Solicitation IFB Microfilm Equipment Preventative Maintenance and Repair Services. Bid designation: Public. State of California

Transcription

1 5 Solicitation IFB Microfilm Equipment Preventative Maintenance and Repair Services Bid designation: Public State of California 4/29/2015 6:02 PM p. 1 6

2 Microfilm Equipment Preventative Maintenance and Repair Services 5 Bid Number IFB Bid Title Microfilm Equipment Preventative Maintenance and Repair Services Bid Start Date Apr 29, :01:50 PM PDT Bid End Date May 13, :00:00 PM PDT Bid Contact Audrey Pugh ContractServices@sos.ca.gov Standard Disclaimer The State of California advises that prospective bidders periodically check the websites, including but not limited to Bidsync, and/or other state department links for modifications to bid documents. The State of California is not responsible for a prospective bidder's misunderstanding of the bid solicitation or nonresponsive bid due to failure to check these websites for updates or amendments to bid documents, and/or other information regarding the bid solicitations. Failure to periodically check these websites will be at the bidder's sole risk. The information published and/or responded to on these websites is public information. Confidential questions/issues/concerns should be directed to the contact on the ad. Description Contractor agrees to provide to (SOS) onsite preventative maintenance and repair services on various equipment as listed in the IFB. 4/29/2015 6:02 PM p. 2 6

3 ALEX PADILLA SECRETARY OF STATE STATE OF CALIFORNIA MANAGEMENT SERVICES CONTRACT SERVICES th Street, Room 460 Sacramento, CA Tel Fax INVITATION FOR BID Notice to Prospective Bidders Microfilm Equipment Preventative Maintenance and Repair Services April 29, 2015 You are invited to review and respond to this Invitation for Bid (IFB), entitled Microfilm Equipment Preventative Maintenance and Repair Services. In submitting your bid, you must comply with these instructions. THIS SOLICITATION REQUIRES ALL BIDDERS MEET THE MINIMUM DISABLED VETERANS BUSINESS ENTERPRISE (DVBE) 3% PARTICIPATION GOAL FOR THIS SOLICITATION. HOWEVER, THIS SOLICITATION EXCLUDES THE DVBE INCENTIVE AND ADJUSTMENTS WILL NOT BE APPLIED TO BIDS WITH MORE THAN 3% DVBE PARTICIPATION. Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (610) and Contractor Certification Clauses (307) that may be viewed and downloaded at Internet site If you do not have Internet access, a hard copy can be provided by contacting the person listed below. In the opinion of, this Invitation for Bid is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact for this IFB is: Contract Services (916) ContractServices@sos.ca.gov Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum. 4/29/2015 6:02 PM p. 3

4 Page 2 of 18 Table of Contents Section Page A) Purpose and Description of Services... 3 B) Bidder Minimum Qualifications... 5 C) Bid Requirements and Information ) Key Action Dates ) Submission of Bid ) Evaluation and Selection ) Award and Protest ) Disposition of Bids ) Agreement Execution and Performance... 8 D) Preference Programs ) Small Business Preference... 8 E) Required Attachments ) Required Attachment Checklist ) Bid/Bidder Certification Sheet ) Cost Sheet ) Disabled Veteran Business Enterprise (DVBE) Participation Program ) Darfur Contracting Act Certification ) Bidder References ) Payee Data Record (STD 204)... ** 8) Contractor's Certification Clauses (CCC- 307) (page 1)... ** F) Sample Standard Agreement (STD 213) ** These documents are not required with the bid package but are required upon award of the contract. The Payee Data Record (STD 204) can be found at The Contractor's Certification Clauses (CCC-307) can be found at 4/29/2015 6:02 PM p. 4

5 Page 3 of 18 A) Purpose and Description of Services 1. Contractor agrees to provide to (SOS) onsite preventative maintenance and repair services on the equipment listed below for the Fiscal Year. EQUIPMENT Houston Fearless TR-128 Film Cleaner, s/n Houston Fearless 76 Duplicator (Extek) 5492, s/n 322 Silver Duplicator EXTER 2130 Duplicating Machine, s/n Minolta MS7000 Reader Printer, s/n Minolta Scanner/Printer SP 300, s/n Canon MP 90 Reader Printer w/autocarrier 100C, s/n Canon MP 90 Reader Printer w/autocarrier 100C, s/n Kodak Prostar Archive Processor, s/n Minolta MS6000 Digital Reader Printer, s/n Minolta MSP3000 Laser Printer, s/n Minolta Mars Mini 2 Controller, s/n Minolta RP605Z Reader Printer w/controller, s/n Minolta MSP 3000 Laser Printer, s/n Minolta RP605Z Reader Printer, s/n Minolta RP605 w/mars Reader Printer, s/n Micro Vue XL160 Micro Reader, s/n Minolta RP607Z Reader Printer, s/n Minolta RP607Z Reader Printer, s/n Minolta MS7000 Reader Printer, s/n Minolta MS6000 Reader Printer, s/n Minolta MSP3000 Laser Printer, s/n Minolta Roll Film Carrier 21, s/n Minolta Mars Mini 2 Controller, s/n Minolta Micro SP3000, s/n Minolta Micro SP3000, s/n Minolta Micro SP3000, s/n Minolta Micro SP2000, s/n Minolta Universal Carrier 2, s/n Minolta MS6000 MKII, s/n Minolta MS3000 Laser Printer, s/n Minolta Mars Mini 2 Controller, s/n Minolta MS7000 Reader Printer, s/n Minolta MS7000 Reader Printer, s/n Minolta MSP 3500 Laser Printer, s/n Minolta MS6000 MKII Scanner, s/n with Minolta MSP3500 Printer, s/n * Kodak Imagelink Microimager 30 Camera, s/n Kodak Imagelink Semi/Auto Feeder, s/n Kodak Imagelink Smart Cass 100, s/n Kodak Imagelink Smart Cass 100, s/n Kodak Imagelink Image Marker, s/n Minolta MSP3000 Laser Printer, s/n Minolta 7000MKII Reader/Printer, s/n MSP3500 Laser Printer, s/n Minolta SP3000 Laser Printer, s/n *This equipment is not subject to Paragraph #6, which follows this table. 4/29/2015 6:02 PM p. 5

6 Page 4 of Contractor is to provide all professional and technical services, as well as labor, tools, materials, parts, equipment and travel expenses necessary to perform oncall remedial repair services and preventative maintenance on the equipment listed above. 3. Contractor shall maintain the equipment in good working order and make all necessary repairs and adjustments. All maintenance shall include lubrication, adjustments, replacement of all parts, supplies not deemed to be consumable, and labor. Parts will be new or equivalent to new in performance. Replaced parts shall be removed from the SOS s premises only after being certified as requiring replacement by the contractor manager or designee. All replaced parts will become the property of Contractor. 4. Contractor shall provide detailed service order documentation which should include, but not be limited to: equipment serviced, work performed, parts used and/or ordered and the technician s name. 5. Except when required by the State in an emergency, on-call remedial repair service shall be performed on-site during normal business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday (State holidays excluded). 6. In the event the equipment cannot be repaired on-site, Contractor will be required to pick up, repair, and return repaired equipment to the SOS. Contractor may be required to provide loaner equipment free of charge when a machine is picked up for service, if SOS determines that a loaner is necessary. The State shall be relieved from all risks of loss or damage during the entire time the loaner equipment is in the State s possession except when loss or damage is due to fault or neglect by the State. 7. Contractor s maximum response time for non-emergency requests for service shall be no more than one (1) business day after being notified by the SOS. In the event of an emergency, Contractor will be required to provide service within three hours. The rate for emergency service calls shall be the same as for nonemergency service calls. It is agreed that the SOS will have sustained damages for each response time over the maximum allowed, and therefore shall reduce the annual maintenance payment by ten percent (10%) on each piece of equipment not serviced timely, provided that the equipment failure is through no fault of the State. 8. Contractor shall perform two (2) preventative maintenance inspections during each contract year on each piece of equipment. Contractor will be responsible for contacting the SOS s contract manager or designee to schedule the two (2) preventative maintenance visits. Preventative maintenance will include lubrication, necessary adjustments and replacement of unserviceable parts. 4/29/2015 6:02 PM p. 6

7 Page 5 of 18 B) Bidder Minimum Qualifications Bidder must be qualified to work on the equipment types listed and have a minimum of five (5) years experience repairing the types and brands of microfilm equipment listed in Section A of this IFB. C) Bid Requirements and Information 1) Key Action Dates Event Date IFB available to prospective bidders April 29, 2015 Final Date for Bid Submission Bid Opening May 13, 2015, 4:00 p.m. May 14, 2015, 9:30 a.m. Notice of Intent to Award May 14, 2015 Proposed Award Date May 22, ) Submission of Bid a) All bids must be submitted under sealed cover and sent to by dates and times shown in Section C, Bid Requirements and Information, Item 1) Key Action Dates, (page 5). The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example: Microfilm Equipment Preventative Maintenance and Repair Services th Street Room 460 Sacramento, CA DO NOT OPEN Bids not submitted under sealed cover may be rejected. A minimum of 1 original copy and 1 photocopy of the bid must be submitted. b) All bids shall include the documents identified in Section E, Required Attachment Checklist (see pages 9 and 10). Bids not including the proper "required attachments" shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements. c) All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm. 4/29/2015 6:02 PM p. 7

8 Page 6 of 18 d) Mail or deliver bids to the following address: Attn: Contract Services th Street Room 460 Sacramento, CA e) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected. f) A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement. g) Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the State of California. h) An individual who is authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet, page 11. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected. i) A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. j) A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline. k) The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package. l) The awarding agency reserves the right to reject all bids. The agency is not required to award an agreement. m) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements. n) Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of 4/29/2015 6:02 PM p. 8

9 Page 7 of 18 surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications. o) The State does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. The State s General Terms and Conditions (GTC) are not negotiable. p) No oral understanding or agreement shall be binding on either party. 3) Evaluation and Selection a) At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB. b) The State will evaluate each bid to determine its responsiveness to the published requirements. c) Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected. d) Award if made, will be to the lowest responsive responsible bidder. 4) Award and Protest a) Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement. b) Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement. c) If any bidder, prior to the award of agreement, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA and the Secretary of State on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. d) Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and the awarding agency a detailed written statement specifying the grounds for the protest. The written protest 4/29/2015 6:02 PM p. 9

10 Page 8 of 18 must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7 th Floor, Suite 7-330, West Sacramento, California A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail. e) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections and This form can be found on the Internet at No payment shall be made unless a completed STD 204 has been returned to the awarding agency. f) Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found on the Internet at This document is only required if the bidder has not submitted this form to the awarding agency within the last three (3) years. 5) Disposition of Bids a) Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public. b) Bid packages may be returned only at the bidder's expense, unless such expense is waived by the awarding agency. 6) Agreement Execution and Performance a. Performance shall start not later than 30 days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor. b. All performance under the agreement shall be completed on or before the termination date of the agreement. D) Preference Programs Small Business Preference: (SB/DVBE - OSDS tab) 4/29/2015 6:02 PM p. 10

11 Page 9 of 18 E) Required Attachments Refer to the following pages for additional Required Attachments that are a part of this agreement. 4/29/2015 6:02 PM p. 11

12 Page 10 of 18 ATTACHMENT 1 REQUIRED ATTACHMENT CHECKLIST A complete bid or bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or X next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package also. Attachment Attachment Name/Description Attachment 1 Required Attachment Checklist Attachment 2 Bid/Bidder Certification Sheet Attachment 3 Cost Sheet Attachment 4 Disabled Veteran Business Enterprise Participation Forms and Instructions 1. STD. 843 DVBE Declaration 2. GSPD Bidder Declaration Attachment 5 Darfur Contracting Act (if applicable) Attachment 6 Bidder References. Attachment 7 Payee Data Record (STD 204) - The Payee Data Record can be found on the Internet at Attachment 8 Contractor Certification Clauses (CCC-307) - The CCC can be found on the Internet at 4/29/2015 6:02 PM p. 12

13 Page 11 of 18 BID/BIDDER CERTIFICATION SHEET ATTACHMENT 2 This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions. Do not return Section C, Bid Requirements and Information (pages 5 through 9) nor the "Sample Standard Agreement" at the end of this IFB. A. Our all-inclusive bid is submitted as detailed in Attachment 3, Cost Sheet. B. All required attachments are included with this certification sheet. C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification. An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection 1. Company Name 2. Telephone Number 2a. Fax Number ( ) ( ) 3. Address Indicate your organization type: 4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number: 7. Federal Employee ID No.(FEIN) 8. California Corporation No. 9. Indicate applicable license and/or certification information: 10. Bidder s Name (Print) 11. Title 12. Signature 13. Date 14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as: a. California Small Business b. Disabled Veteran Business Enterprise Yes No Yes No If yes, enter certification number: If yes, enter your service code below: NOTE: A copy of your Certification is required to be included if either of the above items is checked Yes. Date application was submitted to OSDS, if an application is pending: 4/29/2015 6:02 PM p. 13

14 Page 12 of 18 Item Numbers Completion Instructions for Bid/Bidder Certification Sheet Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below. Instructions 1, 2, 2a, 3 Must be completed. These items are self-explanatory Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business. Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit. Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals. 7 Enter your federal employee tax identification number , 11, 12, Enter your corporation number assigned by the California s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California. Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured. Must be completed. These items are self-explanatory. If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS. 4/29/2015 6:02 PM p. 14

15 Page 13 of 18 COST SHEET ATTACHMENT 3 EQUIPMENT Houston Fearless TR-128 Film Cleaner, s/n Houston Fearless 76 Duplicator (Extek) 5492, s/n 322 Silver Duplicator EXTER 2130 Duplicating Machine, s/n Minolta MS7000 Reader Printer, s/n Minolta Scanner/Printer SP 300, s/n Canon MP 90 Reader Printer w/autocarrier 100C, s/n Canon MP 90 Reader Printer w/autocarrier 100C, s/n Kodak Prostar Archive Processor, s/n Minolta MS6000 Digital Reader Printer, s/n Minolta MSP3000 Laser Printer, s/n Minolta Mars Mini 2 Controller, s/n Minolta RP605Z Reader Printer w/controller, s/n Minolta MSP 3000 Laser Printer, s/n Minolta RP605Z Reader Printer, s/n Minolta RP605 w/mars Reader Printer, s/n Micro Vue XL160 Micro Reader, s/n Minolta RP607Z Reader Printer, s/n Minolta RP607Z Reader Printer, s/n Minolta MS7000 Reader Printer, s/n Minolta MS6000 Reader Printer, s/n Minolta MSP3000 Laser Printer, s/n Minolta Roll Film Carrier 21, s/n Minolta Mars Mini 2 Controller, s/n Minolta Micro SP3000, s/n Minolta Micro SP3000, s/n Minolta Micro SP3000, s/n Minolta Micro SP2000, s/n Minolta Universal Carrier 2, s/n Minolta MS6000 MKII, s/n Minolta MS3000 Laser Printer, s/n Minolta Mars Mini 2 Controller, s/n Minolta MS7000 Reader Printer, s/n Minolta MS7000 Reader Printer, s/n Minolta MSP 3500 Laser Printer, s/n Minolta MS6000 MKII Scanner, s/n with Minolta MSP3500 Printer, s/n Kodak Imagelink Microimager 30 Camera, s/n Kodak Imagelink Semi/Auto Feeder, s/n Kodak Imagelink Smart Cass 100, s/n Kodak Imagelink Smart Cass 100, s/n Kodak Imagelink Image Marker, s/n Minolta MSP3000 Laser Printer, s/n Minolta 7000MKII Reader/Printer, s/n MSP3500 Laser Printer, s/n Minolta SP3000 Laser Printer, s/n COST (Per Billing Cycle) COST (Per Year) 4/29/2015 6:02 PM p. 15

16 Page 14 of 18 The estimated amount indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted above by the bidder shall be binding for the term of the Agreement. Billing cycle: Monthly Quarterly Semi-Annually Annually Note: All services performed are paid in arrears according to billing cycle indicated above. 4/29/2015 6:02 PM p. 16

17 Page 15 of 18 ATTACHMENT 4 CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM REQUIREMENT The State has established goals for Disabled Veteran Business Enterprises (DVBE) participating in State contracts. The minimum DVBE participation percentage (goal) is 3% for this solicitation. Please review the DVBE program requirements package at the links below. The bidder must complete and return all the appropriate pages in order for the bid to be considered responsive. DECLARATION FORMS All bidders must complete the Bidder Declaration GSPD and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. Refer to for a downloadable version of this document. Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy at the following website: The completed form should be included with the bid response. At the State s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection. All bidder s must meet the 3% goal for this solicitation; failure to submit all required forms and fully document and meet the DVBE program requirement shall be considered non-responsive. 4/29/2015 6:02 PM p. 17

18 Page 16 of 18 ATTACHMENT 5 DARFUR CONTRACTING ACT CERTIFICATION Public Contract Code Sections applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal. If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form. OPTION #1 - CERTIFICATION If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below. I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California. Company/Vendor Name (Printed) Federal ID Number By (Authorized Signature) Printed Name and Title of Person Signing Date Executed Executed in the County and State of OPTION #2 WRITTEN PERMISSION FROM DGS Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below. We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal. Company/Vendor Name (Printed) Federal ID Number Initials of Submitter Printed Name and Title of Person Initialing 4/29/2015 6:02 PM p. 18

19 Page 17 of 18 ATTACHMENT 6 BIDDER REFERENCES Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid will cause your bid to be rejected and deemed nonresponsive. List below three references for services performed within the last five years, which are similar to the scope of work to be performed in this contract. Must include the type and brand of microfilm equipment that was repaired or maintained while performing services for the reference listed below. REFERENCE 1 Name of Firm Street Address City State Zip Code Contact Person Dates of Service Telephone Number Value or Cost of Service Brief Description of Service Provided REFERENCE 2 Name of Firm Street Address City State Zip Code Contact Person Dates of Service Telephone Number Value or Cost of Service Brief Description of Service Provided REFERENCE 3 Name of Firm Street Address City State Zip Code Contact Person Dates of Service Telephone Number Value or Cost of Service Brief Description of Service Provided 4/29/2015 6:02 PM p. 19

20 Page 18 of 18 F) Sample Standard Agreement A sample Standard Agreement (STD 213) Sections 1 4 and Exhibits A-E may be found at The remainder of the Agreement consists of the following: 1. Termination: The State may terminate this Agreement with 30-day written notice to the contractor. 2. Amendment: The (SOS) reserves the right to amend the scope of work, increase the cost and/or extend the term of the agreement, based upon the SOS's need for completion of services and will be based on the original rate received and identified in the contract. 4/29/2015 6:02 PM p. 20

21 Question and Answers for Bid #IFB Microfilm Equipment Preventative Maintenance and Repair Services 5 Overall Bid Questions There are no questions associated with this bid. 4/29/2015 6:02 PM p. 21 6