Request for Proposals School-Based Mental Health Services

Transcription

1 Request for Proposals School-Based Mental Health Services The Jacksonville North Pulaski School District (JNPSD) invites your offer to provide school-based mental health services per the scope of work in the attached request for proposals. In a sealed envelope, return an original proposal to JNPSD, 1414 West Main Street, Jacksonville, AR 72076, no later than 4:30pm Tuesday, August 2, Offers will be taken under advisement upon opening and the District will notify the apparent most qualified vendor(s) for selection which may include further negotiations if needed. Do not contact any district official concerning this RFP without first receiving permission from the Superintendent. The District reserves the right to reject any or all responses and waive any irregularities or formalities in proposals received. The District reserves the right to negotiate with the apparent vendor(s). Award will be based upon those considerations, which are in the best interest of the District and will be made to the responsive, responsible agency/agencies whose proposal is judged to be the most effective for the purpose intended, according to the requirements and specifications stated in the Request for Proposal. VENDOR PERTINENT INFORMATION FOR SCHOOL-BASED MENTAL HEALTH SERVICES We, the undersigned, have read all the requirements set forth in this request for proposal including specifications, instructions, conditions and pertinent information regarding the services being proposed and we agree to furnish these services according to the conditions and agreement as stated. Federal ID No. Agency/Company Name: Address: Telephone No. Fax No. Name & Title: (Print name of person authorized to sign proposals.) Signature:

2 TERMS AND CONDITIONS FOR RFP The Jacksonville North Pulaski School District is seeking proposals in order to provide access to a full array of mental health services to students in each of the 8 schools within the District. Mental health vendors shall provide services that are based on best practices to assist students socially, emotionally, and academically within the school setting. A vendor may propose to provide services to all Jacksonville North Pulaski schools, or may propose individual schools in which services would be provided. The Jacksonville North Pulaski School District may choose to contract with one or multiple vendors in order to meet its goal of providing school-based mental health services for its students. The terms District and JNPSD are used interchangeably and refer to the Jacksonville North Pulaski School District. The words vendor, agency, company, and contractor may be used synonymously in this document. A. ASSIGNMENTS Neither this contract nor any interest therein or claim there under may or shall be assigned or transferred by the agency except as expressly authorized in writing by the District. No contract, subcontract or agreement shall be made by the agency with any other party for furnishing any product, work, or services herein contracted without the written approval of the District. B. CONFLICT OF INTEREST By submitting a proposal, the agency represents and warrants that no director or employee of the District is in any manner interested directly or indirectly in the proposal or contract which may result from the proposal or in any of the expected profits which might arise there from; further, that no attempt has been made to influence or gain favorable advantage by communicating directly or indirectly with any official of the JNPSD. C. INDEMNIFICATION AND LEGAL COMPLIANCE The contractor shall at all times observe and fully comply with any and all Federal, State and local laws, statues, orders, ordinances and regulations. The contractor agrees to save, hold harmless and to indemnify the District, its agents, employees, officers and board members against any and all liability, losses, claims or costs of whatsoever kind or nature relative to the services of the contract, whether to property or persons. Further, contractor shall indemnify, hold harmless and defend the District, its agents, employees, officers and board members from any lawsuits, causes of action, claims, liabilities and damages, of any kind and nature,

3 including but not limited to, attorney s fees and cost, arising out of the services of the contract whether attributable in whole or in part to any act, omission or negligence of the District, its agents or employees, including, but not limited to, any and all lawsuits, causes of action, claims, liabilities, and damages which the District, its agents or employees may sustain for reason of any failure by contractor to indemnify as provided herein, or any failure by contractor to otherwise perform its obligations pursuant to the contract, or by reason of the injury to or death of any person or persons. D. NON-DISCRIMINATION The company shall not discriminate against, or segregate, a person or a group of persons on account of race, color, creed, religion, sex, sexual orientation, marital status, familial status, national origin, ancestry, disability or condition of acquired immune deficiency syndrome or AIDSrelated complex in carrying out its duties and obligations pursuant to this agreement nor shall the company or any person claiming under or through he company establish or permit any such practice or practices of discrimination or segregation. E. INSURANCE The agency shall procure and maintain, at the agency s expense, insurance coverage for the period of the contract that includes: Workers Compensation Comprehensive General Liability Public Liability Insurance All proposals must contain a description of current liability insurance for the agency and may be asked to provide proof of such insurance. F. PROPRIETARY INFORMATION All information submitted in response to the RFP is public and will be available to interested parties after the award is made by the JNPSD. The agency should not include as part of the response to the RFP any information, which the agency believes to be confidential. Agency acknowledges that information in the possession of the District may be subject to the provisions of the Arkansas Freedom of Information Act. G. REJECTION OF PROPOSALS JNPSD may reject any and all proposals and reserves the right to waive any irregularities or formalities in any solicitation or proposal response. The District shall be the sole judge as to which proposal(s) is best and in determining that fact, may consider the agency s business integrity, financial resources, experience, facilities and/or capacity for performing the services.

4 H. STANDARD OF PERFORMANCE The agency shall perform according to the terms and conditions as stated herein, and according to the highest standards and practices. Instances of poor performance by the agency will be documented and submitted to the agency for immediate review and corrective action. Continued poor performance will be deemed a breach of the specifications of the RFP, and shall be grounds for immediate termination of the contract. I. PERMITS AND LICENSES The agency will obtain and maintain at its expense, and in its name, all necessary licenses for personnel providing services and state issued certificates/permits required for the agency to provide school-based SCOPE OF WORK AND REQUIRED SPECIFICATIONS JNPSD has six elementary schools, one middle school and one high school as listed below: Elementary Schools 1. Arnold Drive 2. Bayou Meto 3. Warren Dupree 4. Pinewood 5. Taylor 6. Tolleson Secondary Schools 1. Jacksonville Middle 2. Jacksonville High Agencies submitting proposals must be licensed to provide school-based mental health services and have trained personnel and adequate staffing to deliver appropriate services and supports. Requests for Proposals should include descriptions and/or statements to address these areas. A. Overview of agency s goals and experience for providing school-based B. Explanation as to why JNPSD students would benefit from selecting your agency. C. Description of services and supports to be provided by your agency. a. Schools to be served. b. Capacity to provide services in multiple schools. c. Staff credentials.

5 d. Supervision plan for mental health personnel. e. Referral/intake process. f. Types of services available and accessible to students. g. Support for behavior plans and classroom interventions. h. Provision for crisis intervention. i. Location of services to be provided. j. Anticipated hours and frequency of services. k. Students/caseload to be served. l. Outline of agency responsibilities. m. Funding and non-refusal requirement. n. Compliance with HIPAA, personal health information use and disclosure. o. Liability insurance. p. Any additional information deemed appropriate for the agency. PROPOSAL EVALUTION The JNPSD will determine the proposal(s) deemed to be the most comprehensive and appropriate to serve the students within the District. The successful agency(s) will be notified by Friday, August 5, 2016, and may be asked to participate in a meeting with the District representative to discuss contract requirements as it pertains to expectations and other aspects of schoolbased