An invitation to register for. IMEX Frankfurt May 2018 Frankfurt, Germany

Transcription

1 An invitation to register for IMEX Frankfurt May 2018 Frankfurt, Germany Deadline for registration Friday, 10 November 2017

2 IMEX Frankfurt 2018 Frankfurt, Germany May 2018 WE INVITE YOU TO JOIN TOURISM AUSTRALIA AT IMEX FRANKFURT 2018 IMEX Frankfurt is the key exhibition for incentive travel, meetings and events and where international planners from the conference, convention and corporate events industries gather to do business. For 2018 the Australia stand will once again showcase why There s nothing like Australia for business events, with a stylish stand design including large light boxes featuring colourful, brand images of Australia designed to highlight our extraordinary destinations and experiences. The Australia stand design features an upper deck, increasing the height and visibility of the stand as well as providing a space for group appointments and hospitality. The upper deck is also available for hire for private use by Australian stand partners. In 2017, the total number of visitors to the show was 14,826, with 3,942 hosted buyers attending from 86 countries and 4,943 trade visitors from 99 countries. View the 2017 IMEX infographic which has a full breakdown of the buyers who attended the show. BREAKDOWN OF HOSTED BUYERS PER COUNTRY FOR IMEX 2017 Germany 13.5% United States of America 11% United Kingdom 8% Russia 7.5% Italy 5.5% China 4.5% Brazil 4% France 3.5% Switzerland 3.5% Netherlands 3% India 3% Rest of the World 33% HOSTED BUYERS BY BUSINESS TYPE Agency 71% Corporate buyers 13.5% Association buyers 8.5% Independent planners 7% Full visitor statistics from IMEX 2017 are located on the IMEX website: s 2017 survey results indicated that of the Australian industry who joined the Australia stand at IMEX 2017 in Frankfurt and completed the event s survey, 100 per cent were either extremely satisfied, very satisfied or satisfied with their attendance, and 100 per cent of participants said they would definitely recommend or probably recommend participating again in EVENT DETAILS Event dates: 15 to 17 May 2018 Venue: Website: Hall 8, Messe Frankfurt, Germany Ludwig-Erhard-Anlage 1, Frankfurt, Germany EVENT OBJECTIVES To meet buyers responsible for organising, planning, budgeting or influencing the decision on meeting and incentive locations To update international trade about business events within Australia and strengthen relationships with key buyers and influencers To create awareness and preference for Australia as an attractive business events destination with quality experience options To update relevant trade with collateral and marketing tools to better sell Australia WHO ATTENDS? IMEX provides exhibitors the opportunity to meet international buyers responsible for organising corporate meetings, incentive travel programs, and association events. These visitors look for guidance and advice on how to plan and budget their programs, select venues, organise and create unforgettable motivational experiences, as well as to how to implement and manage events in Australia. EVENT FORMAT AND APPOINTMENTS Pre-scheduled appointments are buyer driven. Only buyers can request appointments and each stand partner will have their own appointment diary on the IMEX website. All stand partners are responsible for managing their own appointments and are encouraged to secure additional appointments outside the hosted buyer program with existing contacts and potential clients. will be hosting group appointments for buyers on the stand and stand partners are welcome to meet buyers at the conclusion of each session. Once schedule details are confirmed these will be communicated to stand partners.

3 PRELIMINARY PROGRAM* Date Time Activity Monday 14 May pm 4.00pm Booth set-up on the Australia stand Tuesday 9.15am Stand partner briefing 15 May am Doors open to buyers 5.00pm 6.00pm Drinks reception on the Australia stand** 6.00pm Show closes 7.30pm hosted dinner Wednesday 16 May 2018 Thursday 17 May am 5.00pm 6.00pm 6.00pm 9.45am 4.30pm Door open to buyers Drinks reception on the Australia stand** Show closes Doors open to buyers IMEX 2018 concludes * subject to change ** will host a drinks reception (or similar) on the stand from 5.00pm to 6.00pm on Tuesday, 15 May and Wednesday, 16 May. This will provide an additional opportunity to network with buyers and media. PARTICIPATION OPTIONS AND FEES Fee (AUD) OPTION 1* Sole booth (three delegates included) $14,500 OPTION 2** Sole booth (two delegates included) $13,400 OPTION 3*** Share booth (one delegate) $8,250 Participation fees are subject to applicable tax (included in above prices). Invoices will be issued in Australian dollars (AUD) unless stated otherwise. All invoices will be based on current exchange rates at the time of invoicing. PLEASE NOTE: All participants based on the Australia stand must be fully registered delegates. Spaces are available on a first come, first served basis. will do all possible to accept all registrations to attend. The Australia stand can accommodate a maximum of 20 stand partners (based on shared booths). PARTICIPATION OPTIONS TO NOTE: * Option 1: a maximum of three (3) delegates from one organisation allowed on a sole booth. ** Option 2: a maximum of two (2) delegates from one organisation allowed on a sole booth. *** Option 3: one (1) delegate per organisation is allowed on a share booth. Aside from a sole or shared booth, there is no additional space or branding opportunities available on the Australia stand. ITEMS INCLUDED IN PARTICIPATION FEE Option 1 and 2: Sole booth Attendance of up to two (2) or three (3) delegates from one (1) company: One (1) x individual booth One (1) x table with four (4) chairs Two (2) x booth graphic panels and one company name on sign. Option 3: Share booth Attendance of one (1) delegate per organisation Shared participation in a booth Shared usage of one (1) table and four (4) chairs One (1) x booth graphic panel per share partner and a shared company name sign. Please note: If you wish to share a booth with another organisation: No additional delegates can be purchased for share participation and your staff must sit within your booth space, unless both share partners are in agreement. You are required to confirm your agreed share partner at the time of registration Once confirmed, it is not possible to change from a share booth to a sole booth Both organisations are required to submit their own separate event registration Choosing the share option means you will have you own graphic panel with a shared name sign. You will share one (1) table with four (4) chairs No additional chairs can be accommodated at each booth four (4) is the maximum possible per booth. Items included in all levels of participation Access to the hospitality/business area for delegates and their guests (including the drinks receptions on Tuesday and Wednesday afternoons) Lunch each day provided by (please note this is for registered delegates only) Entry in the IMEX Frankfurt 2018 official show catalogue Inclusion where applicable in marketing activities generated by in the lead-up to the event to give maximum exposure to all exhibiting companies Inclusion on the IMEX Frankfurt 2018 website as part the Australia stand listing Inclusion in the stand partner directory Access to power on the booth, including one electric power-point Internet access. ITEMS NOT INCLUDED IN PARTICIPATION FEES International and domestic air tickets Freight costs Transfers Accommodation Departure taxes Travel insurance Any travel visas required.

4 ADDITIONAL OPPORTUNITIES is pleased to offer the following additional opportunities for industry partners wishing to leverage IMEX: Australia stand, upper deck The upper deck of the Australia stand may be hired on a private basis at specific times during IMEX at the hourly rate of AUD$500. The area comfortably seats 20 people (with high tables and chairs) for a press conference presentation. A plasma screen and 20 wireless headsets are available for use. Any further AV and catering is not included and must be booked and paid for separately. Timeslots will be allocated on a first come first serve basis. Please contact Simon Gidman for further information and to check availability. Marketing opportunities at IMEX Frankfurt 2018 Regent Exhibitions offer sponsorship opportunities for purchase (subject to availability) for the show, such as a web banner on the IMEX website in the lead up to the show: Refer also to the Marketing & PR Checklist for IMEX in Frankfurt to increase your media and marketing profile. TERMS AND CONDITIONS Registration and deadlines To secure your place at IMEX Frankfurt 2018, please complete the registration form online by Friday, 10 November Please note, spaces are limited and registrations will be accepted on a first come, first served basis. Confirmation of your registration acceptance will be advised via by Tuesday, 14 November Once confirmed, the next steps including requirements for producing graphics for your booth, with relevant deadlines will be provided. Please note: A copy of your organisation s public liability certificate must be included with your registration in order to be considered for attendance. If information is incomplete or missing, your organisation will be automatically wait-listed until full details are provided. If a company has an outstanding debt with, the registration will be automatically waitlisted until the debt is cleared. Travel It is the responsibility of each stand partner to book and pay for their own travel to and from Frankfurt and your own accommodation directly. Visas Depending on your passport you will require a business visa for travel to Germany. More information on applying for visas can be found at the Australian Government s travel advisory website. Invoicing Invoices are subject to applicable tax(es). Following acceptance for IMEX Frankfurt 2018, invoices will be raised in Australian Dollars (AUD). Invoices will be distributed in February Invoices will be sent to the address provided within your registration unless otherwise requested. Security Security services will be provided by the event organisers for the show. However, all participants are advised that all valuables should not be left unattended or unsecured at any time, as Tourism Australia accepts no responsibility for any loss or damage suffered by participants or visitors. Indemnity All participants must indemnify and keep indemnified Tourism Australia, its officers, employees, agents and contractors against all liability for death of or injury to persons or loss of or damage to property and all actions, claims, demands, losses, damages, costs and expenses whatsoever arising in respect of their participation in this event, unless such liability is caused by the negligence of. Privacy requires the following personal information in order to allow access to IMEX Frankfurt If the mandatory personal information requested is not provided, the participant will not be able to attend the event. is bound by the National Privacy Principles in the Privacy Act 1988 (Cth) and by registering for IMEX 2018 you are taken to consent to our privacy policy, which is available at or Insurance and public liability An organisation applying to exhibit at a trade event must have public liability insurance to a minimum of AUD 10,000,000 which covers the destination of the event. Evidence of the policy must be provided so a copy of this current insurance must be supplied to. does not: Accept responsibility or liability for any loss suffered by participants or visitors Provide or arrange for any insurance for, or on behalf, of participants or visitors Provide any indemnity for loss or injury suffered by participants or visitors Arrange insurance including public and product liability, workers compensation and property insurance. This is the responsibility of the participant. Use of your image By attending events, you acknowledge and agree that and/ or its partners may take photos or recordings of participants (Materials) and that and its partners may use the materials for future promotional and marketing purposes without further reference or compensation to the participant. Click here to register

5 CONTACT US For further information for IMEX Frankfurt 2018, please contact: SYDNEY Registration enquiries Natalia Leal Events Executive, Industry Events T: E: nleal@tourism.australia.com Kelly Maynard Business Events, Distribution Development Manager T: E: kmaynard@tourism.australia.com LONDON Simon Gidman Business Events Manager UK/Europe T: E: sgidman@tourism.australia.com