UNION BANK OF INDIA, SURAT REGION TENDER FOR M.S. GRILL WORK RESIDENTIAL FLATS AT SURAT

Transcription

1 UNION BANK OF INDIA, SURAT REGION TENDER FOR M.S. GRILL WORK OF RESIDENTIAL FLATS AT SURAT COPY ISSUED TO M/S.... PHONE NO. MOBILE NO. FAX NO. E.MAIL I.D CLIENT: ARCHITECT: DEPUTY GENERAL MANAGER Rajiv S. Diwanji Union Bank of India G. F. Keshavkruti Appartment Region Office, Timaliawad, Nanpura 6 th Floor, Saifi Building, SURAT Dutch Road, Nanpura, Phone: SURAT, Mobile:

2 LETTER SUBMITTING TENDER To, The Deputy General Manager, Union Bank of India Region office, 6 th floor, Saifi Building, Dutch Road, Nanpura Surat Dear Sir. With reference to the tender invited by you for the work. I/ We hereby offer to execute the work under contract at the respective rates mentioned in the schedule of quantities. I/ We have seen the site, understood the general conditions of contract, special conditions, additional conditions. I/ We agree to execute the work as per specifications, general conditions of contract, special conditions and additional conditions. I/ We deposit earnest money 1% by demand draft/ pay order which amount shall not carry any interest. I/we do hereby agree that the sum shall be forfeited by the bank in event our tender is accepted & I/We fail to execute the contract when required to do so. I /we understand that you are not bound to accept the lowest or any other tender that you received. Yours faithfully, (Contractor) Signature of partner/prop. of the firm. In the presence of our banker

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4 INDEX SECTION-1 SECTION-II SECTION-III SECTION-IV SECTION-V NOTICE OF INVITATION TO TENDER INTRODUCTION FOR TENDERER FORM OF TENDER ARTICALS OF AGREEMENT GENERAL CONDITION OF CONTRACT PREQUALIFICATION OF CONTRACTOR Proforma-1 Proforma-2 Proforma-3 Proforma-4 PRICE BID

5 INVITATION OF TENDER MEMORANDUM OF WORK Union Bank of India invites sealed item rates tenders from empanelled contractors for the work mentioned below. 1. Name of work TENDER FOR M.S.GRILL WORKS RESIDENTIAL FLATS AT SURAT. 2. Registration and minimum Contractors empanelled having experience in such type of works. eligibility Criteria With one work of Minimum Rs. 2 lakh. The authentic certificates / testimonials in support of minimum eligibility criteria shall have to be enclosed with the tender documents failing which the tender shall be rejected out right. 3 Tender fee The blank tender forms can be obtained from the Office of the Dy. General Manager,Union Bank of India,Region office, 6 th Floor, Saifi Building, Dutch Road, Surat. between 3.00 PM to 5.00 PM from to on payment of Rs. 500/- (Rs. Five Hundred Only) in cash or by pay order/ Demand Draft payable at Surat, non refundable, in favor of union ban of india., Surat or can be down loaded from Bank s web site and said payment can be made along with tender submission. 3. Time Limit 1 month 4. Earnest Money Deposit 1% to be submitted in the form of D.D. in favour of Union Bank of India, Surat (D.D to be enclosed with the tender with technical bid) 5. Tender documents to be downloaded from From Dt to websitewww.unionbankofindia.com 6 Tender fee Rs. 500/- 7. Last date of receiving tenders. Dt up to 15-00Hrs. Tenders received after this date and time will not be entertained under any circumstances. 8 Date of Opening of Tender Technical Bid on Dt at Hrs. Price Bid on Dt at Hrs Date. Which fixed shall be informed separately to contractor 9 Mode of sending the Tender Documents By hand delivery / registered only addressed to. The Deputy General Manager, Union Bank of India, Region office, 6 th Floor, Saifi Building, Dutch Road, Nanpura, Surat Conditional tenders are liable to be rejected. Union Bank of India reserves the right to reject any or all the tenders without assigning any reasons thereof

6 TECHNICAL BID SECTION-1 NOTICE OF INVITATION TO TENDER Sealed tenders on item rates basis are hereby invited from all empanelled furnishing contractors for furnishing. Submission of Tenders The tenders are to be submitted in two separate envelopes each sealed & clearly identified as to envelope number and contents as indicated below. All the two envelope shall be contained in a large envelope super scribed "Tender for Interior Furnishing of M.S. GRILL WORK FOR FLATS at Surat and are to be submitted to the office of Deputy General Manager, Union Bank of India, Regional Office, 6 th floor, Saifi Building,Dutch Road, Nanpura, Surat. 1.1 Each tenderer will be issued one set of tender document with drawings Volume-A and one set of Schedule of Quantities Volume-B. Tenderer will have to return all the documents and drawings issued to them while submitting their tender duly stamped and signed as per instructions. 1.1A Envelope No.1 The Envelope NO.1 shall contain earnest money deposit in the form of Crossed Demand Draft of 1% of tendered amount in favor of UNION BANK OF INDIA, Regional Office, Surat. This envelope shall be super scribed "Envelope No-1 Earnest Money Deposit for interior furnishing of Union Bank Nanpura, Branch.. 1.1B Envelope NO.2 shall contain tender document and rates for schedule of quantities each page and correction duly signed by tenderers including tender form duly filled in. Complete details and description including all data are to be supplied by tenderer as specified in the information and instruction to tenderers. This envelope shall be super scribed "Envelope NO.2-Tender documents for interior Furnishing of Union Bank Regional Office. No Commercial or technical condition or qualification of any sort shall be indicated by the tenderer in the envelope. Otherwise the tender shall be liable to be rejected. 1.2 Sealed tenders as above will be received by the Regional Office, Surat on or before 3.00 PM of dated and Envelope NO.1 and No.2 will be opened on dated at 4.00 PM. 1.3 Tender received late on account of any reason whatsoever, & telegraphic tenders will not entertained. 1.4 The earnest money deposit by demand draft must accompany each tender and tender not accompanied by the earnest money deposited by demand draft are liable to be rejected as NON -RESPONSIVE. 1.5 The tender shall be valid for a period of not less than 5days after the date of opening of envelope No For any further information on the tender, office of the Deputy General Manager,

7 Regional Office, 6 th floor, Saifi Building, Dutch Road, Nanpura, Surat. May be contacted. 1.7 Unsealed Tender will not be accepted. 1.8 All signatures in tender documents shall be dated as well as sections of tender documents shall be signed at the lower right hand corner by the tenderer. 1.9 The tendered shall quote in English in figures as well as in words the rates and amount tendered by him in the schedule of rates forming part of the document s in such a way that interpolation is not possible. The amount for each item shall be worked out and entered and requisite total given of all items. The tendered amount for the work shall be entered in the tender and duly signed by the tenderer. If some discrepancies are found between the rates in figures or the amount shown in the tender, the following procedure shall be followed: - (a) When there is difference between the rates in figures and words, the rate, which corresponds to the amount worked out by the tendered, shall be taken as correct. (b) When the rate quoted by tendered in figure and word tallies but the amount is incorrect the rate quoted by the tendered shall be taken as correct. All corrections and alterations in the entries of tender paper shall be signed in full by the tendered with date. No erasing or over writings are permissible. SECTION-II INTRODUCTION FOR TENDERER 2.0 The details of work to be carried out and its. Scopes are given in the specifications and bill of Quantities of these documents, which also indicate the brief description of the Project where work is to be executed. Tendered is advised to study the same carefully before tendering and then shall be deemed to have fully acquainted themselves with the same. 2.1 The tendered, in their own interest, are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tender, in respect of the site conditions including but not restricting to the following which may influence or affect the work or cost there of under the contract. (a) Site conditions including access to the site, existing and required roads and other means of transport/ communication for use by him in connection with the work. (b) Requirement and availability of land and other facilities for his enabling works, stores and workshops etc. (c) Ground condition including those bearing upon transportation, disposal, handling, and storage of material required for the works or obtained there from. (d) Source and extent of availability of suitable materials including water etc. and labor (skilled and unskilled) required for work and laws and regulations governing their use and employment. (e) All other information pertaining to and needed for the work including information as to the risks, contingencies and other circumstances which may influence or affect the work or the cost thereof under this contract.

8 2.2 The tendered should note and bear in mind that the bank shall bear no responsibility for the lack of acquaintance of the site and other condition or any information s relating there to, on their part. The consequences of the lack of any knowledge as aforesaid on the part of tenderers shall be at their risk and cost and no charges or claims whatsoever consequent upon the lack of any information, knowledge or under standing shall be entertained or payable by the bank. 2.3 Immediately on receipt of the tender document from the bank but at least 7 days prior to the date fixed for the opening of envelope no 1 and 2, the tenderer may submit in writing any tender inquiry on matters where clarifications or information is desired. If considered appropriate, the bank reserves the right to issue addendum(s) or amendment(s) to any condition/specification /schedules to all tendered before the date of submission of tender and tender submitted by the tenderer shall be deemed to cover the effect of such addendum(s)/amendment(s) issued and such addendum(s) / amendment (s) duly signed by the tendered shall be submitted along with the tenders. 2.4 The tender should be submitted in the prescribed form and the same should be signed as laid down hereunder. (a) If the tender is submitted by an individual it shall be signed by the proprietor above his full name and full name of his firm with his current business address. (b) If the tender is submitted by a proprietary firm, it shall be signed by the proprietor above his full name and full name of his firm with its name and current business address. (c) If the tender is submitted by a firm in partnership, it shall be signed for and on behalf of the firm by all the partners of the firm above their full names and current business address, or by a partner holding the power of attorney for the firm by signing the tender in which case a certified copy of the power of attorney shall accompany the tender. A certified copy of the partnership deed and current business address of all the partners of the firm shall also accompany the tender. (d) All witnesses and sureties (if any) shall be persons of status & their full name, occupation and addresses shall be stated below their signatures. All written signatures affixed on each page in the tender will be dated. 2.5 The tenderer shall furnish with his tender: - (a) Interior Furnishing schedule showing all activities of work in details and in the form of Bar Chart proposed to be completed within the stipulated period. (b) Details of technical and supervisory personnel already employed by tenderer whom he proposes to utilize for this work and such other personnel whom he proposes to employ further for this work. (c) Relevant information on the capacity, financial resources and experience about himself. 2.6 The Banker or duly authorized representative will open the tender in the presence of the tenderer who may be present at the time.if any of the tenderer is not present at the time of opening of tender the bank or its duly authorized agent will on opening of tender prepare a statement of the attested and unattested correction in the tender over his signatures. Such a list shall then be binding on the absentee tenderer. 2.7 The time allowed for the carrying out of the work will be ten days from the date of

9 written order to commence the work. 2.8 The acceptance of the tender will rest with the Union Bank, which does not bind itself to accept lowest tender and reserves to itself the authority to reject any or all the tenders received without the assignment of any reason. All tenders in which any of the condition are not fulfilled or are incomplete in any respect are liable to be rejected. 2.9 Canvassing in connection with tenders is strictly prohibited & the tenders submitted by the contractors who resort to canvassing will be liable to reject All rates shall be quoted on the proper form of the tender alone An item rate tender containing percentage below / above will be summarily rejected. However, where a tenderer voluntarily offers a rebate [or payment within a stipulated period. That may be considered On acceptance of tender, the name of the accredited representative(s) of the contractors who would be responsible for taking instructions from the Employer / Engineer shall be communicated to the Employer The tenderer will have to deposit an amount of 2% in form of bank draft drawn in favor of Deputy General Manager, Union Bank of India, Surat. At the time of submission of tenders as an earnest money. The Employer is not liable to pay any interest on the earnest money. The earnest money of unsuccessful tenderer will be refunded without any interest soon after the decision to award the work is taken or af1er the expiry of the validity period of the tender (a) The bank doesn t bind itself to accept lowest or any tender and reserves to itself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted. (b) The bank reserves the right to accept the tender in full or in part and that the tenderer shall have no claim for revision of rates or other condition if the tender is accepted in parts Sales tax or any other tax on material and work in respect of this contract shall be payable by the contractor and the bank will not entertain any claim whatsoever in this respect The contractor shall give a list of his relatives working with the bank along with their designations and addresses No employee of the bank is allowed to work under or as a contractor for a period of 2 years after his retirement from bank services, without the previous permission of the bank. This contract is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person who had not obtained the permission of the bank as aforesaid before submission of the tender or engagement in the contractor s service The tender for works shall remain open for acceptance [or a period of 30 days from the date of opening the tenders.if any tenderer withdraws his tender, before the said period, then, the bank shall be at liberty of forfeit Earnest Money paid along with the tender The tender for the work shall not be witnessed by a contractor or contractors who himself / themselves has / have tendered or who may has / have tendered or who may and has /have tendered for the said work. Failure to observe this condition

10 would render the tenders of the contractors tendering as well as witnessing the tender liable to summary rejection The tenderer should quote their rates, and stick to the drawings and specifications as provided by our Architect Rajiv Diwanji, Gf. Keshavkruti Appartment, Timaliawad, Nanpura, Surat It will be obligatory on the part of the tenderer to tender and sign the tender documents for all the component parts and that after the work is awarded, he will have to enter into agreement, for each component with the competent authority in the bank The Notice Inviting Tender and this.intimation for Tenderers shall form part of the tender documents. Signature of competent authority UNION BANK OF INDIA

11 SECTION.III FORM OF TENDER The Dy. General Manager, Union Bank of India, Regional Office, Surat. NAME OF THE WORK: M.S. GRILL WORK for Residential Flats at - Surat Sir, 3.1 Having visited the site and examined the drawings, conditions of contract, special conditions of contract, General Specification and detailed specifications, schedules and bills of quantities for the interior furnishing of the above named works, we offer to construct complete and maintain the whole of said works in conformity with the said drawings, condition of contracts, specifications, schedules and bills of quantities for the sum stated in bill of quantities of this tender document or such other sum as may be ascertained in accordance with the said condition of contract. 3.2 We undertake to complete and deliver the whole of the works comprised in the contract within the time stated in the appendix thereto. 3.3 We have independently considered the amount of liquidated damages shown in the appendix hereto and agree that it represents a fair estimate of loss likely to be suffered, by you, in the event of the works not being completed in time. 3.4 We confirm that the periods and percentage as referred in the agreement or general condition of contract as given or summarized in the appendix hereto, to which we give our consent and agree to abide by the same. 3.5 We agree to abide by this tender for the period of 30 days from the opening of tender of extension there of as required by the employer from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before expiry of that period. 3.6 If this tender is accepted, we undertake to enter into and execute at our cost when called upon by the employer to do so; a contract agreement in the prescribed form. Unless and until a formal agreement is prepared and executed this tender Together with your written acceptance there of shall consist of binding contract between us. 3.7 We understand that if our tender is accepted, we are to be jointly and severally responsible for the due performance of the contract. 3.8 We understand that you are not bound to accept the lowest or any tender you may receive and may reject all or any tender without assigning any reason. Signature in the capacity 0f Duly. Authorized to sign the tender for and on behalf of (NAME IN BLOCK LETTERS) Witness: Signature: Address of tenderer:

12 UNION BANK OF INDIA REGION OFFICE SURAT APPENDIX TO FORM OF TENDER GENERAL CONDITION OF CONTRACT CLAUSE No Defects Liability Period : 1 calender year after virtual completion of work Date of commencement : 3 Days from the date of acceptance letter issued to contractor or the date of handing over the permission site whichever is later 4.02 Time of completion from : 30 Days from the date of allotment Date of commencement 4.03 Period of Final : 15 Days from the date of Measurement completion Liquidated damages for : 1. 00% of the tenderer amount Delay Shown in the tender per week subject to the ceiling of 10% of the accepted contracted sum Value of work for interim : Certificate 4.06 Earnest Money : 1% 4.07 Retention percentage : 4% of the accepted Tender amount. Maximum 10% of accepted tender amount including EMD Refund of Earnest money : Two weeks after issue of and initial security deposit virtual completion certificate by the employer Refund of retention money : 14 days after defect liability period is over Period of honoring : 14 days from the date of issue certificate of certificate by Bank Architect. EMPLOYER CONTRACTOR

13 SECTION - IV ARTICALS OF AGREEMENT This agreement is made on day of 20 between Union Bank, Regional Office, Saifi Building, Nanpura, Surat Here after called.the Employer. of the one part and (hereinafter called.the Contractor ") on the other part. Whereas the employer is desirous of certain work to be executed viz. (Brief description of work) and has by letter of acceptance dated accepted a tender by the contractor for the execution, completion and maintenance of such works, now THIS AGREEMENT WITNESSETH as follows: In this agreement words and expression shall have the same meaning as are respectively assigned to them in the said conditions of contract hereinafter referred to: 4.2 The following document shall be deemed to form and to read Construed as part of this contract, viz. a. Original tender document b. Relevant correspondence all letters / correspondence forming part of contract and referred to in acceptance letter. c. Acceptance letter. d. Bill of Quantities e. The Drawings f. Time & Progress Chart. g. Other Documents Viz. 1) 2) 3) 4.3 The aforesaid document shall be taken as complementary and mutually explanatory of another, but in the case of ambiguities or discrepancies the latest documents issued by the bank shall prevail over on earlier documents. Give the Name, Designation and Address of the Contractor. 4.4 In consideration of the payment to be made by the employer to the contractor as hereinafter mentioned, the contractor hereby covenants with the employer to perform execute, complete and maintain the work in conformity in all respects with the provisions of the contract. 4.5 The employer hereby covenant to pay the contractor in consideration of the execution, completion and maintenance of the works such dues as shall become payable hereunder at the time (s) and in the manner prescribed in the said conditions and said price schedules of quantities/bill of quantities prescribed in this contract. In WITNESS where of the parties here to have caused their respective common seals to be hereunto affixed (or have hereunto set their respective hands and seals) on the day month and year first above written. SIGNED AND SEALED AND DELIVERED BY THE SAID SAID

14 (Name) (Name) On behalf of contractor on behalf of contractor In the Presence of In the Presence of Name : Name : Address : Address : This form is included in the tender documents only for the information of the tenderers. Only the successful tenderer will be in due course required to complete the form. SECTION-V GENERAL CONDITION OF CONTRACT Except where provided there for in the description of the individual item in the schedule of quantities and in the specification and conditions laid down hereinafter and in the drawings, the work shall be carried out as per standard specification and under the directions of the employer I Architect. 5.1 INTERPRETATION In constructing these conditions, the specifications, the schedule of quantities tender and agreement, the following work shall have meaning herein assigned to them except where the subject or context otherwise requires. a. Employer: The term employer shall mean Union Bank with their Regional Office, 6 th floor Saifi Building, Dutch Road, Nanpura, Surat and any of its employees or representatives authorized to act on their behalf. b. The Bank: The term bank shall mean the Union Bank, the employer. c. Architects: The term architect shall mean architect of Union Bank Rajiv Diwanji, Gf. Keshavkruti Appartment, Timaliawad, Nanpura, Surat. d. The Engineer in charge: The term Engineer-in-charge of the premises departments of the bank deployed to look after the work. e. Site Engineer: The term shall mean person appointed by the employer who shall work under orders of Engineer-in-charge / Employer / Architect to inspect the work. f. Contractor : The term contractor shall mean.... (Name and address of the contractor) and his I their heirs, legal Representative assigns and successor. g. Site: The site shall mean the site where the works are to be executed as per drawings. h. Drawings: The work is to be carried out as per the drawings specification, the schedule of quantities and any further drawings which may be supplied or any other instructions which may be given by the employer during the execution of the work. All the drawings relating to work given to the contractor together with copy of schedule of quantities are to be kept at site and the employer / architect shall be given access to such

15 drawings or schedule of quantities whenever necessary. In case any detail drawings are necessary, contractor shall prepare such detail drawings and / or dimensional sketches thereof and have it confirmed by the architect prior to taking such work. The contractor shall ask in writing for all clarifications on the matter occurring anywhere in the drawings, specifications and schedule of quantities or to additional instructions at least 7 days ahead from the time when it is required for implementations so that architect may be able to give decision thereon. i. "The works" mean the work or works to be executed or done under this contract. j. "Act of Insolvency" shall mean any act as defined by the presidency town Insolvency Act or in provincial insolvency act or any amending statute. k. "Period schedule of Quantities" shall mean the schedule of quantities duly priced with the accepted quoted rates of contractor. l. Order of precedence for any ambiguity in the schedule of quantities, general condition, special conditions, specification, and drawings for the contractors shall be as per the decision of the employer and the same will binding on the contractor. 5.2 SCOPE The work consist of Interior Furnishing of Bank s Building at Branch- Kurli Drawings accompanying the tender document are indicative of nature of work and are issued for tendering purpose only. Detailed construction Drawings / Sketches on the basis of which actual execution of work is to proceed will be furnished to the contractor progressively based on the detailed construction programmers evolved after the award of the work.it includes furnishing of all material, labor, tools and equipments and management necessary for incidental to construction and completion of work. All work during its progress and upon completion shall confirm to the lines, elevation and grades as shown on the drawings furnished by the architects / Employer. Should any details essential for efficient completion of the work be omitted from the drawings and specification it shall be the responsibility of the contractor to inform the Architect and to furnish & incorporate such detail with employer s concurrence so that upon completion of the proposed work the same will be acceptable and ready for use. Employer in their absolute discretion through their Architect may issue further drawings and/or written instructions, detailed directions and explanation which are hereafter collectively referred to as " the employer s instructions" in regard to: (a) The variation or modification of the design, quality or quantity of works or the addition or omission or substitution of any work. (b) Any discrepancy in the drawings or between the schedule of quantities and/or drawings and / or specification. (c) The removal from the site of any defective materials brought there on by the contractor and the substitution of any other material thereof. (d) The demolition / removal and / or re-execution of any work executed by the contractor/so (e) The dismissal from the work of any person employed thereupon. (f) The opening up for inspection of any work covered up. (g) The rectification and making good of any defect under clause hereinafter mentioned and those arising during the maintenance period (retention period.)

16 5.3 The architect shall have power to make any alteration in, omission from, addition to or substitution for the schedule of rates the original specification for schedule of rates the original specification, drawings, designs, and instruction that may appear to him to be necessary or advisable during the progress of work. The contractor shall be bound to carry out such altered / extra / new items of work in accordance with any instructions which may be given to him in writing signed by the Architect. Such alteration, omission, addition, or substitution shall not invalidate the contract and any altered additional or substituted work which the contractor may be directed to do in the manner above specified as part of the work which shall be carried out by the contractor on the same condition in all respect on which he agreed to do the main work. The time of completion of work may be extended for the part of the particular job at the discretion architect for only such alteration addition or substitutions of the work, as he may considered as just and reasonable.the rates for such additional altered or substituted work under this clause shall be worked out in accordance with the following provision. (a) If the rates for the addition, altered or substituted work are specified in the contract for the work are specified in the contract for the works the contractor is bound to carry out the additional, altered or substituted work at the same rates as are specified in the contract. (b) If the rates for the additional, altered or substituted work are not specifically provided in the contract for the work, the rates will be derived from the rates for similar types of work as are specified in contract for work. The opinion of the architect as to whether or not the rates can be reasonably so derived from the items in this contract will be final and binding on the contractor. (c) If the rates for altered, additional or substituted work cannot be determined in the manner specified in sub-clause (a) & (b) above then the contractor shall within 7 days of the date of receipt of order to carry out the work, inform the architect of the rates which he intends to charge for such class of work, supported by analysis of determine the rate or rates claimed and the architect shall determine the rate or rates on the basis of the prevailing market rates labor cost at schedule of hourly /daily rates plus 10% to cover contractor s supervision,overhead and profit and pay the contractor accordingly. The opinion of the architect as to current market rates of material and the quantum of labor binding on the contractor. The architect will normally utilize the schedule of hourly / daily rates quoted by the contractor to arrive at the reasonable rate payable for such work and the above course will be resorted to only if such schedule of hourly/daily rates in his opinion cannot be applied in arriving at a reasonable rate In case of any clause of work for which there is no such specification supplied by the owner as is mentioned in the tender document such work shall be carried out in accordance with Indian standard specification and if the Indian standard specification do not cover the same, the work should be carried out as per standard Engineering Practices subject to approval of the architect If any time before the work is taken over, Architect shall decide that any work done or material used by the contractor or any subcontractor as defective or not in accordance with the contract or that the works or any portion thereof are defective or

17 do not fulfill the requirement of the contract, all such matter being hereinafter called "Defects" in this clause, he, as soon as reasonable, shall instruct the contractors, specifying particulars or the defect alleged to exist or to have occurred then the contractor shall at his own expenses and with all speed make good the defect so specified. In case contractor shall fail to do so, the employer may take at the cost of Contractor, such steps as may in all circumstances be reasonable to make such defects. The expenditure incurred by the employer will be recovered from the amount due to the contractor. The decision of the Architect with regard to the amount to be recovered from the contractor will be final and binding on the contractor. As soon as the works have been completed in accordance. 5.4 TENDERER SHALL VISIT THE SITE Intending tenderer shall visit the site and make acquainted with the local site conditions, effective labor and materials accesses and storage for materials and removal of rubbish. The tenderer shall provide in their tender for cost of carriage, freight and other charges as also for any special difficulties including police restrictions for transport etc. For proper execution of work as indicated in drawings, the successful tenderer will not be entitled to any claim of compensation for difficulties faced or losses incurred on account of any site conditions which existed before the commencement of the work or which in the opinion of the employer might be deemed to have reasonably been inferred to be existing before commencement of work. 5.5 TENDERERS The entire set of tender papers issued to the tenderer should be submitted fully priced and signed as per clause 1.9 The schedule of quantities shall be filled in as follows: - (i) The rates column to be legibly filled in ink in both English figures and English words. (ii) Amount column to be filled in for each item and the amount for each subhead as detailed in schedule of the quantities. (iii) All correction to be initialed. (iv) The. Rate column. (for Alternative items shall be filled up) (v) The "Amount" for alternative items of which quantities are not mentioned shall not be filled up. (vi) In case of any errors/omissions or variations in the quoted rates, the rates given in the tender marked "Original" shall be taken as correct rates. No modification, overwriting or corrections can be made in the tender papers by the tenderer, but may at his opinion offer his comments or modifications in a separate sheet or paper attached to the original tender papers. Please also refer clause The employer reserves the right to reject the lowest or any tender and also discharge and or all of the tenders for each sections or to split and distribute any items of works to any specialist firm and firms without assigning any reasons. The bank reserves the right to accept the tender in full or in part and the tenderer shall have no claim for revision of rate or other conditions if his tender is accepted in parts. The tenderers should note that the tender is strictly on the item rate basis and their

18 attention is drawn to the fact that the rates for each and every item should be correct workable and self-supporting.if called upon the employer detailed analysis of any or all the rates shall be submitted. The employer shall not be bound to recognize the contractor s analysis. The work will be paid for as "measured work" on the basis of actual work done and not as "lump sum" contract. All items of work described in the schedule of the quantities are to be deemed and paid as complete works in all respects and details including preparatory and finishing works involved directly related to and reasonably detectable from the drawings, specifications and schedule of quantities and no further extra charges will be allowed in this connection. In the rate of lump sum charges in the tender in respect of any item of works. The payment of such items of work will be made for the actual work done on the basis of actual lump sum charges as will be assessed to be payable by the employer. The employer has the power to add to, omit from any works as shown in drawings or described in specifications or include in schedule of quantities and intimate the same in writing but no addition, omission or variation shall be made by the contractor without authorization from the employer.no variation shall vitiate the contract. The tenderer shall note that his tender shall remain for consideration for a period of 30 days from the date of opening of the tender. 5.6 AGREEMENT The successful contractor may be required to sign agreement as may be drawn up to suit local conditions and shall pay for all stamps and legal expenses, incidental there to. 5.7 TAXES AND DUTIES 5.7 (a) the tenderers must include in their tender, prices quoted for all duties, royalties etc. and sales tax, work contract tax or any other taxes or local charges, if applicable (b) (i) No labor below the age of 18 yrs shall be employed on the work. (ii) The contractor shall not pay less than what is provided under law to labors engaged by him on the work. (iii) The contractor shall at his expenses comply with all the labor law and keep the owner indemnified in respect thereof. (iv) The contractor shall pay equal wages for men and women in accordance with applicable labour laws In respect of all labor directly or indirectly employed in the work for the performance of the contractor s part of this agreement the contractor shall, all at his own expenses, arrange for all the safety provisions as per safety codes of C.P.W.D. Indian Standard Institution the Electricity Act, Regulation, rules and orders made there under and such other acts as applicable. 5.8 QUANTITIES OF WORK TO BE EXECUTED The quantities shown in the schedule of quantities are intended to cover the entire work

19 indicated in the drawings but the Employer reserves the right to execute only a part or whole or any excess thereof without assigning any reasons there for. 5.9 OTHER PERSON ENGAGED BY THE EMPLOYER The employer reserves the right to execute any part of the work included in this contract or any work, which is not included in this contract by other agency or persons and contractor, shall allow all reasonable facilities and use of his scaffolding for the execution of such work EARNEST MONEY DEPOSITE The tenderer will have to deposit an amount of RS.7400/- by demand draft only (not in the form of bank guarantee) in favor of union bank at the time of submission of tender as an earnest money. The employer is not liable to pay any interest on the earnest money.the earnest money of the unsuccessful tenderer will be refunded without any interest soon after the decision to award the work is taken or after the expiry of the validity period of the tender CONTRACTOR TO PROVIDE EVERYTHING NECESSARY The contractor shall provide everything necessary for the proper execution of the work according to the intent and meaning of the drawings, schedule of quantities and specification taken together whether the same mayor may not be particularly shown or described therein provided that the same and reasonably be inferred there from and if the contractor finds any discrepancies therein, he shall immediately and in writing refer the same to the Architect whose decision shall be final and binding. The rates quoted against the individual items will be inclusive of everything necessary to complete the said items of work within the contemplation of the contract and beyond the unit price.no extra payment will be allowed for incidental or contingent work, labor and or material inclusive of all taxes and duties whatsoever except for specific items, if any, stipulated in the tender documents. The contractor shall supply, fix and maintain at his own cost for the execution of any work, all tools, tackles, machinery and equipment s. The contractor shall at all times give access to workers employed by the employer or any men employed in the building and to provide such parties with proper sufficient and if required special scaffolding, hoists and ladders and provide them with water and lighting and leave or make any holes, grooves, etc. In any work where directed by the employer as

20 may be a required to enable such workmen to lay or fix pipes, electrical wiring, special fittings etc the quoted rates of the tender shall accordingly include all these above mentioned contingent works TIME OF COMPLETION, EXTENTION OF TIME AND PROGRESS CHART 5.12 A Time of completion The entire work is to be completed in all respect within the stipulated period, The work shall be deemed to be commenced within 3 days from the date of acceptance or the day on which the contractor is instructed to take possession of site whichever is later. Time is the essence of the contract and shall be strictly observed by the contractor. The work shall not be considered as completed until the employer certificates in writing that the work has been completed and the defects liability period shall commence from the date of such certificate B Extension of time If in the opinion of the employer the works be delayed (a) by reason of any exceptionally inclement whether or (b) by reason of instruction from the employer in consequence of proceedings taken, of threatened by or disputes with adjoining or neighboring owners or(c) by the works, or delay of other contractors or tradesman engaged or nominated by the employer and not referred to in the specification or (d) by reason of authorized extra and additions or (e) by reason any combination of workmen or strikes or lock out affecting any of the building trade or(f) from other causes which the employer may consider are beyond the control of contractor,the employer at the completion of the time allowed for the contract shall make fair and reasonable extension of time for completion in respect thereof. In the event the employer failing to give possession of the site upon on the day specified above the time of completion shall be extended suitably. In case of such strikes lock- out as are referred to above, the contractor shall immediately give the employer written notice thereof. Nevertheless contractor shall use his best endeavors to prevent delay and shall do all that may be reasonably required to the satisfaction of employer to proceed with the works and on his doing so that it will be ground of consideration by the employer for an extension of time as above provided. The decision of employer as to the period to be allowed for an extension of time for completion here under (which decision shall be final and binding on the contractor) shall be promulgated at the conclusion of such strikes or lock-out and the employer shall then in the event of an extension being granted determined and declared the final completion date

21 .The provision in 5.15 with respect to payment of liquidated damages shall in such as be read and construed as if the extended date fixed by the employer where substituted for and the damage and shall be deducted accordingly C Progress of work During the period of construction the contractor shall maintain proportionate progress on the basis of a programmed chart submitted by the contractor immediately before commencement by the work and agreed to by the employer. Contractor should also include planning for procurement for scare material well in advance so that there is no delay in completion of the project LIQUIDATED DAMAGES Should the work may not be completed to the satisfaction of employer /Architect within the stipulated period, the contractor shall bound to pay to the employer the amount as given below by having regard to the completion period for this project by way of liquidated damages and not as penalty during which the work remains uncommented or unfinished after the expiry of the completion date. 1 % of the estimated amount Shown in the tender per week to a ceiling of 10% of the accepted contracted sum. a) For contracts having time for completion 6 months and less 5.14 PAYMENTS All bills shall be submitted by the contractor in the form prescribed by the employer. Normally one interim bill shall be prepared each month subject to minimum value for interim certificate as stated in these documents.the bills in the proper forms must be duly accompanied by detailed measurements of the quantities of work done and must show deductions for all previous payments, retention money etc. The bill shall be checked by the site engineer / Architect and thereafter the architect shall issue a certificate after due scrutiny of the contractors bill which may be further verified by the employer and the contractor shall be entitled to payment there of, within the period of honoring certificates stated in these documents, as per final verified amount by the employer. The amount as stated in an interim certificate shall be the total value of work properly executed and secured advance on the materials as described under the heading of secured advance less the amount to be retained by the employer as retention money of these condition and less installments previously paid under these conditions, provided that such certificate shall only include the value of the said material and goods as and from such time as they are reasonably, properly and not prematurely brought to or placed to the work and

22 then only if adequately protected against weather or casualties. The employer will deduct retention money 5% as described of these conditions.the refund of retention money will be made as specified in the said clause. If the employer has supplied any materials or goods to the contractor, the cost of any such materials or goods will be progressively deducted from the amount due to the contractor in accordance with the quantities consumed in the work. All the interim payments shall be regarded as payment by way of advance against the final payments only and not as payments for work actually done and completed and shall not preclude the requiring of bad unsound and imperfect or unskilled work to be removed and taken away and reconstructed or re-erected or to be considered as an admission of due performance of the contract or any part thereof in any respect or the accruing of any claim, nor shall, it conclude determine or affect in any way the powers of the employer under these conditions or any of them as to the final settlement and adjustment of the accounts or otherwise or in any other way vary or affect the contract.the final bill shall be submitted by the contractor within one month of the date fixed for completion of the work or on the date of certificate of virtual completion furnished by the employer and payment shall be made within 3months after issue of certificate of the Architect. SECURED ADVANCE FOR MATERIAL AT SITE The secured advance will be paid up to an amount not exceeding 75% of the invoiced value of the materials. (The amount of secured advance should not exceed 75% of the material element cost in the tendered rate of the finished item of work) brought to site for permanent incorporation into the work up to the date of bill on production of supporting bills/vouchers. The secured advance on the non-perishable materials will be paid on execution of the indemnity bond. FINAL PAYMENTS: The period of final measurements will be 15 days from date of completion the final bill shall be accompanied by a certificate of completion from the employer. Payments of final bill shall be made after deduction of retention money which sum shall be refunded after the completion of the defects liability period after receiving employer and Architects certificate that the contractor has rectified all the defects to the satisfaction of the employer and Architect. The acceptance of payments of the final bill by the contractor would indicate that he would have no further claim in respect of the work executed

23 PREQUALIFICATION OF CONTRACTOR Basic Information 1 a) Name of the applicant / organization b) Address of the Registered office (With Phone Nos. Fax Nos.& ID & Contact Person ) 2 Year of establishment 3 Type of the organization (whether sole proprietorship, 4 Partnership, Private Ltd. or Ltd. Co. etc.) (Enclose certified copies of documents as evidence) Name & qualification of the Proprietor /Partners / Directors of the Organization / Firm a) b) c) Enclose certified copies of document as Evidence. 5 Details of registration Whether partnership firm, Company, etc. Name of Registering Authority, date and Registration number. Enclose certified copies of document as evidence Whether registered with Government / Semi- Government / Municipal Authorities of any Other Public Organization and if so, in which class and since when ( Enclose certified copies of document as evidence ) a) No. of years of experience in the filed and Details of work in any other filed. Address of business activities other than construction, if any, and place of business Address of office through which the proposed work of the Bank will be handled and the Name & Designation of officer in charge. Yearly turnover of the organization during last 3 years (year wise) and furnish audited balance sheet and Profit & Loss A/c (Audited) for the last -3 years. Name & Address of Bankers (Solvency certificate from a Bank to be enclosed for indicating satisfactory financial capacity of the organization( not less then 6 months old) 12 Enclose copy of latest income tax clearance Certificate

24 13 PAN No. 14 Details of registration for sales tax 15 Detailed description and value of works done (Performa 1) and works on hand (proforma-2) 16 Details of Key Personnel permanently employed (proforma-3) 17 Other infrastructural information to be used / referred for this project ( proforma-4) list of available plants, machineries equipments etc Furnish the names of -3- responsible persons along with their designation, address, Tel. No., etc., for whose organization you have completed the above mentioned jobs and who will be in a position to certify about the performance of your organization. Whether any Civil Suit / litigation arisen in contracts executed / being executed during the last 10 years. If yes, please furnish the name of the project, employer, and nature of work, contract value, work order and brief details of litigation. Give name of court, place, and status of pending litigation. Information relating to whether any litigation is pending before any Arbitrator for adjudication of any litigation or else any litigation was disposed off during the last ten years by an arbitrator. If so, the details of such litigation are required to be submitted. --- attached separate sheet if required No. of supplementary sheets attached for part- 11