OPERATIONS DEPARTMENT NO DRIVERS/STAFF UNIFORMS FOR THE TERM OF July 2016 THROUGH July ITB Data

Transcription

1 ITB Data ITB Number: Commodity Title: Drivers/Staff uniforms Issue Date: May 31, 2016 Bid Due Date Day/Date: June 29, 2016 Time: 2:00 P.M CST File: PDF Location & Address LATS Main Office 611 SW Bishop Rd. Lawton Ok Page 1 19

2 Bidders List Sullivan uniforms Alex or Trae Unifirst Uniforms Barrell Harden Cintas David Maxwell Clean Uniforms Mat Hixenbaugh Aramark Uniforms Evelyn Page 2 19

3 SPECIAL CONDITIONS Coordination of General Conditions, Specifications and Special Conditions The General Conditions, Specifications and Special Conditions are intended to be complementary and to describe and provide for a complete work. In the event that there are inconsistencies or discrepancies between provisions contained in these components of the contract documents, the Special Conditions and Specifications shall govern over the General Conditions. Uniforms acquired through this proposal will in part be funded by the Federal Transit Administration. (FTA) Therefore, proposals are subject to all applicable FTA regulations. The proposals will be opened June 30 th, 2016 at 10 A.M., at the LATS offices located at 611 SW Bishop Rd. in the LATS Main Office. Proposals must be received prior to June 29 th, 2016 at 2:00 p.m. Our current uniform will be on display at the aforementioned address until the opening of the proposals. To schedule a time to look at the uniform contact: Ryan Landers, (580) ext The awarding of the proposal will take place not more than five (5) working days after proposals have been opened. The awarding of the proposal will be based upon the following weighted analysis: The proposer s price of the materials and service 70% Demonstrations of proposer s ability to meet performance requirements on similar service projects 30% The bidder will be accepted for a period of no more than (3) three years with the option of a (2) two-year extension. The proposer must honor calculated prices the (2) two-year period. Any increases must be negotiated and may be subject to termination of contract. Bids must be ed to rlanders@ridelats.com in PDF format. Any questions relating to this proposal can be directed towards Ryan Landers, General Manager, (580) ext. 101 BIDDER EVALUATION Bidders must respond to all requirements as set forth in this ITB. A narrative description should set forth the proposer s plan to supply necessary uniform requirements. This description shall outline the qualifications of the organization to meet necessary quality, delivery and service training needs. The following areas of consideration will be used by LATS in making the selection of a supplier for the uniform-leasing contract. The supplier's narrative should provide necessary information to permit LATS to draw conclusions on each of the points noted. Page 3 19

4 SPECIAL CONDITIONS A. Understanding the Operator Requirements. This refers to the supplier's understanding of LATS operating environment, delivery requirements, inventory levels and storage capabilities, per individual employee and storage quantities for the facility. In summary, the supplier must show an understanding of the nature and scope of the services to be supplied. B. Supplier Qualifications. This criterion includes the ability of the supplier to meet the terms of this ITB especially the delivery constraints and the quality requirements. As part of this submission area, the proposer shall provide a listing of five current users in the state or adjacent states. This listing shall be for comparable operating agencies, which utilize, the service being proposed. The listing shall identify an agency contact person, including telephone number. C. Availability. Emphasis here is on the supplier's ability to respond to LATS needs. This should include a specification regarding ordering timetables and delivery turnaround. D. Professional Personnel. This refers to the competence of supplier personnel who would be assigned to the job. This area is of particular importance in evaluating whether or not the Operator will achieve maximum usability and, therefore, reduce costs over the long run. E. Cost. While this area will be weighted heavily, it will not be the sole deciding factor in the selection process. The bidder is required to submit his cost proposal on sheets provided in this package. The cost shall be a fixed rate for each item listed on this proposal and for each contract year. [END OF SPECIAL CONDITIONS] Page 4 19

5 SCOPE OF WORK SCOPE OF WORK 1. Bidders must comply with a minimum twenty-one (21) calendar day delivery schedule on all standard sizes; Unique sizes will be the only exception for noncompliance. Bidders shall list all sizes considered unique on a price sheet. A five (5) percent penalty will be assessed beginning on the twenty-second (22) calendar day of non-delivery. An additional five (5) percent penalty will be assessed every seven (7) calendar days subsequent the initial five (5) percent penalty for a time period not to exceed three (3) months. 2. Upon rewarded of the contract, the Vendor well measure and fit all personnel. Uniforms should be tailored to provide each employee with appropriate fit according to style of uniform and according to employee job duties. Vendor will maintain a record of each employee s size so that replacements can be ordered without re-fitting. 3. Bidders must provide a presentation of all items they plan to bid with (including 2 shirts 1 red and 1 light blue and color options for the 3 in 1 jacket). Bidders must also provide a LATS logo to show what it would look like on the items. Bidders must contact Ryan Landers at rlanders@ridelats.com to arrange an appointment time. INTENT It is the intent of these ITB specifications to establish initial pricing for the Uniform for a period of three (3) years. The quantities indicated below are projected estimates for a period of three (3) years. Therefore, bid quotes should reflect unit cost and shall remain firm for two (3) years after the date the bid is awarded. Please be advised that a sample of material for each item indicated below is to be submitted for review at time of bid opening. UNIFORMS Drivers DESCRIPTION Employee Quantity Trousers Black Long Sleeve Shirt Short Sleeve Shirts in 1 Jackets These are anticipated quantities. Actual quantities will be dependent on the number of uniforms replaced, the number of new maintenance employees hired and the amount of supplies needed on a weekly basis. Page 5 19

6 UNIFORMS Staff DESCRIPTION Employee Quantity Trousers Black 3-6 Polo Shirt various colors in 1 Jackets These are anticipated quantities. Actual quantities will be dependent on the number of uniforms replaced, the number of new maintenance employees hired and the amount of supplies needed on a weekly basis. Minimum Specifications 1. Poly/Cotton Uniforms a. Trousers (Black) Fabric should be Poly/Cotton Blend, one solid color. b. Style should be regular with straight legs having two (2) front easy entry pockets and two (2) rears Tapered with a boot cut along with seven (7) belt loops. c. Ladies slacks should be available upon request. 2. Shirt - Short/Long Sleeves a. Fabric shall be 4.25-oz 65/35 Poly/Cotton Blend Shirting being one solid color. (Red or light blue) b. Features include banded dress-shirt style collar with sewn-in stays, sevenbutton front, two large button-through chest pockets (left with pencil stall), and a two-piece back yoke. Long or short sleeve style has lined cuffs with button closure. Machine wash. c. The collar on shirt must be big enough to hold a clip on tie. Please provide a black colored regular size clip on tie as an option. 3. Jackets a. 3 in 1 jacket color to be selected after bid selection b. Interior jacket should be a lighter style and must be removable in durable fabric that has 2 pockets and has a zipper c. Outer jacket must be a heavier style for colder weather and also durable fabric that has 2 pockets and a zipper Page 6 19

7 4. Lettering or Identification a. Vendor must provide an embroidered logo (3 x 2 inches) reading LATS over the left pocket of each shirt. LATS will provide the logo to the vendor 6. Performance Requirements: SCOPE OF WORK a. Replacements should be provided within turnaround time for standard sizes and a three to four-week turnaround for non-standard sizes. b. Cost of replacement due to abuse will be the responsibility of LATS. 7. Billing: a. Billing is to be made on a monthly basis and mailed to the following address: LATS, P.O. Box 286 Lawton Ok Or to invoices@ridelats.com 8. Other Requirements: a. Successful bidder will appoint, by name a company representative who shall be responsible for servicing this contract. Services should include repairs, resizing, and billing etc. b. Provide a list of at least three (3) customer references, preferably within the local area. 9. Termination Clause: a. The failure of any contractor or supplier to the LATS to comply with the terms of this bid will subject any contract or purchase order to revocation. Page 7 19

8 10. Contract Period: The contract period shall be for a period of three (3) years with 2 one year options 11. Extensions: a. The bidder and LATS covenant and agree that this bid or subsequent contract may, with the mutual approval of the supplier and LATS, be extended under the same terms and conditions of this bid or contract for a period of Two (2) additional year. b. LATS shall notify the bidder of its intent to exercise the aforementioned option in writing prior to the termination of the current period. [END OF SCOPE OF WORK] Page 8 19

9 DBE APPROVAL CERTIFICATION I hereby certify that the Proposer has complied with the requirements of 49 CFR 26, participation by Disadvantaged Business Enterprises in DOT Programs, and that its goals have not been disapproved by the Federal Transit Administration. Signature of the Bidder or Proposer s Authorized Official Name, Title of the Bidder or Proposer s Authorized Official Date Page 9 19

10 DISADVANTAGED BUSINESS ENTERRPISE (DBE) UTILIZATION The undersigned bidder/offeror has satisfied the requirements of the bid specification in the following manner (please check the appropriate space): The bidder/offeror is committed to a minimum of % DBE utilization on this contract. The bidder/offeror (if unable to meet the DBE goal of %) is committed to a minimum of % DBE utilization on this contract and submits documentation demonstrating good faith efforts. Name of bidder/offeror s firm: State Registration No.: Signature of the Bidder or Proposer s Authorized Official Name, Title of the Bidder or Proposer s Authorized Official Date Page 10 19

11 Federal Clauses, Certifications and Assurances Project Title: Vendor: Grant Number: Uniform Contract OK-90-X123 The Contractor agrees to the following Clauses, Certifications and Assurances, which are made a part of this contract. FEDERAL LAWS, REGULATIONS AND DIRECTIVES The Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Agreement (MA 15) dated October 2008 between the Recipient and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor s failure to so comply shall constitute a material breach of this contract. The Contractor also understands and agrees that Federal laws, regulations, and directives applicable to the Project may be amended and the Contractor agrees that the most recent Federal Laws and regulations, and directives will apply to the administration of the Project, unless FTA determines otherwise in writing. Initials ACCESS TO THIRD PARTY CONTRACTS RECORDS The Contractor agrees to provide to the U.S. Secretary of Transportation and the Comptroller General of the United states or their duly authorized representatives, access to all third party contract records as required by 49 U.S.C. Section 5324(g). The Contractor further agrees to provide access to procurement records as needed for compliance with Federal Laws and regulations or to assure proper Project management as determined by FTA. Initials NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES In connection with the Project, the Contractor agrees that, absent the Federal Government s express consent, the Federal Government shall not be subject to any obligations or liabilities to any third party contractor, or other participant any tier of the Project, or person or entity that is not a party to the Grant Agreement or the Cooperative Agreement for the Project. Notwithstanding that the Federal Government has no obligations or liabilities to any entity other than to the Recipient, including any third party contractor, or other participant at any tier of the Project. Initials FALSE OR FRAUDULENT STATEMENTS OR CLAIMS The Contractor agrees to abide by the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. Section 3801 et. seq., 49 CFR Part 31 and 49 U.S.C. Section 5323(1), and 18 U.S.C. Section 1001., by certifying that all of his claims, records, representations and statements are true and accurate. Initials Page 11 19

12 RIGHT OF THE FEDERAL GOVERNEMENT TO TERMINATE Upon written notice the, the Contractor agrees that the Federal Government may suspend or terminate all or any part of the Federal assistance to be provided for the Project if the Contractor has violated the terms of the Grant Agreement or Cooperation Agreements for the Project including the applicable Master Agreement, or if the Federal Government determines that the purposes of the laws authorizing the Project would not be adequately served by the continuation of the assistance for the Project. The Contractor understands and agrees that any failure to make reasonable progress on the Project or any violation of the Grant Agreement or Cooperation Agreement for the Project, or the applicable Master Agreement that endangers substantial performance of the Project shall provide sufficient grounds for the Federal Government or the Recipient to terminate the project. If the Contractor has willfully misused Federal assistance by failing to make adequate progress the Federal Government reserves the right to require the Contractor to refund the entire amount of misused Federal assistance or any lesser amount as the Federal Government may determine. Initials ENERGY CONSERVATION The Contractor agrees to comply with applicable mandatory energy efficiency standards and policies of applicable State energy conservation plans issued in accordance with Energy Policy and Conservation Act, as amended, 42 U.S.C et seq., except to the extent that the Federal Government determines otherwise in writing. To the extent applicable, the Contractor agrees to perform an energy assessment for any building constructed, reconstructed, or modified with FTA assistance, as provided in FTA regulations, Requirements for Energy Assessments, 49 C.F.R. Part 622, Subpart C. Initials INTELLIGENT TRANSPORTATION SYSTEMS In connection with the project the Contractor agrees that it will comply with all applicable provisions of Section V (Regional ITS Architecture) and Section VI (Project Implementation) of FTA Notice, FTA National ITS Architecture Policy on Transit Projects at 66 FR 1455 et seq. January 8, 2001, and other FTA policies that may be issued in connection with any ITS project it undertakes financed with funds authorized under Title 49 or Title 23, U.S.C., except to the extent that FTA expressly determines otherwise in writing. Initials Page 12 19

13 GOVERNMENT WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) Executive Orders and U.S.C Section 6101 and 2 CFR Part 1200 This certification applies to subcontractors, material suppliers, vendors and other lower tier transaction. Instructions for Certification 1. By signing and submitting this proposal/contract, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the DEPARTMENT or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DEPARTMENT or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the Page 13 19

14 eligibility of its principals. Each participant may, but is not required to, check the No Procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, Exhibit A ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DEPARTMENT or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal DEPARTMENT or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Page 14 19

15 The undersigned hereby certifies to the best of his or her knowledge and belief: (1) That he or she is the fully authorized agent of the Prospective Participant in this project which involves Federal funding and has full knowledge and authority to make this certification. (2) That neither the Prospective Participant nor any person associated therewith in the capacity of director, officer, manager, auditor or accountant, nor any person in a position involving the administration of federal funds: a. Is currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; and b. Has been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three (3) years; and c. Has a proposed debarment pending; and has been indicted, convicted, or had a civil judgment rendered against any of the aforementioned by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years, except: If none, so state by entering the word none. Contractor Date NONDISCRIMINATION CERTIFICATION During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest hereby covenants and agrees as follows: Civil Rights-The Contractor agrees to comply with all applicable civil rights laws and regulation, in accordance with applicable Federal directives, except to the extent that the Federal Government determine otherwise in writing. These include but are not limited to the following: Nondiscrimination in Federal Public Transportation Programs. The Contractor agrees to comply, and assures the compliance at any tier of the Project, with the provisions of 49 U.S.C. Section 5332, which prohibits discrimination on the basis of race, color, creed, national origin, sex, or age and prohibits discrimination in employment or business opportunity. Nondiscrimination-Title VI of the Civil Rights Act. The Contractor aggress to comply, and assures at any tier of the Project, with the Provisions of Title VI of Civil Rights Act of 1964, as amended, 42 U.S.C. Section 2000d et. seq. and with DOT regulations, 49 CFRPart 21 and FTA Circular A and other Federal directives that may be issued. Page 15 19

16 Equal Employment Opportunity. The Contractor agrees to comply, and assures the compliance at any tier of the Project, with all equal employment opportunity (EEO) provisions of 49 U.S.C. Section 5332, with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. Section 2000e, and implementing Federal regulations. The Contractor agrees that he/she will not discriminate against employee or applicant for employment because of race, color, creed, sex, pr national origin. Such action shall include, but not be limited to employment, upgrading, demotions or transfers, recruitment or recruitment advertising, layoffs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Equal Employment Opportunity Requirements for Construction Activities. Not Applicable. Disadvantaged Business Enterprise. To the extent authorized by Federal law, the Contractor agrees to facilitate participation by Disadvantaged Business Enterprises (DBEs) on the Project in accordance with 1101(b) of SAFETEA-LU, U/S.C. Section 101and 49 CFR Part 26. Nondiscrimination on the Basis of Age. The Contractor agrees to comply with all applicable requirements of The Age Discrimination Act of 1975, as amended, 42 U.S.C Section 6101 et.seq. and 45 CFR Part 90, The Age Discrimination in Employment Act, 29 U.S.C. Section 621 through 634 and 29 CFR Part Access for Individuals with Disabilities. The Contractor aggress to comply with all applicable requirements with 49 U.S.C. Section5301(d), which state the Federal policy that elderly individuals and individuals with disabilities have the same rights as other individuals to use public transportations services and facilities. The Contractor also agrees to comply with section 504 of the Rehabilitation Act of 1973, as amended, with 29 U.S.C. Section 794, Americans Disabilities Act of 1990, as amended, 42 U.S.C. Sections 4151 et.seq.,49 CFR Part 37, 49 CFR Part 27, 28 CFR Parts 35 and 36, 41 CFR Subpart , 41 CFR Part 1630, 47 CFR Part 64, Subpart F and 49 CFR Part 609. Drug and Alcohol Abuse-Confidentiality and Other Civil Rights Protection. Not Applicable. Page 16 19

17 Access to Services for Persons with Limited English Proficiency. To the extent applicable the Contractor agrees to facilitate compliance with Executive Order N , 42 U.S.C. Section 2000d-1 note and 70 CFR 74087, dated December 14, Environment Justice. The Contractor agrees to facilitate compliance with the provisions of Executive Order No and 42 U.S.C. Section 4321 note. Contractor Date Page 17 19

18 ANTI-COLLUSION AFFIDAVIT The following affidavit is submitted by Contractor as a part of this bid and proposal: STATE OF OKLAHOMA ) ) ss COUNTY OF COMANCHE ) The undersigned deponent, of lawful age, being duly sworn, upon his oath, deposes and says: That he has lawful authority to execute the within and foregoing proposal; that he has executed the same by subscribing his name hereto under oath for an on behalf of said Contractor; that the Contractor has not, directly or indirectly, entered into an agreement, express or implied, with any Contractor or Contractors, having for its object controlling of the price or amount of such bid or proposal, the limiting of the proposal or the Contractor, the parceling or farming out to any Contractor or Contractors or other persons of any part of the subject matter of the bid or proposal or of the profits thereof, and that he has not and will not divulge the sealed proposal to any person whomsoever, except those having a partnership or other financial interest with him in said bid or proposal, until after the sealed bids or proposals are opened. Deponent further states that the Contractor has not been a party to any collusion among Contractors or prospective Contractors in restraint of freedom of competition by agreement to bid at a fixed price, or to refrain from bidding; or with any Trust official or employee as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract; or in any discussions between Contractors and any Trust official concerning exchange of money or other things of value for special consideration in the letting of a contract; that the Contractor has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the Trust any money or other thing of value; either directly or indirectly, in the procuring of the award of the contract pursuant to this proposal. SIGNED: BY: TITLE: Contractor Subscribed and sworn to before me this day of,2016 My commission expires: (Notary Public) Page 18 19

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