Ketchikan Indian Community Housing Authority

Transcription

1 Ketchikan Indian Community Housing Authority REQUEST FOR PROPOSALS For performing Energy Efficiency Audits on Units in Ketchikan, Alaska Date of Proposal: April 10, 2015 BID PROPOSAL DUE BY: May 8, 2015 Ketchikan Indian Community Housing Authority (KICHA) is requesting proposals from qualified individuals or firms to perform Energy Efficiency Audits on Weatherization Assistance Program (WAP) units in Ketchikan Gateway Borough. Bidders shall be selected on their work experience in this field, their capacity to perform the work in a timely fashion and within budgets, their experience in working in Alaska Native communities and homes, and their costs proposals, according to scoring criteria outlined herein. SCOPE OF WORK: The work will include three separate phases of inspection to be bid on upon separately. The three phases are as follows: Pre-improvement assessments, to include blower door testing, combustion testing, house layout, lead testing on pre-1978 homes, photos, full AkWarm inspection report, recommendations, and general material list for recommendations, along with needed client signatures. Quality Control Inspection, to include photo documentation of installed items, quality assessment of work performed, and combustion testing. Post-improvement inspection, to include post blower door numbers, combustion testing, client signatures, AkWarm post rating, and client education on installed material maintenance and care, to cover heating, ventilation, and safety equipment. Work will be performed in Ketchikan Gateway Borough. The energy auditor is expected to perform a thorough visual investigation of the entire building including crawlspace, attic, interior and exterior. The energy auditor is expected to analyze energy usage in the building and make recommendations for improvements, including recommendations on specific material use, and material estimates that KICHA can use to develop action strategies. Estimated project cost is based upon contractors bid price on a per-unit, or per-hour basis. (Not to exceed 5 hours per inspection, including reports and AkWarm compilation). Work will be labor, materials, and equipment. Work is to start within 3 weeks of award of contract. Duration of the program is expected to continue through the end of the grant period, March 31, Cost proposals for the above work are addressed in separate section Bid Sheet attached below. QUALIFICATIONS. By submitting a bid, the Contractor warrants that it is qualified to perform the work described in accordance with all applicable codes, standards, regulations, and specifications. Contractors must be in good standing with KICHA, and not debarred from Federal and/or State projects. BIDDING. The contractor shall provide with his bid all documentation showing its qualifications necessary for completion of the Project, including license, and insurance. No bid bond or performance bonds are required. AWARD OF BID. KICHA can at its own discretion elect to award the bid based on scoring criteria outlined herein. The nature of this RFP required that KICHA award multiple contracts to meet the program requirements. KICHA reserves the right to award contracts to more than one individual under this RFP. While a contractor may provide two phases of work contained herein, the same contractor cannot perform all three phases of inspection on the same property.

2 FIRM OFFER. For the purpose of award, offers made in accordance with this Request for Proposal (RFP) must be held firm for a period of 30 calendar days from the date of the bid opening. REJECTION OF BID. KICHA reserves the right to reject and all proposals and to waive any informality in the proposals received whenever such rejection or waiver is in the best interest of KICHA. KICHA also reserves the right to reject the proposal of any bidder who has previously failed to perform properly, or to complete on time, contracts of similar nature; who is not in a position to perform the contract or who has habitually and without just cause neglected the payment of bills or otherwise. OWNERS RESPONSIBILITIES. KICHA Housing Director Bonnie Newman will be available by phone at for questions regarding the Work according to contract documents. CONTRACTOR S RESPONSIBILITIES. The Contractor shall be in full charge of the work, ensuring that the work is performed in a safe and professional manner. The Contractor shall provide supervision, labor, tools and equipment to perform his duties unless directed otherwise by KICHA. Contractor shall coordinate all assessments with KICHA prior to start of work. QUALITY OF WORK. All work shall conform to the scopes of work as provided by KICHA, specifications, industry standards and best practices, and shall comply with AHFC and DOE protocols and energy audits and AkWarm assessments, blower door tests, CAZ testing, and energy analysis. The Contractor shall be responsible for the supervision and control of all work; the safety of the tenants in the units; and assurance that the quality of work and characters of work, conform to all applicable laws, codes and regulations. ACCEPTANCE OF WORK. KICHA reserves the right to determine the acceptability of the final audits. Should the Contractor fail to meet the specifications required by KICHA the Contractor shall immediately complete the Audits as specified, at no additional cost to KICHA. Liquidated damages are $25.00 for each calendar day of delay. PAYMENT SCHEDULE. Payments will be made within 30 days upon receipt of invoice, for inspection documents delivered to the KICHA offices, address to Bonnie Newman. KICHA will retain ten (10%) percent of the contract price to be withheld until all required items have been completed and submitted in satisfactory form to KICHA. If it is determined that all aspects of the work meet contract requirements, the full amount of the punch list retainage will be paid within seven (7) business days to the contractor. LIABILITY. The Contractor shall hold and save the KICHA, its officers, agents, and employees harmless from liability for any nature. This includes any costs, expenses, suits or damages of any kind sustained by any person(s) or property by any virtue of performance resulting from the Project, unless arising from carelessness or negligence by the KICHA, which will be apportioned on a comparative fault basis. LICENSE, BOND AND INSURANCE REQUIREMENTS. The successful bidder shall provide proof that it is licensed, bonded and insured. The Contractor shall maintain the force at all time, during the performance of work under this contract, the following policies of insurance: 1. Workers Compensation Insurance (if applicable sole proprietors exempt) 2. Commercial General Liability Insurance. 3. Business Automobile Insurance The KICHA and the Contractor shall be names as an Additional Insured under all liability coverage expect for Worker s Compensation Insurance. DISPUTE and LIEN RELEASE: Any disputes will be handled in accordance with KICHA s procurement policy, and shall be brought to the attention of Bonnie Newman, Housing Director. The contractor warrants that they waive any right to lien against the subject property, and that they shall save harmless the property owner from any liens or claims arising out of this construction contract.

3 QUESTIONS CONCERNING THE WORK. Please contact Bonnie Newman at KICHA, (907) SUBMISSION OF PROPOSALS. Bids shall be faxed, ed, mailed or hand delivered to the attention of Bonnie Newman, Housing Director. Fax number is (800) is Mailing address is 429 Deermount St. Ketchikan, Alaska DUE DATE AND TIME. Proposals are due by 2:00 P.M. May 8, FAX DISCLAIMER. It is the responsibility of the bidder to respond in a timely manner. KICHA will not be responsible for bids that are late due to mechanical failure, busy fax machine, or any other cause arising from bidders use of a fax machine. Bidders are strongly encouraged to confirm receipt of their bid with KICHA prior to submittal deadline. SCORING CRITERIA: Proposals shall be scored in accordance with the following scoring criteria. Award shall be made to the responsive and responsible bidder scoring the highest score Criteria Work experience in homes within the Ketchikan Community Work experience with performing Energy Audits on single and multi-family homes Energy Audit training, equipment and capacity Ability to meet KICHA schedule Fee Structure Score 0-20 Points 0-25 Points 0-20 Point 0-20 Points 0-15 Points Bidders are to submit with their bid a list of their experience performing energy audits, equipment they own, and a sample audit report that relate to their capacity to perform energy audit work. FEE STRUCTURE: Energy Audits will be billed on a unit cost basis, or hourly basis when specific plans and details of the building are not available to offer unit costs. Bidders are to state their hourly rates in their bid, including separate rates for travel time. KICHA will not pay full hourly rates for travel time, or for time spent in the Ketchikan community after normal working hours. Bidders will state their per diem rates. Per diem rates may not exceed State standards. KICHA reserves the right to negotiate per diem rates with bidders in advance. Travel and lodging expenses will be treated on a reimbursable basis, with prior negotiation and approval by KICHA on choice of travel carriers and lodging. Selection of travel and lodging are expected to be moderate in nature. Overhead and profit is to be included in the per-unit bid cost or hourly rate. Extra work not included in the Scope of Work listed herein will be billed at an hourly rate. A sample bid sheet is attached. OTHER INSTRUCTIONS TO BIDDERS: 1. Bidders shall list their experience in working in the Ketchikan community and homes. 2. Bidders shall provide a statement outlining their experience in performing Energy Audits on low income units in Alaska. 3. Bidders shall state the training and experience they have in performing energy audits. 4. Bidders shall list the equipment they own to perform weatherization work. 5. Bidders are to provide a statement on their own availability to meet KICHA schedules once work is awarded. END OF REQUEST FOR PROPOSAL

4 The three phases of Inspection process are as follows: Pre-improvement inspection requirements: o Meter Refrigerator, record manufacture date, or best estimate o Lighting inventory-incandescent only, for replacement o Identify high use energy appliance, if any o Check for client-installed secondary heat sources (electric, propane, oil, wood, etc.) o Blower door tests CFM 50 and ACH50 o AkWarm and IOR recommendations o CAZ testing-efficiency and Worse-case depressurization o Health and Safety issues o Existing ventilation-size, type and switching o Exhaust fan flows o Building shell information-siding, roofing, foundation, windows, doors, framing. o Photos-heating systems, fans windows, doors, foundation, walls, roof, safety concerns, water damage, occupant hazards, excess storage, attic space, or any other areas that can affect the work to be performed o Dimensions and orientations o Estimated R-values and measured where accessible o Pre-1978 lead testing verification Quality Control Inspection: o Visual verification of installed weatherization measures o Photo documentation of installed measures o Develop report verifying conditions found-quality of work, cleanliness, missed items, extra work completed, existing safety hazards, any substituted materials used, or any additional items that may need to be addressed that were found during the weatherization work. o CAZ testing, at discretion of Inspector, if any safety hazards warranty additional testing. Post-improvement Inspections (close-out or final inspection): o Post blower door numbers CFM50 and ACH50 o CAZ testing-combustion Efficiency7 and Worst-Case Depressurization o Post AkWarm report showing all installed measures o Photos of installed measures, including any items addressed as a result of the Quality Control Inspection o Obtain client signatures for verification of completed work items

5 Bidder: KICHA Weatherization April, March 31, 2016 Description Unit Bid price Pre-improvement Testing /per unit cost Multi Family Units/per unit cost /per hour cost Quality Control Inspection Post-improvement Testing Note: not all costs need to be submitted. Submitting per unit, or per hourly costs only, is at the sole discretion of the bidder.