CERTIFICATE WORDING. A Guide to Standard Wording. Event Insurance Rating Site. Version 3, Issue 9 Mar 2011

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1 Event Insurance Rating Site Version 3, Issue 9 Mar 2011 CERTIFICATE WORDING Reading this Document before Utilizing the Website Will Help You to Use the Website More Effectively

2 TABLE OF CONTENTS Please Note: In order to comply with local regulations the foreign language versions of the Certificate wording may vary slightly from the English (UK) version in this document. Please click on a subject below COVER PAGE... 3 SCHEDULE... 4 EVENT CANCELLATION LIMITS AND PREMIUM... 5 TOTAL PREMIUM AND TAXES... 5 EVENT INFORMATION... 6 RETAIL AGENT CONTACT DETAILS... 7 NOTICE... 8 DEFINITIONS CONDITIONS PRECEDENT TO LIABILITY GENERAL CONDITIONS EXCLUSIONS SEVERAL LIABILITY NOTICE ENQUIRIES AND COMPLAINTS CLAIMS NOTIFICATION UNDERWRITERS APPOINTED CLAIMS REPRESENTATIVES EVENT INSURANCE WEBSITE Page 2 of 19

3 Cover Page Certificate of Insurance Event Insurance Please read this document carefully. This Certificate is underwritten by Brit Insurance Limited Registered in England no at 55 Bishopsgate, London EC2N 3AS. Authorised and regulated by the Financial Services Authority. EVENT INSURANCE WEBSITE Page 3 of 19

4 This is to Certify that in accordance with Facility No XXXXXXXXXXXX underwritten by Lloyd's underwriters Brit Syndicate 2987 and in consideration of the premium specified herein, the said underwriters are hereby bound to insure in accordance with the terms, conditions and exclusions contained herein. The underwriters hereby agree to insure against loss, damage or liability to the extent and in the manner provided herein. Coverholder Date of Signature 28-Aug-2008 Schedule Assured Contact: Assured Name Assured Contact Address 1 Address 2 City, Postcode United Kingdom Dates of Event(s): From: 01-Jan-20XX To: 01-Jan-20XX Inclusive Midnight Local Time Jurisdiction: England and Wales EVENT INSURANCE WEBSITE Page 4 of 19

5 Event Cancellation Limits and Premium Total Exposed Limit: GBP 5, Total Limit Hereon: GBP 5, % Premium: GBP Premium Due Hereon: GBP Total Premium and Taxes Cancellation Premium Hereon: GBP Total Premium Hereon: GBP Plus Insurance Premium Tax ( 5.00% ) GBP 7.53 Total Premium Hereon Including Taxes: GBP EVENT INSURANCE WEBSITE Page 5 of 19

6 Event Information Event No: 1 Dates of Event: From: 01-Jan-20XX To: 01-Jan-20XX Midnight Local Time Event Name: My Event Name Event Type: AGM Event Address: Event Address Address1, Address2 United Kingdom Insured Person Name Date of Birth A Smith 01-Aug-1967 Event Cancellation Limit: GBP 5, Written Line Hereon: % Where less than 100% is shown to be written hereon, this Certificate will apply in respect of Brit s written proportion of this risk. Event Cancellation Limit Hereon: GBP 5, EVENT INSURANCE WEBSITE Page 6 of 19

7 Retail Agent Contact Details Company & Address: Agent Company Name Address 1 Address 2 City, Postcode United Kingdom Contact Name: A Smith Contact Number: Tel: XXXX XXXXXX Address: mail@somehwere.co.uk EVENT INSURANCE WEBSITE Page 7 of 19

8 Notice This notice section may contain specific additions/exclusions/endorsements under the heading: Special Terms and Conditions as well as Terrorism Endorsements which are included on the basis of Terrorism options selected. For details of individual Special Terms and Conditions please refer to the Special Clauses paper. (Note: Grey sections will apply dependant upon information provided in the Proposal Form) --- Example - Endorsement for Act(s) of Terrorism Extension of Endorsement for Terrorism Cover where no Property Damage has occurred. -- Special Terms and Conditions -- Enforced Reduced Attendance Extension Catastrophe Non-Appearance Extension Catastrophe Non-Appearance, Teams Extension Exclusion Deletion Adverse Weather Deletion Governmental Intervention Extension National Mourning Extension Hurricane Windstorm Exclusion Brownouts Exclusion Deductible Options Five Major Power War Extension Waterlogging Exclusion Family Extension Children s Disease Exclusion Open Air Stage Clause Modification Fuel Price Disruption Exclusion-- -- Transmission Failure Extension (English only) Avian Influenza and SARS Exclusion (English only) Agreed Value Basis (Costs) (English only) Game Shoot Cancellation (English only) Game Shoot Optional Extra (English only) or other bespoke clauses which may be granted or applied by Underwriters -- EVENT INSURANCE WEBSITE Page 8 of 19

9 Insurance Clause (Note: Grey sections will apply dependant upon information provided in the Proposal Form) Subject always to the terms, conditions, warranties and/or exclusions contained herein this Certificate is to indemnify the Assured for: Their Ascertained Net Loss, as defined, of costs, expenses, guarantees and/or irrecoverable monetary Commitments solely and directly in consequence of the necessary cancellation, abandonment, postponement, interruption or relocation of the Event in whole or in part as a direct result of any cause beyond the control of the Assured and the Participants, as defined, and each and every Insured Person stated in the Schedule including Adverse Weather, as defined. Or Gross Revenue Option.. Their Ascertained Net Loss of Gross Receipts, as defined, less all savings effected solely and directly in consequence of the necessary cancellation, abandonment, postponement, interruption or relocation of the Event in whole or in part as a direct result of any cause beyond the control of the Assured and the Participants, as defined, and each and every Insured Person stated in the Schedule including Adverse Weather, as defined. Within the respective Sum Insured stated in the Schedule for the Event, this Certificate extends to indemnify the Assured for failure to vacate the respective Event Address or part thereof at termination of their tenancy for damages, costs or compensation which may be substantiated against them by the owners or management of the Event Address by reason of the Assured's said failure to vacate. Within the respective Sum Insured stated in the Schedule for the Event, this Certificate extends to indemnify the Assured for additional out-of-pocket expenses and/or increased costs reasonably and necessarily incurred by them to avoid or diminish any loss herein insured. This Certificate is extended to include non-appearance of any or all Insured Persons stated in the Schedule causing the necessary cancellation, abandonment, postponement or interruption of the Event in whole or in part as a direct result of: i. Death of any Insured Person under the age of 70 years at date of risk attachment. In respect of any Insured Person over the age of 70 years at date of risk attachment cover is limited to Death occurring within 14 days of the start date of the Event. ii. Accident to or illness of any Insured Person under the age of 70 years at date of risk attachment which, in the opinion of an independent medical practitioner approved by underwriters entirely prevents any Insured Person from appearing or continuing to appear at the Event. iii. Unavoidable travel delay as a result of travel arrangements being irrevocably altered, resulting in the inability of any Insured Person to be at the Event Address for the Event, provided always that such travel arrangements shall have been made so as to provide adequate time for arrival prior to the Event commencement. EVENT INSURANCE WEBSITE Page 9 of 19

10 Definitions Ascertained Net Loss Ascertained Net Loss means such sums as have been expended by the Assured in connection with the presentation of the Cancelled, Abandoned, Postponed, Interrupted or Relocated Event less any saving which the Assured is able to effect to mitigate such loss. Ascertained Net Loss of Gross Receipts Ascertained Net Loss of Gross Receipts means the net loss of gross receipts from every source arising out of the Event which the Assured can satisfactorily prove would have been earned had the Event stated in the Schedule taken place in the manner originally planned and agreed. Cancellation Cancellation or Cancelled means the inability to proceed with any or all of the Event prior to commencement. Abandonment Abandonment or Abandoned means the inability to complete any or all of the Event once commenced. Postponement Postponement or Postponed means the unavoidable deferment of any or all of the Event to another time. Interruption Interruption or Interrupted means the inability of the Assured to keep open the whole or any part of the Event after opening, followed by the reopening thereof. Relocation Relocation or Relocated means the unavoidable removal of the Event to another place. Participant Participant or Participants means any party who performs or would perform any essential function needed for the successful fulfilment of the Event. Commitments Commitments means irrecoverable monetary undertakings made by the Assured, necessary for the Event, made prior to any happening which could give rise to a claim and which are intended to be discharged by persons other than the Assured. Adverse Weather Adverse Weather means extreme conditions which: i. Occur on the day(s) of the Event and which are deemed by the Event organiser on EVENT INSURANCE WEBSITE Page 10 of 19

11 ii. iii. the date of the Event to pose a serious threat to the safety of those participating in and/or attending the Event. Occur during the Certificate period and which result in conditions which the Local Authority consider to pose a serious threat to the safety of those participating in and/or attending the Event. Occur during the Certificate period and which prevent the Assured or Event organiser from undertaking the necessary set up to enable the Event to proceed due to: a. concern for the safety of those responsible for the necessary set up, or b. reasons of physical impossibility Terrorism Terrorism means an unlawful act, including but not limited to the use of force or violence and/or threat thereof, of any person or group(s) of persons, whether acting alone or on behalf of or in connection with any organisation(s) or government(s), committed for political, religious, ideological or similar purposes including the intention to influence any government and/or to put the public, or any section of the public, in fear. Insured Person Insured Person means only the individuals named in the Schedule. Event Address Event Address means the venue stated in the Schedule where the Event is to be held. EVENT INSURANCE WEBSITE Page 11 of 19

12 Conditions Precedent to Liability It is a condition precedent to Liability under this Certificate that the best of the Assured's knowledge and belief at Date of Risk Attachment hereof: 1. The Assured is not aware of any matter, fact or circumstance which is likely to give rise to a loss hereunder. 2. All necessary preliminary arrangements are made, licences, visas and permits obtained, and contracts signed or in existence for the fulfilment of the Event (which for the avoidance of doubt shall include, but not be limited to the provision of sufficient allowances for time, travel, set up and/or rehearsal time). In the Event that contracts are not signed prior to the Event there must be clear evidence that contractual obligations exist. 3. At the Event Address, if any stage or similar area is not roofed in a permanent building the Assured shall ensure that this area will be roofed and in addition have 3 full sides and any necessary safety Certificates have been or will be issued by the local health and safety authority responsible. 4. At the Event Address all electrics and electrical equipment has been approved and any necessary safety Certificates have been or will be issued by the local health and safety authority responsible. 5. That each Insured Person is in good health and has been so for a continuous period of 30 days prior to Risk Attachment Date and has no physical, mental or medical condition nor is undergoing any treatment, medical or otherwise, which could prevent attendance as arranged at the Event and that each Insured Person is fit to fulfil the commitments insured herein. EVENT INSURANCE WEBSITE Page 12 of 19

13 General Conditions 1. The Assured shall use due diligence and do and concur in doing all things reasonably practicable to avoid or diminish any loss herein insured (which for the avoidance of doubt shall include, but not be limited to an undertaking where possible to rearrange a Cancelled or Abandoned Event to another time in order to avoid or diminish a loss). 2. The Assured to give notice to Underwriters or their appointed representatives via the Agent detailed herein within 72 hours of happening of or the Assured first becoming aware of any circumstances likely to give rise to a claim under this Certificate. 3. In the Event of a loss occurring which gives rise to a claim under this Certificate the Assured to give every assistance to and make available to Underwriters or their appointed representatives all such books, documents, accounts and information, and permit extracts and copies thereof to be made, that might reasonably be required to establish and access any claim which may be payable hereunder. 4. The premium hereon is deemed fully earned at Date of Risk Attachment. 5. The premium due hereon not to be deemed a cost, expense or commitment in the assessment of any claim under this Certificate. 6. This Certificate does not cover any loss or damage which at the time of the happening of such loss or damage is insured by or would, but for the existence of this Certificate be insured by any other existing policy or policies except in respect of any excess beyond the amount which would have been payable under such other Policy or Policies had this insurance not been effected. 7. The Assured under this Certificate shall at the request and at the expense of the Underwriters do and concur in doing and permit to be done all such acts and things as may be necessary or reasonably required by the Underwriters for the purpose of enforcing any rights and remedies, of or obtaining relief or indemnity from other parties to which the Underwriters shall be or would become entitled or subrogated upon their paying for any loss under this Certificate whether such acts and things shall be or become necessary or required before or after the Assured's indemnification by the 8. This Certificate shall be void if at any time the Assured has knowingly or wilfully concealed or misrepresented any material fact(s) or circumstance(s) concerning this Certificate or the subject matter thereof, or interest of the Assured therein or in the case of fraud or false swearing by the Assured in respect of any matter relating to this insurance or subject thereof, whether before or after a loss. Further, if the Assured shall make any claim knowing the same to be false or fraudulent as regards amount or otherwise, this Certificate shall become void as respects the specific claim and Underwriters shall have the right to terminate this Certificate and all future claims hereunder by the Assured shall be forfeited. 9. If any difference shall arise as to the amount to be paid under this Certificate (liability being otherwise admitted) such difference shall be referred to an Arbitrator to be appointed by the parties in accordance with the statutory provisions in that behalf for the time being in force. Where any difference is by this Condition to be referred to arbitration the making of an Award shall be a condition precedent to any right of action against the 10. The Assured may not assign or transfer this Certificate. 11. The Assured shall maintain insurance adequate to cover the full value of a total loss of all insured items without allowance for any recoveries or waivers. If insurance is not maintained for such total loss value Underwriters shall not be liable for a greater proportion of any loss EVENT INSURANCE WEBSITE Page 13 of 19

14 covered hereunder than the Sum Insured for the insured items bears to the total loss value of the insured items. 12. This Certificate shall be governed in accordance with the Laws of the Country stated in the Schedule under Jurisdiction whose courts shall have jurisdiction in any dispute arising hereunder. EVENT INSURANCE WEBSITE Page 14 of 19

15 Exclusions This Certificate does not cover any loss directly or indirectly arising out of, contributed to by, or resulting from: 1. i. financial failure of the Event ii. insolvency or financial default iii. lack of sales or shortages of receipts iv. variations in the rate of exchange or stability of any currency v. lack of or inadequate response, support or withdrawal of support by any party vi. lack of or inadequate attendance or insufficient interest prior to the date and time scheduled for the Event. 2. breach of contract unless demonstrably caused by an Event beyond the control of the party breaching the contract. 3. any fraud, misrepresentation, or concealment by the Assured in connection with this Certificate. 4. actual or threatened war, invasion, acts of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, military or usurped power, confiscation, nationalisation, requisition or destruction of or damage to property by or under the order of any Government or Public or Local Authority. 5. any act of or threat of or fear of Terrorism, as defined, (whether actual or perceived) regardless of any other cause or Event contributing concurrently or in any other sequence to the loss, unless specifically agreed by Underwriters and endorsed hereon. This exclusion also excludes loss, damage, cost or expense of whatsoever nature directly or indirectly caused by, resulting from or in connection with any act of Terrorism or fear thereof. This Certificate also excludes loss, damage, cost or expense of whatsoever nature directly or indirectly caused by, resulting from or in connection with any action taken in controlling, preventing, suppressing or in any way relating to any act of or threat of or fear of Terrorism (whether actual or perceived) If the Underwriters allege that by reason of this exclusion, any loss, damage, cost or expense is not covered by this insurance the burden of proving the contrary shall be upon the Assured. In the Event any portion of this exclusion is found to be invalid or unenforceable, the remainder shall remain in full force and effect. This exclusion shall always apply in full unless specific limited Terrorism cover has been granted by Underwriters and endorsed hereon under the Notice section of the Schedule. 6. actual, threatened, feared or perceived use of pathogenic or poisonous biological or chemical materials regardless of any other cause or event contributing concurrently or in any other sequence thereto. 7. a. loss or destruction of or damage to any property whatsoever or any loss or expense whatsoever resulting or arising therefrom or any consequential loss, and EVENT INSURANCE WEBSITE Page 15 of 19

16 b. any legal liability of whatsoever nature directly or indirectly caused by or contributed to by or arising from: iii. ionising radiation's or contamination by radioactivity from any nuclear fuel or from any nuclear waste from the combustion of nuclear fuel. iv. the radioactive, toxic, explosive or other hazardous properties of any explosive nuclear assembly or nuclear component thereof. 8. any work being carried out by builders or other contractors which renders the Event Address facilities unusable in whole or in part, unless such work is unknown to the Assured at the Risk Attachment Date of this Certificate or at the time of making the booking whichever is the later. 9. non-appearance at the Event of any individual(s) or team(s), other than the Insured Person(s) named in the Schedule. 10. any official national decree made concerning a national period of mourning or funeral arrangements following the death of a Royal Personage, Head of State or any other prominent person. 11. Civil commotion assuming the proportions of or amounting to a popular uprising, riot, martial law or the act of any lawfully constituted authority in the furtherance of maintaining public order. 12. the late or non-completion of any Event Address yet to be constructed or in the course of construction, however, this exclusion shall not apply in respect of temporary and/or semipermanent structures provided that the design of and construction period for such structures is consistent with standard industry practice and incorporates no experimental items of equipment and/or methods of construction. 13. any communicable disease, which leads to: i the imposition of quarantine or restriction in movement of people or animals by any national or international body or agency; and/or ii any travel advisory or warning being issued by a national or international body or agency and in respect of (i) or (ii) any fear or threat thereof (whether actual or perceived). If the Underwriters allege that by reason of this exclusion, any loss is not covered by this insurance the burden of proving the contrary shall be upon the Assured. 14. the confiscation or nationalisation or requisition or destruction of or damage to property by or under the order of any government or public or local authority. 15. non-appearance at the Event of any Insured Person due to:. air travel other than travel as a passenger by a regular airline or chartered or privately-owned aircraft, i. any hazardous activity, feat or performance at the Event. In addition to the foregoing, the following hazardous activities are excluded outside of the Event. Sky-diving or skysurfing, parachuting, driving or riding any kind of official and/or organised racing competition, rally or trial, rock climbing or mountaineering normally involving use of ropes or guides, potholing, bungee jumping, parascending, canyoning, hang-gliding, and skin-diving involving the aid of breathing apparatus other than whilst accompanied by and under instructions from a qualified instructor. ii. insufficient voice quality, unless directly due to illness or disease contracted or bodily injury occurring during the period of Certificate. EVENT INSURANCE WEBSITE Page 16 of 19

17 iii. any known pre-existing, physical, psychological or medical condition. iv. any sexually transmissible diseases or their after effects, v. Acquired Immune Deficiency Syndrome (AIDS) or AIDS Related Complex (ARC) howsoever this syndrome has been acquired or may be named. vi. Disinclination or unwillingness to travel of any person. vii. lack of care, diligence or prudent behaviour, the result of which would increase the risk, and/or likelihood of a loss, hereunder. viii. the illegal possession or illicit taking of drugs (or illegal possession of any other prohibited item) and their effect by any person. 16. Swine Flu A (H1N1) or any mutant variation thereof. This insurance also excludes any loss damage or expense: i. directly or indirectly arising from any fear or threat (whether actual or perceived) of Swine Flu A (H1N1) or any mutant variation thereof. ii. directly or indirectly caused by, resulting from or in connection with any action taken in controlling, preventing, suppressing or in any way relating to any outbreak of such Swine Flu A (H1N1) or any mutant variation thereof. If the Underwriters allege that by reason of this exclusion, any claim is not covered by this insurance the burden of proving the contrary shall be upon the Assured. EVENT INSURANCE WEBSITE Page 17 of 19

18 Several Liability Notice The subscribing Underwriters' obligations under contracts of insurance to which they subscribe are several and not joint and are limited solely to the extent of their individual subscriptions. The subscribing insurers are not responsible for the subscription of any co-subscribing insurer who for any reason does not satisfy all or part of its obligations. Enquiries and Complaints All enquiries should be addressed to the Agent whose Contact Details are shown in the Schedule. Any enquiries which are or could be in connection with a claim should be reported in accordance with the conditions of this Certificate. All complaints must be referred in the first instance to the Agent whose Contact Details are shown in the Schedule and, if no satisfaction is obtained, complaints can be referred to the Complaints Department, Lloyd's at the following address: Lloyd s Complaints Department Customer Services One Lime Street London EC3M 7HA Lloyd s is regulated by the Financial Services Authority (the "FSA") whose address is as follows: The FSA 25 The North Colonnade Canary Wharf London E14 5HS EVENT INSURANCE WEBSITE Page 18 of 19

19 Claims Notification In the event of a claim, or as soon as any circumstances become known to the Assured which could give rise to a claim under this insurance, you should immediately report this to the "Correspondent" named at the bottom of this Certificate. Subsequently you must confirm this in writing. Please refer to Section GENERAL CONDITIONS which outlines more fully your duties in the event of a claim. Underwriters Appointed Claims Representatives Address Contact Name: A Smith Tel: Fax: mail@somewhere.com EVENT INSURANCE WEBSITE Page 19 of 19