REQUEST FOR PROPOSAL For. Uniform Service

Transcription

1 CECIL COUNTY, MARYLAND REQUEST FOR PROPOSAL RFP REQUEST FOR PROPOSAL For Cecil County, Maryland 1

2 2 Table of Contents I. PURPOSE:... 4 II. OBJECTIVE:... 4 III. INQUIRIES:... 4 IV. METHOD OF SOURCE SELECTION:... 4 V. PROPOSAL SUBMITTAL REQUIREMENTS:... 4 PROPOSAL... 4 VI. EXAMINATION OF SITE AND DATA... 5 VII. DETERMINATION OF RESPONSIBILITY:... 6 CERTIFICATION OF PROPOSER S QUALIFICATIONS... 6 VIII. PROPOSER CERTIFICATION... 7 IX. SCOPE OF WORK:... 8 X. CONSTRAINTS ON THE SUCCESSFUL OFFEROR: PROPOSER S RESPONSIBILITY ANNULMENT OF CONTRACT CONTRACT TERM APPROXIMATE QUANTITIES PERMITS PERSONAL LIABILITY OF PUBLIC OFFICIALS XI. PROPOSER PERSONNEL REQUIREMENTS: AFFIRMATIVE ACTION POLICY RESPONSIBILITY FOR COMPLETE PROJECT XII. RESPONSIBILITIES OF THE ORGANIZATION: INSPECTION XIII. AGREEMENT OF TERMS AND CONDITIONS: PROPOSAL METHOD OF PAYMENT CLAIMS BREACHES AND DISPUTE RESOLUTION TRANSPORTATION STATE OF MARYLAND SALES AND USE TAX ADMISSIONS AND AMUSEMENT TAX LAWS AND REGULATIONS ISSUED BY COMPTROLLER OF THE TREASURY SALES AND USE TAX DIVISION XIV. INSURANCE REQUIREMENTS: WORKER S COMPENSATION AND EMPLOYER S LIABILITY INSURANCE 24 INSURANCE REQUIREMENTS FOR VENDORS AND SUBCONTRACTORS:. 24 XV. BONDING REQUIREMENTS: CERTIFIED CHECK OR PROPOSAL BOND XVI. INSTRUCTIONS FOR PROPOSAL: XVII. COMPLIANCE WITH THE RFP: XVIII. PROPOSAL DEADLINE 26 XIX. REVISIONS DUE TO AMBIGUITY, CONFLICT OR OTHER ERRORS IN RFP:..26 XX. IMPLIED REQUIREMENTS: XXI. PROPOSALS AND PRESENTATION COSTS: XXII. REJECTION OF PROPOSALS:... 26

3 XXIII. EXCEPTIONS TO FORMAT: XXIV. REQUESTS FOR CLARIFICATION: XXV. VALIDITY OF PROPOSALS: XXVI. PROPOSAL SUBMITTAL FORMAT: XXVII. PROPOSAL COST SHEET: XXVIII. EVALUATION OF PROPOSAL AND AWARD: METHOD OF AWARD BASIS OF AWARD QUALIFYING PROPOSALS MANDATORY REQUIREMENTS TECHNICAL EVALUATION ORAL PRESENTATION EVALUATION FINAL SELECTION SCHEDULE OF EVENTS DISCUSSIONS NEGOTIATIONS XXIX. NOTIFICATION XXX. PROPOSAL PROTEST XXXI. TYPE OF CONTRACT...33 Indemnity/Hold Harmless Agreement PROPOSER RFP CHECKLIST REQUEST FOR PROPOSAL

4 I. PURPOSE: Cecil County, Maryland, is seeking proposals from vendors that specialize in Uniform Service. Only vendors that meet all of the requirements listed in this RFP will be considered. II. OBJECTIVE: The objective of this RFP is to solicit competitive proposals from qualified vendors with whom the County can contract for to include purchase, rental and/or lease of department required uniforms as described in the specifications attached and any Federal, State and Local requirements. The composition of the Respondent s team or team configuration shall be clearly defined and stated with the proposal. The past experience and qualifications of the team shall be detailed in the proposal. The vendor shall be selected according to Best Value as determined by a select County Committee. III. INQUIRIES: All inquiries, questions, etc. concerning the RFP shall be forwarded to Elizabeth Stanley, Purchasing Assistant by (estanley@ccgov.org /cc: dpyle@ccgov.org) or call or mail requests to Purchasing Office, 200 Chesapeake Blvd, Suite 1400, Elkton, MD All questions shall be in writing is asked to provide any questions as soon as possible. The County will receive questions up to seven days prior to proposal opening. Any changes to the RFP will be in writing, documented and forwarded to all participating Proposers as soon as possible. Major changes or an excessive number of changes may result in cancellation of the existing RFP. IV. METHOD OF SOURCE SELECTION: Cecil County, Maryland is required to adhere to the Code of Cecil County, Chapter 92; Purchasing Code, concerning good public purchasing practices. All available information may be reviewed on the Cecil County, Maryland website ( Additional requirements are attached to the RFP requiring adherence to all Federal, State and local Regulations. V. PROPOSAL SUBMITTAL REQUIREMENTS: PROPOSAL Prospective packages shall be submitted in sealed envelopes clearly marked in the lower left-hand corner RFP 15-01; no later than 1:30 p.m. on April 24, No proposal will be accepted after 1:30 p.m. and all proposals shall be delivered to the Purchasing Office, 200 Chesapeake Blvd, Suite 1400, Elkton, Maryland All material submitted will become the property of Cecil County, Maryland and the only information available at the proposal opening will be the names of Proposers submitting proposals. No facsimile of proposals will be accepted. 4

5 A MANDATORY Pre-Proposal meeting will be held on April 9, 2014 at 10:00 a.m. in the Perryville Conference room, at the Cecil County Administrative Building, 200 Chesapeake Blvd., Elkton, MD ALL interested vendors wishing to submit proposals shall attend this meeting. REQUEST ANY VENDORS ATTENDING THE PRE-PROPOSAL TO NOT BRING SAMPLES AT THIS TIME. The County will request samples from prospective vendors at a later date. Any additional visits shall be by scheduled appointment only. Proposals will not be accepted from vendors who do not attend this mandatory meeting. VI. EXAMINATION OF SITE AND DATA Before submitting proposals, prospective Proposers shall carefully examine the Proposed Contract Documents, inspect the current areas, acquaint themselves with all governing laws, ordinances, etc. and otherwise thoroughly familiarize themselves with all matters which may affect the performance of the work. The act of submitting a proposal shall be considered as meaning that the Proposer has so familiarized himself and, therefore, no concession will be granted by the County because of any claim of misunderstanding or lack of information. Proposers are expected to read and study all specifications with special care and to observe all their requirements. Discrepancies, ambiguities, errors or omissions noted by Proposers should be reported promptly to the County for correction or interpretation before the date of the opening of proposal. 5

6 VII. DETERMINATION OF RESPONSIBILITY: CERTIFICATION OF PROPOSER S QUALIFICATIONS All APPLICABLE questions must be answered and included with the RFP. The data given must be clear and comprehensive. A copy of the Proposer s State of Maryland Construction Firm License or required applicable license shall be attached to this form. Information concerning this license can be obtained from Cecil County Clerk of the Court s Office at (410) You can also receive information necessary for corporations to do business in the State of Maryland from the State of Maryland Sales and Use Tax Division. Ask for a Corporation Qualifying Package at (410) All Proposers shall ensure they are qualified to do business within the State of Maryland. Businesses established outside the State of Maryland must be qualified as a Foreign Business to be eligible to provide service within the State of Maryland. Questions concerning Foreign Businesses may be referred to (410) Name of Contract: 2. Contract No.: RFP # Name of Proposer: 4. State of Maryland Construction Firm License No.: 5. Business Address: 6. When Organized: 7. Where Incorporated: 8. Foreign Business No.: 9. Has the Proposer paid any sales tax on the equipment to be used on the project? Yes No 10. If so, at what rate was the sales tax paid? Percent to State of 11. How many years has the Proposer been engaged in this business under your present firm name? 12. Have you ever refused to sign a contract at your original RFP/Bid? Yes No 13. Have you ever defaulted on a contract? Yes No Remarks: 14. Will you, upon request, furnish any other pertinent information that Cecil County, Maryland may require? Yes No 15. Does your business maintain a regular place of business in the State of Maryland (Resident) or would your business be considered Non-Resident? 16. Has the Proposer or firm ever been disbarred, suspended or otherwise prohibited from doing work with the federal government. Yes No (If yes, explain ) With the submission of this certification, the Proposer thereto certifies that the information supplied is, to the best of your knowledge, accurate and correct. Dated this day of, (Name of Proposer) By: \ Title: 6

7 VIII. PROPOSER CERTIFICATION The above statements are certified to be true and accurate and we have the equipment, labor, supervision and financial capacity to perform this Contract. Dated at this day of, 20. State of County of, ss. By: (Title of Person Signing) (Name of Organization) being duly sworn, states he is of (Office) and that the answers to the foregoing questions and all statements therein contained are true and correct. Sworn to before me this day of 20. Notary Public (My Commission Expires: ) (NOTARY SEAL) 7

8 IX. SCOPE OF WORK: 1. The following should be considered the minimum scope of work to be reflected in the Proposal. Respondents are encouraged to further detail this scope of work in their Proposal, if they choose. Any exception to portions of this scope of work must be made clearly in a separate section of the Proposal so that it may be considered during evaluation. Any value-added recommendations that are deemed outside the scope of work should be so noted by the Respondent and the associated cost broken out, so that the Proposals may be evaluated on a consistent basis. 2. The vendor will provide through separate meetings/presentations choices of work style clothing to select from. The selection committee shall select from chosen vendors the type, style and quantity of clothing they select and notify that vendor to submit their price proposal based on the selection from their products. 3. The following are the specifications for uniforms required: A: DIVISION: WASTEWATER RENTAL/PURCHASE 8 - Department uniform listing: -- Rental of uniforms includes weekly pickup for washing/maintenance -- Weekly pickup of rental uniforms at one site: 123 Carpenter s Point Road, Charlestown, MD and 246 Fletchwood Road, Elkton Md persons total: Supervisors 3 Operators 6 Collections and Maintenance: 8 Office Services Specialist 1 -- PANTS: 10 pants minimum per person, all personnel; either jeans or cargo; Khaki or tan / RENTAL -- SHIRTS: RENTAL (w/name, department, county seal) --- Supervisors (3 persons) 10 shirts each minimum, (5 SS Polo, 5 LS Twill), all with pockets, choice of colors --- Operators (6 persons) - 10 shirts each minimum, (5 SS Polo, 5 LS Twill), all with pockets, choice of color --- Collections and Maintenance (8 persons) 10 work shirts, (5 SS, 5 LS), all with pockets, choice of color --- Office Services Specialist (1 person) same as supervisors -- One each full zip hooded sweatshirt RENTAL in HiViz green -- One each Jacket (3 season) RENTAL in HiViz green --- Shall have name, department and county seal -- One pair; insulated coveralls - Operators and Collections and Maintenance personnel only (14 total) RENTAL -- Additional requirements of mats and rags package (approx. 250)- RENTAL x x 6

9 B: DIVIDSION: ROADS LEASE/PURCHASE - Department uniform listing -- Leased items will be maintained (repairs &/or replaced) by the vendor. Daily washing will be completed by the user. -- Location: 758 East Old Philadelphia Road, Elkton, MD 21921, 191 Harrisville RD, Rising Sun MD Bohemia Rd., Cecilton, MD persons total: Supervisors - 7 Workers PANTS: 7 pants minimum per person (42 persons); blue jeans (LEASE) -- SHIRTS: All shirts, sweatshirt, jackets and coveralls shall have department/division and county seal --- Supervisors (7 persons) 10 shirts each minimum, (5 SS Polo, 5 LS Polo or Twill), all with pockets, variety of colors (color to be determined) (LEASE) --- Workers (37 persons) - 7 T-shirts (SS) each minimum, Optional 5 T-shirts (LS)each, all with pockets HIGH VISIBILITY GREEN (PURCHASE) -- Two each (44 persons) full zip hooded sweatshirt high visibility green with reflective tape, Type 3 (PURCHASE,) -- One each (44 persons) winter Jacket high visibility green with reflective tape, type 3 (PURCHASE) -- One each (37 persons) insulated coveralls, high visibility green, (optional for employees) (PURCHASE). Additional Requirements Mats (Roads Dept.): E. Old Phila. Rd, Elkton MD -- 4 each 4 x each 3 x Harrisville Rd., Rising Sun MD each 3 x Bohemia Rd., Cecilton MD each 4 x 6 9

10 C: DIVISION: SOLID WASTE LEASE/PURCHASE - Department uniform listing -- Leased items will be maintained (repairs &/or replaced) by the vendor. Daily washing will be completed by the user. -- Location: 758 East Old Philadelphia Road, Elkton, MD persons total: Supervisors - 5 Workers PANTS: 10 pants minimum per person, all personnel; Tan Cargo /LEASE -- SHIRTS: (w/name, department/division and county seal) --- Supervisors (5 persons) 10 shirts each minimum, (5 SS Polo, 5 LS Twill), all with pockets, Forest Green or deep green (LEASE) --- Workers (20 persons) - 10 shirts each minimum, (5 SS Work, 5 LS, work), all with pockets Color to be Forest Green or a deep green in color. (LEASE) SS T-shirts, with pocket. Color to be Forest Green or a deep green in color -PURCHASE -- TWO each full zip hooded sweatshirt (no details) PURCHASE -- One each Jacket (3 season/removable liner) LEASE --- Shall have name, department/division and county seal -- One insulated coveralls (1 each, 25 employees) not details, Tan or brown, PURCHASE -- Rain Gear; Florescent Yellow (1 pants and 1 jacket, 25 employees) D: DIVISION: DEVELOPMENT SERVICES INSPECTION SECTION LEASE - Department uniform listing -- Leased items will be maintained (repairs &/or replaced) by the vendor. Daily washing will be completed by the user. -- Location: 200 Chesapeake Blvd., Suite 2450 Elkton, MD persons total: -- PANTS: 7 pants minimum per person, all personnel; 5 Cargo Pants/Khaki or Tan and 1 denim -- SHIRTS: w/department and county seal (2 x 2 max. size) shirts each minimum (5 SS Shirts Light Blue and 5 LS Shirts various colors), all with pockets 10

11 E: DIVISION: ENGINEERING AND CONSTRUCTION - Department uniform listing -- Leased items will be maintained (repairs &/or replaced) by the vendor. Daily washing will be completed by the user. -- Location: 200 Chesapeake Blvd., Suite 2400 A, Elkton, MD persons total: -- PANTS: 7 pants minimum per person; Jeans or Cargo Pants -- SHIRTS: w/department and county seal shirts each minimum -- JACKETS: w/department and county seal 4. All Shirts and Jackets shall have the person s name (if required), County Seal and if possible the Departments Title printed, stenciled or embroidered on the garment. A copy of the Seal will be provided for reference. The vendor will provide best options to apply this information on all shirts and jackets (sizes provided for each division). If more than one option is provided pricing for all shall be provided as part of their proposal. Department Titles are as follows: Development Services, Engineering and Construction, Wastewater, Roads and Solid Waste Division. 5. Vendors will be asked to provide samples of all proposed clothing items and accessories as part of their presentation if they are selected as the top 2 or 3 proposals. 6. If vendors pricing varies depending on which clothing items are selected, separate price lists shall be provided as part of the proposal. F. Department of Emergency Services: DES shall be purchasing their uniforms directly for the EMS and DES offices. The uniforms shall meet or exceed the specifications listed below: - EMS Uniform Requirements: -- Staffing for EMS: 36 Full time & 10 Part-time employees --- Full time issued 4 sets of uniforms and Part time issued 2 sets -- Taclite EMS Pant - Men s and Women s; Color is Navy --Taclite Pro Shirt - In long and short sleeve; Color Navy --Class A Uniform Jackets Men s and Women s ---Double Breasted ---Silver buttons ---Badge tab ---Color - Navy 11

12 --6 oz. Nomex Coveralls ---Complies with NFPA 70E and ASTM F Royal Blue ---Leaf collar ---Zipper front closure ---Pockets chest rear hip double stitched --3x5 floor mats Harrisville Rd Medic Station, Colora, MD 3 each Fair Acres Rd Medic Station, Elkton MD 3 each Augustine Herman Hwy, Chesapeake City, MD 3 each - DES Uniform Requirements: -- Staffing: 38 Full time, 10 Part-time & 10 Admin staff --- Each employee is issued 4-shirts, 4-pants (3-Cargo and 1- dress), 1-tie and 1pair of shoes -- Uniforms per employee: ---Shirts- Poly Cotton Military shirts; Long and short sleeve Colors: White and Light Blue 6.5 oz 65% polyester/35% cotton Permanent collar stays Badge tabs with internal slings for added support Convertible collar Sewn in military crease Epaulettes Machine wash and dry % Polyester Uniform Trouser; men s and women s Color- Navy Bartack reinforcements; all stress points for durable every day wear Soil and stain-resistant finish for superior appearance 2 deep back pockets with left pocket button closure Back pocket interlinings for a smooth look Snug-Tex waistband to keep your uniform shirt tucked in your trousers ---Premium Cargo Industrial Pants Color- Navy 7-3/4 oz vat dyed twill, 65% poly/35% cotton Permanent press postcured finish; relaxed fit StayDark technology to reduce fading Both styles have reinforced front pockets Two roomy cargo pockets with hidden zipper closure; extra pocket on outside left cargo and inside right cargo pocket 12

13 13 Metal tack button waist closure Machine wash and dry; industrial laundry friendly ---Breakaway Men s Tie Black In Color ;100% Polyester VELCRO brand fasteners 3" wide with permanent knots Comes with buttonhole to keep ties straight Slide small end of tie through the loop and button to the shirt --- High Gloss Duty Oxfords shoes; Black color; sizes men s and women s High gloss (Corofram) upper Breathable mesh lining; Slip resistant rubber outsole G. Detention Center Office Uniforms: Uniforms purchased on an as needed basis; through replacement of personnel; attrition. CLASS A UNIFORM Male Trousers: Fabric: 100% polyester serge weave Weight: 7.0 oz/sq yd 11.5 oz/linear yd Care: Machine washable Color: Dark Navy Features: -Triangle bar tacks on back pockets and bar tacks at key stress points for durability. -Double-plied crotch lining for comfort and durability. -Reinforced hook and eye closure. -Brass zipper. -Pressed-open, tailored seam construction for a professional appearance. -Extra-deep quarter-top front pockets. -Comfort Grip waistband keeps shirts tucked in. -Two welted rear pockets with tab button closure on left pocket. -French fly for additional supports. -Traditional lined belt loops. -Triple-stitched crotch construction prevents blowouts. -Available in Ladies Choice. Female Trousers: Fabric: Moisture Wicking 100% polyester stretch textured serge weave Weight: oz/sq yd oz/linear yd Care: Machine washable Color: Dark Navy Features: -Triangle bar tacks on back pockets and bar tacks at key stress points for durability.

14 -Pressed-open, tailored seam construction for a professional appearance. -Traditional lined belt loops. -Double-plied crotch lining for comfort and durability. -Crease front and back permanent military creases. -Moisture Wicking technology captures and pulls fluids and perspiration away from the skin and spreads it over the fabric surface area for quick evaporation to keep you dry and comfortable. -Fit waistband with side elastic. -Extra-deep quarter-top front pockets. Male Long-Sleeved Shirt: Fabric: Moisture Wicking technology captures and pulls fluids and perspiration away from the skin and spreads it over the fabric surface area for quick evaporation to keep you dry and comfortable. Fabric Stretch 100% textured polyester tropical weave. Weight: oz/sq yd oz/linear yd Care: Machine washable Color: Dark Navy Features: -Two-button tab cuffs with dress placket for roll-up functionality. -Badge eyelets with internal support strap. -Internal collar stays. -Extra-Long tails keep shirt tucked in. -Two pleated pockets with scalloped flaps, hook and loop closure, and pen opening in left pocket and pocket flap. -Three stitched-in military creases on shirt back and two on shirt front. -Single-needle detailing for tailored professional appearance. -All other TexTrop shirt styles can be customized to include a zipper-front -Cross-stitched shoulder straps with functional button for mic attachment. -Top-fused banded collar with cotton-blend lined collar band and inner yoke. -Double-ply straight yoke with cotton-blend lined collar band and inner yoke. -Seven-button false-button front placket with 14 hidden zipper. -Melamine high impact buttons. 14 Male Short-Sleeved Shirt: Fabric: Moisture Wicking technology keeps you cool and comfortable. Wrinkle resistant for professional appearance. Fabric Stretch 100% textured polyester tropical weave. Weight: oz/sq yd oz/linear yd Care: Machine washable Color: Dark Navy Features: -Badge eyelets with internal support strap. -Internal collar stays.

15 -Extra-Long tails keep shirt tucked in. -Two pleated pockets with scalloped flaps, hook and loop closure, and pen opening in left pocket and pocket flap. -Three stitched-in military creases on shirt back and two on shirt front. -Single-needle detailing for tailored professional appearance. -shirt styles to include a zipper-front -Cross-stitched shoulder straps with functional button for mic attachment. -Top-fused convertible collar. -Cotton-blend lined inner yoke. -Seven-button false-button front placket with 14 hidden zipper. -Melamine high impact buttons. Female Long-Sleeved Shirt: Fabric: Moisture Wicking technology captures and pulls fluids and perspiration away from the skin and spreads it over the fabric surface area for quick evaporation to keep you dry and comfortable. Fabric Stretch 100% textured polyester tropical weave. Weight: oz/sq yd oz/linear yd Care: Machine washable Color: Dark Navy Features: -Two-button adjustable cuffs. -Fully-lined front placket with seven-button front. -Badge eyelets with internal support strap. -Internal collar stays. -Extra-Long tails keep shirt tucked in. -Two pleated pockets with scalloped flaps, hook and loop closure, and pen opening in left pocket and pocket flap. -Three stitched-in military creases on shirt back and two on shirt front. -Single-needle detailing for tailored professional appearance. -shirt styles to include a zipper-front -Cross-stitched shoulder straps with functional button for mic attachment. -Top-fused banded dress collar. -Double-ply straight yoke with cotton-blend lined collar band and inner yoke. -Seven-button false-button front placket with 14 hidden zipper. -Melamine high impact buttons. Dark Navy only removable button feature on pocket flaps, shoulder straps, and cuffs to accommodate metal buttons. 15 Female Short-Sleeved Shirt: Fabric: Moisture Wicking technology keeps you cool and comfortable. Wrinkle resistant for professional appearance. Fabric Stretch 100% textured polyester tropical weave. Weight: oz/sq yd oz/linear yd

16 Care: Machine washable Color: Dark Navy Features: -Badge eyelets with internal support strap. -Internal collar stays. -Extra-Long tails keep shirt tucked in. -Two pleated pockets with scalloped flaps, hook and loop closure, and pen opening in left pocket and pocket flap. -Three stitched-in military creases on shirt back and two on shirt front. -Single-needle detailing for tailored professional appearance. -shirt styles to include a zipper-front -Cross-stitched shoulder straps with functional button for mic attachment. -Top-fused convertible collar. -Double-ply straight yoke with cotton-blend lined collar band and inner yoke. -Seven-button false-button front placket with 14 hidden zipper. -Melamine high impact buttons. Duty Jacket: Fabric: Hiptex laminated to the outer shell prevents water penetration and allows for breathable comfort. Fabric Outer: 3-ply textured taslan nylon. Inner: 100% polyester Weight: 6.1 oz/sq yd Care: Machine washable Color: Dark Navy Features: -All seams factory-taped to insure complete waterproof protection. -Badge tab with metal eyelets. -Detachable lined military-style epaulets. -Leather trim on cuffs for durability. -Two inside pockets for additional security storage. -Lower patch pockets with inverted pleats, flaps and hand-warmer side openings degree telescopic sleeve system provides full range of arm motion without riding up. -Includes zippered removable liner lining weight 4 oz. poly fill with diamond-quilted nylon front and back cover, removable liner has zip-off sleeves, snap attachment holds liner sleeves in place. -Waist length jacket. -Double storm fly front with concealed snaps and two-way vision zipper. -Reflective safety system stand-up collar, turn-up cuffs, and pullout pocket tab. -Elasticized waistband back. -Customization: Reflective safety system stand-up collar, turn-up cuffs, and pull-out pocket tab. 16

17 BDU STYLE TACTICAL UNIFORM BDU Lightweight Tactical Trousers: Fabric: 6.5 oz. 65% polyester / 35% cotton ripstop Color: LAPD Navy Care: Machine washable Features: -Fade, shrink and wrinkle resistant. -DuPont Teflon fabric protector repels stains and liquids. -Includes D-ring for keys or tools. -Extra-large belt loops designed for nylon duty belt. -Action-stretch waistband for enhanced comfort. -Reinforced seat and knee. -Zipper fly with sturdy snap closure. -Nine-pocket design. -Two cargo pockets with hook and loop closure. -Two hook and loop back pockets with wallet pocket in a pocket -Two front pockets with reinforced opening for folding knife or tool clip. -Internal openings for knee pads. -Cell phone pocket with hook and loop closure. -Two hidden coin pockets. -Comes with a free matching belt. BDU Lightweight Tactical Shirt: Fabric: 4 oz. 65% polyester / 35% cotton ripstop Color: LAPD Navy Care: Machine washable Features: -Fade, shrink and wrinkle resistant. -DuPont Teflon fabric protector repels stains and liquids. -Hidden collar stays provide a clean, professional look. -Shoulder epaulets with buttons. -Two box-pleated chest pockets with hook and loop closure. -Two zippered chest pockets. -Two chest pen pockets. -Hidden zipper (mock button) front for ease of use. -Gusseted underarm increases range of motion. -Reinforced elbows. -Adjustable buttons at sleeve cuffs. H. Senior Services and Community Transit: 17 - New employees are issued 25 pieces or 5 sets of uniforms; currently 11 employees with uniforms/leased and laundered. - Ladies work shirts; 5 each LS and SS; navy with patch embroidered with driver s first name - Ladies work pants and cargo shorts in kaki; 5 each - Men s work shirts; 5 each LS and SS; navy with patch embroidered with driver s first name

18 - Men s work pants and cargo shorts in kaki; 5 each - All employees; navy w/yellow striping with embroidered patch with driver s first name; jackets shall have zip in-out liners X. CONSTRAINTS ON THE SUCCESSFUL OFFEROR: PROPOSER S RESPONSIBILITY It shall be the PROPOSER s responsibility to schedule and coordinate all work to be performed under this Contract to insure continuous and smooth operations of the work and completion within the times specified in the proposal. The Scope of Work is intended to cover the complete purchase. It shall be distinctly understood that failure to mention any work, which would normally be required to complete the project, shall not relieve the PROPOSER of his responsibility to perform such work. ANNULMENT OF CONTRACT Should the PROPOSER fail to fully satisfy the customer, or to comply with orders of the County, or to perform anew such work that has been rejected as defective and unsuitable, or if the PROPOSER shall become insolvent or be declared bankrupt or shall make an assignment for the benefit of creditors or from any other cause shall not carry on the work in an acceptable manner, the County shall have the right to annul its Contract and all Departmental Contracts at the County s convenience. CONTRACT TERM Cecil County, Maryland intends that the vendor awarded a contract, will perform the work commencing upon the date specified in the Notice to Proceed or notification letter and terminate upon expiration or completion of the project unless terminated by the County with the delivery of written notification of contract termination. All contracts extending beyond the County s fiscal year (June 30 th annually) shall be subject to budget appropriation. In the event the on-going contract does not acquire funding to continue, the awarded vendor shall be notified in writing at the earliest possible date and contract termination shall be coordinated. APPROXIMATE QUANTITIES The PROPOSER s attention is called to the fact that the quantities given are estimated quantities and are intended as a guide to the PROPOSER but in no way bind or limit the County to the actual amount of work to be performed or the quantity of material to be furnished. Any estimates of quantities herein furnished by the County are approximate only and have been used by the County as a basis for estimating the cost of the work and will also be used for the purpose of tabulating and comparing the proposal and awarding the Contract. The County has endeavored to estimate these quantities correctly according to their knowledge and the information as shown; but, it is not guaranteed that these estimated quantities are accurate and if the PROPOSER, in making up and/or submitting his proposal or proposal relies upon the accuracy of said estimated quantities, does so at his own risk. 18

19 PERMITS All required permits shall be obtained and paid for by the PROPOSER, except those which have been obtained by the County and are hereby made a part of this Contract. PERSONAL LIABILITY OF PUBLIC OFFICIALS In carrying out any of the provisions of this Contract or in exercising any power of authority granted herein, there shall be no personal liability upon the County or its authorized assistant, it being understood that in such matters he acts as the agent or representative of the County. XI. PROPOSER PERSONNEL REQUIREMENTS: AFFIRMATIVE ACTION POLICY In accordance with Cecil County s Affirmative Action policy against discrimination, no person shall, on the grounds of race, color, creed, religion, sex, age marital status, national origin, handicap or disability, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination. During the performance of the work and services hereunder, the PROPOSER, for themselves, their assignees and successors in interest, agrees to comply with all federal, state, and local nondiscrimination regulations. RESPONSIBILITY FOR COMPLETE PROJECT It is the responsibility of the PROPOSER to perform the work under this Contract. If mention has been omitted in the Contract Documents of any items of work or materials usually furnished or necessary for the completion or proper functioning of the equipment, it shall be included by the Proposer without extra payment. XII. RESPONSIBILITIES OF THE ORGANIZATION: INSPECTION The County may appoint such persons as they may deem necessary to properly review the proposal and presentation to select the best overall proposal for equipment purchase. XIII. AGREEMENT OF TERMS AND CONDITIONS: PROPOSAL Made this day of, Business Address 19

20 The PROPOSER declares that the only person, firm, or corporation, or persons, firms, or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is or are the undersigned; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications. The proposal price on the attached and signed Proposal Forms is to include and cover the furnishing of all equipment, materials and labor requisite and proper and the providing of all necessary machinery, tools, apparatus and means for equipment delivery. If this proposal shall be accepted by said County and the undersigned shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the PROPOSER has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void; and, the deposit accompanying the proposal shall be forfeited to and become the property of the County. In the case of firms, the firm s name must be signed and subscribed to by at least one member. In the case of corporations, the corporate name must be signed by some authorized officer or agent thereof, who shall also subscribe his name and office. If practical, the seal of the corporation shall be affixed. I/We identify by number, date and number of pages the following addenda: No. Date No. of Pages The names and addresses of all members of a firm or the names, addresses and titles of every officer of a corporation, as the case may be, must be given here by the member of the firm or by the officer or agent of the corporation who signs the proposal. METHOD OF PAYMENT All invoices shall be reviewed and approved by a PROPOSER s representative and the County s representative before submission. All invoices must be submitted to the Cecil County, Maryland, Finance Dept/AP, 200 Chesapeake Blvd, Elkton, MD and you may send a courtesy copy to Cecil County, Maryland, Depart. Of Emergency Services, 107 Chesapeake Blvd, Elkton MD All invoices will be Net Thirty (30) days and if time frame for completion is over thirty (30) days, payments and invoices shall be equally submitted every thirty (30) days and the final payment upon final acceptance of the final product. 20

21 CLAIMS Should the PROPOSER believe that it is entitled to any additional compensation; the PROPOSER shall file a written notice of claim thereof with the County. Unless otherwise specified, such notice shall be given no later than twenty (20) days after the onset of such alleged damages, losses, expenses or delays. BREACHES AND DISPUTE RESOLUTION -Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of Cecil County, Maryland. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the Vendormails or otherwise furnishes a written appeal to Cecil County, Maryland. In connection with any such appeal, the Vendorshall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of Cecil County, Maryland shall be binding upon the Vendorand the Vendorshall abide be the decision. -Performance During Dispute - Unless otherwise directed by Cecil County, Maryland, Vendors hall continue performance under this Contract while matters in dispute are being resolved. -Claims for Damages - Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage. -Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between Cecil County, Maryland and the Vendor arising out of or relating to this agreement or its breach will be decided by Binding Arbitration. By submitting a proposal you agree to these conditions. Arbitration of Dispute: In any claim, dispute or other matter in question arising out of or related to this Agreement, the Parties must submit the issue to binding arbitration in accordance with Title 3, Subtitle 2, Courts and Judicial Proceedings Article, Annotated Code of Maryland, before the Circuit Court for Cecil County prior to filing any action in any Court. Waiver of Jury Trail: The parties hereto waive their right to elect a jury trial in any dispute involving their rights under this Agreement. Costs and Attorney Fees: In the event of arbitration by any of the parties to enforce the terms of this Agreement, the prevailing party in the action shall be entitled to reasonable and necessary attorneys fees, court costs, arbitrator fees, witness fees and all expenses of suit. The reasonableness and necessity of attorneys fees, costs, witness fees and expenses, will be determined by the arbitrator. 21

22 -Rights and Remedies - The duties and obligations imposed by the Contract Documents and the rights and remedies available there under shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by Cecil County, Maryland, (Architect) or Vendor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach there under, except as may be specifically agreed in writing. TRANSPORTATION Prices quoted shall be net, including transportation and delivery charges fully prepaid by the seller, f.o.b. destination (Cecil County, Maryland/designated locations, Elkton, MD 21921). No additional charges shall be allowed for packing, packages or partial delivery costs. By submitting their quote, all Proposers certify and warrant that the price offered for f.o.b. destination includes only the actual freight rate cost as at the lowest and best rate and based upon actual weight of the goods to be shipped. Standard commercial packaging, packing and shipping containers shall be used, except as otherwise specified herein. 22

23 STATE OF MARYLAND SALES AND USE TAX ADMISSIONS AND AMUSEMENT TAX LAWS AND REGULATIONS ISSUED BY COMPTROLLER OF THE TREASURY SALES AND USE TAX DIVISION Taxation by Other Law (c) Sales tax paid in other jurisdiction (1) To the extent that a buyer pays another state a tax on a sale or gross receipts from a sale of tangible personal property or a taxable service that the buyer acquires before the property of service enters this state, the sales and use tax does not apply to use of the property or service in this state. (2) If the tax paid to another state is less than the sales and use tax, the buyer shall pay the difference between the sales and use tax and the amount paid to the other state in accordance with the formula under (b) Nonresident Property The sales and use tax does not apply to use of tangible personal property or a taxable service that: (1) A non-resident. (i) Acquires before the property or service enter the state; and (ii) Uses: 1. For personal enjoyment or use or for a use that the Comptroller specifies by regulation, other than for a business purpose; or 2. Does not remain in the state for more than 30 days Depreciation Allowance (a) In general - a buyer is allowed a depreciation allowance as an adjustment to taxable price if: 23 (b) (1) Tangible personal property or a taxable service is acquired before the tangible personal property is brought into the state for use in the state or before the taxable service is used in the state; and (2) The use first occurs in another state or federal jurisdiction. Amount allowance - The allowance under subsection (a) of this section for each full year that follows the date of purchase is ten percent (10%) of the taxable price paid to acquire the tangible personal property or taxable service.

24 XIV. INSURANCE REQUIREMENTS: WORKER S COMPENSATION AND EMPLOYER S LIABILITY INSURANCE (a) The Vendor shall take out and maintain during the life of the Contract the Statutory Worker s Compensation and Employer s Liability Insurance for all of his employees to be engaged in work on the project under the Contract. (b) In case any portion of the project is sublet, the Vendor shall require all of the sub-vendors similarly to take out and maintain during the entire life of the Contract the Statutory Worker s Compensation and Employer s Liability Insurance for all of their employees to be engaged in work in the project under the Contract. (c) The Vendor and the sub-vendor shall not begin work until the Vendor has first filed with the County satisfactory evidence that insurance of the above nature is in full force and effect (receipt of Certificate of Insurance naming the Cecil County, Maryland as an Additional Insured. ) INSURANCE REQUIREMENTS FOR VENDORS AND SUBCONTRACTORS: All vendors who perform any type of work or service on Cecil County, Maryland property or in areas where the County is responsible or liable must maintain such insurance coverage(s) as determined by the County to protect the County s interest(s). The following coverage and amount are generally required, but the County reserves the right to modify these requirements at its discretion or reject any insurance policies which do not meet these criteria. (a) General Liability Insurance not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall not contain any endorsement(s) excluding or limiting products/completed operations, contractual liability or cross liability. The County must be named insured and a certificate of insurance must be provided. (b) Workman s Compensation Insurance at minimum Maryland Statutory Limits. (c) Business Auto (includes trucks) Liability insurance not less than $1,000,000 per occurrence for all leased, owned, non-owned and hired vehicles when vehicles are utilized to perform the work or services required by the County. The Vendor shall provide a "Certificate of Insurance" naming the Cecil County, Maryland as an "Additional Insured" and showing the levels of Worker s Compensation and all Liability Coverage. No purchase order will be released until a valid certificate(s) of insurance evidencing all required insurance coverage and documentation is provided to the Purchasing Office including letter of endorsement showing County as additional insured. Professional liability insurance is applicable and required for each contract involving professional or technical services as defined in Chapter 92 of the Code of Cecil County. 24

25 This includes, but is not limited to services provided by accountants, architects, actuaries, engineers, lawyers and physicians. All vendors performing services for Cecil County, Maryland are required to provide notification of Certificate of Insurance cancellation days prior to cancellation. XV. BONDING REQUIREMENTS: CERTIFIED CHECK OR PROPOSAL BOND (a) No proposal will be considered unless accompanied by a certified check or an acceptable bid bond of the Proposer or other surety satisfactory to the County such as a Letter of Credit from a Bank acceptable to the County, payable to the order of Cecil County, Maryland, for One Thousand Dollars, which will be forfeited to the County as liquidated damages in case an award is made and the Contract and Bond are not promptly and properly executed as required within ten (10) days after the award of the Contract. (b) The certified check and/or proposal bonds or other surety satisfactory to the County such as a Letter of Credit from a Bank acceptable to the County, of all except the two (2) selected PROPOSERs shall be returned after the Contract is awarded; and, the checks of the selected PROPOSERs shall be returned after the proper execution of the Contract Documents with the selected PROPOSER. (c) If the selected PROPOSER shall fail to execute the Contract Documents as specified, he shall forfeit the proposal bond or certified check or other surety satisfactory to the County such as a Letter of Credit from a Bank acceptable to the County as liquidated damages and the Contract may be awarded to the second selected PROPOSER as specified in the paragraph entitled METHOD OF AWARD. XVI. INSTRUCTIONS FOR PROPOSAL: Proposal shall be submitted in a sealed envelope addressed to: Cecil County Purchasing Office 200 Chesapeake Blvd. Suite 1400 Elkton, Maryland The PROPOSER s name and address shall appear in the upper left hand corner of the proposal envelope with the job name and contract number appearing in the lower left hand corner of the envelope. The PROPOSER shall submit minimally one (1) original and one (1) copy of the proposal and one complete copy on a disc in PDF format. Failure to submit a proposal in this manner may be considered cause for rejection of the proposal as determined by Cecil County, Maryland. 25

26 XVII. COMPLIANCE WITH THE RFP: All proposals submitted shall be in strict compliance with the RFP and failure to comply with all provisions in the RFP may result in disqualification or rejection of the proposal. XVIII. PROPOSAL DEADLINE: After the work has been started, it shall be performed continuously on all acceptable working days without stoppage until the entire contract is completed. In case the PROPOSER neglects or fails to work continuously on all acceptable working days, the County Executive of Cecil County through the Cecil County Administrator and appropriate Department Director may terminate the Contract and use any method that he deems necessary to complete the Contract. XIX. REVISIONS DUE TO AMBIGUITY, CONFLICT, OR OTHER ERRORS IN RFP: Any ambiguity, conflict, discrepancy, omissions or other error/s discovered in the RFP must be reported immediately to Cecil County Purchasing Office, Elizabeth Stanley, 200 Chesapeake Blvd., Suite 1400, Elkton, Maryland ( ), in writing and a request made for modifications or clarification. All changes to RFPs shall be made in writing (addendum) and all parties who have received the RFP shall receive the addendum. Offerors are responsible for clarifying any ambiguity, conflict, discrepancy, omission or error in the RFP prior to submitting the proposal or it shall be deemed waived. XX. IMPLIED REQUIREMENTS: Any product or service that is not specifically addressed in the RFP, but which is necessary to provide functional capabilities proposed by the offeror, must be included in the proposal. XXI. PROPOSALS AND PRESENTATION COSTS: Cecil County, Maryland, or its agencies, is not liable in any way for any costs incurred by the Offerors in the preparation of their proposals in response to the RFP, nor for the presentation or demonstration of their proposals and/or participation in any discussion or negotiations. XXII. REJECTION OF PROPOSALS: Cecil County, Maryland, or its agencies, reserves the right to accept in part or in whole any or all proposals submitted or to waive any technicality or minor irregularity in a proposal. Additionally, the County shall reject the proposal of any offeror determined to be nonresponsive in accordance with the Code of Cecil County, Chapter 92 and requirements set within this RFP. Unreasonable failure of an offeror to promptly supply the County with information with respect to responsibility may be grounds for a determination of nonresponsibility. 26

27 The County intends to award the proposal as one contract, but has the right to award to multiple vendors that would best serve the County s requirements. All Proposals, RFPs, IFBs or RFQs are contingent upon budgetary constraints. XXIII. EXCEPTIONS TO FORMAT: The RFP describes the requirements and response format in sufficient detail to secure comparable proposals, recognizing that various proponent approaches may vary widely. Any proposal that differs from the described format may be considered non-responsive and rejected. XXIV. REQUESTS FOR CLARIFICATION: Any request for clarification on the RFP must be in writing and accomplished prior to the receipt of the PROPOSER s proposal. XXV. VALIDITY OF PROPOSALS: All proposals shall be valid for one hundred and eighty (180) days from the date of the RFP opening and become the property of the County. If negotiations result in modifications to the RFP, then one hundred and eighty (180) days will commence from the date of the receipt of the new proposal. This period may be extended by mutual written agreement between the Respondent and Cecil County, Maryland. XXVI. PROPOSAL SUBMITTAL FORMAT: Offerors must include the following information in their proposal and must use the following format when compiling their responses. Sections should be tabbed and labeled; pages should be sequentially numbered at the bottom of the page: 1. Package One; Qualification Package: (a) Cover Letter: Response should contain a letter signed by a person who is authorized to commit the offeror to perform the work included in the proposal and should identify all materials and enclosures being forwarded in response to the RFP. (b) Table of Contents. (c) Executive Summary: A maximum of one (1) to two (2) pages of single spaced information providing a high-level description of the offeror s ability to meet the requirements of the RFP. (d) Description of Relevant Experience and Qualifications: Details of qualifications of the offeror s operations and staff regarding requested goods and services. If the respondent is not a single entity, the details of the partnership, joint venture, etc. shall be described, including the organizational structure of the team. 27