SEALED BID REQUEST Quote for Broadband Distribution Dark Fiber Lease for Joplin Schools

Transcription

1 SEALED BID REQUEST Quote for Broadband Distribution Dark Fiber Lease for Joplin Schools Contact: Vincent Crossley (417) (ext. 2025)

2 INSTRUCTIONS: Award of this bid will be approved by the Joplin Schools Board of Education. The School District of Joplin retains the right to accept and/or reject any and/or all bids submitted. Acceptance of this bid is subject upon Joplin Schools obtaining Federal E-Rate Program funding. Bidders must provide their E-Rate SPIN number with the response. A copy of Joplin Schools formal bid terms is attached and made part of this request. Product specifications: Please quote specified model and brand OR Equal. List complete ordering information (your item and/or catalog number, etc.) on the bid. Terms and delivery: All items are to be quoted F.O.B. Joplin. Merchandise should be shipped immediately upon arrival of order. Payment will be made approximately 30 days after delivery. Deadline: Deadline for this bid is 12 NOON CST February 15, Return the entire bid via secure electronic submission OR via sealed bid (see Submission of Bids for full details). Quotations will be opened at the above time at 310. W. 8 th Street Joplin, MO Pricing: Prices on this bid must be honored through DECEMBER 20, Shipping and Handling: All bids must include all shipping and handling charges under Total Cost. SUBMISSION OF BIDS (Please read carefully. Directions must be followed in order to be a part of this sealed bidding process.) Secure Electronic Submission: We have a secure method of receiving vendor bids via . If you wish to submit your quotation in this way, please e- mail your quotation to the below address. DO NOT SEND YOUR QUOTE DIRECTLY TO A DISTRICT EMPLOYEE S OR IT WILL NOT BE CONSIDERED SEALED AND THEREFORE WILL NOT QUALIFY FOR THE BID PROCESS: sealedbid@joplinschools.org The bid should be received by the date and time specified on this bid form. Be sure that the subject line reads: Dark Fiber Lease for Joplin Schools ing your bid is not a requirement. You may mail your bid, but it must be SEALED. ed bids will not be opened until the specified deadline. Sealed Hard Copy Submission: If you prefer to send your bids via traditional mail please send the SEALED bid to the below address in a sealed envelope: Joplin Schools ATTN: Technology Dept Dark Fiber Lease for Joplin Schools 310 W. 8 th Street Joplin MO 64802

3 **NOTE** Submissions sent via fax or to an other than will not be accepted. This is a sealed bid process DO NOT SEND BIDS to any other than: sealedbid@joplinschools.org in order to be included in this bidding process. Thank you for your interest in Joplin Schools. BID ITEM : Dark Fiber Lease for Joplin Schools Joplin Schools requests sealed bids from qualified vendors to provide Indefeasible Right to Use (IRU) Dark Fiber data connections between our school buildings. The scope of this bid will include, but is not limited to: design specifications, implementation plan, and a pre- and post-implementation support plan. The terms should provide for a 10 year IRU with up to ten optional one year renewals or as negotiated. The School System currently leases Dark Fiber from Liberty Utilities Empire District in Joplin, Missouri under a 10 year agreement which expires in The Dark Fiber links the school sites into three rings which converge at our Primary Data Center for a redundant fiber network. Most school sites utilize two fiber pairs to connect into it s fiber ring. One building has single-pair fiber branch circuits to connect two nearby buildings into the fiber ring. The high school utilizes a third fiber pair for a connection to the local Cable Television provider. TECHNICAL REQUIREMENTS A Connection is considered two direct, unlit, non-routed segments/strands of Single-Mode fiber. New Fiber Optic Terminations should be LC. Fiber cable may be jumpered at any distribution point as necessary, but will not connect to any routing, terminating, re-transmitting, or other electronic monitor equipment. The School District will provide SFP/SFP+ GBICs and Patch Cables to light the fiber pairs. The School District currently utilizes HP Networking 5400 and Alcatel 6900 model switches at location gateways.

4 SOLUTION DESCRIPTION Provide a Written and Visual description of the proposed solution. Complete technical specifications for each set of connections and each individual connection including a description of materials use by the vendor (data spec sheets are fine). Proposed construction schedule and implementation plan. Test and acceptance process for connections. SERVICE LEVEL AGREEMENT This should include : What level of support is included in the contract Support availability Escalation process Specific service levels for call back time, time on site, time to completion, etc. Any costs that could be incurred by the City for regular or after hours/weekend support work. Maintenance process and notification process. TESTING AND INSPECTION The School District reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications. ASSIGNMENT OF CONTRACT A contract shall not be assignable by the contractor in whole or in part without the written consent of the School District.

5 CHANGES TO THE CONTRACT Changes can be made to the contract in any of the following ways: 1. The parties may agree in writing to modify the scope of the contract. An increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract. 2. The Purchasing Agent or School District delegated agent may order changes within the general scope of the contract at any time by written notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed and the place of delivery or installation. The contractor shall comply with the notice upon receipt. The contractor shall be compensated for any additional costs incurred as the result of such order and shall give the School District a credit for any savings. DEFAULT In case of failure to deliver goods or services in accordance with the contract terms and conditions, the School District, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies, which the School District may have. CANCELLATION OF THE CONTRACT The School District may terminate any agreement resulting from this solicitation at any time, for any reason or for no reason, upon thirty days advance written notice to the Contractor. In the event of such termination the Contractor shall be compensated for services and work performed prior to termination.

6 SITE LOCATION LIST Building Street Address Minimum Fiber Connecti on Pairs Comments Roi Wood Bldg 1717 E. 15th Street 6 MAIN DATA CENTER - 3 Rings Terminate Here Bldg/Grounds and 2 Branch Connection Pairs to Bus Garage & Junge 1301 Picher 4 Transportation Stadium Joplin Sr. High School & Franklin 3rd Fiber Pair used for connection to Cable TV 2104 Indiana 3 Tech Provider Early Childhood Development 2810 S. McClelland Center Blvd 2 Food Service Building 420 Broadway 2 Memorial Education Center / Admin 310 W. 8th Street 2 North Middle School 102 Gray Ave. 2 South Middle School 900 E 50th St. 2 Cecil Floyd Elementary 2201 W. 24th Street 2 Columbia Elementary 610 West F Street 2 Duenweg Elementary 801 Irwin 2 Eastmoreland Elementary 1131 Highview Street 2 Irving Elementary 2901 S. McCelland Blvd 2 Jefferson Elementary 130 McKinley Street 2 Kelsey Norman Elementary 1323 E. 28th Street 2 McKinley Elementary 610 S. Forest 2 Royal Heights Elementary 2100 Rolla Street 2 Stapleton Elementary 101 E. 41st St. 2 West Central Elementary 1001 W. 7th Street 2 East Middle & Soaring Heights Elem 4594 E. 20th St. 2 Bus Garage 1432 S Picher Ave 1 Branch off Bldg/Grounds/Transport Office Junge Stadium 800 West Junge Blvd 1 Branch off Bldg/Grounds/Transport Office Bidder E-Rate SPIN Number :

7 JOPLIN SCHOOLS FORMAL BID TERMS AND STANDARD CONDITIONS By submission of bid, written or electronic, bidder certifies that he has read all terms and conditions and that bids are submitted in accordance therewith. Such terms and conditions will be a part of each contract awarded. 1. Bids are to be submitted only on the specified bid sheet. Original must be signed by a responsible agent of the firm making the bid and show his or her title. 2. Both written and electronic bids must be sealed and be marked as sealed bids. All bids will be opened and read at the time and date specified on the bid sheet. This may be witnessed by any bidder or his/her agent. Bids received in the Purchasing Office after the specified time will not be considered. 3. Prices quoted will be considered to be net prices unless otherwise stated by the bidder. Cash discounts requiring payments in less than 15 days will not be considered in making awards. 4. Prices quoted shall be F.O.B. the designated Joplin Schools delivery point unless otherwise specifically stated on proposal. In either case, delivery charges must be prepaid. 5. By submission of bid, bidder certifies that he will be in a position to make delivery of items for which he/she bids within a period not exceeding 30 days after receipt of order or award unless otherwise specifically stated by line item. In the event that more than 30 days will be required, he shall state the number of days which will be required on each item which he/she cannot deliver during the 30-day period. Time of delivery in excess of 30 days may be considered in making awards. 6. Acceptance of a bid by Joplin Schools will be in the form of a regular purchase order, contract, or special written notice, to be issued within 30 days following the date of opening. 7. In case of default of contractor in making deliveries as per contract, Joplin Schools may procure the articles or services from other sources and hold the contractor responsible for all excess costs occasioned thereby. Bidder's record as to satisfactory performance under previous contracts will be considered a factor in making awards and retaining his name on bid lists. 8. Joplin Schools reserves the right to reject any or all bids, in part or in whole, and to waive informalities in bids received. 9. Bids on items which are proposed as "equal" to base specifications must show name of manufacturer, brand name, and catalog number, if any. In addition, bidder will furnish samples and complete specifications on such items, if and when requested by Joplin Schools. In all such cases the burden of establishing equality is upon the bidder and failure to do so within a reasonable time will result in rejection. Alternative bids (those on items which do not meet minimum specifications or which are submitted under highly restrictive conditions) will not be considered unless no other type bid for the item is received. 10. In case of tie bids, with all other factors considered equal, award will be made to only one of the low bidders. "Splitting" will be avoided and award of previous contract(s) will not be a factor. Awarding of the bid when all other factors considered are equal will be determined by the flip of a coin. 11. Final inspection and acceptance or rejection will be made after delivery. Items rejected because of non-conformance shall be removed and replaced immediately with those which meet specifications. 12. Quality, time of performance, probability of performance, and location of bidder will be factors in awards of all contracts. 13. In the event of any conflict between this policy and the bid proposal or terms submitted on any particular contract or purchase, the terms and conditions set forth in this policy shall take precedence. Note: A copy of this policy shall be furnished to all prospective bidders who are invited to bid on any contract with or purchase from the District, and the same shall become and be a part of each invitation to bid. Revised 3/11/10