General Specifications and Requirements for Brush Clearing Services with Brontosaurus For The San Francisco Public Utilities Commission

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1 ITSF /CD RQUW General Specifications and Requirements for Brush Clearing Services with Brontosaurus For The I. General Requirements A. This bid is to provide brush clearing and mowing services for the San Francisco Public Utilities Commission (SFPUC). B. Bidders shall refer to Bid Sheets and Attachment A for additional specifications and requirements. C. Bidders wishing to inspect the site and/or review work area maps prior to bidding are required to contact Guido Ciardi, Area Manager, at (650) One bid walk will be scheduled to inspect the project site. Failure to inspect site or review work area maps prior to bidding shall not excuse the successful bidder from any obligations of the contract. D. The awarded vendor is required to make arrangement with Guido Ciardi at (650) prior to starting work. E. The awarded vendor may be required to complete and submit an access permit application and a key request form for operations within the Watershed, contact Gloria Ng at for detailed information. F. The Minimum Compensation Ordinance (MCO) and Health Care Accountability Ordinance (HCAO) requirements apply to this Invitation to Bid. For additional information, see Attachment A, Special Bid Conditions No. G39 (MCO) and G40 (HCAO). G. Bidder must meet all applicable City, State, and Federal regulatory requirements and standards. H. The bid document and all attached forms must be filled out completely and submitted with your bid package. Any incomplete bid package may result in the rejection of you bid. II. Brush Clearing Services with Brontosaurus - Requirements: A. Bid Line Item No. 1 is to create, widen, and maintain existing fuel breaks along both urban interface areas and major ridge tops on the Peninsula Watershed lands. B. Contractor shall provide and use a "Brontosaurus" brand machine on a track-laying excavator with "street groosers" platform for said work and have the ability to bring additional "brontosaurus" machines to the job site if necessary, as directed by the SFPUC Area Manager. Said excavator shall be outfitted with an auxiliary power-pack (Pony Pack) to power the "Brontosaurus" head. ITSF /CD 1

2 ITSF I/CD C. Contractor shall also provide and use a second machine (mulching head) outfitted with a front-mounted, flail hammer type mulching/brush-cutting head, mounted on a narrow tracked cartridge, providing a minimum clearing width of fifty-seven (57) inches, with a minimum of eighty-three (83) horsepower, an not exceeding twenty thousand (20,000) pounds total weight. Total machine weight not to exceed 35,000 lbs. Said machine shall be capable of clearing brush up to three (3) inches in diameter in a forward direction, at a rate of one (1) acre per three (3) hours, on the gentle slopes. The Brontosaurus and the mulching head machines will be operated in tandem. D. Contractor to cut and mulch vegetation as directed by SFPUC personnel, in a mosaic pattern for approximately eighty (80) days, averaging a minimum of two and one-half (2.5) acres per day production rate. Work shall be stated no later than April 1, 2016 and completed by October 1, Extension ofthe work deadline by department approval upon written request only. Pending award date of contract, scheduling may be revised by SFPUC Area Manager. E. Contractor will supply three hundred (300) gallon fire ready Water-Buffalo (or approved mobile fire pumper unit) for fire suppression, ground person with chainsaw (for fire watchman needs, limb pruning, and general technical support), and include sterilization of equipment prior to move-in and move-out, to protect from spread of sudden oak death (SOD) disease. When moving locations within watershed lands, all equipment will be washed with a pressure sprayer with plain water prior to transport to new cut and mulch areas to reduce transport of invasive exotic vegetation. All equipment will have ABC extinguisher. F. Equipment operator (s) shall be fully experienced in the operation of the specified equipment. G. All internal combustion machines must spark arrestor or spark arresting exhaust system. H. In the event of inclement weather, high fire hazard conditions or improper operations resulting in damage to natural resources, the SFPUC area manager is authorized to terminate the job. Delays may occur, and should be taken into consideration. I. City will provide 2 or 3 hours of environmental training and all employees assigned to job must attend. J. Bid price shall include cost of labor and all equipment, operator(s), move-in, moveout, and sterilization of equipment. This bid will consist of 3 mobilizations where transport will be necessary. Contractor will be responsible for providing traffic control where necessary. K. Hazardous Materials Spill Kit must be on site. L. Job duration is approximately eighty (80) days, or six hundred forty (640) hours. One job = six hundred forty (640) hours. City will provide environmental training and all employees must attend. 2

3 ITSF /CD M. Billing shall be on hourly basis. Total job cost shall equal the number of specified estimated hours times the hourly rate. Spill kit must be on site. N. The Brontosaurus and the additional mulching-head machine shall be used in tandem at an approximate equal number of hours daily. Hourly bid rates shall be indicated for each machine. The average hourly rate of the two equipment rates (if different) shall be used to calculate the total job cost (or "extended price"). Actual use time on each individual machine shall be tracked separately during operations and billed for at the specified individual rates, not to exceed to extended price. O. Bidder to specify the make and model of the mulching machine below: Make: Model: P. Bidders are required to quote the hourly rate (s) and extended price (s) below: Machine Type Hourly Rate Hours Extended Price Brontosaurus $ 320 $ Mulching Head $ 320 $ Bidders MUST transfer these prices to the BID SHEET. IV. Price A. Pricing (in U.S. dollars and cents) must be quoted in the space provided on the City's Bid Sheet. Any other notations in the spaces or pricing not filled in will deem your bid non-responsive. B. Bid prices shall be firm from the award date through completion of the project. V. Payment A. Vendors may invoice monthly. The City will process payments monthly for services rendered during that invoice period. VI. Insurance Prior to award, the successful bidder or bidders will be required to furnish Evidence of Insurance as follows: A. Without in any way limiting Contractor's liability pursuant to the "Indemnification" section of this Agreement, Contractor must maintain in force, during the full term of the Agreement, insurance in the following amounts and coverages. (1) Workers' Compensation, in statutory amounts, with Employers' Liability Limits not less than $1,000,000 each accident, injury, or illness; and 3 RQUW169071I1

4 ITSF /CD (2) Commercial General Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability, Personal Injury, Products and Completed Operations; and (3) Commercial Automobile Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non-Owned and Hired auto coverage, as applicable. B. Commercial General Liability and Commercial Automobile Liability Insurance policies must provide the following: (1) Name as Additional Insured the City and County of San Francisco, its Officers, Agents, and Employees. (2) That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising (3) out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought. C. All policies shall provide thirty (30) days' advance written notice to City of reduction or non-renewal of coverages or cancellation of coverages for any reason. Notices shall be sent to the following address: City and County of San Francisco 525 Golden Gate Avenue, 7 lh floor Attn: PUC Purchasing San Francisco, CA D. Should any of the required insurance be provided under a claims-made form, Contractor shall maintain such coverage continuously throughout the term of this Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the effect that, should occurrences during the contract term give rise to claims made after expiration of the Agreement, such claims shall be covered by such claims-made policies. E. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above. F. Should any required insurance lapse during the term of this Agreement, request for payments originating after lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement effective on the date of such lapse of insurance. 4

5 ITSF /CD G. Before commencing any operations under this Agreement, Contractor shall furnish to City certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to A-, VII or higher, that are authorized to do business in the State of California, and that are satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement. H. Approval of the insurance by City shall not relieve or decrease the liability of Contractor hereunder. VII. Failure to Execute Contract Within ten days of receipt of a notice of tentative award, the bidder shall deliver the specified insurance certificate to City. If the bidder fails or refuses to furnish the required insurance within ten days after receiving notice Purchasing may, at its option, determine that this bidder has abandoned its bid. Thereupon the tentative award of said contract to this bidder may be cancelled and rejected as "non-responsive". 5