to receive medical treatment and/or first aid must be reported to the Avon Little League Safety officer. This includes even passive treatments such as the evaluations and diagnosis of the extent of the injury. All incidents described above must be reported to the Avon Little League Safety Officer within 24 hours of the incident. The Avon Little League Safety Officer, Greg Dziak, can be reached at the following: Phone: gjdziak@yahoo.com The Avon Little League Safety Officer s contact information will be posted at all times at the Concession Stands. Reporting incidents can come in a variety of forms. Most typically, there will be a phone conversation. At a minimum, the following information must be provided: The name and telephone number of the individual involved. The date, time and location of the incident. As detailed a description of the incident as possible. The preliminary estimation of the extent of any injuries. The name and telephone number of the person reporting the incident. Within 48 hours of receiving the accident report, the Avon Little League Safety Officer will contact the injured party or the party s parents and: Verify the information received. Obtain any other information deemed necessary. Check on the status of the injured party. In the event that the injured party required other medical treatment (i.e. emergency room visit, doctor s visit, etc.) the Avon Little League Safety Officer will advise the parent or guardian of Avon Little League s insurance coverage and the provisions for submitting any claims. If the extent of the injuries are more than minor in nature, the Avon Little League Safety Officer shall periodically call the injured party to: Check on the status of any injuries. Check if any other assistance is necessary in areas such as submission of insurance forms, etc., until such time as the incident is considered closed (i.e. no further claims are expected and/or individual is participating in league again). 13

14 INSURANCE POLICIES Little League accident insurance covers only those activities approved or sanctioned by Little League International. EXPLANATION OF COVERAGE: The Little League International Insurance Program is designed to afford protection to all participants at the most economical cost to Avon Little League. The Little League Player Accident Policy is an excess coverage, accident only plan, to be used as a supplement to other insurance carried under a family policy or insurance provided by an employer. If there is no primary coverage, Little League insurance, which is purchased by Avon Little League, will provide benefits for eligible charges, up to Usual and Customary allowances. A $50.00 deductible applies for all claims, up to the maximum stated benefits. This plan makes it possible to offer exceptional, affordable protection with assurance to parents that adequate coverage is in force at all time during the season. When filing a claim (see claim form in Appendix D) all medical costs should be fully itemized. If no other insurance is in effect, a letter from the parent s, guardian s or claimant s employer explaining the lack of Group or Employer insurance must accompany a claim form. Additional information regarding Little League Insurance can be found under Appendix E. 14

15 SECTION 12 FIRST AID KITS First Aid Kits will be furnished to each team at the beginning of the season. The First Aid Kit will become a part of the team s equipment package and shall be taken to all practices and games (whether season or post season) and any other Avon Little League event where children s safety is at risk. To replenish materials in the First Aid Kit, the team manager must contact either the Avon Little League Safety Officer of the Avon Little League Equipment Manager. Additional First Aid Kits will be placed at the Concession Stands at Avon Little League Park and Veteran s Park. If the person injured is conscious, you must have that person s permission before administering first aid. To get permission you must tell the injured person who you are, how much training you have, and how you plan to help. Only then can a conscious victim give you permission to give care. Do not give first aid care to a conscious injured person who refuses your offer to give help. If the conscious injured person is an infant or child, permission to give care should be obtained from a supervising adult when one is available. If the condition is serious, permission is implied if a supervising adult is not present. In order for any child to play in Avon Little League, they must have a completed Medical Release Form from their parent or guardian. It is the team manager s responsibility to carry that form to every practice, game or other Avon Little League event. 15

16 SECTION 13 ENFORCING LITTLE LEAGUE RULES The intent of the Avon Little League Safety Manuel is to promote safety awareness to the athletes and volunteers of Avon Little League. If any codes of conduct, or safety guidelines are disregarded by any volunteer or athlete, the individual in error will appear before the Avon Little League Board for the appropriate disciplinary measures. At that time, the offender will have the right to present his or her case. After hearing the situation regarding the incident, the Avon Little League Board will make a decision as to what, if any, disciplinary action to take against the offender. 16

17 SECTION 14 PARENT CODE OF CONDUCT Avon Little League requires all parents to sign a Sport Parent Code of Conduct in order for their child to participate in our program. 17

18 SECTION 15 LEAGUE PLAYER REGISTRATION DATA OR PLAYER ROSTER DATE AND COACH AND MANAGER DATA Little League International requires that player, manager and coach data be supplied annually in order to receive an approved ASAP Plan. Avon Little League complies with this annual requirement by submitting the required data online via the Little League Data Center at 18

19 SECTION 16 IDEAS IMPLEMENTED TO PROMOTE OR IMPROVE SAFETY PLAN Avon Little League has implemented a Parent Code of Conduct that all parents must sign in order for their child to participate in Avon Little League. The idea is to promote sportsmanship among our youth athletes and to stress the importance that this a game for the children. 19

20 APPENDIX A Managers and Coaches Safety Manual 20

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41 APPENDIX B Volunteer Applications 21

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44 APPENDIX C Copy of Accident Notification Form 24

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46 APPENDIX D WHAT PARENTS SHOULD KNOW ABOUT LITTLE LEAGUE INSURANCE 26

47 It is suggested this memo should be reproduced on your league s letterhead over the signature of your president or safety officer and distributed to the parents of all participants at registration time. WARNING: Protective equipment cannot prevent all injuries a player might receive while participating in Baseball / Softball. WHAT PARENTS SHOULD KNOW ABOUT LITTLE LEAGUE INSURANCE The Little League Insurance Program is designed to afford protection to all participants at the most economical cost to the local league. The Little League Player Accident Policy is an excess coverage, accident only plan, to be used as a supplement to other insurance carried under a family policy or insurance provided by an employer. If there is no primary coverage, Little League insurance will provide benefits for eligible charges, up to Usual and Customary allowances for your area. A $50 deductible applies for all claims, up to the maximum stated benefits. This plan makes it possible to offer exceptional, affordable protection with assurance to parents that adequate coverage is in force for all chartered and insured Little League approved programs and events. If your child sustains a covered injury while taking part in a scheduled Little League Baseball or Softball game or practice, here is how the insurance works: 1. The Little League Baseball and Softball accident notification form must be completed by parents (if the claimant is under 19 years of age) and a league official and forwarded directly to Little League Headquarters within 20 days after the accident. A photocopy of the form should be made and kept by the parent/claimant. Initial medical/dental treatment must be rendered within 30 days of the Little League accident. 2. Itemized bills, including description of service, date of service, procedure and diagnosis codes for medical services/ supplies and/or other documentation related to a claim for benefits are to be provided within 90 days after the accident. In no event shall such proof be furnished later than 12 months from the date the initial medical expense was incurred. 3. When other insurance is present, parents or claimant must forward copies of the Explanation of Benefits or Notice/ Letter of Denial for each charge directly to Little League International, even if the charges do not exceed the deductible of the primary insurance program. 4. Policy provides benefits for eligible medical expenses incurred within 52 weeks of the accident, subject to Excess Coverage and Exclusion provisions of the plan. 5. Limited deferred medical/dental benefits may be available for necessary treatment after the 52-week time limit when: (a) Deferred medical benefits apply when necessary treatment requiring the removal of a pin /plate, applied to transfix a bone in the year of injury, or scar tissue removal, after the 52- week time limit is required. The Company will pay the Reasonable Expense incurred, subject to the Policy s maximum limit of $100,000 for any one injury to any one Insured. However, 27

48 in no event will any benefit be paid under this provision for any expenses incurred more than 24 months from the date the injury was sustained. (b) If the Insured incurs Injury, to sound, natural teeth and Necessary Treatment requires treatment for that Injury be postponed to a date more than 52 weeks after the injury due to, but not limited to, the physiological changes of a growing child, the Company will pay the lesser of: 1. A maximum of $1,500 or 2. Reasonable Expenses incurred for the deferred dental treatment. Reasonable Expenses incurred for deferred dental treatment are only covered if they are incurred on or before the Insured s 23rd birthday. Reasonable Expenses incurred for deferred root canal therapy are only covered if they are incurred within 104 weeks after the date the Injury occurs. No payment will be made for deferred treatment unless the Physician submits written certification, within 52 weeks after the accident, that the treatment must be postponed for the above stated reasons. Benefits are payable subject to the Excess Coverage and the Exclusions provisions of the Policy. We hope this brief summary has been helpful in providing a better understanding of the operation of the Little League insurance program. 28