ZONAL MANAGER CHANDIGARH ZONE

Transcription

1 Tenders in separate sealed covers containing Technical details and Financial details respectively are invited from competent contractors/vendors for Non Comprehensive Annual Maintenance Contract for Fire Hydrant System in our Zonal Office building located at SCO No Sector 31A, Chandigarh for period of 3 years.. The Tenders as per guidelines should be submitted in Bank s prescribed format only. The sealed offers will be received at our Zonal Office between 10 a.m. to 5 p.m. on working days upto Last date of submission). The Bank reserves the right to accept/reject/any/all offers without assigning any reason whatsoever. No Brokerage will be paid by the Bank. ZONAL MANAGER CHANDIGARH ZONE

2 TENDER NOTICE FOR NON COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR FIRE HYDRANT SYSTEM AT BANK OF INDIA NAME OF WORK: Bank of India invites sealed tenders from competent contractors / vendors for Non Comprehensive Annual Maintenance Contract for fire hydrant system in our Zonal Office at SCO No Sector 31A in Chandigarh for three years from the date of issuing work order as per the proforma given in the Tender Format. TENDER ISSUED ON LAST DATE FOR ISSUE OF TENDER DOCUMENTS LAST DATE OF SUBMISSION OF TENDERS DATE OF OPENING OF TENDER COST OF TENDER DOCUMENT Rs.200/- EARNEST MONEY DEPOSIT Rs.5,000/- *To be remitted through Demand Draft / Banker s Cheque only, in favor of Bank of India, payable at Chandigarh.. Address- SCO No Sector 31A, CHANDIGARH.

3 BANK OF INDIA NOTICE INVITING TENDER Bank of India, Security Department invites sealed tenders on two bid system basis for the captioned work from eligible contractors / vendors for Non Comprehensive Annual Maintenance Contract for fire hydrant system located in CHANDIGARH The address of building and locations are as below- Address- SCO No , Sector 31A, Chandigarh The interested vendors fulfilling the following conditions may apply in two Bids system of AMC of Fire Hydrant:- 1. The vendor must have its office / branch and service center at Kolkata. 2. The vendor/contractor should be in existence for the last -5- years. 3. The vendor must have an average annual turnover of last three years minimum of `5.00 lacs for a work of similar nature. 4. The firm must be having two(02) running contract with a Central/State/PSU preferably Banks of maintenance work of fire hydrant and sprinkler system or similar work with minimum of Rs.50,000/- (fifty thousand only). 5. The firm/party should have experience of maintenance of fire-fighting system in office/commercial multistoried building of at least 5000 sq. ft. built up area. 6. Agency / firm must have valid Service Tax No. 7. Agency/firm must have PAN No. 8. Agency must have a team of competent / qualified technical personnel. 9. Agency/Firm must be registered in West Bengal Fire Service or other regulated services. 10. If services will found unsatisfactory during the period of AMC then there will be penalty of Rs5000/-(Five thousand only). Interested vendors may download the tender forms from Bank s website, and submit along with the Bid being Tender Form cost in the form of a Demand Draft / Banker s Cheque of `200/- favoring Bank of India, payable at Chandigarh. The tender document should be submitted in two separate envelopes (First containing Technical Bid with EMD, Second containing Financial Bid) properly sealed and clearly marked / super scribed as the case may be. Please note to submit Financial Bid in separate sealed envelope.

4 The sealed tenders addressed to the "The Zonal Manager, Chandigarh Zone" should reach Bank of India, SCO No.76-82, Sector 31A, Chandigarh latest by 1500 hrs on_or before _. Bidders may remain present during the opening process. Financial Bids shall be opened on a later date, of only those, whose Technical Bid is accepted. A separate intimation of opening of Financial Bids would be sent to the technically successful bidders. Technical criterion is given in Terms and Conditions of the work contract. The Offer Letter be submitted along with non-refundable Tender Fee of `200/-(Rupees Two Hundred only) and refundable Earnest Money Deposit of `5,000/- (Rupees Five Thousand only) in the form of two separate Demand Drafts / Banker's cheques from any scheduled Bank, drawn in favour of Bank of India, payable at Chandigarh.. The tender shall remain valid for an acceptance period of 90 days from the date of opening of the Financial Bid. Relevant information / copies of certificates called for should be annexed to the tender. Non-receipt of any information / certificates from the tender may entail rejection of the tender. For clarification, if any, you may contact: (1). Security Officer,, Chandigarh Zone - on any working day during office hours (1000hrs to 1700hrs from Mondays to Fridays except on 2 nd Saturday & Last Saturday). Submission of tender in any other format will not be entertained & will, summarily, be rejected. Note: 1. The Earnest Money Deposit (EMD) of all the unsuccessful bidders will be returned within a period of -30- days from the date of issuing of work order to the successful bidder. In the case of successful bidder, it would be adjusted towards the Security Deposit till the contract is in force and refundable after the contract is concluded. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refusing to honour his tender, the Earnest Money Deposit (EMD) will be forfeited. It may be noted that no interest shall be paid on earnest money deposit to the bidders. 2. The Bank will not be bound to accept the lowest tender and reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever. Submission of tenders in any other format will not be entertained and will, summarily, be rejected. GENERAL TERMS AND CONDITIONS: a). The rates quoted for carrying out Annual Maintenance Contract must be inclusive of all the charges i.e. Transportation, Technicians, Fee, TA / DA and any other expenses, whatsoever but excluding Service Tax. b). The successful bidder shall have to deposit a sum of `5,000/- as Security Deposit as Performance Guarantee (refundable after the expiring of the contract) which, in the event of not carrying out the contracted services, as per terms and condition of the tender, shall be forfeited.

5 c). Rates quoted shall be binding for three years from the date of awarding of the contract and no increase whatsoever will be considered. d). Payment of Annual Maintenance Contract shall be made by the Bank on quarterly basis against service certificate and invoice. TECHNICAL DETAILS AND SCOPE OF WORK OF FIRE HYDRANT SYSTEM- 1. The contractor shall carry out periodic maintenance of the system to ensure functionally of the following system; a) Hydrant main pump and Jockey pump b) Diesel pump c) All fire-fighting accessories d) Fire electric panel 2. The schedule of work and details of works are below- A) Monthly- i) Run all three (03) pumps on discharge basis and check its noise, vibration and temperature for rectify any deformity. ii) Check all terminal connection in electric panel, battery charging terminal, self-starter etc. iii) Check all sluice valves, butterfly valves and alarm valves. iv) Cleaning of all fire hose boxes, fire service inlet, Fire brigade inlet, branch pipe, air release tank, hose reel drum. Hydrant outlet and hydrant pipe line. v) Replacing of gasket & washer if leakage is noticed. vi) Greasing of all landing valve, sluice valve spring loaded lug of delivery hose etc. B) Quarterly i) Polishing and coloring of gun metal parts like Branch pipe, hose coupling and hydrant outlet. ii) Check all delivery hose pipe on discharge basis. iii) Greasing of pump shaft, diesel engine etc. iv) Cleaning of fuel tank and fuel line of diesel pump. Check fan belt & gravity of battery of diesel pump. C) Half Yearly- i) Full running test of all pumps (minimum 15 minute run). ii) Change engine oil and filter aliment. iii) Recalibration of all measuring instrument like pressure gauge, pressure switch etc. iv) Overhauling of all pumps.

6 D) Yearly- i) Training of fire hydrant system to our concern staff. ii) Cleaning of foot valve and strainer. iii) All maintenance works under BIS 3844/ Details of fire hydrant system provided in the building are as under:- Sr. Details Nos. 01 Main electric Pump 50 HP 02 Jockey Pump 35 HP 03 Diesel Pump 04 Delivery hose 05 Fire Brigade Inlet 06 Fire service inlet 07 Hose reel with nozzle 08 Landing valve on stairs 09 Fire hydrant at courtyard 10 Branch Pipe 11 Pressure gauge 12 Pressure switch 13 Sluice valve 14 Non-Return valve 15 Branch pipe 16 Air release valve 17 Electric panel 4. Replacement of all minor parts and spare such as gasket, oil grease & gland packing, polish paper, distill water for battery terminals, cotton cloth and all types of washers of valves & pipe but other than major assemblies, are to be done at no extra cost as and when required. 5. Overhauling of pump is to be done at no extra cost as per given periodicity. 6. The Annual Maintenance contract will include conducting training program for Bank s personnel regarding the operation of the system during the routine monthly visit at no extra cost. 7. Any breakdown shall be attended within 03(three) hours including Sunday and holidays. 8. A service logbook shall be maintained by the Annual Maintenance Contract vendor wherein all the data related to the visits and services provided would be entered.

7 GENERAL TERMS AND CONDITIONS OF THE WORK CONTRACT (1). Instructions for Filling-in and Submission of the Tender : The sealed tender documents should be submitted in original at Bank of India, Chandigarh_Zonal Office, SCO No.76-82, Sector 31A, Chandigarh duly filled in so as to reach on or before 1500 hrs on or before in a sealed envelope super-scribed "Tender Document for Non Comprehensive Annual Maintenance Contract for fire hydrant at SCO No.76-82, Sector 31A, Chandigarh Zonal Office". Please study the details of the work to be carried out carefully and inspect the site before filling-in the tender. Any party tendering against the enquiry shall be deemed to have read and understood all the terms and conditions and familiarized themselves with the site and nature of work and quoted accordingly. Such terms and conditions not appearing in the body of the tender will not be considered as forming a part of their tender. (2). Terms and Conditions: a). The Bank reserves the right to accept or reject any or all the tenders completely or in part and / or increase or decrease the quantities / numbers of any item of the work without assigning any reason and the successful bidder shall perform the same at the rates quoted by them. b). Price quoted by the bidder shall be inclusive of all levies, excise duty, sales tax and / or any other tax but excluding Service Tax. No escalation in price shall be permitted on any ground. The total of the cost quoted for the Annual Maintenance Contract for fire hydrant will be considered for finalizing the L-1 bidder. c). d). Each page shall be duly signed and stamped by the tenderer as a token of their acceptance of the Technical and Contractual details, including tender form duly filled in, complete details and description, including all the data to be supplied by the tenderer as specified in the information and instructions to the tenderers. Envelope No.1 shall contain Offer Letter of the Agency with non refundable tender fees of `200/- (Rupees Two Hundred only) and refundable earnest money deposit of `5,000/- (Rupees Five Thousand only) in the form of crossed Demand Draft / Banker's Cheque in favour of Bank of India, payable at _Chandigarh. Envelope No.2

8 shall contain Technical Bid and Envelope No.3 shall contain Financial Bid. Envelope No. 4 shall contain spare parts of fire hydrant system. These four envelopes shall be kept in one big envelope which shall be super scribed as "Tender Document for Non Comprehensive Annual Maintenance Contract for fire hydrant system at SCO No Sector 31A, Bank of India Chandigarg Zonal office,. e). f). g). h). i). j). k). l). m). Validity of offer: Offer should be valid for 90 days from date of opening of financial bid. Successful bidder shall sign and stamp each page of this tender document as token of their acceptance of all the terms and conditions. The letter for award of work to the successful bidder shall be deemed to be a binding contract between BOI and the successful bidder for the scope of work defined in this tender. The contractor / vendor shall be responsible for any loss / damage to the materials by his staff deployed at the site. The contractor / vendor shall abide by the regulations / requirements meant for security and strictly follow the rules. BOI security staff shall have the right to check, search or interrogate any contractor s / vendor s material / staff while entering / leaving the BOI premises for the purpose of security. Any claim arising on account of damage, compensation or expenses payable in consequences of any accident or injury sustained by workmen of contractor / vendor or any other person, whether in the employment of the contractor / vendor or not, while in or upon the said works or site of the same, the Bank shall not be bound to entertain any claim or such claim brought under the Workman s Compensation Act. Contractor / vendor shall not sublet any part of the awarded work to any other person or agency. Please give particulars of works which you have executed along with the names of organizations in the last three years. Please attach copies of order(s) executed by the firm for annual maintenance contract and refilling of fire extinguishers as an experience and proof of Technical Criterion. If the tendering firm consists of more than one partner, the names of all partners must be disclosed, while submitting the tender. Disputes, if any, shall be considered to be within the jurisdiction of courts in Mumbai.

9 ENVELOPE 1: OFFER LETTER TENDER TO BE SUBMITTED ON OR BEFORE 1500 HRS ON or Before To, The Zonal Manager, Bank of India, Chandigarh Zone Dear Sir, Re: Tender for Non Comprehensive Annual Maintenance Contract for Fire hydrant system at SCO No.76-82, Sector 31A, Zonal office, _Chandigarh. 1. Having examined the nature and quantum of work relating to the above mentioned work and having visited and examined the site of the proposed work and having acquired the requisite information relating thereto as affecting the tender invited by you. I / We, the undersigned hereby offer for undertaking Non comprehensive annual maintenance Contract for Fire Hydrant system as per enclosed Schedule of work. 2. I / We have also deposited non refundable Tender Fees of `200/- (Rupees Two Hundred only) and refundable Earnest Money Deposit of `5,000/- (Rupees Five Thousand only) in the form of Demand Draft / Banker s Cheque drawn in favour of Bank of India, payable at Chandigarh as per details given hereunder :- (i). (ii). 3. I / We agree to deposit a sum of `5,000/- (Rupees Five Thousand only) as Security Deposit as Performance Guarantee (refundable after the expiry of the contract) which, in the event of not carrying out the contracted services/as a penalty in case of unsatisfactory job, as per terms and condition of the tender, shall be forfeited. 4. We have read the Terms and Conditions of the Work Contract and agree to abide and comply with the same. Yours faithfully Seal:

10 Place: Date : Encl.: ENVELOPE 2 : TECHNICAL BID Authorized Signatory (Name and Designation) Technical Bid for Non Comprehensive Annual Maintenance Contract of Fire Hydrant system at Chandigarh Zonal Office. 1. Name of the Firm: 2. Address: 3. Year Of establishment (Attach document) 4. Name of proprietor/partners: 5. PAN No. 6. Details of services provided by the company (Yes/No)(Attach Separate sheet): 7. Details of minimum two(02) running contract/amc of fire-fighting with central/state/psu/private firm (Yes/No)(May attach separate sheet): 8. Last three year audited balance sheet (Yes/No)(May attach separate sheet) 9. Registration no. with date of State fire Services /Other regularity services (Yes/No) 10. ESIC No- 11. Details of staff who give technical services We confirm that our Company is complying with all Technical Criterion given for selection in Terms and Conditions of work contract of the Tender and all the supporting documents / copies of certificates enclosed have been self attested. Seal Place:- Date:- Encl. Authorized Signatory (Name and Designation)

11 ENVELOPE 3 FINANCIAL BID The Zonal Manager zone Bank Of India Dear Sir, Re: Tender for Non Comprehensive Annual Maintenance Contract for Fire Hydrant System at Zonal Office, Kolkata. I / We have read, understood all the conditions as per tender document and quote my / our rates as under: Sr. No. Details Amount in Rs & words 01 Non Comprehensive AMC of fire- fighting system for first Year 02 Non Comprehensive AMC of fire fighting system for 2 nd Year 03 Non Comprehensive AMC of fire-fighting system for 3 rd Year Total Cost for Non Comprehensive AMC (In words) Seal:- Place: Date : Signatory Authorized (Name and Designation) ENVELOPE 4 - PRICE LIST OF SPARE PARTS OF FIRE HYDRANT SYSTEM Rates for supply of spare parts for fire hydrant system:-

12 Sl. Name Description Unit Rate Make 01 Delivery RRL controlled percolating canvas Hose delivery hose type A length 15 m IS 636 : Hose coupling 03 Short Branch Coupling IS 903 instantaneous type G.M. male & female phosphorus bronze spring with rubber washer of hyd. Test 21 kg/cm2 Branch with 20 mm nozzle gun metal made with 63 mm male instantaneous coupling of natural color pressure tested 21 kg/cm2 IS Hose Box Double door suitable for two no of 15 m hose and one (01) branch CRCA wall mounted with M.S. stand 30 x24 x10 finished with red color IS approved 05 Hose reel pipe 06 Hose Reel 07 Hose Reel Drum 08 Non- Return Valve 09 Sluice Valve Braided rubber hose as per IS 444 with 25 mm dia in black color (per meter) Braided rubber Is 444 with 25 mmx30 m in black color with G.M. made shut off type nozzle 15 mm with necessary fitting IS Under IS 884 side plate power coated finish red fixed/swings type Cast iron ball type a) 100 mm NB, b) 150mm NB Cast iron inside screw non rising spindle IS approved a) 80 mm NB, b) 100 mm NB, c) 150mm NB a) b) a) b) c)

13 10 Butter fly Valve 11 Pressure Gauge 12 Pressure Switch Cast iron inside flanged type of IS 778 a) 80 mm NB, b) 100 mm NB, c) 150mm NB Stainless steel materials Teflon protection of pressure range up to 21 kg/cm2 IS approved Adjustable pressure range up to 12 kg/cm2 IS approved a) b) c) 13 Landing Valve (Hydrant Valve) 14 Air release Valve 15 Foot Valve 16 Hydrant Pipe G.M. with oblique type single /Twin with hose coupling adaptor of 63 mm size instantaneous spring loaded arrangement and blank cap with chain conforming IS Copper alloy threaded male connection IS approved C.I. made with matching ball IS approved a. 100 mm b. 150 mm G.I. class C type heavy duty IS 1239 (per meter) a. 80mm b. 100mm c. 150 mm a) b) A B a. b. c. TERMS AND CONDITIONS:- 1) The above quoted fee is the lump sum (fixed price) amount for the entire assignment The fees includes all duties, levies, taxes, travelling expenses, out of pocket expenses and any other expenses of whatsoever nature but excluding Service tax. The Bank will pay Service tax and 12.5% Vat at the applicable rate.

14 2) The Total Fees for three years Will Be Considered For The Purpose Of Evaluation. 3) Rates for the spares will be finalized after rationalization of the rates by the technical committee. 5) Bank will deduct Tax (TDS) while releasing payment, if applicable as per the law. 6) The rates for supply, installation, testing and commissioning of spare parts will be valid for three years. The rates will be subjected to review by bank at the end of each year and further extension should be whole discretion of bank. Dated this... day of (Signature in the capacity of duly authorized to sign Proposal for and on behalf of ) *******