City of Baldwin City PO Box 68 Baldwin City, Kansas Council Meeting Agenda

Transcription

1 City of Baldwin City PO Box 68 Baldwin City, Kansas Council Meeting Agenda Baldwin City Public Library 800 7th Street Baldwin City, KS TUESDAY October 2, :00 PM A. Call to Order- Mayor Casey Simoneau B. Approval of Agenda C. Consent Agenda 1. Minutes of the September 18, 2018 Regular Meeting and September 25, 2018 Special Meeting 2. Special Event a. BHS/Lumberyard Arts - Cemetery Walk b. Hometown Halloween D. Public Comment: Members of the public are welcome to comment on items relating to City business not listed on this Agenda. Please stand and wait to be recognized by the Mayor. As a general practice, the comments may or may not be acted upon by the Council during the meeting, or Council may refer the items to staff for follow up. If you wish to comment on an item listed on the Agenda, a sign-up sheet is provided for you to sign in and provide your address. You will be called on when the Agenda item of interest is under discussion by the Council. E. Special Reports or Presentations F. Old Business (a) employer contribution (secondary retirement) 2. Building permit fees

2 City of Baldwin City PO Box 68 Baldwin City, Kansas Council Meeting Agenda Baldwin City Public Library 800 7th Street Baldwin City, KS TUESDAY October 2, :00 PM G. New Business 1. Bond Resolution authorizing bond sale H. Council Committee Reports 1. Budget and Finance - A.J. Stevens/David Simmons 2. Community Development - David Simmons/Brian Cramer 3. Public Health and Safety - Brian Cramer/Tony Brown 4. Public Works - David Simmons/Susan Pitts 5. Utilities - Susan Pitts/A.J. Stevens 6. Legislative - Tony Brown/Susan Pitts 7. Sidewalks and Trails - Susan Pitts/A.J. Stevens I. City Administrator and Staff comments J. Council & Mayor Comments K. Executive Session L. Adjourn City Council meets every first and third Tuesday of each month at 7:00 p.m. in the Library community meeting room. Council work sessions are held the last Tuesday of each month at 7:00 p.m. in the American Legion Hall. Council Committees: Budget and Finance - 2nd Thursday, 7:30 AM at City Hall

3 City of Baldwin City PO Box 68 Baldwin City, Kansas Council Meeting Agenda Baldwin City Public Library 800 7th Street Baldwin City, KS TUESDAY October 2, :00 PM Community Development - 4th Thursday, 3:00 PM at City Hall Public Health and Safety - 2nd Thursday, 3:00 PM at City Hall Public Works - 4th Wednesday, 7:00 AM at Public Utilities Building Utilities - 3rd Thursday, 7:00 PM at Public Utilities Building Legislative - 4th Thursday, 7:00 PM at City Hall Sidewalks and Trails - 4th Monday, 7:00 PM at City Hall

4 City of Baldwin City Minutes from the September 18, 2018 Regular Council Meeting The Baldwin City Council met in Regular Session at 7:00 p.m. at the Baldwin City Public Library, 800 7th Street, with Mayor Casey Simoneau presiding. Present were Council Members: Tony Brown, David Simmons, Brian Cramer, A.J. Stevens and Susan Pitts. Also, attending: Glenn Rodden-City Administrator; Laura Hartman, City Clerk; Ed Courton, Community Development Director; Brad Smith, Finance Director; Kenny Oshel, Public Works Director; Rob Culley, Electric Production Director; Chris Croucher, Utility Distribution Director; Clint Epperly, Police Department; and City Attorney, Blake Glover. A. Call to Order: Mayor Casey Simoneau called the regular council meeting to order at 7:00 p.m. B. Approval of Agenda: A.J. Stevens moved and Brian Cramer seconded to add Asphalt bids to New Business, Item 5. Motion carried with a vote of 5 yes and 0 no. A.J. Stevens moved and Susan Pitts seconded to approve the September 18, 2018 agenda. Motion carried with a vote of 5 yes and 0 no. C. Consent Agenda: Council considered Minutes of the September 4, 2018 meeting. A.J. Stevens moved and Brian Cramer seconded to approve the consent agenda. Motion carried with a vote of 5 yes and 0 no. D. Public Comment: No public comment given. E. Special Reports or Presentations: No reports or presentations given. F. Old Business: 1. Ordinance 1394, Subdivision regulation text amendment - A.J. Stevens moved and Brian Cramer seconded to approve Ordinance 1394, Subdivision regulation text amendment. Mayor Simoneau called for a roll call vote: Brown, aye; Pitts, aye; Stevens, aye; Simmons, aye; Cramer, aye. Motion carried with 5 aye and 0 nay. G. New Business: 1. Code Amendment - City Attorney, Blake Glover explained the Code for making appointments of certain staff and the consistency of the wording. Council ensued discussion. Council agreed to have the legislative committee review and bring

5 back a recommendation (a) - Council had discussion about amending the current Plan Document to grandfather current employees and discontinue employer contributions to the 401(a). Council asked for additional information. Brad will provide cost if everyone were receiving a 4% contribution. 3. Right-of-way parking - Jeff Boehn, 4574 Ohio Road, Wellsville made a request for parking in a right-of-way. Council ensued discussion with concerns with the right-of-way space that would be left if allowed. Mike Bosch, 713 High Street (RG Fiber) spoke to the laws that are in place that govern right-of-ways and protecting businesses and public safety. Brian stated he wasn t ready to act on this right now. A.J. said he was torn on which way to go with this. Susan Pitts agreed. A.J. said having a business that will bring in taxes is important as well. A.J. Stevens moved and Susan Pitts seconded to allow permanent parking within the City s rights-of-way to accommodate adjoining commercial development. Motion failed with a vote of 2 yes and 3 no. 4. Final Plat Resolution - Jeff Hill, 300 Flame Way spoke to this agenda item explaining the plan for this phase. Glenn expounded on this resolution. David asked for clarification. Susan Pitts moved and David Simmons seconded to approve Resolution final plat of Firetree Estates Phase 5a. Motion carried with a vote 5 yes and 0 no. 5. Asphalt mill and overlay bids- Kenny Oshel explained the bids for the mill and overlay for the Heritage and Sante Fe project. Kenny also added this is an item approved in the budget, but wasn t aware it needed to also go before Council and apologized for not doing so earlier. A.J. Stevens moved and Brian Cramer seconded to approve the bid from Killough in the amount of $107, Motion carried with a vote of 5 yes and 0 no. H. Committee Reports:

6 1. Budget and Finance - A.J. Stevens/David Simmons - no report 2. Community Development - David Simmons/Brian Cramer - Meeting Thursday at PUB and will discuss dog park and lotatorium. Concordia visited Baldwin to share how they worked with their project similar to the lotatorium space. Brian shared the visioning project for the lotatorium. Friday evening is a meeting to work with this visioning. 3. Public Health and Safety - Brian Cramer/Tony Brown - Met last Thursday and continued discussion mobile home park. 4. Public Works - David Simmons/Susan Pitts - Will meet at 7:00 a.m. tomorrow to discuss the pioneer cemetery. A citizen would like to make this a historical site. 5. Utilities - Susan Pitts/A.J. Stevens - Thursday meeting is cancelled. Glenn said we are meeting with the solar folks. He will also meet with the water folks to discuss the agreement to purchase water. 6. Legislative - Tony Brown/Susan Pitts - Committee will meet to discuss fee schedule and mayoral appointments ordinance. 7. Sidewalks and Trails - Susan Pitts/A.J. Stevens - No updates. I. City Administrator and Staff Comments : 1. Brad explained the fund balance calculations. Council ensued discussion. Brad asked for direction from the Council. A.J. said he is not convinced there isn t somewhere we can cut costs. Council continued discussion about rates and would like to look at spending a little closer. Brad talked about the water fund and cost and said it breaks even. Brad said the only cut is personnel. A.J. wanted it stated for the record, this Council is not looking at cutting personnel and has not discussed that at all. David said we need to be realistic about what the cost are. Tony agreed with David that we should be charging a fair rate. A.J. encouraged everyone to go to KRWA.net, they update water rates daily. Glenn said it all depends on where you purchase your water. A.J. wanted to be sure it is clear the Council is not discussing raising rates, but to have a serious discussion. Council will meet in a Council work session, Tuesday, September 25, 2018 at 7:00 p.m. at the American Legion. J. Council & Mayor Comments: Tony asked about a council retreat that was discussed earlier in the year. Brian said he was fine with a retreat here in Baldwin City. Council will have a retreat in October. Laura will send dates to Council members. K. Executive Session Personnel matters David Simmons moved and Brian Cramer seconded that the city council recess into executive session with Glenn Rodden, Laura Hartman and City Attorney, Blake Glover to discuss personnel issues pursuant to the non-elected personnel matter exception, K.S.A (b) (1). The open meeting will resume in this room at 9:12 p.m. Motion carried with a vote of 5 yes and 0 no.

7 Mayor Simoneau called the regular meeting to open session. Time: 9:12 p.m. David Simmons moved and Brian Cramer seconded that the city council recess into executive session with Glenn Rodden, Laura Hartman and City Attorney, Blake Glover to discuss preliminary discussions relating to the acquisition of real property, K.S.A (b) (6). The open meeting will resume in this room at 9:22 p.m. Motion carried with a vote of 5 yes and 0 no. Mayor Simoneau called the regular meeting to open session. Time: 9:22 p.m. L. Adjourn Tony Brown moved and Susan Pitts seconded to adjourn the regular meeting. Motion carried with a vote of 5 yes and 0 no. Time 9:22 p.m. Respectfully submitted, Laura E. Hartman, CMC City Clerk Approved by the governing board on, Attest: Laura E. Hartman, CMC City Clerk

8 City of Baldwin City Minutes from the September 25, 2018 Special Council Meeting The Baldwin City Council met in Special Session at 7:00 p.m. at the Baldwin City Public Library, 800 7th Street, with Mayor Casey Simoneau presiding. Present were Council Members: Tony Brown, Brian Cramer, A.J. Stevens and Susan Pitts. Also, attending: Laura Hartman, City Clerk; Brad Smith, Finance Director; Kenny Oshel, Public Works Director and City Attorney, Blake Glover. David Simmons was absent. A. Call to Order: Mayor Casey Simoneau called the special council meeting to order at 7:00 p.m. B. New Business: Mayor introduce Mike Pattrick to the Council members. Mayor Simoneau made the appointment of Mike Pattrick as Interim Police Chief and asked for a motion. Brian Cramer moved and A.J. Stevens seconded to approve the appointment of interim police chief, Mike Pattrick. Motion carried with a vote of 4 yes and 0 no. C. Adjourn A. J. Stevens moved and Susan Pitts seconded to adjourn the special meeting. Motion carried with a vote of 4 yes and 0 no. Time 7: 05 p.m. Respectfully submitted, Laura E. Hartman, CMC City Clerk Approved by the governing board on, Attest: Laura E. Hartman, CMC City Clerk

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33 Resolution A RESOLUTION ESTABLISHING AN INCENTIVE PROGRAM FOR NEW RESIDENTIAL CONSTRUCTION, FOR THE CALENDAR YEAR WHEREAS, new residential construction is a significant means of attracting new residents to Baldwin City, infilling residential developments, and creating work opportunities for Baldwin City companies; and WHEREAS, while there is some evidence that residential construction is increasing, that Baldwin City intends to remain competitive and this Resolution is intended to continue to encourage residential development, NOW, THEREFORE BE IT RESOLVED by the Governing Body of the City of Baldwin City, Kansas; Section 1. Development fees for new residential construction, including building permit fees, all inspections fees, water system connection fees, sewer system connection fees, sewer tap inspection, electric service installation, and park improvement fees, shall be reduced by half for the calendar year 2019, beginning January 1, Section 2. The calculation of all fees shall be calculated per normal guidelines, and when a final fee is determined, such fee shall be divided in half and all monies received shall be appointed appropriately to the relative funds. Section 3. For three residential permits issued to one builder, all costs associated with the fourth permit will be waived. Section 4. The incentive to waive all fees for the fourth residential permit is only valid one time during the calendar year. Section 5. This action is intended to be temporary in nature, done in the interest of encouraging new residential construction in 2019, and all fees shall return to normal as of January 1, ADOPTED AND APPROVED by the Governing Body of the City of Baldwin City, Kansas on of,. APPROVED: Casey Simoneau, Mayor ATTEST: Laura Hartman, City Clerk

34 Gilmore & Bell, P.C. 9/24/2018 EXCERPT OF MINUTES OF A MEETING OF THE GOVERNING BODY OF THE CITY OF BALDWIN CITY, KANSAS HELD ON OCTOBER 2, 2018 The Council (the Governing Body ) met in regular session at the usual meeting place in the City, at 7:00 p.m., the following members being present and participating, to-wit: Absent: The Mayor declared that a quorum was present and called the meeting to order. * * * * * * * * * * * * * * (Other Proceedings) The matter of providing for the offering for sale of General Obligation Bonds and General Obligation Temporary Notes, came on for consideration and was discussed. Councilmember presented and moved the adoption of a Resolution entitled: A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION BONDS, SERIES 2018-A, AND GENERAL OBLIGATION TEMPORARY NOTES, SERIES 2018-B, OF THE CITY OF BALDWIN CITY, KANSAS. Councilmember seconded the motion to adopt the Resolution. Thereupon, the Resolution was read and considered, and, the question being put to a roll call vote, the vote thereon was as follows: Aye: Nay: The Mayor declared the Resolution duly adopted by the Governing Body and the Clerk designated the same Resolution No * * * * * * * * * * * * * * (Other Proceedings) [BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK] \SALEDOCS

35 * * * * * * * * * * * * * * CERTIFICATE I hereby certify that the foregoing Excerpt of Minutes is a true and correct excerpt of the proceedings of the Governing Body of the City of Baldwin City, Kansas, held on the date stated therein, and that the official minutes of such proceedings are on file in my office. (SEAL) Clerk \SALEDOCS (Signature Page to Excerpt of Minutes)

36 ADOPTED by the Governing Body on October 2, (SEAL) Mayor ATTEST: Clerk \SALEDOCS (Signature Page to Sale Resolution)

37 EXHIBIT A CERTIFICATE DEEMING PRELIMINARY OFFICIAL STATEMENT FINAL To: Re: City of Baldwin City, Kansas, General Obligation Bonds, Series 2018-A and General Obligation Temporary Notes, Series 2018-B The undersigned are the duly acting Mayor and Finance Director of the City of Baldwin City, Kansas (the Issuer ), and are authorized to deliver this Certificate to the addressee (the Purchaser ) on behalf of the Issuer. The Issuer has previously caused to be delivered to the Purchaser copies of the Preliminary Official Statement (the Preliminary Official Statement ) relating to the above-referenced bonds and notes (the Bonds and Notes ). For the purpose of enabling the Purchaser to comply with the requirements of Rule 15c2-12(b)(1) of the Securities and Exchange Commission (the Rule ), the Issuer hereby deems the information regarding the Issuer contained in the Preliminary Official Statement to be final as of its date, except for the omission of such information as is permitted by the Rule, such as offering prices, interest rates, selling compensation, aggregate principal amount, principal per maturity, delivery dates, ratings, identity of the underwriters and other terms of the Bonds and Notes depending on such matters. CITY OF BALDWIN CITY, KANSAS By: Title: Mayor By: Title: Finance Director \SALEDOCS

38 Gilmore & Bell, P.C. 9/24/2018 EXCERPT OF MINUTES OF A MEETING OF THE GOVERNING BODY OF THE CITY OF BALDWIN CITY, KANSAS HELD ON OCTOBER 2, 2018 The Council (the Governing Body ) met in regular session at the usual meeting place in the City, at 7:00 p.m., the following members being present and participating, to-wit: Absent: The Mayor declared that a quorum was present and called the meeting to order. * * * * * * * * * * * * * * (Other Proceedings) The matter of providing for the offering for sale of General Obligation Bonds and General Obligation Temporary Notes, came on for consideration and was discussed. Councilmember presented and moved the adoption of a Resolution entitled: A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION BONDS, SERIES 2018-A, AND GENERAL OBLIGATION TEMPORARY NOTES, SERIES 2018-B, OF THE CITY OF BALDWIN CITY, KANSAS. Councilmember seconded the motion to adopt the Resolution. Thereupon, the Resolution was read and considered, and, the question being put to a roll call vote, the vote thereon was as follows: Aye: Nay: The Mayor declared the Resolution duly adopted by the Governing Body and the Clerk designated the same Resolution No * * * * * * * * * * * * * * (Other Proceedings) [BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK] \SALEDOCS

39 * * * * * * * * * * * * * * CERTIFICATE I hereby certify that the foregoing Excerpt of Minutes is a true and correct excerpt of the proceedings of the Governing Body of the City of Baldwin City, Kansas, held on the date stated therein, and that the official minutes of such proceedings are on file in my office. (SEAL) Clerk \SALEDOCS (Signature Page to Excerpt of Minutes)

40 Gilmore & Bell, P.C. 9/24/2018 RESOLUTION NO A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION BONDS, SERIES 2018-A, AND GENERAL OBLIGATION TEMPORARY NOTES, SERIES 2018-B, OF THE CITY OF BALDWIN CITY, KANSAS. WHEREAS, the City of Baldwin City, Kansas (the Issuer ), has previously authorized certain internal improvements described as follows (collectively, the Bond Improvements ): Project Description Res. No. Authority Amount Construction of a public Charter Ordinance No. 19 and K.S.A. $3,200,000 utility building et seq. Sidewalks Charter Ordinance No. 19 and K.S.A. $1,000, et seq. Midland Railroad easement Charter Ordinance No. 19 and K.S.A. 345, et seq. ; and WHEREAS, the Issuer desires and proposes to issue its general obligation bonds in order to permanently finance the costs of such Bond Improvements and to retire the following temporary notes of the Issuer, which were issued to temporarily finance a portion of the costs of the Bond Improvements (the 2017-A Notes ): Dated Maturity Original Outstanding Redemption Redemption Series Date Date Amount Amount Amount Date 2017-A 03/02/ /01/2019 $2,900,000 $2,900,000 $2,900,000 12/06/2018 ; and WHEREAS, the Issuer has previously authorized certain internal improvements described as follows (collectively, the Note Improvements ): Project Description Res. No. Authority Amount Police Department building Charter Ordinance No. 19 and K.S.A. $1,000, et seq. Park improvements Charter Ordinance No. 19 and K.S.A. 450, et seq. ; and WHEREAS, the governing body of the Issuer is authorized by law to issue general obligation bonds to pay the costs of the Note Improvements; and WHEREAS, it is necessary for the Issuer to provide cash funds (from time to time) to meet its obligations incurred in constructing the Note Improvements prior to the completion thereof and the \SALEDOCS

41 issuance of the Issuer's general obligation bonds, and it is desirable and in the interest of the Issuer that such funds be raised by the issuance of temporary notes of the Issuer; and WHEREAS, none of such temporary notes previously authorized have been issued and the Issuer proposes to issue its temporary notes to pay the costs of the Note Improvements; and WHEREAS, the Issuer has selected the firm of Springsted Incorporated, Kansas City, Missouri (the Municipal Advisor ), as municipal advisor for (a) one or more series of general obligation bonds of the Issuer to be issued in order to provide funds to pay the costs of the Bond Improvements and retire the 2017-A Notes, and (b) general obligation temporary notes to provide funds to temporarily finance the Note Improvements; and WHEREAS, the Issuer desires to authorize the Municipal Advisor to proceed with the offering for sale of said general obligation bonds and temporary notes and related activities; and WHEREAS, one of the duties and responsibilities of the Issuer is to prepare and distribute a preliminary official statement relating to said general obligation bonds and temporary notes; and WHEREAS, the Issuer desires to authorize the Municipal Advisor and Gilmore & Bell, P.C., Wichita, Kansas, the Issuer s bond counsel ( Bond Counsel ), in conjunction with the Clerk to proceed with the preparation and distribution of a preliminary official statement and notice of bond sale and to authorize the distribution thereof and all other preliminary action necessary to sell said general obligation bonds and temporary notes. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF BALDWIN CITY, KANSAS, AS FOLLOWS: Section 1. The Issuer is hereby authorized to offer for sale the Issuer s General Obligation Bonds, Series 2018-A (the Bonds ) and General Obligation Temporary Notes, Series 2018-B (the Notes ) described in the Notice of Sale, which is hereby approved in substantially the form presented to the Governing Body this date (the Notice of Sale ). All proposals for the purchase of the Bonds and Notes (collectively, the Obligations ) shall be delivered to the Governing Body at its meeting to be held on the sale date referenced in the Notice of Sale, at which meeting the governing body shall review such bids and award of the sale of the Obligations or reject all proposals. Section 2. The Mayor and Finance Director in conjunction with the Municipal Advisor and Bond Counsel are hereby authorized to cause to be prepared a Preliminary Official Statement relating to the Obligations (the Preliminary Official Statement ), and such officials and other representatives of the Issuer are hereby authorized to use such document in connection with the sale of the Obligations. Section 3. The Finance Director, in conjunction with the Municipal Advisor and Bond Counsel, is hereby authorized and directed to give notice of said sale by publishing a summary of the Notice of Sale not less than 6 days before the date of the sale in a newspaper of general circulation in Douglas County, Kansas, and the Kansas Register and by distributing copies of the Notice of Sale and Preliminary Official Statement to prospective purchasers of the Obligations. Proposals for the purchase of the Obligations shall be submitted upon the terms and conditions set forth in said Notice of Sale, and shall be delivered to the governing body at its meeting to be held on the sale date referenced in the Notice of Sale, at which meeting the governing body shall review such bids and shall award the sale of the Obligations or reject all proposals in the manner set forth in the Notice of Sale \SALEDOCS 2

42 Section 4. For the purpose of enabling the purchaser of the Obligations (the Purchasers ) to comply with the requirements of Rule 15c2-12 of the Securities and Exchange Commission (the Rule ), the Mayor and Finance Director or other appropriate officers of the Issuer are hereby authorized: (a) to approve the form of the Preliminary Official Statement and to execute the Certificate Deeming Preliminary Official Statement Final in substantially the form attached hereto as Exhibit A as approval of the Preliminary Official Statement, such official s signature thereon being conclusive evidence of such official s and the Issuer s approval thereof; (b) covenant to provide continuous secondary market disclosure by annually transmitting certain financial information and operating data and other information necessary to comply with the Rule to the Municipal Securities Rulemaking Board; and (c) take such other actions or execute such other documents as such officers in their reasonable judgment deem necessary to enable the Purchaser to comply with the requirement of the Rule. Section 5. The Issuer agrees to provide to the Purchaser within seven business days of the date of the sale of Obligations or within sufficient time to accompany any confirmation that requests payment from any customer of the Purchaser, whichever is earlier, sufficient copies of the final Official Statement to enable the Purchaser to comply with the requirements of the Rule and with the requirements of Rule G-32 of the Municipal Securities Rulemaking Board. Section 6. The Mayor, Finance Director and the other officers and representatives of the Issuer, the Municipal Advisor and Bond Counsel are hereby authorized and directed to take such other action as may be necessary to: (a) carry out the sale of the Bonds; and (b) make provision for payment and/or redemption of the 2017-A Notes from proceeds of the Bonds. Section 7. Governing Body. This Resolution shall be in full force and effect from and after its adoption by the [BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK] \SALEDOCS 3

43 ADOPTED by the Governing Body on October 2, (SEAL) Mayor ATTEST: Clerk \SALEDOCS (Signature Page to Sale Resolution)

44 EXHIBIT A CERTIFICATE DEEMING PRELIMINARY OFFICIAL STATEMENT FINAL To: Re: City of Baldwin City, Kansas, General Obligation Bonds, Series 2018-A and General Obligation Temporary Notes, Series 2018-B The undersigned are the duly acting Mayor and Finance Director of the City of Baldwin City, Kansas (the Issuer ), and are authorized to deliver this Certificate to the addressee (the Purchaser ) on behalf of the Issuer. The Issuer has previously caused to be delivered to the Purchaser copies of the Preliminary Official Statement (the Preliminary Official Statement ) relating to the above-referenced bonds and notes (the Bonds and Notes ). For the purpose of enabling the Purchaser to comply with the requirements of Rule 15c2-12(b)(1) of the Securities and Exchange Commission (the Rule ), the Issuer hereby deems the information regarding the Issuer contained in the Preliminary Official Statement to be final as of its date, except for the omission of such information as is permitted by the Rule, such as offering prices, interest rates, selling compensation, aggregate principal amount, principal per maturity, delivery dates, ratings, identity of the underwriters and other terms of the Bonds and Notes depending on such matters. CITY OF BALDWIN CITY, KANSAS By: Title: Mayor By: Title: Finance Director \SALEDOCS

45 Gilmore & Bell, P.C. 9/24/2018 NOTICE OF SALE $4,280,000* CITY OF BALDWIN CITY, KANSAS GENERAL OBLIGATION BONDS SERIES 2018-A $1,450,000* CITY OF BALDWIN CITY, KANSAS GENERAL OBLIGATION TEMPORARY NOTES SERIES 2018-B (GENERAL OBLIGATION BONDS PAYABLE FROM UNLIMITED AD VALOREM TAXES) Bids. Written, facsimile and electronic (as explained below) bids for the purchase of the abovereferenced General Obligation Bonds, Series 2018-A (the Bonds ) and General Obligation Temporary Notes, Series 2018-B (the Notes ) of the City of Baldwin City, Kansas (the Issuer ) herein described will be received on behalf of the undersigned Clerk of the Issuer at the address hereinafter set forth in the case of written and facsimile bids, and via PARITY in the case of electronic bids, until 10:00 a.m., applicable Central Time (the Submittal Hour ), on TUESDAY, NOVEMBER 6, 2018 (the Sale Date ). All bids will be publicly evaluated at said time and place and the award of the Bonds and Notes (the Obligations ) to the successful bidder or bidders (the Successful Bidders ) will be acted upon by the Governing Body of the Issuer (the Governing Body ) at its meeting to be held at 7:00 p.m. on the Sale Date. No oral or auction bids will be considered. Capitalized terms not otherwise defined herein shall have the meanings set forth in the hereinafter referenced Preliminary Official Statement relating to the Obligations. Terms of the Bonds. The Bonds will consist of fully registered bonds in the denomination of $5,000 or any integral multiple thereof (the Authorized Denomination ). The Series 2018-A Bonds will be dated December 4, 2018 (the Dated Date ), and will become due in principal installments on September 1 in the years as follows: Year Principal Amount* Year Principal Amount* 2019 $265, $145, , , , , , , , , , , , , , , , , , ,000 The Bonds will bear interest from the Dated Date at rates to be determined when the Bonds are sold as hereinafter provided, which interest will be payable semiannually on March 1 and September 1 in each year, beginning on September 1, 2019 (the Bond Interest Payment Dates ) \SALEDOCS

46 Terms of the Notes. The Notes will consist of fully registered notes in an Authorized Denomination. The Notes will be dated as of the Dated Date, and will become due as follows: Stated Maturity Principal (March 1) Amount* 2020 $1,450,000 The Notes will bear interest from the Dated Date at rates to be determined when the Series B Notes are sold as hereinafter provided, which interest will be payable semiannually on March 1 and September 1 in each year, beginning on September 1, 2019 (the Note Interest Payment Dates ). *Adjustment of Issue Size. The Issuer reserves the right to increase or decrease the total principal amount of the Obligations, or the schedule of principal payments described above, depending on the purchase price and interest rates bid and the offering prices specified by the Successful Bidder. The principal amount of any maturity may be adjusted by the Issuer in order to properly size the Obligation issue based on the discount or premium and interest rates bid on the Obligations. The Successful Bidder may not withdraw its bid or change the interest rates bid as a result of any changes made to the principal amount of the Obligations or principal of any maturity as described herein. If there is an increase or decrease in the final aggregate principal amount of the Obligations or the schedule of principal payments as described above, the Issuer will notify the Successful Bidder by means of telephone or facsimile transmission, subsequently confirmed in writing, no later than 2:00 p.m., Central Time, on the Sale Date. The actual purchase price for the Obligations shall be calculated by applying the percentage of par value bid by the Successful Bidder against the final aggregate principal amount of the Obligations, as adjusted. Place of Payment. The principal of and interest on the Obligations will be payable in lawful money of the United States of America by check or draft of the Treasurer of the State of Kansas, Topeka, Kansas (the Paying Agent and Bond Registrar ). The principal of each Bond will be payable at maturity or earlier redemption to the owner thereof whose name is on the registration books (the Bond Register ) of the Bond Registrar (the Registered Owner ) upon presentation and surrender at the principal office of the Paying Agent. Interest on each Bond will be payable to the Registered Owner of such Bond as of the fifteenth day (whether or not a business day) of the calendar month next preceding each Interest Payment Date (the Record Date ) (a) mailed by the Paying Agent to the address of such Registered Owner as shown on the Bond Register or at such other address as is furnished to the Paying Agent in writing by such Registered Owner; or (b) in the case of an interest payment to Cede & Co. or any Owner of $500,000 or more in aggregate principal amount of Obligations, by wire transfer to such Registered Owner upon written notice given to the Paying Agent by such Registered Owner, not less than 15 days prior to the Record Date for such interest, containing the wire transfer address to which such Registered Owner wishes to have such wire directed. Bond Registration. The Obligations will be registered pursuant to a plan of registration approved by the Issuer and the Attorney General of the State of Kansas (the State ). The Issuer will pay for the fees of the Bond Registrar for registration and transfer of the Obligations and will also pay for printing a reasonable supply of registered bond blanks. Any additional costs or fees that might be incurred in the secondary market, other than fees of the Bond Registrar, will be the responsibility of the Owners. Book-Entry-Only System. The Depository Trust Company, New York, New York ( DTC ), will act as securities depository for the Obligations. The Obligations will initially be issued exclusively in book entry form and shall be initially registered in the name of Cede & Co., as the nominee of DTC and no beneficial owner will receive certificates representing their interests in the Obligations. During the term of the Obligations, so long as the book-entry-only system is continued, the Issuer will make \SALEDOCS 2

47 payments of principal of, premium, if any, and interest on the Obligations to DTC or its nominee as the Registered Owner of the Obligations, DTC will make book-entry-only transfers among its participants and receive and transmit payment of principal of, premium, if any, and interest on the Obligations to its participants who shall be responsible for transmitting payments to beneficial owners of the Obligations in accordance with agreements between such participants and the beneficial owners. The Issuer will not be responsible for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. In the event that: (a) DTC determines not to continue to act as securities depository for the Obligations, or (b) the Issuer determines that continuation of the book-entryonly form of evidence and transfer of ownership of the Obligations would adversely affect the interests of the beneficial owners of the Obligations, the Issuer will discontinue the book-entry-only form of registration with DTC. If the Issuer fails to identify another qualified securities depository to replace DTC, the Issuer will cause to be authenticated and delivered to the beneficial owners replacement Obligations in the form of fully registered certificates. Reference is made to the Official Statement for further information regarding the book-entry-only system of registration of the Obligations and DTC. Redemption of Obligations Prior to Maturity. General. Whenever the Issuer is to select Obligations for the purpose of redemption, it will, in the case of Obligations in denominations greater than the minimum Authorized Denomination, if less than all of the Obligations then outstanding are to be called for redemption, treat each minimum Authorized Denomination of face value of each such fully registered Bond as though it were a separate Bond in the minimum Authorized Denomination. Optional Redemption. At the option of the Issuer, the Bonds maturing on September 1 in the years 2027, and thereafter, will be subject to redemption and payment prior to maturity on September 1, 2026, and thereafter, as a whole or in part (selection of maturities and the amount of Bonds of each maturity to be redeemed to be determined by the Issuer in such equitable manner as it may determine) at any time, at the redemption price of 100% (expressed as a percentage of the principal amount), plus accrued interest to the date of redemption. The Notes will be not be subject to redemption and payment prior to their stated maturity. Mandatory Redemption. A bidder may elect to have all or a portion of the Bonds scheduled to mature in consecutive years issued as term bonds (the Term Bonds ) scheduled to mature in the latest of said consecutive years and subject to mandatory redemption requirements consistent with the schedule of serial maturities set forth above, subject to the following conditions: (a) not less than all Bonds of the same serial maturity shall be converted to Term Bonds with mandatory redemption requirements; and (b) a bidder shall make such an election by completing the applicable paragraph on the Official Bid Form or completing the applicable information on PARITY. Notice and Effect of Call for Redemption. Unless waived by any owner of Obligations to be redeemed, if the Issuer shall call any Obligations for redemption and payment prior to the maturity thereof, the Issuer shall give written notice of its intention to call and pay said Obligations to the Bond Registrar, any provider of municipal bond insurance and the Successful Bidder. In addition, the Issuer shall cause the Bond Registrar to give written notice of redemption to the registered owners of said Obligations. Each of said written notices shall be deposited in United States first class mail not less than 30 days prior to the date fixed for redemption. All notices of redemption shall state the date of redemption, the redemption price, the Obligations to be redeemed, the place of surrender of Obligations so called for redemption and a statement of the effect of the redemption. The Issuer shall also give such additional notice as may be required by State law or regulation of the Securities and Exchange Commission in effect as of the date of such notice. If any Bond be called for redemption and payment as \SALEDOCS 3

48 aforesaid, all interest on such Bond shall cease from and after the date for which such call is made, provided funds are available for its payment at the price hereinbefore specified. Authority, Purpose and Security. The Bonds are being issued pursuant to K.S.A et seq., and the Issuer s Charter Ordinance No. 19, as amended, and ordinance and a resolution adopted by the governing body of the Issuer (collectively, the Bond Resolution ) for the purpose of permanently financing the costs of certain public utilities building, sidewalk and recreation improvements (the Bond Improvements ) and retiring certain temporary notes of the Issuer. The Bonds shall be general obligations of the Issuer payable as to both principal and interest from ad valorem taxes which may be levied without limitation as to rate or amount upon all the taxable tangible property, real and personal, within the territorial limits of the Issuer. The full faith, credit and resources of the Issuer are irrevocably pledged for the prompt payment of the principal and interest on the Bonds as the same become due. The Series Notes are being issued pursuant to K.S.A et seq., and the Issuer s Charter Ordinance No. 19, as amended, and a resolution adopted by the governing body of the Issuer (the Note Resolution ) for the purpose of paying the cost of certain police building and park improvements (the Note Improvements ). The Notes shall be general obligations of the Issuer payable as to both principal and interest from the proceeds of general obligation bonds of the Issuer, and if not so paid, from ad valorem taxes which may be levied without limitation as to rate or amount upon all the taxable tangible property, real and personal, within the territorial limits of the Issuer. The full faith, credit and resources of the Issuer are irrevocably pledged for the prompt payment of the principal and interest on the Notes as the same become due. Submission of Bids. Written bids must be made on forms which may be procured from the Clerk or the Municipal Advisor and shall be addressed to the undersigned, and marked Proposal for General Obligation Bonds, Series 2018-A or Proposal for General Obligation Temporary Notes, Series 2018-B. Written bids submitted by facsimile should not be preceded by a cover sheet and should be sent only once to (651) Confirmation of receipt of facsimile bids may be made by contacting the Municipal Advisor at the number listed below. Electronic bids via PARITY must be submitted in accordance with its Rules of Participation, as well as the provisions of this Notice of Sale. Any bid submitted shall include the initial offering prices to the public for each maturity of the Obligations. If provisions of this Notice of Sale conflict with those of PARITY, this Notice of Sale shall control. Bids must be received prior to the Submittal Hour on the Sale Date accompanied by the Deposit (as hereinafter defined), which may be submitted separately. The Issuer and Municipal Advisor shall not be responsible for failure of transmission of facsimile or delivery by mail or in person of any bid. Any bidder desiring to have the Municipal Advisor assist in the delivery of such bidder's bid should provide pertinent bidding information to the Municipal Advisor not later than 30 minutes prior to the Submittal Hour on the Sale Date. PARITY. Information about the electronic bidding services of PARITY may be obtained from i-deal LLC at 1359 Broadway, 2nd Floor, New York, New York 10018, Phone No. (212) Conditions of Bids--Bonds. Proposals will be received on the Bonds bearing such rate or rates of interest as may be specified by the bidders, subject to the following conditions: (a) the same rate shall apply to all Bonds of the same maturity year; (b) no interest rate may exceed a rate equal to the daily yield for the 10-year Treasury Bond published by THE BOND BUYER, in New York, New York, on the Monday next preceding the day on which the Obligations are sold, plus 3%; (c) no supplemental interest payments will be considered; (d) each interest rate specified shall be a multiple of 1/100 or 1/8 of 1%. [The initial price to the public as stated on the bid for each maturity must be 98.8% or greater.] No bid for less than 98.8% of the principal amount of the Bonds and accrued interest thereon to the date of delivery will be considered. Each bid shall specify the total interest cost (expressed in dollars) during the \SALEDOCS 4

49 term of the Bonds, on the basis of such bid, the discount, if any, the premium, if any, offered by the bidder, the net interest cost (expressed in dollars) on the basis of such bid, and an estimate of the TIC (as hereinafter defined) on the basis of such bid. Each bidder shall certify to the Issuer the correctness of the information contained on the Official Bid Form, and the Issuer will be entitled to rely on such certification. Each bidder shall certify to the Issuer the correctness of the information contained on the Official Bid Form, and the Issuer will be entitled to rely on such certification. Each bidder agrees that, if it is awarded the Bonds, it will provide the certification described under the caption Establishment of Issue Price in this Notice. Conditions of Bids--Notes. Proposals will be received on the Notes bearing such rate or rates of interest as may be specified by the bidders, subject to the following conditions: (a) the same rate shall apply to all Notes of the same maturity year; (b) no interest rate may exceed a rate equal to the daily yield for the 10-year Treasury Bond published by THE BOND BUYER, in New York, New York, on the Monday next preceding the day on which the Notes are sold, plus 3%; and (c) no supplemental interest payments will be considered; and (d) each interest rate specified shall be a multiple of 1/100 or 1/8 of 1%. [The initial price to the public as stated on the bid for each maturity must be 99.5% or greater.] No bid for less than 99.5% of the principal amount of the Notes and accrued interest thereon to the date of delivery will be considered. Each bid shall specify the total interest cost (expressed in dollars) during the term of the Notes, as applicable, on the basis of such bid, the discount, if any, the premium, if any, offered by the bidder, the net interest cost (expressed in dollars) on the basis of such bid, and an estimate of the TIC (as hereinafter defined) on the basis of such bid. Each bidder shall certify to the Issuer the correctness of the information contained on the Official Bid Form, and the Issuer will be entitled to rely on such certification. Each bidder agrees that, if it is awarded the Notes, it will provide the certification described under the caption Establishment of Issue Price in this Notice. Good Faith Deposit. To have its proposal considered for award, the lowest bidder for each issue of the Obligations is required to submit a good faith deposit in the amount of $85,600 for the Bonds, and $29,000 for the Notes (each, the Deposit ), payable to the order of the Issuer, in order to secure the Issuer from any loss resulting from the failure of the bidder to comply with the terms of its bid. The Deposit may be submitted at the address hereinafter set forth in either of the following forms: (a) Certified or Cashier s Check. Certified or cashier s check drawn on a bank located in the United States of America received by the Municipal Advisor prior to the Submittal Hour; or (b) Wire Transfer. Wire transfer submitted by the Successful Bidder in Federal Reserve funds, immediately available for use by the Issuer not later than 1:00 p.m. applicable Central Time on the Sale Date (wire transfer information may be obtained from the Municipal Advisor at the addresses set forth below). Contemporaneously with the submission of a wire transfer Deposit, such bidder shall send an to the Municipal Advisor at the address set forth below, including the following information: (a) notification that a wire transfer has been made and (b) the amount of the wire transfer. Checks submitted for Deposits by unsuccessful bidders will be returned in the same manner received on the Sale Date. No interest on the Deposit will be paid by the Issuer. If a bid is accepted, the Deposit, or the proceeds thereof, will be held by the Issuer until the Successful Bidder has complied with all of the terms and conditions of this Notice at which time the amount of said Deposit shall be returned to the Successful Bidder or deducted from the purchase price at the option of the Issuer. If a bid is accepted but the Issuer fails to deliver the Bonds to the Successful Bidder in accordance with the terms and conditions of this Notice, said Deposit, or the proceeds thereof, will be returned to the Successful Bidder. If a bid is \SALEDOCS 5

50 accepted but the bidder defaults in the performance of any of the terms and conditions of this Notice, the proceeds of such Deposit will be retained by the Issuer as and for liquidated damages. Basis of Award. Subject to the timely receipt of the Deposit set forth above, the award of the Bonds or Notes, as applicable, will be made on the basis of the lowest true interest cost ( TIC ), which will be determined as follows: the TIC is the discount rate (expressed as a per annum percentage rate) which, when used in computing the present value of all payments of principal and interest to be paid on the Bonds or Notes, as applicable, from the payment dates to the Dated Date, produces an amount equal to the price bid, including any adjustments for premium or discount, if any. Present value will be computed on the basis of semiannual compounding and a 360-day year of twelve 30-day months. Bidders are requested to provide a calculation of the TIC for the Bonds or Notes, as applicable, on the Official Bid Form, computed as specified herein on the basis of their respective bids, which shall be considered as informative only and not binding on either the Issuer or the bidder. The Issuer or its Municipal Advisor will verify the TIC based on such bids. If there is any discrepancy between the TIC specified and the bid price and interest rates specified, the specified bid price and interest rates shall govern and the TIC specified in the bid shall be adjusted accordingly. If two or more proper bids providing for identical amounts for the lowest TIC are received, the Governing Body will determine which bid, if any, will be accepted, and its determination is final. The Issuer reserves the right to reject any and/or all bids and to waive any irregularities in a submitted bid. Any bid received after the Submittal Hour on the Sale Date will be returned to the bidder. Any disputes arising hereunder shall be governed by the laws of the State, and any party submitting a bid agrees to be subject to jurisdiction and venue of the federal and state courts within the State with regard to such dispute. The Issuer s acceptance, including electronic acceptance through PARITY, of the Successful Bidder s proposal for the purchase of Obligations in accordance with this Notice of Sale shall constitute a bond purchase agreement between the Issuer and the Successful Bidder for purposes of the laws of the State and a contract between the Issuer and the Successful Bidder for the purposes of Rule 15c2-12 of the Securities and Exchange Commission (the Rule ) and Rule G-32 of the Municipal Securities Rulemaking Board ( Rule G-32 ). The method of acceptance shall be determined solely by the Governing Body. Bond Ratings. The outstanding general obligation bonds of the Issuer are rated AA- by S&P Global Ratings, a division of S&P Global Inc. The outstanding general obligation temporary notes of the Issuer are rated SP-1+ by S& P Global Ratings, a division of S&P Global Inc. Optional Bond Insurance. The Issuer has not applied for any policy of municipal bond insurance with respect to the Obligations. If the Obligations qualify for municipal bond insurance, and any bidder desires to purchase such, such indication and the name of the desired insurer must be set forth on the bidder s Official Bid Form. The Issuer specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the Issuer. If the Successful Bidder elects to purchase the Obligations with municipal bond insurance, certain rating agencies will assign their ratings to the Bonds with the understanding that upon delivery of the Obligations, a policy insuring the payment when due of the principal of and interest on the Obligations will be issued by such bond insurer. All costs associated with the purchase and issuance of such municipal bond insurance policy and associated ratings and expenses (other than any independent rating requested by the Issuer) shall be paid by the applicable Successful Bidder. Failure of the municipal bond insurer to issue the policy after the award of the Obligations shall not constitute cause for failure or refusal by the applicable Successful Bidder to accept delivery of the Obligations \SALEDOCS 6