RESPONSE TO QUERIES. Reference Description Queries/Request from Prospective Applicants APIIC Response

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1 Request for Proposal for Selection Project Management Consultant (PMC) for implementation Dr. B. R. Ambedkar Smruthi Vanam and Convention Centre at Amaravati, Andhra Pradesh RESPONSE TO QUERIES 1. Clause 1.4 RFP document can be downloaded from the ficial website APIIC (www. apiic.in) from onwards. The proposal should be accompanied with a n-refundable Processing Fee Rs 20,000/-(Rupees twenty thousand only) and a refundable Proposal Security Rs 5,00,000 (Rupees five Lakh only). The Processing Fee and Proposal Security shall be in the form a Demand Draft issued by one the Nationalised/Scheduled Banks in India in favour the Andhra Pradesh Industrial Infrastructure Corporation Limited payable at Vijayawada. Proposals without the aforesaid Processing Fee and Proposal Security shall be summarily rejected. 2. Request you to wave - f: We request you to allow the consultants to submit the Refundable Proposal Security through either Bank Guarantee or Demand Draft. (a) n-refundable Processing Fee Rs 20,000 (Rupees twenty thousand only) (b) Refundable Proposal Security Rs 5,00,000 (Rupees five Lakh only). 3. We request you to consider the proposal processing fee Rs. 10,000/- 4. We request you to consider the proposal security Rs. 1,00,000/- 5. We request APIIC to kindly accept Bank Guarantee s as a mode Proposal Security EMD payment. We also request APIIC to kindly share the Bank Guarantee format in which the Security need to be submitted. Request not considered. Clause 1.4 the RFP shall prevail. Request not considered. Clause 1.4 the RFP shall prevail. Request not considered. Clause 1.4 the RFP shall prevail. Request not considered. Clause 1.4 the RFP shall prevail. Request not considered. Clause 1.4 the RFP shall prevail. 6. Clause 1.8 (4) Proposal Due Date or PDD shall be 15:00 hours on We request you to kindly allow 3 weeks time from the issue replies to the pre bid queries for the submission proposal. 7. Kindly extend the proposal due date by two weeks i.e Applicants shall note the Proposal Due Date (PDD) is hereby extended upto 15:00 hours on Opening Technical Proposals shall be conducted at 15:30 hours on in the presence the Applicants who choose to attend. 8. Clause 1.8 (6) Presentation by Applicants on Project vision, concept design, Methodology and Work Plan, Implementation Schedule, experience proposed Key Personnel and the Deployment Project Team Please clarify if we will receive at least 15 days after announcement shortlisted team to prepare concept presentation. All those Applicants whose proposals are responsive in terms Clause the RFP shall be called for presentation on the date to be notified by APIIC. Andhra Pradesh Industrial Infrastructure Corporation Limited 1

2 9. Clause (A) RFP (A) Technical Capacity: The Applicant should be a pressional firm having experience in Project Management Consultancy and having a minimum 5 (five) years continuous existence as a legal entity as on 31 st December (Copy Registration certificate should be enclosed). Can Proprietorship consultancy firms also apply since they do not require any registration except with the Council Architecture? As per guidelines Council Architecture, proprietorship firms/ partnership firms can apply in any government project. The Applicant should be a pressional firm having experience in Project Management Consultancy and having a minimum 5 (five) years continuous existence as a legal entity as on 31st December The Applicant may be either a body incorporated in India under the Companies Act, 1956 (including any amendment thereto) or a partnership firm registered in India or a proprietary firm registered in India. The proposal shall be accompanied with a copy : certificate incorporation (in case companies), registered partnership deed (in case partnership firms), certificate / registration document issued by Sales Tax / Service Tax / Pressional Tax Authorities (in case proprietary firms). In case Consortium, the above certificates/ documents shall be furnished for all the members. 10. Clause (A) RFP The Applicant shall have, over the past 10 (ten) years preceding the PDD, undertaken the assignments mentioned in Category 1 and Category 2 as specified below. Eligible Assignments: For the purposes satisfying the Conditions Eligibility and for evaluating the Proposals under this RFP, below mentioned advisory/consultancy assignments shall be deemed as eligible assignment. (i) Category-1: Experience providing consultancy for architectural design for either the following: (a) at least one Convention Centre with seating capacity not less than 5000 costing not less than INR 100 Crore (excluding Cost Land); Stadiums are similar in nature to convention centres and we request their inclusion in the eligibility Category-1: Experience providing consultancy for architectural design for either the following: (a) at least one Convention Centres / Stadium with seating capacity not less than 5000 costing not less than INR 100 Crore (excluding Cost Land); (b) two Convention Centres / Stadium with seating capacity not less than 2500 each and costing not less than INR 50 Crore each (excluding Cost Land); (c) three large projects* and each INR 35 Crore (excluding Cost Land); or one large project with cost not less than INR 105 Crore Clause (A) the RFP is amended to read as follows: The Applicant shall have, over the past 10 (ten) years preceding the PDD, undertaken the assignments mentioned in Category 1 and Category 2 as specified below. Eligible Assignments: For the purposes satisfying the Conditions Eligibility and for evaluating the Proposals under this RFP, below mentioned advisory/consultancy assignments shall be deemed as eligible assignment. (i) Category-1: Experience providing consultancy for architectural design for either the following: (a) at least one Convention Centre / Auditorium with seating capacity not less than 3500, costing not less than INR 100 Crore (excluding cost land); Andhra Pradesh Industrial Infrastructure Corporation Limited 2

3 11. (b) two Convention Centres with seating capacity not less than 2500 each and INR 50 Crore each (excluding Cost Land); (c) three large projects* and each costing not less than INR 35 Crore (excluding Cost Land); (ii) Category-2: Experience providing Project Management Consultancy (PMC) for either the following: (a) at least one Convention Centre with seating capacity not less than 5000 costing not less than INR 100 Crore (excluding Cost Land); (b) two Convention Centres with seating capacity not less than 2500 each and INR 50 Crore each (excluding Cost Land); (c) three large projects* and each costing not less than INR 35 Crore (excluding Cost Land). *For the purposes satisfying the Conditions Eligibility and for evaluating the Proposals under this RFP, large projects would mean Convention Centre, Auditorium, Commercial Complexes/Towers (Offices and/or Retail), Commercial/Central Business Districts, Star Category Hotels, Integrated Townships/Housing (excluding pure residential/plotted development projects), Airport Terminal Building or buildings similar nature with interiors or finishes, etc. Category-1: Experience providing consultancy for architectural design / Detailed Project Report / Feasibility Report for either the following: (a) at least one Convention Centre with seating capacity not less than 5000 INR 100 Crore (excluding Cost Land); (b) two Convention Centres with seating capacity not less than 2500 each and INR 50 Crore each (excluding Cost Land); (c) three large projects* and each INR 35 Crore (excluding Cost Land); 12. Category-1: Experience providing consultancy for architectural design for either the following: (a) at least one Convention Centre with seating capacity not less than crore (excluding Cost Land) Stadiums are similar in nature to convention centres and we request their inclusion in the eligibility Category-2: Experience providing Project Management Consultancy (PMC) for either the following: (a) (b) (c) at least one Convention Centres / Stadium with seating capacity not less than 5000 costing not less than INR 100 Crore (excluding Cost Land); two Convention Centres / Stadium with seating capacity not less than 2500 each and costing not less than INR 50 Crore each (excluding Cost Land); three large projects* and each INR 35 Crore (excluding Cost Land); (b) two Convention Centre / Auditorium with seating capacity not less than 2000 each and costing not less than INR 50 Crore each (excluding cost land); (c) large projects* each INR 35 Crore (excluding Cost Land). The sum total the cost such large projects* shall be more than INR 100 Crore (excluding cost land). (ii) Category-2: Experience providing Project Management Consultancy (PMC) for either the following: (a) at least one Convention Centre / Auditorium with seating capacity not less than 3500, costing not less than INR 100 Crore (excluding Cost Land); (b) two Convention Centre / Auditorium with seating capacity not less than 2000 each and costing not less than INR 50 Crore each (excluding Cost Land); (c) large projects* each INR 35 Crore (excluding Cost Land). The sum total the cost such large projects shall be more than INR 100 Crore (excluding cost land). *For the purposes satisfying the Conditions Eligibility and for evaluating the Proposals under this RFP, large project would mean Convention Centre or Auditorium or Indoor Stadium or Hospital or Educational Institute or Commercial Complex/Tower (Offices and/or Retail) or Commercial/Central Business District or Star Category Hotel or Integrated Township/Housing (excluding plotted Andhra Pradesh Industrial Infrastructure Corporation Limited 3

4 (d) one large project with cost not less than INR 105 Crore 14. In definition for large projects, we request you to kindly include large educational institutional complexes such as Engineering colleges, Universities, Medical college complexes, Hospitals costing more than 100 crores. 15. In definition for large projects, we request you to kindly include industrial, Hospital and pure residential projects. 16. In definition for large projects, we request you to consider area/city based infrastructure projects as well development projects) or Airport Terminal Building or building similar nature with interiors or finishes, etc. Request not considered. 17. Clause (B) RFP (B) Financial Capacity: The Applicant shall have received a minimum Rs. 5 Crore (Rupees five crore) per annum as pressional fees during each last 3 (three) financial years i.e , and For the avoidance doubt, pressional fees hereunder refer to fees received by the Applicant for providing advisory or consultancy to its clients. (B) Financial Capacity: The Applicant shall have received a minimum Rs. 3.6 Crore per annum as pressional fees during each last 3 (three) financial years i.e , and For the avoidance doubt, pressional fees hereunder refer to fees received by the Applicant for providing advisory or consultancy to its clients. Request not considered. Clause (B) the RFP shall prevail. 18. Clause (D) RFP (D) Conditions Eligibility for Key Personnel: Each the Key Personnel must fulfill the Conditions Eligibility as specified below: We understand the need for Masters for specialized role like Urban Design and structure, but request relaxation for the other experts by allowing Bachelor s degree and # Position Educational Minimum additional 5 years experience in lieu Master s Qualifications Experience Degree. Team Leader: Bachelor s Degree in Engineering / 1. Team Master s Degree 15 years; should Architecture Leader in Engineering / have planned, Architecture designed and Architect: Bachelor s Degree in Architecture supervised atleast 3 Electrical & HVAC Engineer: Bachelor s Degree in (three) large Electrical Engineering projects*, each Water Supply & Sewerage Engineer: Bachelor s Degree in Civil Engineering INR 50 Crore. Out 19. such 3 (three) The educational Qualifications mentioned for positions 1 projects at least 1 to 6 are Post graduate with certain minimum years (one) shall be a experience. We request you to please give an alternative Convention / Eligibility conditions for Graduate candidate and Exhibition Centre. minimum experience for these positions. Clause (D) the RFP is amended to read as follows: (D) Conditions Eligibility for Key Personnel: Each the Key Personnel must fulfill the Conditions Eligibility as specified below: # Position 1. Team Leader Educational Qualifications Master s Degree in Engineering / Architecture Minimum Experience 15 years; should have planned, designed and supervised atleast 3 (three) large projects*, each INR 35 Crore. Out such 3 (three) projects at least 1 Andhra Pradesh Industrial Infrastructure Corporation Limited 4

5 Architect Master s Degree in Architecture 3. Urban Designer/ Urban Planner Master s Degree in Urban Design / Urban Planning / Architecture have undertaken detail designing and execution atleast 3 (three) large projects*, each INR 50 Crore. Out such 3 (three) projects at least 1 (one) shall be a Convention / Exhibition Centre. have undertaken Master Planning atleast 3 (three) large projects*, each INR 50 Crore. Out such 3 (three) projects at least 1 (one) shall be a Convention / Exhibition Centre. As per the Qualification requirements it is required that all the top 6 key personnel should have Master s Degree in their relevant field, we request APIIC that Master s Degree should be considered as a desirable qualification. Our suggestive qualification for each position is give below: Team Leader Master s Degree in Engineering / Architecture with 15 years experience B Tech Civil/ Architecture with 20 years experience Architect Master s Degree in Architecture with 10 years experience B Architecture with 12 years experience Electrical & HVAC Engineer Master s Degree in Electrical Engineering with 10 years experience B Tech Electrical with 12 years experience Water Master s Degree in Civil Engineering with Supply & 10 years experience 4. Structural Master s Degree Sewerage Engineer in Structural/ have undertaken Engineer B Tech Civil with 12 years experience Civil Engineering structural design and Pro checking atleast 3 (three) 21. Kindly allow a person with Degree in Architecture also as large projects*, each eligible key personnel. 22. INR 50 Crore. Out We request you to please include Convention / Exhibition such 3 (three) projects at least 1 (one) shall be a Convention / Exhibition Centre. / Auditorium / Mixed used development in the Out 3 (three) at least 1 (one) project requirement for the positions Team Leader, Architect, Urban Designer/Urban Planner, Structural Engineer, Electrical and HVAC engineer, Water Supply & Sewerage Engineer, Quantity Surveyor. 2. Architect Bachelor s Degree in Architecture 3. Urban Designer/ Urban Planner 4. Structural Engineer 5. Electrical & HVAC Engineer Degree in Urban Design / Urban Planning / Architecture Master s Degree in Structural/ Civil Engineering Bachelor s Degree in Electrical Engineering (one) shall be a Convention Centre / Auditorium. have undertaken detail designing and execution atleast 3 (three) large projects*, each INR 35 Crore. Out such 3 (three) projects at least 1 (one) shall be Convention Centre / Auditorium. have undertaken Master Planning atleast 3 (three) large projects*, each INR 35 Crore. have undertaken structural design and Pro checking atleast 3 (three) large projects*, each INR 35 Crore. have undertaken design and Pro checking atleast 3 (three) large projects*, each Andhra Pradesh Industrial Infrastructure Corporation Limited 5

6 Electrical & HVAC Engineer 6. Water Supply & Sewerage Engineer 7. Acoustic Expert 8. Light & Sound Expert Master s Degree in Electrical Engineering Master s Degree in Civil Engineering Graduate Degree in Engineering Bachelor s Degree in Engineering in Electrical / Electronics / have undertaken design and Pro checking atleast 3 (three) large projects*, each INR 50 Crore. Out such 3 (three) projects at least 1 (one) shall be a Convention / Exhibition Centre. have undertaken design and Pro checking atleast 3 (three) large projects*, each INR 50 Crore. Out such 3 (three) projects at least 1 (one) shall be a Convention / Exhibition Centre. have experience designing acoustics for atleast 3 (three) Auditoriums / multiplexes minimum seating capacity not less than He/she should have been involved as Light & Sound Expert for atleast 3 (three) large projects*, each Qualifying criteria for Key Personnel requires project experience 3 works not less than 50 crores each whereas the eligibility criteria for category 1&2 desires three works lesser value. Kindly relook into it? 6. Water Supply & Sewerage Engineer 7. Acoustic Expert 8. Light & Sound Expert 9. Quantity Surveyor Bachelor s Degree in Civil Engineering Bachelor s Degree in Engineering Bachelor s Degree in Engineering in Electrical / Electronics / Instrumentation / Computer Science or equivalent Bachelor s Degree in Civil Engineering INR 35 Crore. have undertaken design and Pro checking atleast 3 (three) large projects*, each INR 35 Crore. have experience designing acoustics for atleast 3 (three) auditoriums / multiplexes minimum seating capacity not less than years; should have been involved as Light & Sound Expert for atleast 3 (three) large projects*, each INR 35 Crore. 5 years; should have undertaken design, estimation, bill quantities atleast 3 (three) large projects*, each INR 35 Crore. *For the purposes satisfying the Conditions Eligibility and for evaluating the Proposals under this RFP, large project would mean Convention Centre or Auditorium or Indoor Stadium or Hospital or Educational Institute or Andhra Pradesh Industrial Infrastructure Corporation Limited 6

7 9. Quantity Surveyor Instrumentation / Computer Science or equivalent Graduate Degree in Civil Engineering INR 50 Crore. 8 years; should have undertaken design, estimation, bill quantities atleast 3 (three) large projects*, each INR 50 Crore. Out such 3 (three) projects at least 1 (one) shall be a Convention / Exhibition Centre. *For the purposes satisfying the Conditions Eligibility and for evaluating the Proposals under this RFP, large projects would mean Convention Centre, Auditorium, Commercial Complexes/Towers (Offices and/or Retail), Commercial/Central Business Districts, Star Category Hotels, Integrated Townships/Housing (excluding pure residential/plotted development projects), Airport Terminal Building or buildings similar nature with interiors or finishes, etc. Commercial Complex/Tower (Offices and/or Retail) or Commercial/Central Business District or Star Category Hotel or Integrated Township/Housing (excluding plotted development projects) or Airport Terminal Building or building similar nature with interiors or finishes, etc 24. Clause RFP For the purposes determining Conditions Eligibility and for evaluating the fulfillment qualification requirement, the following shall be considered: i. The project for which the Applicant is claiming credit for an Eligible Assignment should have, prior to Proposal Due Date (PDD), been completed and operational Please indicate approximate value the Project Refer the Clause (A) the RFP. 25. Clause (k) Key Personnel should have attained the age 65 years at the time submitting the proposal; and. Kindly allow key personnel who have attained the age up to 70 years Clause (k) the RFP is amended to read as follows: k) no Key Personnel should have attained the age 70 years at the time submitting the proposal; and.. Andhra Pradesh Industrial Infrastructure Corporation Limited 7

8 26. Clause 2.15 Financial proposal We request you to provide the broad investment cost to understand the extent work, which will help to quote in competitive manner. 27. Also, we request you to invite the financial proposal in % project cost instead lump sum. 28. Kindly indicate the cost project or provide us the built up area details for calculation financial bid? Request not considered. Request not considered. Request not considered. 29. Clause RFP APIIC expects the Key Personnel to be available during implementation the Agreement. Post signing the Agreement, APIIC will not consider substitution the Key Personnel except for reasons any incapacity or due to health. Such substitution shall ordinarily be limited to one Key Personnel subject to equally or better qualified and experienced personnel being provided to the satisfaction APIIC. Without prejudice to the foregoing, substitution the Key Personnel shall only be permitted subject to reduction payment equal to 10% (ten per cent) the fee quoted by the Selected Applicant for delivering the consulting. The resource shall be dedicated towards the project. For reasons attributable towards incapacity / health / resignations and for reasons beyond the control PMC, we request the reduction in payment equal to 10% ( ten percent) fee quoted by selected application shall not be applicable. Kindly acknowledge. Clause the RFP is amended to read as follows: APIIC expects the Key Personnel to be available during implementation the Agreement. Post signing the Agreement, APIIC will not consider substitution the Key Personnel except for reasons any incapacity or due to health. Such substitution shall ordinarily be limited to one Key Personnel subject to equally or better qualified and experienced personnel being provided to the satisfaction APIIC. Without prejudice to the foregoing, substitution the Key Personnel shall only be permitted subject to reduction payment equal to 10% (ten per cent) the fee quoted by the Selected Applicant for delivering the consulting. However, in exceptional cases, APIIC may in its absolute discretion, but without being under any obligation to do so, may permit substitution the key personnel without reduction payment. 30. Clause RFP Scoring Criteria We request you to consider the project cost for current year while giving the multiplication/ enhancement factor 10% every year. Multiplication factor for calculation current project cost for evaluation: Within 1 year PDD 1 1 year before PDD years before PDD years before PDD years before PDD years before PDD 1.5 Request not considered. Andhra Pradesh Industrial Infrastructure Corporation Limited 8

9 31. Clause (1) RFP The scoring criteria to be used for evaluation shall be as follows.. Criteria Scoring Criteria Max Mark 1 Experience the Applicant 1.1 Experience in providing consultancy for architectural design Experience providing consultancy for architectural design for Convention Centre with seating capacity not less than 5000 INR 100 Crore (excluding Cost Land) - 10 marks for each such project Experience providing consultancy for architectural design for Convention Centres with seating capacity not less than 2500 and each costing not less than INR 50 Crore (excluding Cost Land) - 5 marks for each such project Experience providing consultancy for architectural design for large projects* and each costing not less than INR 35 Crore The scoring criteria mentioned at Clause (1) the RFP is amended to read as follows:. Criteria Scoring Criteria Max Mark 1 Experience the Applicant 1.1 Experience in providing consultancy for architectural design Experience providing consultancy for architectural design for Convention Centre / Auditorium with seating capacity not less than 3500 costing not less than INR 100 Crore (excluding cost land) - 10 marks for each such project undertaken over the past 10 (ten) years preceding the PDD. Experience providing consultancy for architectural design for Convention Centre / Auditorium with seating capacity not less than 2000 and each costing not less than INR 50 Crore (excluding cost land) - 5 marks for each such project undertaken over the past 10 (ten) years preceding the PDD Andhra Pradesh Industrial Infrastructure Corporation Limited 9

10 1.2 Experience in providing Project Management Consultancy (PMC) (excluding Cost Land) - 4 marks for each such project *Large Projects would mean Convention Centre, Auditorium, Commercial Complexes/Towers (Offices and/or Retail), Commercial/Central Business Districts, Star Category Hotels, Integrated Townships/Housing (excluding pure residential/plotted development projects), Airport Terminal Building or buildings similar nature with interiors or finishes, etc. Experience providing Project Management Consultancy (PMC) for Convention Centre with seating capacity not less than 5000 costing not less than INR 100 Crore (excluding Cost Land) - 10 marks for each such project Experience providing Project Management Consultancy (PMC) for architectural design for Convention Centres Experience in providing Project Experience providing consultancy for architectural design for large projects* each INR 35 Crore (excluding cost land) - Sum total the cost such large projects, undertaken over the past 10 (ten) years preceding the PDD, shall be calculated and 4 marks shall be provided on every sum INR 50 Crore. *Large Project would mean Convention Centre or Auditorium or Indoor Stadium or Hospital or Educational Institute or Commercial Complex/Tower (Offices and/or Retail) or Commercial/Central Business District or Star Category Hotel or Integrated Township/Housing (excluding plotted development projects) or Airport Terminal Building or building similar nature with interiors or finishes, etc Experience providing Management Project 20 Andhra Pradesh Industrial Infrastructure Corporation Limited 10

11 with seating capacity not less than 2500 and each costing not less than INR 50 Crore (excluding Cost Land) - 5 marks for each such project Experience providing Project Management Consultancy (PMC) for architectural design for large projects* and each costing not less than INR 35 Crore (excluding Cost Land) - 4 marks for each such project *Large Projects would mean Convention Centre, Auditorium, Commercial Complexes/Towers (Offices and/or Retail), Commercial/Central Business Districts, Star Category Hotels, Integrated Townships/Housing (excluding pure residential/plotted development projects), Airport Terminal Building or buildings similar nature with interiors or finishes, etc. Management Consultancy (PMC) Consultancy (PMC) for Convention Centre / Auditorium with seating capacity not less than 3500 costing not less than INR 100 Crore (excluding cost land) - 10 marks for each such project undertaken over the past 10 (ten) years preceding the PDD. Experience providing Project Management Consultancy (PMC) for Convention Centre / Auditorium with seating capacity not less than 2000 and each costing not less than INR 50 Crore (excluding cost land) - 5 marks for each such project undertaken over the past 10 (ten) years preceding the PDD. Experience providing Project Management Consultancy (PMC) for large projects* each costing not less than INR 35 Crore (excluding cost land) - Sum total the Andhra Pradesh Industrial Infrastructure Corporation Limited 11

12 cost such large projects, undertaken over the past 10 (ten) years preceding the PDD, shall be calculated and 4 marks shall be provided on every sum INR 50 Crore. *Large Project would mean Convention Centre or Auditorium or Indoor Stadium or Hospital or Educational Institute or Commercial Complex/Tower (Offices and/or Retail) or Commercial/Central Business District or Star Category Hotel or Integrated Township/Housing (excluding plotted development projects) or Airport Terminal Building or building similar nature with interiors or finishes, etc 32. Schedule-1 Terms Reference As per the project components given in the RFP we assume that Preliminary architecture design Statue, Convention Hall, Meditation Hall, OAT, Library and Park is included in consultants scope under this project. We request APIIC to kindly confirm the same Yes, the scope work includes preparation preliminary design/ drawings. 33. Para 2 (i) & (ii) Section-2 Topographic Survey and Infrastructure Mapping The Project is proposed to be developed on the Project Site admeasuring 20 acres. Topographic survey the Project Please clarify whether APIIC will make the payment to survey agency directly. APIIC shall make payments to the PMC as per the schedule provided at Section-4 Schedule-1 the RFP. While submitting the Financial Proposal, the Applicant shall take into account all expenses and tax liabilities. Andhra Pradesh Industrial Infrastructure Corporation Limited 12

13 Schedule-1 site shall be carried out using Total Station capturing all physical features the site, its approach and abutting roads, topography (contours at every 0.5 meters interval and spot levels at 5 meters grid), existing infrastructure networks (electrical/power supply, sewerage, telephone, water supply, drainage etc.), street furniture & other facilities (light poles, benches, hoardings, kiosks, medians, bollards etc.), vegetations (trees and shrubs) and other physical features like boundary wall, damp areas the site, pits, etc. The Site Survey drawing appropriate readable scale shall be submitted in both Hard and St Copies (AutoCAD) with area statement and detailed legend. Applicants shall also ensure that all the costs associated with the assignment are included in its Financial Proposal. Soil Investigations Necessary soil investigation shall be carried out at the site to assess the nature soil. The soil tests would be undertaken in sufficient detail so as to arrive at the safe bearing capacity (design parameter) with a minimum 20 boreholes spread uniformly within the Project site to determine the (SPTN) values at every 1.5 meters depth. Soil samples taken from boreholes shall be classified and index properties shall be determined and presented. The boreholes shall be carried out till reaching the refusal/hard strata or up to 15 meters, whichever is achieved earlier. The soil test report, findings and recommendations for foundations / design foundation shall be submitted as a report in both Hard and St Copies Para 2 (iv) Section- 2 Schedule-1 A few the critical Project clearances required, but not limited to below have been identified that are generally required for a Project this nature: a) Approval from Pollution Control Board; b) Environmental Clearance, if applicable; c) Building Height clearance from Airports Authority India (AAI); d) Land use from APCRDA, if applicable; We assume that all statutory approvals from various agencies like Pollution control board, Environment Clearance, EIA, AAI, etc. will be obtained by APIIC. Role PMC consultant will be limited to providing assistance to APIIC in preparing requisite documents Please clarify whether APIIC will make the payment to the Government Agencies / certifying bodies. Role PMC consultant will include, but not limited to, preparation requisite documentation, filling application and co-ordinating / liaisoning with the concerned Government Agencies / certifying bodies till the required clearances are obtained. APIIC shall pay the statutory fees which is to be paid to the concerned Government Agencies / certifying bodies for all the required clearances. Andhra Pradesh Industrial Infrastructure Corporation Limited 13

14 e) Building plan and other approvals from APCRDA; f) Approval for Power and Water Supply and Sewerage disposal from concerned Authorities; The PMC shall identify all the required clearances that may be required for the Project and shall assist APIIC in the preparation the requisite documentation for seeking the clearances. The PMC shall advise APIIC on the appropriate process to be followed for seeking the clearances, appropriate time for applying for the same and also assist APIIC in seeking the clearances by coordinating with the respective Government Agencies / certifying bodies. 36. Phase-II Section-2 Schedule-1 The shall briefly comprise the following: i.) Pro Checking the designs and drawings submitted by the EPC Contractor(s) ii.) Construction Supervision and Project Management Services (includes 100% supervision, check measurements (wherever required), quality control, bill checking and certifications, monitoring time schedules, prior identification risks such as likely delays and mitigating the same, plans & records, documentation, testing / trial running etc. Final settlement Contractors bill and submission as built drawings) As per RFP the scope for PMC during Construction stage involved full time day to day supervision construction works at site. However in the RFP no Man-power and Man-month are given. The key personnel requirement mentioned on page 10 clause (D) is for the Preliminary Engineering and Design Phase, for supervision phase a separate Site Team is required We request APIIC to kindly provide us the list desired staff at site during execution phase along with their manmonth input. It is required so that all consultant quote at same standard format 37. Kindly confirm the minimum number personnel to be posted at site for PMC work? 38. We request APIIC to kindly provide list positions for Design as well as Construction Phase for which CV need to be submitted The PMC shall ensure that the full-time staff at the project site during execution phase includes Civil Engineer and Quantity Surveyor. On-site deployment remaining experts and specialists (including managerial/support staff) shall be on need basis such that the PMC should be able to complete the Consultancy without effecting the progress work and within the time schedule specified in the Section-4 Schedule-1. The PMC team during execution phase shall comprise competent and experienced pressional personnel in the relevant areas expertise (where applicable) as required for successful completion the Consultancy. 39. Para 11 (ii) Section- 2 Schedule-1 The PMC shall provide all the approved Project personnel (team leader & his team), full-fledged fice, administrative support, at the Project Site so as to coordinate the activities between APIIC and the EPC We request to please provide a space 2000 sqft at the site at no additional cost to PMC for development Site fice. While preparing concept master plan, the PMC shall earmark suitable piece land for their temporary site fice without effecting the overall master plan. Such site will be provided to PMC without any charge / additional cost. Andhra Pradesh Industrial Infrastructure Corporation Limited 14

15 40. Contractor(s) and perform the Roles envisaged in this TOR. We assume that Office space along with table, chair, internet, telephone, portable water, electricity etc. shall be provided to PMC team by Client/ Contractor Kindly confirm the same PMC shall make their own arrangements at their own cost for establishing the temporary site fice. 41. Para 11 (iii) (v) Section-2 Schedule-1 (i) The PMC should perform performance tests on all the works to the satisfaction APIIC. We request to please list down any specific tests that are required to be performed. Indian Standard (IS) Codes / National Building Code (NBC) / Andhra Pradesh Detailed Standards Specification (APDSS) shall be referred while performing tests. 42. Section-2 Schedule-1 Phase II: Pro Checking and Project Management Consultancy (Project Execution Stage) We understand that PMC fees will be paid at different stages execution work but should be paid monthly or pro-rata basis. Kindly confirm Request not considered. Payments shall be made as per the schedule provided at Section-4 Schedule-1 the RFP. 43. Section-3 Schedule-1 The scope specified in the Section-2 this TOR are not exhaustive and the PMC shall undertake such other tasks as may be necessary for the Project. PMC endeavours to complete all tasks as listed under the scope work. However any increase in scope beyond the defined shall be part variation to the agreement. Request not considered. 44. Section-4 Schedule-1 Deliverables, Timelines and Payment Schedule As per the time schedule given it is assumed that the entire scope under Phase I the project will be accomplished within 6 months the start work. We assume that the time taken by agencies in granting necessary statutory approvals and time taken by Client in approving designs and reports is excluded. Kindly confirm 45. As given in the RFP the consultant has to provide day to day supervision at site, hence the PMC consultant need to permanently deploy their team at site. We therefore request APIIC that for Phase-II (Design Pro Checking and Project Management Consultancy Services), the payment to PMC shall be made on manmonths/monthly basis. This is so required to manage the overhead and cost the PMC team 46. We request APIIC to kindly provide mobilisation advance to consultant as they have to deploy their team at site. This advance can be paid against Bank Guarantee Time schedule for important Deliverables the Consultancy shall be as per the schedule provided at Section-4 Schedule-1 the RFP. APIIC will make best endeavours to provide timely approvals. Request not considered. Payments shall be made as per the schedule provided at Section-4 Schedule-1 the RFP. Request not considered. Payments shall be made as per the schedule provided at Section-4 Schedule-1 the RFP. Andhra Pradesh Industrial Infrastructure Corporation Limited 15

16 47. We request APIIC to kindly confirm how a PMC consultant will be paid during Contractors mobilisation phase Payments shall be made as per the schedule provided at Section-4 Schedule-1 the RFP. 48. Clause 2.8 Schedule-2 The Authority may, by written notice suspension to the PMC, suspend all payments to the PMC hereunder if the PMC shall be in breach this Agreement or shall fail to perform any its obligations under this Agreement, including the carrying out the Services; provided that such notice suspension (i) shall specify the nature the breach or failure, and (ii) shall provide an opportunity to the PMC to remedy such breach or failure within a period not exceeding 15 (fifteen) days after receipt by the PMC such notice suspension. Request to revise 30 days instead 15 days. Clause 2.8 Schedule-2 the RFP is amended to read as follows: The Authority may, by written notice suspension to the PMC, suspend all payments to the PMC hereunder if the PMC shall be in breach this Agreement or shall fail to perform any its obligations under this Agreement, including the carrying out the Services; provided that such notice suspension (i) shall specify the nature the breach or failure, and (ii) shall provide an opportunity to the PMC to remedy such breach or failure within a period not exceeding 30 (thirty) days after receipt by the PMC such notice suspension. 49. Clause Schedule-2 The Authority may, by not less than 15 (fifteen) days written notice termination to the PMC, such notice to be given after the occurrence any the events specified in this Clause 2.9.1, terminate this Agreement if: (a) the PMC fails to remedy any breach here or any failure in the performance its obligations hereunder, as specified in a notice suspension pursuant to Clause 2.8 hereinabove, within 15 (fifteen) days receipt such notice suspension or within such further period as the Authority may have subsequently granted in writing;. Request to revise 30 days instead 15 days Clause Schedule-2 the RFP is amended to read as follows: The Authority may, by not less than 30 (thirty) days written notice termination to the PMC, such notice to be given after the occurrence any the events specified in this Clause 2.9.1, terminate this Agreement if: (a) the PMC fails to remedy any breach here or any failure in the performance its obligations hereunder, as specified in a notice suspension pursuant to Clause 2.8 hereinabove, within 30 (thirty) days receipt such notice suspension or within such further period as the Authority may have subsequently granted in writing;. 50. Clause 3.3 Schedule-2 Confidentiality Consultant will be subjected to periodic process audits by the British Standards Institute (BSI) or any other such auditors, as part ISO certification PjM (India). The Authority acknowledges and agrees that in order to facilitate such audits, Consultant may disclose certain Confidential Information to British Standards Institute (BSI) or any such auditors and the same shall not amount The PMC, its Sub-Consultants and the Personnel either them shall not disclose any proprietary/confidential information without the prior written consent APIIC. Andhra Pradesh Industrial Infrastructure Corporation Limited 16

17 to breach this Agreement. All such auditors shall execute and shall be bound by a non-disclosure agreement between themselves and Consultant. 51. Clause Schedule-2 The Parties hereto agree that in case negligence or wilful misconduct on the part the PMC or on the part any person or firm acting on behalf the PMC in carrying out the Services, the PMC, with respect to damage caused to the Authority s property shall not be liable to the Authority: (i) for any indirect or consequential loss or damage; and (ii) for any direct loss or damage that exceeds (a) the Agreement Value set forth in Clause 6.1 this Agreement, or (b) the proceeds the PMC may be entitled to receive from any insurance maintained by the PMC to cover such a liability, whichever (a) or (b) is higher The Parties hereto agree that in case breach contract, negligence or wilful misconduct on the part the PMC or on the part any person or firm acting on behalf the PMC in carrying out the Services, the PMC, with respect to damage caused to the Authority s property or for any other loss or damage, shall not be liable to the Authority: (i) for any indirect or consequential loss or damage; and (ii) for any direct loss or damage that exceeds (a) the Agreement Value paid as set forth in Clause 6.1 this Agreement, or (b) the proceeds the PMC may be entitled to receive from any insurance maintained by the PMC to cover such a liability, whichever (a) or (b) is lower. Clause Schedule-2 the RFP is amended to read as follows: The Parties hereto agree that in case breach contract or negligence or wilful misconduct on the part the PMC or on the part any person or firm acting on behalf the PMC in carrying out the Services, the PMC, with respect to damage caused to the Authority s property or any other loss or damage, shall not be liable to the Authority: (i) for any indirect or consequential loss or damage; and (ii) for any direct loss or damage that exceeds (a) the Agreement Value set forth in Clause 6.1 this Agreement, or (b) the proceeds the PMC may be entitled to receive from any insurance maintained by the PMC to cover such a liability, whichever (a) or (b) is higher. 52. Clause Schedule-2 This limitation liability specified in Clause shall not affect the PMC s liability, if any, for damage to Third Parties caused by the PMC or any person or firm acting on behalf the PMC in carrying out the Services subject, however, to a limit equal to the Agreement Value. This limitation liability specified in Clause shall not affect the PMC s liability, if any, for damage to Third Parties caused by the gross negligence or wilful misconduct the PMC or any person or firm acting on behalf the PMC in carrying out the Services subject, however, to a limit equal to the Agreement Value. (i) representation or recommendation is or will be made by Consultant as to the legal sufficiency, legal effect, tax or accounting consequences any transaction or documentation. (ii) The Authority acknowledges and agrees that Consultant shall not be responsible for: (a) any forecasts financial viability; (b) the designs consultants engaged by the Authority; or Clause Schedule-2 the RFP is amended to read as follows: This limitation liability specified in Clause shall not affect the PMC s liability, if any, for damage to Third Parties caused by the breach contract or negligence or wilful misconduct on the part the PMC or any person or firm acting on behalf the PMC in carrying out the Services subject, however, to a limit equal to the Agreement Value. Andhra Pradesh Industrial Infrastructure Corporation Limited 17

18 (c) the advice or recommendations that may be provided by any consultants or advisers appointed by the Authority. 53. Clause 6.3 Schedule-2 Mode billing and payment If the Authority fails to make payments to the Consultant as per agreed timelines, the Consultant may, without prejudice to its other rights under this Agreement, suspend Services. Refer Clause Schedule-2. The PMC may terminate the agreement after the occurrence any the events specified in the Clause the Schecule-2 the RFP. Clause 6.3 (b) Schedule-2 the RFP is amended to read as follows: The Authority shall cause the payment due to the PMC to be made within 60 (sixty) days after the receipt by the Authority duly completed bills with necessary particulars. 54. Clause 7 Schedule-2 Liquidated damages and penalties Owing to nature, request you to waive-f the performance security or levy any LDs. Request not considered. 55. Clause Schedule-2 In case delay in completion Services, liquidated damages not exceeding an amount equal to 0.2% (zero point two percent) the Agreement Value per day, subject to a maximum 10% (ten percent) the Agreement Value shall be imposed and shall be recovered by appropriation from the Performance Security or otherwise. However, in case delay due to reasons beyond the control the PMC, suitable extension time shall be granted. PMC endeavours to complete the project in stipulated time and budget. In the interest the project we request you to kindly cap the maximum to 5 % (five Per cent) the agreement value. Request not considered. 56. Clause 7.3 Schedule-2 In addition to the liquidated damages not amounting to penalty, as specified in Clause 7.2, warning may be issued to the PMC for minor deficiencies on its part. In the case significant deficiencies in Services causing adverse effect on the Project or on the reputation the Authority, other penal action including debarring for a specified period may also be initiated as per policy the Authority. The penalty clause mentioned in the document should be reduced and there should be a bonus clause as well for the consultants. Request not considered. Andhra Pradesh Industrial Infrastructure Corporation Limited 18

19 . Response to Queries 57. Clause Schedule-2 Any Dispute which is not resolved amicably by conciliation, as provided in Clause 9.3, shall be finally decided by reference to arbitration by an Arbitral Tribunal appointed in accordance with Clause Such arbitration shall be held in accordance with the Rules Arbitration the International Centre for Alternative Dispute Resolution, Hyderabad (the Rules ), or such other rules as may be mutually agreed by the Parties, and shall be subject to the provisions the Arbitration and Conciliation Act, The venue such arbitration shall be Vijayawada and the language arbitration proceedings shall be English. Any Dispute which is not resolved amicably by conciliation, as provided in Clause 9.3, shall be finally decided by reference to arbitration by an Arbitral Tribunal appointed in accordance with Clause Such arbitration shall be held in accordance with the Rules Arbitration the International Centre for Alternative Dispute Resolution, Hyderabad (the Rules ), or such other rules as may be mutually agreed by the Parties, and shall be subject to the provisions the Arbitration and Conciliation Act, The venue such arbitration shall be Hyderabad and the language arbitration proceedings shall be English. Request not considered. 58. General Information about the present status land We request you to provide the details about land, constraint and revenue/satellite imagery to prepare the broad level concept presentation as desired in the selection process. 59. Please let us know the status land acquisition and the approvals obtained till date. 60. General Environmental Matters Pre-existing Site Conditions (a) The Authority acknowledges that Consultant is not an environmental expert or consultant in the field the Hazardous Materials. The Authority agrees that Consultant is not and shall not be deemed an operator any facility or tenant operations therein or a generator or transporter (or comparable legal status) for purposes any law pertaining to the Hazardous Materials. twithstanding any provision here to the contrary, Consultant shall not be responsible for detecting, handling, removing, remediating, or disposing such Hazardous Materials, except to the extent any Hazardous Materials brought onto the Site by Consultant. Hazardous Materials shall mean any hazardous material or substance which is or becomes defined as a hazardous waste, hazardous substance, hazardous material, pollutant, or contaminant under any applicable law, regulation or rule. The tentative location the project site is presented at Appendix-1 to this document. Applicants are encouraged to inform themselves fully about the local conditions before submitting the Proposal. Andhra Pradesh Industrial Infrastructure Corporation Limited 19

20 (b) Consultant shall not be responsible for detecting or dealing with any pre-existing conditions the Site and shall not be responsible for detecting or dealing with structural or latent defects or other defects whether pre-existing or arising during the term the Agreement. twithstanding anything to the contrary contained herein, the Authority shall indemnify, defend and hold the Consultant harmless from and against all claims asserted against or incurred by the Consultant to the extent such claims result from or arise out any condition or circumstance arising initially prior to the date this Agreement (regardless whether such condition or circumstance continues). Andhra Pradesh Industrial Infrastructure Corporation Limited 20

21 Response to Queries Appendix-1 : Tentative Location the Project Site Tentative Location the Project Site Latitude: N Longitude: E Andhra Pradesh Industrial Infrastructure Corporation Limited 21