New Roller Packer Motor Grader Attachment & New Retriever Motor Grader Attachment

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2 REQUEST FOR BIDS New Roller Packer Motor Grader Attachment & New Retriever Motor Grader Attachment Bid Due Date: Tuesday April 5, 2016 at 4:00 pm COLUMBIA COUNTY PUBLIC WORKS DEPARTMENT PO BOX 5 OR 415 N. GUERNSEY AVE. DAYTON, WA (509)

3 Bidding Requirements General: Units bid for this purchase must be new. New units may be sold, prepared, and delivered to Columbia County Public Works Department only by a dealer who is factory franchised for the specific makes and models of equipment offered. Equipment Specification Compliance Inspections; Delivery; and Acceptance: Columbia County Public Works Department will conduct specification compliance inspections upon delivery to: Columbia County Public Works Department 415 N. Guernsey Ave. Dayton, WA. Suppliers must contact the Columbia County Public Works Department Office, at (509) , to arrange for delivery and compliance inspections. Equipment suppliers are responsible for ensuring that the unit complies with all of the requirements listed in the boilerplate and specification(s) of this purchase. This includes presenting the following documentation for the unit during the inspection: 1. The manufacturer s line production sheet reflecting the equipment serial numbers, and listing all of the unit s components 2. Completed Invoice 3. The Manufacturer s Statement of Origin (MSO) 4. The title application (if applicable) reflecting both the legal and registered owner as: Columbia County Public Works Department 415 N. Guernsey Ave. Dayton, Washington Equipment may be delivered to Columbia County Public Works Department facilities between the hours of 7:30 am and 3:00 pm -- Monday through Thursday. Deliveries shall not occur during other hours; or on weekends; or on recognized state and federal holidays. Suppliers must notify the phone number noted above at least 2 business days prior to equipment delivery, to ensure that a Columbia County Public Works Department employee is available to sign and date the delivery acceptance. Equipment left without being signed for by an authorized employee will not be considered accepted and the County will not accept responsibility for the safeguard of such equipment. New Packer and Retriever Call for Bids Page 1 of 7

4 The bidder shall include with the bid any warranty information for the unit. The length and scope of coverage of the warranty may be used by the County in determining the bid award. Bids provided for the unit and any bid alternates shall be good for a period of one (1) year from the date of award. The County may purchase additional unit(s) from this bid during the year from the date of award. The term, but not the price, may be extended beyond the one year period by agreement in writing of both parties. Bidders may bid on one or both items in the bid package. Columbia County reserves the right to award each bid item separately at its sole discretion. Bidders are requested to sell items awarded under this bid to other Political Subdivisions and Municipal Corporations, at the awarded price, for a period of one (1) year from the date of award. New Packer and Retriever Call for Bids Page 2 of 7

5 Bid Item #1 - New Roller/Packer Grader Attachment Model: WR90 Series 3 Walk n Roll Packer/Roller or Equal Specification Requirements I. GENERAL: To be a WR 90 Series 3 Walk n Roll Packer/Roller or equal, equipped with all manufactures standard equipment for this model. Check If Meet or Exceed Describe Offered Alternatives II. EQUIPMENT SPECIFICATIONS 90 Packing Width Six (6) independent walking beams which pivot on 2 x 12 hardened steel pins 5 bushings Twelve (12) easy access 7.50x15 smooth roller tires mounted on individual 6,000 lb hubs with square spindles Heavy 12 x6 sungle box tubing main frame with high arch gooseneck Six (6) easy to reach grease zerks Self contained jack stands Two (2) heavy duty quick attach ripper receivers with quick attach brackets Machine weight not to exceed 3,500 lbs New Packer and Retriever Call for Bids Page 3 of 7

6 Specification Requirements Must be parallel lift so all tires make contact with the road surface at the same time Must have quick attach capabilities installed One Operator, service and parts manuals Minimum full 12 month warranty Check If Meet or Exceed Describe Offered Alternatives Purchase by Other Governmental Agencies Bidder agrees to sell the items identified as Bid Item #1 to other Political Subdivisions and Municipal Corporations, at the bid price, for a period of one (1) year from the date of award pursuant to the requirements of Chapter RCW Interlocal Cooperation Act. All terms and conditions shall apply. Yes, but subject to seller s review and approval at the time of requested sale. No New Packer and Retriever Call for Bids Page 4 of 7

7 Bid Item #2 - New Retriever Grader Attachment Model: Walk n Roll Retriever or Equal Specification Requirements I. GENERAL: To be a Walk n Roll Retriever or equal, equipped with all manufactures standard equipment for this model. Check If Meet or Exceed Describe Offered Alternatives II. EQUIPMENT SPECIFICATIONS 5 x5 x5/16 wall thickness steel box tubing frame Adjustable drop forged steel wheel depth control 2 ¼ #1045 gang shaft Twelve (12) 24 boron steel disks 4 bolt pillow block Timpkin dual raced tapered roller bearings Fully equipped to mount to the front of a Caterpillar motor grader with Balderson front mount system. Self contained jack stands Operating angle of 25 degrees from the direction of travel Must have quick attach capabilities installed One Operator, service and parts manuals (If Available) New Packer and Retriever Call for Bids Page 5 of 7

8 Specification Requirements Minimum full 12 month warranty Minimum of Four (4) hours of on-site training Check If Meet or Exceed Describe Offered Alternatives The successful bidder shall provide a demonstration unit for evaluation by the County prior to contract award for a minimum period of one week. After the demonstration period, the County will decide whether to award the contract or not. If after the demonstration period the County elects to not award the contract, the equipment supplier will not be paid or reimbursed by the County for any costs associated with providing the demonstration unit. Purchase by Other Governmental Agencies Bidder agrees to sell the items identified as Bid Item #2 to other Political Subdivisions and Municipal Corporations, at the bid price, for a period of one (1) year from the date of award pursuant to the requirements of Chapter RCW Interlocal Cooperation Act. All terms and conditions shall apply excluding the demonstration unit requirement. Yes, but subject to seller s review and approval at the time of requested sale. No New Packer and Retriever Call for Bids Page 6 of 7

9 BID PROPOSAL The undersigned bidder hereby certifies that he has read the bid documents in their entirety and desire to submit to Columbia County the following bid that conforms to said bid documents. Columbia County reserves the right to award each bid item separately and to separate vendors. Item #1: New Roller/Packer Grader Attachment $ Sales Tax (DOR Location Code 0700) 8.1% $ TOTAL BID PRICE: $ Item #2: New Retriever Grader Attachment $ Sales Tax (DOR Location Code 0700) 8.1% $ TOTAL BID PRICE: $ Delivery time from receipt of award of this bid shall be 60 calendar days. Failure to deliver within the specified amount of time shall result in liquidated damages of $ per day being assessed. Columbia County reserves the right to reject all bids for any reason it deems appropriate. Should bids be rejected, bidders will not be reimbursed or receive any form of compensation for any costs incurred in the preparation of their bid. Columbia County reserves the right to invoke RCW , which states that local government may consider tax revenues when it is required to make purchases from the lowest and best bidder. Name of Company Signature of Authorized Representative Address Name & Title of Authorized Representative _ City, State & Zip Code Telephone No. New Packer and Retriever Call for Bids Page 7 of 7