TENDER DOCUMENTS For Organization / Companies for Group Life Insurance of Students, for Nationwide Campuses for the fiscal year
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1 TENDER DOCUMENTS For Organization / Companies for Group Life Insurance of Students, for Nationwide Campuses for the fiscal year Organization / Companies : Address : Contact No. : Advertisement Ref. : Received by : Issued on : Issued by (Institute s Officer) : For Information, Issuance and Submission of EOI Lt Col (R) Usamah Waheed, TI (M) Director Administration & HR ICMA Pakistan Head Office: ICMA Pakistan Building,ST-18/C, ICMAP Avenue, Block 6, Gulshan-e-Iqbal, P.O. Box # 17642, Gulshan-e-Iqbal Town, District East, Karachi Phone # Ext: admin@icmap.com.pk; Website: Page 1
2 Table of Contents Sr. # Description Page 1 Introduction of ICMA Pakistan 3 2 Tender Advertisement (published at ICMAP & PPRA Website) 3 3 Evaluation Process Flow / Evaluation Weightage Criteria 4 4 Brief Introduction of the Bidding Organization 5 5 Evaluation Criteria for Technical Qualification Technical Bid Form List of Clients 9 7 Technical Bid Form Staffs 10 8 Technical Bid Form Banks 11 9 Terms & Conditions Staff Details Nationwide Financial Bid Form (Submit Separate Sealed Envelope) 6 Page 2
3 Introduction about ICMA Pakistan ICMA Pakistan is a professional not-for-profit accounting Institution. Realizing the need, the profession of Management Accounting came into existence in Pakistan with the establishment of the Pakistan Institute of Industrial Accountants in 1951 by a legend Finance professional, Mr. Muhammad Shoaib, who also served Finance Minister of the country and senior position at World Bank. The Institute was, later, named as the Institute of Cost and Management Accountants of Pakistan and now commonly known with its acronym, ICMA Pakistan. It was established in 1951 and was given statutory status vide Cost and Management Accountants Act, 1966 being the only Institute to regulate and promote the profession of Management Accounting in Pakistan and to deliver education and confer certification. It, currently, has more than 5,000 members within Pakistan and 43 countries abroad serving in more than 100 sectors on the senior management positions such as Chairmen, CEOs, CFO, MDs, Directors, GMs etc. The Institute has sizeable strength of students i.e., approx. 15,000 which is increasing gradually. The Institute has its major centers at Karachi, Lahore, Islamabad, Multan & Faisalabad whereas it has more than 15 authorized education centers and registered education providers. For last 61 years, the Institute is playing a vital role in sustainable growth of industrialization and economy of the country by virtue of professional qualification and multidimensional experience of Management Accountant qualified from this Institute. They have excelled in almost all phases of business, finance, accounting and industrial operations. Today, Management Accountants, being key member of top management and decision making team, helping organizations to take appropriate decisions for the business prosperity and growth. In view of above, the Institute seeks Expression of Interest from reputed companies for Group Life Insurance of Nationwide Students at ICMA Pakistan s Regions / Campuses as per requirements given in this document. Tender Advertisement Page 3
4 Evaluation & Process Flow EOI Advertisement in Dailies & Upload at Website of PPRA & ICMAP Receiving prescribed EOI Documents from ICMAP Website Opening of Technical Bids in front of present bidders Comparative Statement of Technical (Internal Working Approval of Competent Authority Comparative Statement of Technical & Financial (Internal Working) Opening of Financial Bids in front of Technically Qualified Bidders One on One Meeting / Presentation with Participants / Bidders (If required) Finalization of Terms & Conditions, Timelines, Schedule of Payments and other details with successful Bidder Letter of Intend Mobilization Advance and/or Performance Gurantee (if any) Signing Contract with Selected Bidder Completion of Job and Final Settlement (as per terms) Completion of Project Facilitation, Monitoring, Quality Assurance, Payments, etc as per Terms & Conditions of Contract Commencement of Work Evaluation Weightage Technical : 60% Financial : 40% Page 4
5 Brief Introduction of the Organization Sr. Factors Description 1 Name of the Organization : 2 Date of Establishment : 3 Corporate Status : 4 Owner / Proprietor / MD / CE Name : 5 CNIC No. : 6 Mailing Address : 7 Contact No(s). : 8 Cell No(s). : 9 Fax No(s). 10 Address : 11 NTN No. : 12 G.S.T No. 13 Bank Name & Account No. (for which statement is enclosed) 14 Attachments: : a) Attested copy of valid NTN & G.S.T Certificate; b) Affidavit that company had never been black-listed; c) Copy of Bank Statement of last 6 months or copy of Financial Soundness certificate d) List of Clients with contact person (regular and occasional) Page 5
6 Institute of Cost and Management Accountants of Pakistan Administration & HR Department Tender No.: ICMAP/ADMIN/HO/03/2016/1539 Issued to : Advertisement Reference : Issued on : Issued by : FINANCIAL BID FORM Director Administration & HR ICMAP Head Office, Karachi. Sr. Benefits Details of Benefits Rate in Rs. Amount in Rs. 1 Life Cover Benefit: Death due to Accident or Natural Causes Sum Assured 2 Accidental Death Benefit (ADB) 3 Group Terminal Illness Benefit (GTIB) 4 Accidental Medical Expenses Total Amount in Rs. Rs. 500,000/-. Benefit: If Student Die due to Accident, Additional Payment equal to the Life Sum Assured will be paid. i.e. twice benefit to student total amount in Rs. 1.0 Million. 50% Advance Sum Insured will be paid after diagnosis and 50% remaining will be paid after death. 1. Benefit is payable if Student incurs Hospital Expenses on Account of Treatment of Injuries caused solely by Violent, External and Accidental Means; 2. Benefit will not be liable due to Indirect result of any fit, physical defect, illness or disorder; 3. Sum Assured under this benefit is 10% of Sum Assured, Max. of Rs. 50,000/-. Amount in Words : Note: Quotation would be accepted after Technical Evaluation ; Financial Bid is not guarantee for winning the Insurance Contract; Please specify your terms and conditions, if any. Remarks: Page 6
7 Institute of Cost and Management Accountants of Pakistan Administration & HR Department Evaluation Criteria for Technical Qualifications Sr. Description Marks Break Up 1 Experience in Providing Insurance Services (a) 0-09 years 4 (b) years 6 (c) years 8 (d) 20 years plus 10 2 Experience with organizations with following number of employees. (a) From 1,000 to 5,000 4 (b) From 5,001 to 7,000 6 (c) Above 7, Insurance companies with minimum 5 years of track record record with such organizations will be considered 3 Experience with organizations with following amounts of sum insured. (a) From Rs. 500 million to Rs.1,000 million 2 (b) From Rs. 1,001 million to Rs.2,000 million 5 (c) From Rs. 2,001 million to Rs.2,500 million 8 (d) Above Rs.2,500 million 10 Insurance companies with minimum 5 years of Marks Obtained track record with such organizations will be considered 4 Documentary Evidence of Expeditious and 21 days 10 Unencumbered settlement of claims (At least 25 days 7 25 cases for FY ), After the lodgement 29 days 5 of the claim within the days mentioned in the next column 5 Insurer Financial Strength Rating AAA 10 AA+ 8 AA- 6 A 4 6 Minimum Life Fund Less than Rs. 5 5 Billion Rs.5 Billion to 8 10 Billion Above Rs. 10 Billion 10 7 Earning per share Rs. 1 to Rs Rs. 5 to Rs Rs. 10 to Rs Rs. 15 and above 10 8 Issued, Subscribed & Paid up Share Capital Less than Rs Million Rs. 500 Million to 7 Page 7
8 Rs. 1,000 Million Above Rs. 1, Million 9 Premium - Net of Reinsurance Less than Rs.4,000 5 Million Rs.4,000 Million to 8 Rs.10,000 Million Above Rs.10, Million 10 Net Investment Income Upto Rs.1,000 4 Million More than Rs.1,000 5 Million Upto Rs.5,000 Million More than Rs.5,000 8 Million Upto Rs.10,000 Million More than Rs.10, Million Page 8
9 List of major Clients: TECHNICAL BID FORM Clients Annex C Sr. Clients / Organization Descriptive Nature of Place / Overall Duration of Consultancy City Premium Insurance Amount Service Use extra sheet in the same format if required. Page 9
10 TECHNICAL BID FORM STAFF Details of Staff Annex D Sr. Name Designation Qualification Years of Experience Use extra sheet in the same format if required. Page 10
11 TECHNICAL BID FORM BANKS List of major Banks with Contact Person Annex H Sr. Name of Bank Branch City Operational Duration Use extra sheet in the same format if required. Page 11
12 Institute of Cost and Management Accountants of Pakistan Administration & HR Department Terms & Conditions Technical Pre-Qualification Requirements: 1. The details should be enclosed separately documents / Annexure; 2. The Insurance Company should be able to provide services nation-wide; 3. The Insurance Company should have minimum 15 years experience in Group Life Insurance services; Other Terms 4. The technical pre-qualification will be based on company s strength, financial stability, clientele, stature of clients, experience with ICMA Pakistan (if any), support, staff strength including technical, etc. 5. All participants of the tender will be required to submit 3% earnest money as security deposit to be refunded in case of non-qualification; 6. Tenders should be submitted on ICMA Pakistan s prescribed format with stamp of the organization otherwise these will be rejected; 7. To participate in the tender, it is necessary to meet above technical pre-qualification requirements; 8. The participants must submit valid NTN & G.S.T Certificate, affidavit that the company has never been black-listed, last 6-month bank statement, list of clients with contact numbers; 9. Quotation / rates should be valid for three months from the date of opening of quotation; 10. The rates should include Income tax & G.S.T only; 11. The payment will be made within 10 days after submission of invoice and receiving satisfaction certificate; 12. The services will be started within a day as mentioned in contract / Work Order / Agreement; 13. Incomplete bid / proposal or those received after deadline date and time will not be entertained; 14. In case of Tax exemption, tax exemption certificate will be required along with Invoice; 15. The sealed quotations should be submitted not later than 11:00 a.m. on May 11, 2016 to Director Administration & HR, ICMA Pakistan, Head Office Building, ST-18/C, ICMAP Avenue, Block 6, Gulshan-e-Iqbal, Karachi; 16. The Tenders / Bids will be opened on May 11, 2016 at 11:30 a.m. as per timings prescribed in the tender advertisement in the presence of bidders; 17. ICMA Pakistan reserves the rights to accept or reject any tender without assigning any reason; For Information, Issuance and Submission of EOI Lt Col (R) Usamah Waheed, TI (M) Director Administration & HR ICMA Pakistan Head Office: ICMA Pakistan Building,ST-18/C, ICMAP Avenue, Block 6, Gulshan-e-Iqbal, P.O. Box # 17642, Gulshan-e-Iqbal Town, District East, Karachi Phone # Ext: admin@icmap.com.pk; Website: Page 12
13 Institute of Cost and Management Accountants of Pakistan Administration & HR Department Students Details Nation-wide CC 64 FSD 1 HO 3056 HYD 186 ISB 331 LHR 2611 MUX 298 NNC 151 PSR 115 RWP 113 Total 6926 Page 13
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