INCLINE REALTY PRIVATE LIMITED ANNUAL REPORT
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1 INCLINE REALTY PRIVATE LIMITED ANNUAL REPORT
2
3 DIRECTORS REPORT To The Members, Incline Realty Private Limited Your Directors have pleasure in presenting the Fourth Annual Report of the Company on the business and operations of the Company, together with the Audited Financial Statements for the year ended March 31, Financial Results The Company's performance during the financial year ended March 31, 2017 as compared to the previous accounting period, is summarized below: Particulars Revenue from operations Other income Total revenue Expenses Profit/ (loss) before tax (313.83) Tax expenses 9.94 (97.37) Profit/ (loss) after tax (216.46) Other comprehensive income/ (expenses) (9.94) (2.29) Total Comprehensive Income for the year (218.75) The above is an extract from the financial statements prepared in accordance with the Indian Accounting Standards as notified under section 133 of the Companies Act, 2013 read with Rule 3 of the Companies (Indian Accounting Standards) Rules, 2015 by the Ministry of Corporate Affairs, as amended by the Companies (Indian Accounting Standards) Rules, Nature of Business The Company is engaged in the activities of Real Estate Development. On the real estate development front, the Company is in the process of developing residential project and intends to develop commercial, retail and hospitality project. There was no change in the nature of the business of the Company during the year under review. Financial Performance During the year under review, the Total Revenue stood at Rs Lakh as compared to Rs Lakh for the year ended March 31, During the year under review, profit before tax stood at Rs Lakh against a loss of Rs Lakh during the year ended March 31, The total comprehensive income stood at Rs Lakh during the year under review as compared to the total comprehensive expenses of Rs Lakh in the previous year.
4 Report on performance and financial position of subsidiaries, associates and joint venture companies During the year under review, your Company did not have any subsidiary, associate and joint venture company. Transfer to Reserves It is not proposed to transfer any amount to reserves out of the profits earned during FY Dividend In view of accumulated losses, your Directors express their inability to recommend any dividend for the year ended March 31, Deposits During the year under review, your Company neither accepted any deposits nor there were any amounts outstanding at the beginning of the year which were classified as Deposits in terms of Section 73 of the Companies Act, 2013 read with the Companies (Acceptance of Deposit) Rules, 2014 and hence, the requirement for furnishing of details of deposits which are not in compliance with the Chapter V of the Companies Act, 2013 is not applicable. Disclosures under Section 134(3)(l) of the Companies Act, 2013 Except as disclosed elsewhere in this report, no material changes and commitments which could affect the Company s financial position, have occurred between the end of the financial year of the Company and date of this report. Internal Financial Controls The Internal Financial Controls with reference to financial statements as designed and implemented by the Company are adequate. During the year under review, no material or serious observation has been received from the Statutory Auditors and the Internal Auditors of the Company on the inefficiency or inadequacy of such controls. Disclosure of orders passed by regulators or courts or tribunal No significant and material orders have been passed by any Regulator or Court or Tribunal which can have impact on the going concern status and the Company s operations in future. Particulars of contracts or arrangement with related parties All the transactions/contracts/arrangements of the nature as specified in Section 188(1) of the Companies Act, 2013 entered by the Company during the year under review with related party(ies) are in ordinary course of business and on arm s length. Further none of such transactions/contracts/arrangements are material (i.e., satisfying the criteria provided in first provisio of section 188(1) of the Companies Act, 2013) in nature. Hence, no particulars in form AOC-2 are furnished.
5 Particulars of loans, guarantees, investments under Section 186 The Company has not given/ made any loans, guarantees and investments under Section 186 of the Companies Act, Disclosure relating to equity shares with differential rights The Company has not issued any equity shares with differential rights and hence no information as per provisions of Rule 4(4) of the Companies (Share Capital and Debenture) Rules, 2014 is furnished. Disclosure relating to sweat equity share The Company has not issued any sweat equity shares and hence no information as per provisions of Rule 8(13) of the Companies (Share Capital and Debenture) Rules, 2014 is furnished. Disclosure relating to Employee Stock Option Scheme and Employee Stock Purchase Scheme The Company does not have any Employee Stock Option Scheme or Employee Stock Purchase Scheme. Hence no information as per the provisions of Rule 12(9) of the Companies (Share Capital and Debenture) Rules, 2014 has been furnished. Disclosures in respect of voting rights not directly exercised by employees There are no shares held by trustees for the benefit of employees and hence no disclosure under Rule 16(4) of the Companies (Share Capital and Debentures) Rules, 2014 has been furnished. MATTERS RELATED TO DIRECTORS AND KEY MANAGERIAL PERSONNEL Board of Directors and Key Managerial Personnel During the year under review Mr. Saumil Daru and Mr. Rajendra Chandorkar were appointed as Additional Directors on June 22, 2016 and June 25, 2016 respectively and in terms of Section 161(1) of Companies Act, 2013 vacated their such offices at the Annual General Meeting held on August 19, The said Mr. Saumil Daru and Mr. Rajendra Chandorkar were re-appointed as Additional Directors w.e.f. August 19, In terms of Section 160(1) of the Companies Act, 2013, the Company has received a notice from a member intending to propose Mr. Saumil Daru and Mr. Rajendra Chandorkar as candidates for the office of Director of the Company along with a deposit of Rs. 2 Lakh (Rs. 1 Lakh each for the two directors). It is proposed to appoint them as Directors of the Company in the ensuing Annual General Meeting and resolutions to this effect are incorporated in the Notice of the ensuing Annual General Meeting. In terms of Section 152 read with Section 149(13) of the Companies Act, 2013, Ms. Bindu Oberoi is liable to retire by rotation. The said Director has offered herself for reappointment and resolution for her reappointment, is incorporated in the Notice of the ensuing Annual General Meeting. Declarations by Independent Directors Pursuant to the provisions of sub-section (7) of Section 149 of the Companies Act, 2013, the Company has received individual declarations from all the Independent Directors confirming that they fulfil the criteria of independence as specified in Section 149(6) of the Companies Act, 2013.
6 DISCLOSURES RELATED TO BOARD, COMMITTEES AND POLICIES Board Meetings The Board of Directors met 5 times during the financial year ended March 31, 2017 in accordance with the provisions of the Companies Act, 2013 and rules made thereunder. All the Directors actively participated in the meetings and contributed valuable inputs on the matters brought before the Board of Directors from time to time. Additionally, during the financial year ended March 31, 2017 the Independent Directors held a separate meeting in compliance with the requirements of Schedule IV of the Companies Act, Director s Responsibility Statement In terms of Section 134(5) of the Companies Act, 2013, in relation to the audited financial statements of the Company for the year ended March 31, 2017, the Board of Directors hereby confirms that: a. in the preparation of the annual accounts, the applicable accounting standards had been followed along with proper explanation relating to material departures, wherever applicable; b. such accounting policies have been selected and applied consistently and the Directors made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company as at March 31, 2017 and of the profits of the Company for the year ended on that date; c. proper and sufficient care was taken for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities; d. the annual accounts of the Company have been prepared on a going concern basis; e. internal financial controls have been laid down to be followed by the Company and that such internal financial controls are adequate and were operating effectively; f. proper systems have been devised to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively. Nomination and Remuneration Committee The composition of the Committee as on March 31, 2017 is as under: Name of Members Mr. Bherulal Choudhary (Chairperson) Mr. T.P. Ostwal Mr. Vikas Oberoi Category Independent Director Independent Director Non independent Director Brief about Remuneration Policy: Your Company has formulated a policy on Nomination and Remuneration of Directors and Senior Managerial Personnel and the major points relating to Remuneration policy are as follows: A. Remuneration structure of Executive, Non-executive and Independent Directors: i. Independent Directors receive remuneration by way of sitting fees for attending meetings of Board and Board Committees (where they are members) and
7 ii. iii. commission as recommended by the Nomination and Remuneration Committee and approved by the Board and shareholders subject to ceiling/ limits as provided under the Companies Act, 2013 and rules made thereunder or any other enactment for the time being in force. The total commission payable to the Independent Directors shall not exceed 1% of the net profit of the Company. The remuneration/ compensation/ commission etc. to be paid to Managing Director/Whole-time Director/Executive Director etc. shall be as per their employment contract/ terms of appointment, subject to the limits and conditions under the Companies Act, 2013 and rules made thereunder or any other enactment for the time being in force. B. Remuneration structure of Key Managerial Personnel and Senior Management is as detailed hereunder: i. The compensation of a KMP and Senior Management personnel shall be approved by the Nomination and Remuneration Committee. ii. The Compensation of a KMP and Senior Management personnel is done keeping in consideration the market value, demand-supply position, criticality of role and internal parity of the team. iii. The remuneration structure to KMPs and Senior Management personnel may include a variable performance linked component. Audit Committee The composition of the committee as on March 31, 2017 is as under: Name of Members Mr. T.P. Ostwal (Chairperson) Mr. Bherulal Choudhary Mr. Vikas Oberoi Category Independent Director Independent Director Non - independent Director Vigil Mechanism for the Directors and Employees In compliance with the provisions of Section 177(9) the Board of Directors of the Company has framed the Whistle Blower Policy as the vigil mechanism for Directors and employees of the Company. The Whistle Blower Policy is disclosed on the website of the Company at Fraud Reporting During the year under review no instances of fraud were reported by the Statutory Auditors of the Company. Risk Management Policy The Board of Directors of the Company has adopted a Risk Management Policy which aims at enhancing shareholders value and providing an optimum risk-reward tradeoff. The risk management
8 approach is based on a clear understanding of the variety of risks that the organization faces, disciplined risk monitoring and measurement and continuous risk assessment and mitigation measures. Annual Evaluation of Directors, Committee and Board The Nomination and Remuneration Committee of the Board has formulated a Performance Evaluation Framework, under which the Committee has identified criteria upon which every Director, every Committee and the Board as a whole shall be evaluated. Particulars of Employees and Remuneration The information as required under the provisions of Section 197(12) of the Companies Act, 2013 and Rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, are set out in Annexure I attached herewith and which forms part of this report. Payment of remuneration / commission to executive directors from holding or subsidiary companies: The Company does not have any Managing Director or Whole Time Director and accordingly no disclosures in terms of Section 197(14) has been furnished. AUDITORS AND THEIR REPORTS The matters related to Auditors and their Reports are as under: Observations of statutory auditors on accounts for the year ended March 31, 2017: The auditor s report does not contain any qualification, reservation or adverse remark or disclaimer or modified opinion. Secretarial Audit report for the year ended March 31, 2017: As required under provisions of Section 204 of the Companies Act, 2013, the report in respect of the Secretarial Audit carried out by M/s. Rathi and Associates, Company Secretaries in Form MR-3 for the FY forms part to this report. The said report does not contain any adverse observation or modified opinion requiring explanation or comments from the Board under Section 134(3) of the Companies Act, Statutory Auditors appointment: M/s. P. Raj and Co., Chartered Accountants, were appointed as the statutory auditors in the Annual General Meeting (AGM) held in 2014 for a period of 5 years, subject to annual ratification of their appointment by the members of the Company. The said Auditors have tendered their resignation effective from the conclusion of the ensuing AGM and accordingly shall vacate their office at the conclusion of the said AGM. The Board of Directors has recommended to the members of the Company, the appointment of S R B C & Co LLP, Chartered Accountants, as the new auditors, and if approved by the members S R B C & Co LLP shall hold office from the conclusion of ensuing Annual General Meeting till the conclusion of the Ninth (9 th ) Annual General Meeting to be held in 2022, subject to ratification of such appointment by members at every AGM in accordance with the provisions of Section 139 of the
9 Companies Act, Necessary resolution for appointment of the said S R B C & Co LLP as auditors of the company is included in the Notice of Annual General Meeting for seeking approval of members. OTHER DISCLOSURES Other disclosures as per provisions of Section 134 of the Act read with Companies (Accounts) Rules, 2014 are furnished as under: Extract of Annual Return: Pursuant to the provisions of Section 134(3)(a) of the Companies Act, 2013, Extract of the Annual Return for the financial year ended March 31, 2017 made under the provisions of Section 92(3) of the Act is attached as Annexure II attached herewith and which forms part of this Report. Conservation of energy, technology absorption and foreign exchange earnings and outgo: The particulars as required under the provisions of Section 134(3) (m) of the Companies Act, 2013 read with Rule 8 of the Companies (Accounts) Rules, 2014 in respect of conservation of energy and technology absorption have not been furnished considering the nature of activities undertaken by the Company during the year under review. The details of foreign exchange earnings and outgo during the year under review is as under: Value of Imports (on C. I. F. Basis) Particulars Capital Goods Expenditure in Foreign currency (on payment basis): Particulars Professional fees Foreign Travel Others Earnings in Foreign currency (on receipt basis): Particulars Sale of residential units Internal Complaint Committee There exist at the group level an Internal Complaint Committee ( ICC ) constituted under The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, The group is strongly opposed to sexual harassment and employees are made aware about the consequences of such acts and about the constitution of ICC.
10 During the year under review, no complaints were filed with the Committee under the provisions of the said Act. DETAILS OF DEBENTURES TRUSTEE The details of debenture trustee for the non-convertible debentures issued by the Company and listed on the debt segment of BSE Limited are as under: Name: Axis Trustee Services Limited Address: Axis House, Ground Floor, Wadia International Centre, Pandurang Budhkar Marg, Worli, Mumbai Phone nos.: (022) / ACKNOWLEDGEMENTS AND APPRECIATION: Your Directors take this opportunity to thank the employees, customers, suppliers, bankers, business partners/associates, financial institutions and various regulatory authorities for their consistent support/ encouragement to the Company. Your Directors would also like to thank the Members for reposing their confidence and faith in the Company and its Management. For and on behalf of the Board Vikas Oberoi Chairman DIN: Mumbai, May 4, 2017 Registered Office Commerz, 3rd Floor, International Business Park, Oberoi Garden City, Off Western Express Highway, Goregaon (East), Mumbai CIN: U45400MH2014PTC Telephone No.: (022) Fax No.: (022) Mail : irplncd@oberoirealty.com Website :
11 ANNEXURE I Disclosure of remuneration details pursuant to provisions of Section 197(12) of the Companies Act, 2013 and Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 Ratio of the remuneration of each director to the median remuneration of the employees: N.A., since none of the Director were paid any remuneration. The percentage increase in remuneration of each Director, Chief Financial Officer, Chief Executive Officer, Company Secretary or Manager, if any, in the financial year: N.A., since no remuneration was paid by the Company to the Directors, Chief Financial Officer, Company Secretary and the Manager. The percentage increase in the median remuneration of employees in the financial year: (2.11)%. Number of permanent employees on the rolls of the Company (as on March 31, 2017): 47 Average percentile increase already made in the salaries of employees other than the managerial personnel in the last financial year: 11.26% Percentile increase in the managerial remuneration: N.A., since none of the managerial personnel were paid any remuneration during FY and FY Justification, including any exceptional circumstances, for increase in the managerial remuneration: N.A., since none of the managerial personnel were paid any remuneration during FY Statement pursuant to Rule 5(2) and 5(3) of Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 (for the year ended March 31, 2017): Name Shivayogi Hiremath Designation General Manager - Construction Age as on 31/03/2017 (in years) 46 Gross Remuneration (Rs.) 38,39,612 Qualification B.E. (Civil) Experience (in years) 23 Last Employment Sembawang Infrastructure Commencement of Employment Oct - 16 % of equity shares held as on 31/3/2017 (in case of holding 2% or N.A. more) Affirmation: I, Vikas Oberoi, Chairman of Incline Realty Private Limited hereby confirm that remuneration paid during FY is as per the remuneration policy of the Company. For and on behalf of the Board Mumbai, May 4, 2017 Vikas Oberoi Chairman DIN:
12 ANNEXURE II EXTRACT OF ANNUAL RETURN As on financial year ended on March 31, 2017 [Pursuant to section 92(3) of the Companies Act, 2013 and rule 12(1) of the Companies (Management and Administration) Rules, 2014] I. REGISTRATION AND OTHER DETAILS: CIN : U45400MH2014PTC Registration Date : March 25, 2014 Name of the Company : Incline Realty Private Limited Category / Sub-Category of the Company : Company limited by Shares / Indian Non-Government Company Address of the Registered office and contact details Whether listed company : Name, Address and Contact details of Registrar and Transfer Agent, if any: : Commerz, 3rd Floor, International Business Park, Oberoi Garden City, Off Western Express Highway, Goregaon (East), Mumbai Telephone No : (022) Fax No : (022) id : irplncd@oberoirealty.com Yes (Debentures) : Link Intime India Private Limited (for electronic connectivity only) Address : C 101, 247 Park, L B S Marg, Vikhroli West, Mumbai Telephone No.: (022) Fax No: (022) id : rnt.helpdesk@linkintime.co.in II. PRINCIPAL BUSINESS ACTIVITIES OF THE COMPANY All the business activities contributing 10 % or more of the total turnover of the company shall be stated:- Sl. No. Name and Description of main products/services NIC Code of the Product/ service % to total turnover of the company 1 N.A. N.A. N.A. III. PARTICULARS OF HOLDING, SUBSIDIARY AND ASSOCIATE COMPANIES Sl. No. Name and address of the Company CIN / GLN Holding / subsidiary / associate 1 Oberoi Realty Limited Commerz, 3rd Floor, International Business Park, Oberoi Garden City, Off Western Express Highway, Goregaon (East), Mumbai % of equity shares held Applicable section L45200MH1998PLC Holding 100% 2(46)
13 IV. SHARE HOLDING PATTERN (Equity Share Capital Breakup as percentage of Total Equity): i. Category-wise Share Holding: Category of Shareholders No. of Shares held at the beginning of the year No. of Shares held at the end of the year % Change during the year Demat Physical Total % of Total Shares Demat Physical Total % of Total Shares A. Promoters Indian- Bodies Corp. * - 50,00,000 50,00, % 49,99, ,00, % - Total shareholding of Promoter - 50,00,000 50,00, % 49,99, ,00, % - B. Public Shareholding Total Shareholding Public C. Shares held by Custodian for GDRs & ADRs Grand Total (A+B+C) - 50,00,000 50,00, % - 50,00,000 50,00, % - * including shares held in name of nominees, in which the beneficial interest is held by promoter viz. Oberoi Realty Limited. ii. Shareholding of Promoters: Sl. No. Shareholder s Name Shareholding at the beginning of the year Shareholding at the end of the year No. of % of total % of Shares No. of % of total % of Shares % change in Shares Shares of the Pledged/ Shares Shares of Pledged / share Company encumbered the encumbered holding to total Company to total shares during the shares year 1. Oberoi Realty Limited* 50,00, Nil 50,00, Nil - Total 50,00, Nil 50,00, Nil - * including shares held in name of nominees, in which the beneficial interest is held by promoter viz. Oberoi Realty Limited.
14 iii. iv. Change in Promoters Shareholding: No change. Shareholding Pattern of Top Ten Shareholders (Other than Directors, Promoters and Holders of GDRs and ADRs): Nil v. Shareholding of Directors and Key Managerial Personnel: Nil. V. INDEBTEDNESS: Indebtedness of the Company including interest outstanding/accrued but not due for payment Secured Loans and Unsecured Deposits Total debentures Loans and Indebtedness excluding deposits debentures Indebtedness at the beginning of the financial year i) Principal Amount - 1,35, ,35, ii) Interest due but not paid iii) Interest accrued but not due - 1, , Total (i+ii+iii) - 1,36, ,36, Change in Indebtedness during the financial year Addition 77, , ,61, Reduction - (1,68,436.46) - (1,68,436.46) Net Change 77, (85,030.80) - (7,074.52) Indebtedness at the end of the financial year i) Principal Amount 74, , ,26, ii) Interest due but not paid iii) Interest accrued but not due 3, , Total (i+ii+iii) 77, , ,29, VI. REMUNERATION OF DIRECTORS AND KEY MANAGERIAL PERSONNEL A. Remuneration to Managing Director, Whole-time Directors and/or Manager: Nil
15 B. Remuneration to other Directors: Particulars of Remuneration Name of Directors Total Amount 1. Independent Directors Mr. Bherulal Choudhary Mr. T.P. Ostwal Fee for attending board / committee meetings Commission Others, please specify Total (1) Other Non-Executive Directors Fee for attending board / - - committee meetings Commission - - Others, please specify - - Total (2) - - Total (B)=(1+2) 4.10 Total Managerial Remuneration Overall Ceiling as per the Act - - C. Remuneration to Key Managerial Personnel other than MD/Manager/WTD: Nil. VII. PENALTIES / PUNISHMENT/ COMPOUNDING OF OFFENCES: Nil. For and on behalf of the Board Mumbai, May 4, 2017 Vikas Oberoi Chairman DIN:
16 SECRETARIAL AUDIT REPORT [Pursuant to Section 204(1) of the Companies Act, 2013 and Rule No. 9 of the Companies (Appointment and Remuneration Personnel) Rules, 2014] FOR THE FINANCIAL YEAR ENDED 31 ST MARCH 2017 To The Members, INCLINE REALTY PRIVATE LIMITED Commerz, 3 rd Floor, International Business Park, Oberoi Garden City, Off W.E. Highway, Goregaon (E), Mumbai We have conducted the secretarial audit of the compliance of applicable statutory provisions and the adherence to good corporate governance practice by Incline Realty Private Limited (hereinafter called the Company ). Secretarial Audit was conducted in a manner that provided us a reasonable basis for evaluating the corporate conducts/ statutory compliances and expressing our opinion thereon. Based on our verification of the Company s Books, Papers, Minutes Books, Forms and Returns filed and other records maintained by the Company and also the information provided by the Company, its officers, agents and authorized representatives during the conduct of secretarial audit, we hereby report that in our opinion, the Company has, during the audit period covering the financial year ended 31 st March, 2017, complied with the statutory provisions listed hereunder and also that the Company has proper Board processes and compliance mechanism in place to the extent, in the manner and subject to the reporting made hereinafter: 1. We have examined the books, papers, minute books, forms and returns filed and other records maintained by Incline Realty Private Limited (ʺthe Companyʺ) as given in Annexure I, for the financial year ended on 31 st March, 2017, according to the provisions of: (i) The Companies Act, 2013 (the Act) and the rules made thereunder to the extent applicable; (ii) The Securities Contracts (Regulation) Act, 1956 ( SCRAʹ) and the rules made thereunder;
17 (iii) The Depositories Act, 1996 and the Regulations and Bye laws framed thereunder; (iv) The following Regulations and Guidelines prescribed under the Securities and Exchange Board of India Act, 1992 (ʹSEBI Actʹ): i. The Securities and Exchange Board of India (Issue and Listing of Debt Securities) Regulations, 2008; 2. Provisions of the following Regulations and Guidelines prescribed under the Securities and Exchange Board of India Act, 1992 (ʹSEBI Actʹ) were not applicable to the Company during the financial year under report: i. The Securities and Exchange Board of India (Issue of Capital and Disclosure Requirements) Regulations, 2009; ii. The Securities and Exchange Board of India (Delisting of Equity Shares) Regulations, 2009; and iii. The Securities and Exchange Board of India (Buyback of Securities) Regulations, 1998; iv. The Securities and Exchange Board of India (Registrars to a Issue and Share Transfer Agents) Regulations, 1993, regarding the Companies Act and dealing with client; 3. We further report that, having regard to the compliance system prevailing in the Company and on examination of the relevant documents and records in pursuance thereof, on test check basis, the Company has complied with other Acts, Laws and Regulations applicable specifically to the Company as per the list given in Annexure II. We have also examined compliance with the applicable clauses of the Secretarial Standards issued by The Institute of Company Secretaries of India under the provisions of Companies Act, During the financial year under report, the Company has complied with the provisions of the Act, Rules, Regulations, Guidelines, Standards, etc. mentioned above. We further report that: The Board of Directors of the Company is duly constituted with proper balance of Executive Directors, Non Executive Directors and Independent Directors. The Board of Directors appointed Mr. Saumil Daru (DIN ) as Additional Director with effect from 22 nd June 2016 and Mr. Rajendra Chandorkar (DIN ) as Additional Director with effect from 25 th June Both the said additional directors ceased to hold their respective office on the date of the Annual General Meeting of the Company held on 19 th
18 August Mr. Saumil Daru and Mr. Rajendra Chandorkar were again appointed as Additional Directors of the Company with effect from 19 th August Apart from the above, no changes in the composition of the Board of Directors took place during the financial year under report. Adequate notice is given to all directors to schedule the Board Meetings, agenda and detailed notes on agenda were sent at least seven days in advance, and a system exists for seeking and obtaining further information and clarifications on the agenda items before the meeting and for meaningful participation at the meeting. None of the members have communicated dissenting views, in the matters / agenda proposed from time to time for consideration of the Board and its Committees thereof, during the year under the report, hence were not required to be captured and recorded as part of the minutes. We further report that there are adequate systems and processes in the Company commensurate with the size and operations of the Company to monitor and ensure compliance with applicable laws, rules, regulations and guidelines. We further report that during the year under report, the Company has not undertaken event/action having a major bearing on the Companyʹs affairs in pursuance of the above referred laws, rules, regulations, guidelines, standards, etc. For RATHI & ASSOCIATES COMPANY SECRETARIES HIMANSHU S. KAMDAR PARTNER Date: 4 th May, 2017 FCS No Place: Mumbai C.P. No. 3030
19 ANNEXURE I List of documents verified 1. Memorandum and Articles of Association of the Company. 2. Minutes of the meetings of the Board of Directors, Audit Committee, Nomination, and Remuneration Committee, NCD Committee as well as minutes of meeting of Independent Directors held during the financial year under report along with the respective Attendance Registers. 3. Minutes of General Body Meetings held during the financial year under report. 4. Proof of circulation & Delivery of notice for Board meetings and Committee Meetings. 5. Proof of circulation of draft as well as certified signed Board & Committee meetings minutes as per Secretarial Standards. 6. Statutory Registers viz. Register of Directors & KMP and their Shareholding Register of Charge (Form No. CHG 7) Register of Members (Form No. MGT 1) Register of Loans, Guarantee, Security and Acquisition made by the Company (Form No. MBP 2) Register of contracts with related party and contracts and Bodies etc. in which directors are interested (Form No. MBP 4) 7. Policies framed by the Company viz. Nomination and Remuneration Policy Whistle Blower Policy Risk Management Policy 8. Copies of Notice, Agenda and Notes to Agenda submitted to all the directors/members for the Board and Committee Meetings. 9. Declarations received from the Directors of the Company pursuant to the provisions of Section 184(1), Section 164(2) and Section 149(7) of the Companies Act, E Forms filed by the Company, from time to time, under applicable provisions of the Companies Act, 2013 and attachments thereof during the financial year under report. 11. Details of Sitting Fees paid to directors for attending the Board and Committee meetings. 12. Intimations/documents/reports/returns filed with the Stock Exchange pursuant to the provisions of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 during the financial year under report. 13. Documents relating to compliances of Debentures Trust Deed. 14. Notices/Intimations/documents/reports/returns communicated to the Stock Exchanges, Trustees of the Debenture Trust Deed, Debenture holders and with other authorities pursuant to early Redemption of Debentures of the Company. 15. Documents relating to the creation and satisfaction of charges with respect to Issue and Redemption of Debentures of the Company.
20 ANNEXURE II List of applicable laws to the Company Real Estate Development: 1. Development Control Regulations for Greater Mumbai, Mumbai Municipal Corporation Act, 1888 Property related Acts: 1. Registration Act, Indian Stamp Act, Transfer of Property Act, Bombay Stamp Act, 1958 Taxation: 1. Income Tax Act, Wealth Tax Act, Maharashtra Value Added Tax Act, Central Sales Tax Act, Finance Act, 1994 (Service Tax) 6. Maharashtra State Tax on Professions, Trades, Callings and Employments Act, 1975 Personnel Laws: 1. Employees Provident Fund & Miscellaneous Provisions Act, Bombay Shops and Establishment Act, Employee s Deposit Linked Insurance Scheme, Employees State Insurance Act, Payment of Wages Act, Minimum Wages Act, Building and other Construction Workers (Regulation of Employment and Conditions of Services) Act, 1996
21 To, The Members INCLINE REALTY PRIVATE LIMITED Commerz, 3 rd Floor, International Business Park, Oberoi Garden City, Off W.E. Highway, Goregaon (E), Mumbai Our report of even date is to be read along with this letter. 1. Maintenance of Secretarial record is the responsibility of the management of the Company. Our responsibility is to express an opinion on these secretarial records based on our audit. 2. We have followed the audit practices and processes as were appropriate to obtain reasonable assurance about the correctness of the contents of the Secretarial records. The verification was done on test basis to ensure that correct facts are reflected in secretarial records. We believe that the processes and practices, we followed provide a reasonable basis for our opinion. 3. We have not verified the correctness and appropriateness of financial records and Books of Accounts of the Company. 4. Where ever required, we have obtained the Management representation about the compliance of laws, rules and regulations and happening of events etc. 5. The compliance of the provisions of Corporate and other applicable laws, rules, regulations, standards is the responsibility of management. Our examination was limited to the verification of procedures on test basis. 6. The Secretarial Audit report is neither an assurance as to the future viability of the company nor of the efficacy or effectiveness with which the management has conducted the affairs of the Company. For RATHI & ASSOCIATES COMPANY SECRETARIES Date: 4 th May, 2017 Place: Mumbai HIMANSHU S. KAMDAR PARTNER FCS No COP No. 3030
22 Independent Auditor s Report To the Members of Incline Realty Private Limited Report on the Standalone Ind AS Financial Statements We have audited the accompanying standalone Ind AS financial statements of Incline Realty Private Limited ( the Company ), which comprise the Balance Sheet as at March 31, 2017, the Statement of Profit and Loss (including other comprehensive income), the Statement of Cash Flows and the Statement of Changes in Equity for the year then ended and a summary of the significant accounting policies and other explanatory information (herein after referred to as standalone Ind AS financial statements ). Management s Responsibility for the Standalone Financial Statements The Company s Board of Directors is responsible for the matters stated in Section 134(5) of the Companies Act, 2013 ( the Act ) with respect to the preparation of these standalone Ind AS financial statements that give a true and fair view of the financial position, financial performance (including other comprehensive income), cash flows and changes in equity of the Company in accordance with the accounting principles generally accepted in India, including the Indian Accounting Standards (Ind AS) prescribed under Section 133 of the Act read with relevant rules issued thereunder. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Act for safeguarding the assets of the Company and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the standalone Ind AS financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these standalone Ind AS financial statements based on our audit. We have taken into account the provisions of the Act, the accounting and auditing standards and matters which are required to be included in the audit report under the provisions of the Act and the Rules made thereunder. We conducted our audit in accordance with the Standards on Auditing specified under Section 143(10) of the Act. Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the standalone Ind AS financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and the disclosures in the standalone Ind AS financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the standalone Ind AS financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal financial control relevant to the Company s preparation of the standalone Ind AS financial statements that give a true and fair view in order to design audit procedures that are appropriate in the circumstances. An audit also includes evaluating the appropriateness of the accounting policies used and the reasonableness of the accounting estimates made by the Company s Directors, as well as evaluating the overall presentation of the standalone Ind AS financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion on the standalone Ind AS financial statements. Opinion In our opinion and to the best of our information and according to the explanations given to us, the aforesaid standalone Ind AS financial statements give the information required by the Act in the manner so required and give a true and fair view in conformity with the accounting principles generally accepted in India including the Ind AS, of the financial position of the Company as at March 31, 2017, and its financial performance (including other comprehensive income), its cash flows and the changes in equity for the year ended on that date.
23 Report on Other Legal and Regulatory Requirements 1. As required by the Companies (Auditor s Report) Order, 2016 ( the Order ) issued by the Central Government of India in terms of section 143(11) of the Act, we give in the Annexure A, a statement on the matters specified in the paragraph 3 and 4 of the order. 2. As required by Section 143(3) of the Act, we report that: (a) (b) (c) (d) we have sought and obtained all the information and explanations which to the best of our knowledge and belief were necessary for the purposes of our audit. in our opinion proper books of account as required by law have been kept by the Company so far as it appears from our examination of those books; the Balance Sheet, the Statement of Profit and Loss, the Statement of Cash Flows and the Statement of Changes in Equity dealt with by this Report are in agreement with the books of account; in our opinion, the aforesaid standalone Ind AS financial statements comply with the Accounting Standards specified under Section 133 of the Act read with relevant rule issued thereunder; (e) on the basis of the written representations received from the directors as on March 31, 2017 taken on record by the Board of Directors, none of the directors is disqualified as on March 31, 2017 from being appointed as a director in terms of Section 164 (2) of the Act; (f) (g) with respect to the adequacy of the internal financial controls over financial reporting of the Company and the operating effectiveness of such controls, refer to our separate report in Annexure B ; and with respect to the other matters to be included in the Auditor s Report in accordance with Rule 11 of the Companies (Audit and Auditors) Rules, 2014, in our opinion and to the best of our information and according to the explanations given to us: i. the Company has disclosed the impact of pending litigations on its financial position in its standalone Ind AS financial statements Refer Note 34.A.4 to the standalone Ind AS financial statements; ii. iii. iv. the Company has made provision, as required under the applicable law or accounting standards, for material foreseeable losses, if any, on long-term contracts including derivative contracts; there has been no delay in transferring amounts required to be transferred, to the Investor Education and Protection Fund by the Company; and the Company has provided requisite disclosures in its standalone Ind AS financial statements as to holdings as well as dealings in Specified Bank Notes during the period from November 8, 2016 to December 30, Based on audit procedures and relying on the management representation, we report that the disclosures are in accordance with the books of accounts maintained by the Company and as produced to us by the management - Refer Note 36 to the standalone Ind AS financial statements. For P. RAJ & CO. Chartered Accountants Firm Registration No W P. S. Shah Partner Membership No Mumbai, May 4, 2017
24 Annexure - A to the Auditors Report The Annexure referred to in paragraph 1 under the heading Report on Other Legal and Regulatory Requirements of Independent Auditors Report to the members of the Company on the standalone Ind AS financial statements for the year ended March 31, 2017, we report that: (i) (a) The Company has maintained proper records showing full particulars, including quantitative details and situation of fixed assets (b) (c) The fixed assets have been physically verified by the management as per a phased programme of verification. In our opinion, the frequency of verification is reasonable having regard to the size of the Company and the nature of its assets. The discrepancies reported on verification were not material and have been properly dealt with in the books of account. The Company does not have immovable properties and accordingly paragraph 3(i)(c) of the order is not applicable to the Company. (ii) (iii) (iv) (v) The inventories have been physically verified during the year by management. In our opinion, the frequency of verification is reasonable. The Company is maintaining proper records of inventory. The discrepancies noticed on verification between physical inventories and the book records were not material in relation to the operation of the Company and the same have been properly dealt with in the books of account. The Company has not granted any loans to parties covered in the register maintained under section 189 of the Companies Act, 2013 ( the Act ). Accordingly, paragraph 3(iii) of the order is not applicable to the company. The Company has not entered into any transactions to which provisions of Section 185 and 186 of Companies Act, 2013 apply. Accordingly, paragraph 3(iv) of the order is not applicable to the Company. The Company has not accepted any deposits from the public. (vi) The Central Government has not prescribed for the maintenance of cost records under section 148(1) of the Act, for any of the services rendered by the Company. (vii) (a) According to the information and explanations given to us and on the basis of our examination of the books of account, the Company has been generally regular in depositing undisputed statutory dues including provident fund, employees state insurance, income-tax, sales tax, service tax, duty of customs, value added tax, cess and other material statutory dues during the year with the appropriate authorities. As on March 31, 2017, there are no such undisputed dues payable for a period of more than six months from the date they become payable. (b) According to the information and explanations given to us, there are no material dues of provident fund, employees state insurance, sales tax, service tax, duty of customs, cess and any other material statutory dues which have not been deposited with the appropriate authorities on account of any dispute. However, according to information and explanations given to us, the following dues of Income Tax and Property tax have not been deposited by the Company on account of disputes: Name of the statute Nature of dues Income Tax Income Tax and Interest Income Tax Income Tax and Interest Municipal Taxes Amount (in Rs.) Financial Year to which the amount relates Forum where dispute is pending 57, Commissioner of Income Tax (Appeals), Mumbai 17,09, Commissioner of Income Tax (Appeals), Mumbai Property Tax 9,76, The Assistant Assessor and Collector, Assessment Department, M.C.G.M
25 (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) According to information and explanation given to us, the Company has not defaulted in repayment of dues to debenture holders. The Company did not raise any money by way of initial public offer or further public offer and term loans during the year. Debenture proceeds were applied for the purpose for which they were obtained. According to the information and explanations given to us, no material fraud by the Company or on the Company by its officers or employees has been noticed or reported during the course of our audit. According to the information and explanations given to us and based on our examination of the records of the Company, the Company has not paid or provided for managerial remuneration during the year. Accordingly, paragraph 3(xi) of the order is not applicable to the Company. In our opinion and according to the information and explanations given to us, the Company is not a nidhi Company. Accordingly, paragraph 3(xii) of the Order is not applicable. According to the information and explanations given to us and based on our examination of the records of the Company, transactions with the related parties are in compliance with sections 177 and 188 of the Act where applicable and details of such transactions have been disclosed in the financial statements as required by the applicable accounting standards. According to the information and explanations given to us and based on our examination of the records of the Company, the Company has not made any preferential allotment or private placement of equity shares or fully or partly convertible debentures during the year under review. According to the information and explanations given to us and based on our examination of the records of the Company, the Company has not entered into non-cash transactions with directors or persons connected with him. Accordingly, paragraph 3(xv) of the Order is not applicable. The Company is not required to be registered under section 45-IA of the Reserve Bank of India Act For P. RAJ & CO. Chartered Accountants Firm Registration No W P. S. Shah Partner Membership No Mumbai, May 4, 2017
26 Annexure - B to the Auditors Report Report on the Internal Financial Controls under Clause (i) of Sub-section 3 of Section 143 of the Companies Act, 2013 ( the Act ) We have audited the internal financial controls over financial reporting of Incline Realty Private Limited ( the Company ) as of March 31, 2017 in conjunction with our audit of the standalone Ind AS financial statements of the Company for the year ended on that date. Management s Responsibility for Internal Financial Controls The Company s management is responsible for establishing and maintaining internal financial controls based on the internal control over financial reporting criteria established by the Company considering the essential components of internal control stated in the Guidance Note on Audit of Internal Financial Controls over Financial Reporting issued by the Institute of Chartered Accountants of India ( ICAI ). These responsibilities include the design, implementation and maintenance of adequate internal financial controls that were operating effectively for ensuring the orderly and efficient conduct of its business, including adherence to company s policies, the safeguarding of its assets, the prevention and detection of frauds and errors, the accuracy and completeness of the accounting records, and the timely preparation of reliable financial information, as required under the Companies Act, Auditors Responsibility Our responsibility is to express an opinion on the Company's internal financial controls over financial reporting based on our audit. We conducted our audit in accordance with the Guidance Note on Audit of Internal Financial Controls over Financial Reporting (the Guidance Note ) and the Standards on Auditing, issued by ICAI and deemed to be prescribed under section 143(10) of the Companies Act, 2013, to the extent applicable to an audit of internal financial controls, both applicable to an audit of Internal Financial Controls and, both issued by the Institute of Chartered Accountants of India. Those Standards and the Guidance Note require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether adequate internal financial controls over financial reporting was established and maintained and if such controls operated effectively in all material respects. Our audit involves performing procedures to obtain audit evidence about the adequacy of the internal financial controls system over financial reporting and their operating effectiveness. Our audit of internal financial controls over financial reporting included obtaining an understanding of internal financial controls over financial reporting, assessing the risk that a material weakness exists, and testing and evaluating the design and operating effectiveness of internal control based on the assessed risk. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the standalone Ind AS financial statements, whether due to fraud or error. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion on the Company s internal financial controls system over financial reporting. Meaning of Internal Financial Controls over Financial Reporting A Company's internal financial control over financial reporting is a process designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles. A Company's internal financial control over financial reporting includes those policies and procedures that (1) pertain to the maintenance of records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the company; (2) provide reasonable assurance that transactions are recorded as necessary to permit preparation of financial statements in accordance with generally accepted accounting principles, and that receipts and expenditures of the company are being made only in accordance with authorisations of management and directors of the company; and (3) provide reasonable assurance regarding prevention or timely detection of unauthorised acquisition, use, or disposition of the company's assets that could have a material effect on the financial statements.
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