REQUEST FOR PROPOSAL

Transcription

1 COLORADO HOUSING AND FINANCE AUTHORITY REQUEST FOR PROPOSAL (RFP) COLORADO HOUSING AND FINANCE AUTHORITY 1981 BLAKE STREET DENVER, CO REQUEST FOR PROPOSAL CONSTRUCTION SERVICES POSTED: January 19, 2016 PROPOSALS DUE: February 1, 2016 The (CHFA) is a body corporate and political subdivision of the State of Colorado, established by the Colorado General Assembly for the purpose of increasing the supply of decent, safe and sanitary housing for low and moderate income families; and to promote sound economic development. More information on CHFA may be found at the CHFA website, Background In connection with its mission, CHFA provides tax credit allocations and loans to affordable multi-family projects, which it then monitors for the duration of the project s period of affordability. CHFA s construction services personnel are responsible for reviewing and/or overseeing the construction documents and processes. However, CHFA is now interested in exploring the options for engaging external assistance. Scope of Services CHFA is seeking proposals to provide CHFA with construction services assistance. Specifically, CHFA is interested in obtaining services to assist with the following tasks: Review rehabilitation and new construction loan and tax credit applications for overall project feasibility, which would include, but is not limited to, the following: o Review construction contracts, contract documents, cost estimates, specifications and blueprints, 1 Template 11/14.v2

2 o o ascertain compliance with federal, state, local codes, CHFA and HUD standards, Enterprise Green Communities requirements, Davis-Bacon Wage Requirements, and environmental assessments related to ASTM standards, and identify accessibility issues and recommend remediation actions as appropriate. Coordinate communication with CHFA s Community Development Division to ensure accuracy and completeness of design. Complete physical inspections and/or CNA s for Asset Management as needed for modifications, watchlist loans, workouts, defaults, insurance claims, REO s, REAC inspections, and to address concerns raised during the course of regularly scheduled site visits. Respondents shall submit a detailed operational plan that demonstrates understanding of, and capability to assume responsibility for the tasks outlined above. An award under this RFP does not ensure that CHFA will use the respondent s services, nor does it guarantee any specific number of assigned tasks. Proposal Requirements This section should contain an outline of the respondent s general approach along with a brief summary of the prominent features of the proposal submitted. CHFA will consider all of the following criteria in evaluating the proposals: GENERAL INFORMATION 1. How long has your company been in business? 2. What is the history of the company and who are the key members of management team? 3. What geographic territories do you operate in? CONTRACTOR CAPABILITIES 4. Please provide a statement of your firm s background and experience in providing construction services to both governmental organizations and the private sector. Be very specific about relevant Colorado experience in construction services. WORK PLAN AND STAFFING 2

3 5. Please provide a description of training you provide employees including any initial training programs and any ongoing training/monitoring. 6. Please specify your office hours. MISCELLANEOUS INFORMATION 7. Please provide a copy of latest company s latest annual report or financial statements. 8. Do you have any formal policy on equal opportunity? 9. If applicable, please provide details regarding whether the business meets a diverse business classification (a minorityowned business enterprise; woman-owned business enterprise; lesbian, gay, bisexual and/or transgender owned business enterprise; veteran-owned enterprise; small disadvantaged business enterprise; or a disadvantaged business enterprise). PROPOSED FEES If a contract is awarded pursuant to this RFP, CHFA intends to award the contract to the respondent that CHFA deems most responsive who will provide the most comprehensive and high quality service to CHFA, inclusive of fee considerations. Fee information is to include the following: The basis of the fee. The fee for each of the major tasks listed in Scope of Work. The fee or manner in which a fee would be negotiated for any tasks not specifically listed in this RFP. Submission Requirements Process Timeline: Posting of Request for Proposal: January 19, 2016 Deadline for Proposal Submission: February 1, 2016 Due Diligence with Finalists: February 2 February 15, 2016 Anticipated Decision Date: Week of February 22, Electronic responses to this request for proposal must be received by CHFA no later than 11:59pm, Mountain Time, on February 1, 2016 at the following address: Kristi Budish Manager Asset Quality & Commercial Loan Servicing kbudish@chfainfo.com 3

4 Note: The Subject line must be RFP, Construction Services. Requests for additional information and/or questions and requests for clarification may be sent, via , to Kristi Budish, All such communications must be received by 4:00pm on January 22, All questions, as well as responses, will be posted in the Requests for Proposal section of CHFA s website, 1. CHFA and the selected vendor will enter into a contract, describing the terms and conditions of the services to be performed, including vendor compensation. 2. All submitted proposals become the sole and exclusive property of CHFA. 3. CHFA is a Political Subdivision of the State of Colorado, and, therefore, it is subject to the Colorado Open Records Act (C.R.S Et Seq) (CORA). Responders to this RFP (each a Respondent ) acknowledge and agree that the response to the RFP and any other related materials submitted to CHFA are not considered confidential information. Respondents that wish to protect portions of their proposals from public disclosure must make a written request that those records be kept confidential at the time of submission. In addition, Respondents must specifically and conspicuously identify any portion of the proposals that are deemed by them to constitute confidential or proprietary information or trade secrets. Those portions must be readily separable from other portions of the proposal. Respondents identification of material as being exempt from disclosure is not conclusive and responders submitting such requests acknowledge the possibility that such materials may be determined pursuant to law to not be protected from disclosure under the laws governing CHFA and the resulting contract. CHFA will provide Respondents with notice as soon as possible of any request for disclosure of confidential information. The burden is solely on the Respondent to take such actions as they deem necessary and appropriate to shield such materials from disclosure. Each Respondent agrees to reimburse CHFA for, and to indemnify, defend, and hold harmless CHFA, its officers, fiduciaries, employees and agents from and against: (1) any and all claims, damages, losses, liabilities, suits, judgments, fines, penalties, costs, and expenses, including without limitation, attorneys fees, expenses, and court costs of any nature whatsoever (collectively, the Claims ) arising from or relating to CHFA s non-disclosure of any such designated portions of the response or other materials submitted by the Respondent related to this RFP; and (2) any and all Claims arising from or relating to CHFA s public disclosure of any such designated portions of a response or other materials submitted by the Respondent related to this RFP if disclosure is deemed required by law or if disclosure is ordered by a court of competent jurisdiction. 4. CHFA is subject to C.R.S , which provides that, unless there is an applicable exclusion, Colorado state agencies and political subdivisions may not enter into, or renew, a contract for services (labor, time or effort, not involving a specific product) with a contractor who knowingly employs or contracts with an illegal alien to perform work under the contract or who knowingly contracts with a subcontractor who knowingly employs or contracts with an illegal alien. Therefore, if a contract is a public contract for services, the vendor must certify that the vendor does not knowingly employ or contract with an illegal alien; and that the vendor participates in either the Department of Homeland Security/Social Security Administration E-Verify Program or the State of Colorado Department of Labor and 4

5 Employment Program. Further, there are required contract provisions relating to the vendor s agreement to not knowingly employ or contract with any illegal aliens. 5. Additional information that is reasonably necessary for CHFA to fairly and comprehensively evaluate proposals may be enclosed with a proposal, as long as such information clarifies or substantiates written responses. 6. During the evaluation and decision process, CHFA may request additional information or clarifications from responders. At its discretion, CHFA may request certain responders to make oral presentations. 7. CHFA shall not be liable for any expenses, including travel expenses related to preparation of the proposal, any due diligence by the responder and/or CHFA, and the contract negotiation process. 8. CHFA reserves the right to reject any or all proposals after reviewing all responses to this RFP. CHFA is not required by law to conduct this RFP and reserves the right to cancel or withdraw this RFP at any time and for any reason. 9. CHFA is committed to diversity and inclusion with its suppliers to meet the growing needs of its customer base. CHFA staff understands that the purchasing decisions that we, and our vendors make, can impact the community we serve through People, Planet, Purpose, and Price. The four- P (4P) procurement standards are embedded in our vendor diversity standards to ensure we are reducing the environmental impact of our purchasing decisions and expanding our diversity outreach, while maximizing the purchasing value of our funds. 10. This RFP and the resulting contract shall be governed by the laws of the State of Colorado and venues for any actions shall lie exclusively in Denver, Colorado. By submitting a response to this RFP, Respondent irrevocably submits to the exclusive personal jurisdiction of the courts located in the City and County of Denver. 11. Written approval from CHFA must be obtained for any media releases regarding an award of the contract by CHFA. 12. By submitting a proposal, Respondent agrees to waive any claim(s) it has or may have against CHFA and/or any of the current or former CHFA directors, officers, board members, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal (2) waiver of any requirement under this RFP, (3) acceptance or rejection of any proposal, and (4) award of the contract. 5