COUNTY OF ROCKLAND Department of General Services Purchasing Division

Transcription

1 COUNTY OF ROCKLAND Department of General Services Purchasing Division Title: Contract Period: Furniture, Workstation 911 Dispatch as Specified, Watson or Approved equal July 23, 2018 through July 22, 2019 w/2-1 year options Original Date of Issue: July 23, 2018 Date of Revision: BID No: Ordering Method: Authorized Users: Special Request County Agencies, Political Subdivisions Address Inquires To: Name: Kathy McSharar Title: Purchaser II Phone: Fax: Description This contract is for Furniture, Workstation 911 Dispatch as specified. Contract # Vendor Number Contractor & Address Telephone No Motorola Solutions Inc. 123 Tice Blvd. Suite 202 Woodcliff Lake, NJ Contract: Rick Angelillo r.angelillo@motorolasolutions.com FAX: PAGE 1 OF

2 FURNITURE, WORKSTATION (WATSON) AS SPECIFIED OR APPROVED EQUAL Page 1 LINE NO. DESCRIPTION COUNTY OF ROCKLAND DGS PURCHASING DEPARTMENT BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD POMONA, NY TELEPHONE NO.: FAX NO.: ITEM NUMBER SECTION 1 - NEW EOC SECTION 1 - WATSON SYNERGY OR APPROVED EQUAL Watson Colors shall be as follows: SURFACE: Wilsonart: Misted Zephyr (4843) EDGE FINISH: Charcoal PANEL FINISH: Misted Zephyr (4843) FABRIC: Guilford of Maine: Drift Slate ( ) POWDER FINISH: Charcoal Vendor: Motorola Solutions EST QTY UNIT UNIT PRICE EXTENDED PRICE BRAND NAME & PRODUCT CODE 1 Synergy Depth Adjustment Array, 8 each Up to 21" Monitors (Four over Four), Color: See Specifications Watson P/N QDAA8-4-4 or Approved Equal 2 Synergy Pro Centerlift Bridge (Fixed Primary), Single, 42" Deep x 60" Wide, Tackable Panel, 54" High, Color: See Specifications Watson P/N QECBFS4260T54 or Approved Equal 3 Synergy Pro Center Lift Fixed Primary Dual, 30" Deep x 48" Wide, Tackable Panel, 54" High, Color: See Specifications Watson P/N QECFPD3048T54 or Approved Equal 4 Synergy Pro Center Lift Fixed Primary, Single, 30 deep x 48 wide, Tackable Panel, 54 High, Color: See Specifications Watson P/N QECFPS3048T54 or Approved Equal EACH $3, $11, Watson Syergy EACH $3, $3, Watson Syergy EACH $9, $9, Watson Syergy EACH $4, $4, watson Syergy

3 FURNITURE, WORKSTATION (WATSON) AS SPECIFIED OR APPROVED EQUAL Page 2 LINE NO. DESCRIPTION 5 Synergy Pro Center Lift Extension (Fixed Primary), dual, single, 42 deep x 24 wide, Tackable Panel, 54 high, Color: See Specifications Watson P/N QECXFD4224T54 or Approved Equal 6 Synergy Pro Center Lift Extension (Fixed Primary), single, 42 deep x 24 wide, Tackable Panel, 54 high, right hand, Color: See Specifications Watson P/N QECXFS4224T54R or Approved Equal Synergy Pro Center Lift Extension (Fixed Primary), Single, 42" Deep x 24" Wide, Tackable Panel, 54" High, Left Hand, Color: See Specifications Watson P/N QECXFS4224T54L or Approved Equal Synergy Outside Door, 30 wide, Color: See Specifications Watson P/N QOD30 or Approved Equal Wave Task Light, LED, Color: See Specifications Watson P/N WATLW or Approved Equal 10 SUBTOTAL FURNITURE EQUIPMENT OF LINES 1 THROUGH 9 COUNTY OF ROCKLAND DGS PURCHASING DEPARTMENT BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD POMONA, NY TELEPHONE NO.: FAX NO.: ITEM NUMBER Vendor: Motorola Solutions EST QTY UNIT UNIT PRICE EXTENDED PRICE BRAND NAME & PRODUCT CODE EACH $4, $4, Watson Syergy EACH $2, $2, Watson Syergy EACH $2, $2, Watson Syergy EACH $ $ Watson Syergy EACH $ $1, Watson Syergy $42,308.00

4 FURNITURE, WORKSTATION (WATSON) AS SPECIFIED OR APPROVED EQUAL Page 3 LINE NO. DESCRIPTION COUNTY OF ROCKLAND DGS PURCHASING DEPARTMENT BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD POMONA, NY TELEPHONE NO.: FAX NO.: ITEM NUMBER Vendor: Motorola Solutions EST QTY UNIT UNIT PRICE EXTENDED PRICE BRAND NAME & PRODUCT CODE SECTION 2 - PERCENT DISCOUNT 11 Percent Discount from WATSON Manufacturers List Price OR Nationally Offered Vendor Catalog Pricing for the equipment specified or Approved Equal. (Bidder must enter 0 in appropriate column if there is no discount offered.) Offer must be for brand offered above. Any other brand - bid will be considered non-responsive and rejected. 725 $2, Percent Discount 10% Indicate % Discount Offered $_4, ($ MULTIPLIED BY DISCOUNT AND SUBTRACTED FROM $ FOR EXTENDED TOTAL) Indicate Brand / Catalog Watson Synergy 12 TOTAL BID AMOUNT FOR SECTION 1 LINE 10 AND SECTION 2 LINE NUMBER OF DAYS FOR DELIVERY AFTER RECEIPT OF PURCHASE ORDER IF DIFFERENT THAN THAT INDICATED ELSEWHERE IN SOLICITATION 30 days $38,077.20

5 PURCHASES BY OTHER PAGE: 4 LOCAL GOVERNMENTS, SCHOOL DISTRICTS, AND NON PROFIT AGENCIES As per the New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s). As per Rockland County Procurement Policy, Non Profit Agencies approved to participate in New York State s Contract Extension Program are authorized to make purchases through the resulting contract(s). 1. The County of Rockland shall make all contract award information available to other political subdivisions and non profit agencies through our website: 2. Any other political subdivision or Rockland County non profit agency will issue purchase orders directly to vendors within the specified contract period referencing the County s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due. 3. All purchases shall be subject to audit and inspection by the other political subdivisions and Rockland County non profit agencies for which the purchase was made. 4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County. 5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State and Rockland County non profit agencies authorized to use New York State s contracts, if called upon to do so. A listing of approved Rockland County non profit agencies is available on the Purchasing Division s website at The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement. 6. Necessary deviations from the County s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions and Rockland County non profit agencies.

6 1) Specifications a) INTENT SPECIFICATIONS PAGE: 5 The intent of this Request for Bid (RFB) is to search for a qualified vendor who is interested in and capable of supplying Dispatch Workstation Furniture, Watson or Approved Equal to the new Rockland County Back Up Emergency Operations Center located at 49 New Hempstead Road, New City, NY 10956; which shall be compatible and color match with the existing Watson System Furniture already acquired. This solicitation is to supply the furniture as listed since the furniture shall be installed by others. The Watson Colors shall be as follows: SURFACE: Wilsonart: Misted Zephyr (4843) EDGE FINISH: Charcoal PANEL FINISH: Misted Zephyr (4843) FABRIC: Guilford of Maine: Drift Slate ( ) POWDER FINISH: Charcoal The County intends to award to the bidder selected as the lowest responsive responsible bidder whose response conforms to the bid and meets the County s requirements. b) PRICING i) Prices shall be firm for the first 12 months of any contract that may be awarded pursuant to this bid. ii) Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County. iii) All prices are to be F.O.B. destination. Any freight/delivery charges are to be included. iv) Taxes and freight charges: (1) The prices bid shall be the total cost the County will pay for this project including Sales, Use, or other taxes, and all other charges. (2) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. v) All prices quoted shall be in United States dollars. vi) Price shall include any and all payment incentives available to the County.

7 PAGE: 6 vii) Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. c) WARRANTY i) Bidder expressly warrants that all goods and services to be furnished pursuant to any contract awarded it arising from the Bid will conform to the descriptions and specifications contained herein and in supplier catalogs, product brochures and other representations, depictions or models, and will be free from defects, of merchantable quality, good material and workmanship. Bidder expressly warrants that all goods and services to be furnished pursuant to such award will be fit and sufficient for the purpose(s) intended. This warranty shall survive any inspections, delivery, acceptance or payment by the County. Bidder warrants that all work and services furnished hereunder shall be guaranteed for the Original Equipment Manufacturer from the date of acceptance by the County as indicated on the Cost/Price page. d) BID RESPONSES Description of the Furniture: Bid response shall include a preliminary description of the proposed furniture along with the COMPLY/ALTERNATE matrix included in the specifications. The description shall specify how the proposed furniture will meet or exceed the requirements of the County and shall explain any advantages that this proposed equipment would have over other furniture. The furniture t matrix below shall be completed and included in bid response. The description shall include any disadvantages or limitations that the County should be aware. The response shall describe all product warranties provided by Bidder. e) DELIVERY SCHEDULE: The bid response shall include the intended delivery schedule if different than that specified. f) ESTIMATED QUANTITIES g) BRAND NAME a) The Section 1 quantities provided are for evaluation purposes. The County reserves the right to order quantities above those specified at the prices bid. b) The Section 2 - Percent Discount lines on the Bid Cost Pages will be used for items not individually listed on the Bid Cost Pages. (a) The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition. h) APPROVED EQUALS (a) If the bidder is bidding an approved equal, he must first provide references showing locations the County of Rockland can visit of the exact make and model intended to be supplied. If

8 PAGE: 7 bidding an alternate or approved equal, two copies of brochures, specifications, and any other pertinent information must be sent with bid. (b) In the event that an alternate is bid, the County of Rockland reserves the right to request a demonstration of the specific model bid and that it 100% can be implemented with the current system. Failure to furnish the demonstration will render the bid, for that item, as nonresponsive. (c) Any units not conforming to these specifications may be rejected, and it will be the responsibility of the manufacturer to conform to the requirements unless exceptions have been specifically cited by the bidder and acceptance made on the basis of the exceptions. Each bidder is required to respond to every requirement in this specification with the appropriate explanation of equipment when specified and supply all requested information with bids. (d) The County of Rockland will make the final determination on whether the equipment is considered an approved equal. i) DELIVERY, ACCEPTANCE AND PAYMENT (a) DELIVERY: Delivery of furniture shall be completed within the number of days indicated elsewhere in these specifications. Furniture not delivered within this time frame may be canceled or, at the County of Rockland s option, an extension may be granted, whichever is in the County s best interest. (b) If furniture is canceled for non-delivery, the needed furniture may be purchased elsewhere, and the vendor may be charged full increase, if any, in cost and handling. (c) STATEMENT OF INTENT: It is the intent of the County of Rockland that the furniture is delivered in full compliance with the specification. (d) ACCEPTANCE INSPECTION: All furniture ordered with this request will be subject to acceptance inspection upon receipt. Acceptance inspection will not take more than five working days. The vendor will be notified within this time frame of any units not delivered in full compliance with the Specifications. If furniture is canceled for non-acceptance, the needed furniture may be purchased elsewhere, and the vendor may be charged full increase, if any, in cost and handling. (e) Invoices will be submitted to the County of Rockland Finance Department upon Final Acceptance of furniture delivered. Final Acceptance to be determined by the Authorized Representative of the County of Rockland. (f) This bid is comprised of two sections. Section 1 will be to supply new furniture as specified. Section 2 will be for a Percent Discount from Manufacturers List Price OR Nationally

9 PAGE: 8 Offered Vendor Catalog Pricing or Approved Equal items not individually listed in Section 1. If not offering a discount, zero percent shall be entered. (g) All parts not specifically mentioned, which are necessary for the unit to be complete and ready for operation, or which are normally furnished as standard equipment, shall be furnished by the vendor. All parts shall conform in strength, quality and workmanship to the accepted standards of the industry. j) INSTRUCTION MANUALS k) AWARD (a) Simultaneous with delivery, the contractor(s) shall furnish to the authorized user a complete instruction manual for the product and for each component supplied, if appropriate. The manual shall include complete instructions for unpacking, inspecting, installing, adjusting, aligning, together with layout and interconnection diagrams, and complete parts lists, manufacturer's catalog numbers, and ordering information, if applicable. (a) Bid will be awarded to the lowest responsible bidder who meets the stated requirements for the total indicated in line #12. l) CONTRACT PRICE ADJUSTMENTS UPON RENEWAL (a) The bid rates shall remain firm through the first contract period with no adjustments allowed. If the County exercises any of the option years of the award, Contractor may submit a request for adjustment on the yearly anniversary date of the contract. Any request for price adjustment(s) shall be submitted thirty (30) days in advance in writing to the Director of Purchasing. Any and all price adjustments will be limited to the percentage increase in the CPI Index All Urban Consumers for the preceding 12 months. The County reserves the right to reject any request for price increase deemed excessive. (b) CPI-Index - Consumer Price Index for All Urban Consumers as published by the Bureau of Labor Statistics of the United States Department of Labor or a successor or substitute index, appropriately adjusted. (c) Vendors shall submit a letter to the Director of Purchasing, during the term of this bid, addressing any unscheduled price increases from the manufacturers. This letter must include on the manufacturer s letterhead all information to support any unscheduled increase. Any increase authorized is at the sole discretion of the Director of Purchasing and shall be in writing. m) PRICELISTS/DISCOUNTS (a) Section 2 - A copy of the current Manufacturers Price list and/or Nationally Offered Vendor Catalog and Price List or approved equal items shall be provided within five (5) days of request or a website provided. Once awarded a contract, the percentage discount offered to

10 PAGE: 9 authorized users may, at the contractor's option, be increased based on individual orders. Discounts may be greater, but in no instance, shall they be lower than the awarded discount. If contractor is offering a single discount structure, the same discount is applied to all purchases made from the contractor's pricelist. n) PRICELIST UPDATES (a) Upon approval of the contract by the Purchasing Director, contractors may update their contract product line to reflect manufacturer s addition of new products as established by the manufacturer in their normal course of business and new product pricing. Contractors will be allowed to update their product line semi-annually. All product list updates must first be approved in writing by the Purchasing Director before they become effective. All percentage discounts bid shall remain firm (unchanged) for the duration of the resulting contract. Contractor shall provide requesting authorized users with copies of approved pricelist(s) upon request o) FURNITURE REQUIREMENTS Matrix Starts on Next Page

11 PAGE: 10 MINIMUM SPECIFICATIONS NEW EOC COMPONENT: WATSON SYNERGY OR APPROVED EQUAL The Watson Colors shall be as follows: SURFACE: Wilsonart: Misted Zephyr (4843) EDGE FINISH: Charcoal PANEL FINISH: Misted Zephyr (4843) FABRIC: Guilford of Maine: Drift Slate ( ) POWDER FINISH: Charcoal BIDDER TO NOTE COMPLY OR LIST ALTERNATE SPECIFICATIONS Synergy Depth Adjustment Array, 8 each Up to 21" Monitors (Four over Four) Watson P/N QDAA8-4-4 or Approved Equal Synergy Pro Centerlift Bridge (Fixed Primary), Single, 42" Deep x 60" Wide, Tackable Panel, 54" High Watson P/N QECBFS4260T54 or Approved Equal Synergy Pro Center Lift Fixed Primary Dual, 30" Deep x 48" Wide, Tackable Panel, 54" High Watson P/N QECFPD3048T54 or Approved Equal Synergy Pro Center Lift Fixed Primary, Single, 30 deep x 48 wide, Tackable Panel, 54 High Watson P/N QECFPS3048T54 or Approved Equal Synergy Pro Center Lift Extension (Fixed Primary), dual, single, 42 deep x 24 wide, Tackable Panel, 54 high, Watson P/N QECXFD4224T54 or Approved Equal Synergy Pro Center Lift Extension (Fixed Primary), single, 42 deep x 24 wide, Tackable Panel, 54 high, right hand Watson P/N QECXFS4224T54R or Approved Equal Synergy Pro Center Lift Extension (Fixed Primary), Single, 42" Deep x 24" Wide, Tackable Panel, 54" High, Left Hand Watson P/N QECXFS4224T54L or Approved Equal

12 Synergy Outside Door, 30 wide Watson P/N QOD30 or Approved Equal Watson Wave Task Light, LED Watson P/N WATLW or Approved Equal PAGE: 11 BIDDER TO NOTE COMPLY OR LIST ALTERNATE SPECIFICATIONS