Republic of Serbia BILATERAL SCREENING Chapter 22 Regional Policy and Coordination of Structural Instruments INSTITUTIONAL FRAMEWORK

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1 Republic of Serbia BILATERAL SCREENING Chapter 22 Regional Policy and Coordination of Structural Instruments INSTITUTIONAL FRAMEWORK

2 PART I DESIGNATION OF AUTHORITIES RESPONSIBLE FOR THE PROGRAMMING AND IMPLEMENTATION OF EU AND OTHER ASSISTANCE 2

3 Management of development assistance Mechanism for the coordination of the assistance established by the SEIO SEIO responsibilities for the ensuring of the effective and efficient use of the assistance NIPAC role under IPA assistance and NIPAC TS responsibilities Main sources of assistance: - bilateral and multilateral grants - concessional loans Principles and instruments for the assistance effectiveness 3

4 Legal Base for the period The Law on the Ratification of the Framework Agreement between the Government of the Republic of Serbia and the Commission of the European Communities on the Rules for Cooperation concerning EC Financial Assistance to the Republic of Serbia in the Framework of the Implementation of the Assistance under the Instrument for Pre-Accession Assistance (IPA) The Decree on the Management of EU Pre-Accession Assistance Programs under IPA Component I of the Instrument for Pre-Accession (IPA) Transition Assistance and Institution Building for the Period The Decree on the Management of EU Pre-Accession Assistance Programs under IPA Component IIb of the Instrument for Pre-Accession (IPA) Cross Border Cooperation with IPA Beneficiary Countries Decision on Appointing the Responsible Persons in the system of managing EU Pre-Accession Assistance Programs for the period The Decree on the Establishment of the European Integration Office 4

5 Institutional Framework for the management of assistance Department for Planning, Programming, Monitoring and Reporting on EU Funds and Development Assistance in SEIO- Central unit for coordination of assistance and the NIPAC Technical Secretariat (NIPAC TS) Line Ministries and other institutions Ministry of Finance Donors International Financial Institutions (IFIs) Sector Working Groups 5

6 Conferral of management powers to Serbia March 2014 Applicable for: the part of the IPA 2013 National Programme for TAIB Component and the CBC Programmes with Montenegro and Bosnia and Herzegovina for years 2012 and 2013 (IPA Component IIb) 6

7 Responsible persons and bodies for management of IPA funds National IPA Coordinator (NIPAC)- Minister without portfolio in charge of EU Integrations Competent Accrediting Officer (CAO)- Minister of Finance National Authorising Officer (NAO)- State Secretary in Ministry of Finance National Fund (NF)- Department in Ministry of Finance 7

8 Responsible persons and bodies for management of IPA funds Operating structure for managing IPA Component I NIPAC Technical Secretariat (NIPAC TS) Programme Authorizing Officer (PAO) Contracting Authority (CA) Senior Programme Officers (SPOs) IPA units headed by Senior Programme Officers-SPOs (IPA units) 8

9 Responsible persons and bodies for management of IPA funds Operating structure for managing IPA Component IIb Head of the Operating structure (HOS), supported by HOS and NA Unit Cross-Border Cooperation Body under IPA component IIb (CBC Body) and Head of CBC Body CFCU- Implementing Agency, headed by PAO 9

10 Responsible persons and bodies for management of IPA funds Structure for managing IPA Component IIa National Authority (NA) and Head of NA, supported by HOS and NA Support Unit First Level Control (FLC) Unit in CFCU (Joint Monitoring Committees (JMC) and Joint Technical Secretariats (JTS) both for IPA component IIb and IIa) 10

11 Legal Base for the period Primary legislation - Law on Ratification of Framework Agreement between the Republic of Serbia and the European Commission on the arrangements for implementation of Union financial assistance to the Republic of Serbia under the Instrument for Pre-accession Assistance (IPA II) (Official Gazette of RS, No.19 /14) Legal acts to be adopted, defining the institutional framework 11

12 Preparation of the PA and OP(s) for ESI Funds Provisional plans/working hypothesis are: Limited number of multisector/ thematic operational programmes Effective coordination and synergy between programmes and related investment priorities/ operations Grouping of existing nine sector working groups 12

13 Designation of the institutions for the implementation of ESI Funds Structures and bodies established for the purpose of planning, programming and management of pre-accession funds (IPA) as the basis Need to preserve continuity and capacity to perform tasks related to planning, programming and management of EU funds Strengthening and upgrading the structures and capacities 13

14 Designation of the institutions for the implementation of ESI Funds I goal Provisional plans/working hypothesis are: NIPAC TS (the European Integration Office) - functions of Coordinating body and following the number of OP(s) possibly the function of MA Line ministries and/or other public bodies (e.g. agencies or funds) in accordance with the content of OP(s) - Intermediate bodies and/or MA Ministry of Finance- Certifying authority Office for the Audit of EU funds - AA 14

15 Designation of Intermediate bodies and delegation of tasks Improvement and transformation of IPA II management and control systems into the systems for management of ESI funds Bodies need to be empowered in operational sense to perform tasks in accordance with procedures and best practice relevant for the Funds Intermediate bodies on sub-national level 15

16 Designation of the institutions for the implementation of ESI Funds II goal For the ETC goal, SEIO will perform the function of MA for those programmes that Serbia will in future be in charge of managing CBC Body will continue to be National authority for all other ETC programmes 16

17 PART II SETTING UP OF THE IMPLEMENTATION SYSTEM, DEFINITION OF TASKS AND RESPONSIBILITIES OF THE BODIES OR AUTHORITIES INVOLVED IN THE PREPARATION AND IMPLEMENTATION OF THE STRUCTURAL FUNDS AND THE COHESION FUND 17

18 System for governing the ESI Funds Introduction of the legal framework - systemic solutions Definition of institutional roles and responsibilities Deciding on the appointment of relevant authorities/ bodies for cohesion policy Analysis and development of capacities 18

19 System for governing the ESI Funds - legal framework Establish the primary legal framework on the cohesion policy (Law) Estimated time for preparation and adoption The primary legislation should define: o the role of cohesion policy within the overall system of development policy, o basic requirements regarding the transparent and effective use of funds 19

20 System for governing the ESI Funds - legal framework By-laws as secondary legislation, adopted by the Government (estimated time), in particular on o allocation of responsibilities for the management of cohesion policy programmes o mutual relations between between bodies and persons Operational procedures for implementation Agreements between institutions/ bodies 20

21 Administrative capacities Continuous development of capacities for management of EU funded projects/ programmes Preparation for Cohesion Policy: capacity assessment, planning and delivery of capacity building measures 21

22 PART III INTER-MINISTERIAL CO-ORDINATION 22

23 Legal Base Law on Ministries ( The Official Gazette of the RS, No. 44/14) o Establishing ministries and special organizations o Determining their competencies Rules of Procedure of the Government ( The Official Gazette of the RS, No. 61/06, 69/08, 88/09, 33/10, 69/10, 20/11, 37/11, 30/13) o planning o operation and o decision making of the Government 23

24 Coordination with regards to programming and implementation of EU and other assistance Main principles: o ownership, o partnership, o result oriented management, o complementarity and coherence among the various sources of financing 24

25 Stakeholders The processes of planning, programming and monitoring are carried out through comprehensive consultations, with the active participation of: o Line ministries, special organizations, Gov services, NBS, Parliament o the European Commission, o bilateral and multilateral donors, o IFIs, o representatives of civil society organizations, as well as o local self-government bodies. 25

26 Sector approach Single, comprehensive document defining priorities (Needs Assessment Document- NAD) Single performance measurement framework Sector working groups (SWGs) as the forum for consultations with partners 26

27 Sector Working Groups Transparent and inclusive dialogue of all relevant stakeholders Platform for coordination and consultations with the donors and international financial institutions Act as sector sub-committees for monitoring the implementation of IPA programmes and projects NIPAC TS chairs and provides technical support Sector Lead institutions 27

28 National Investment Committee (NIC) High level forum for ensuring development and effective implementation of the Single Project Pipeline Co-chaired by NIPAC and Minister of Finance Synergy between various sources of financing (budget, loans, grant funds) to be ensured Recommendations on priorities (preparation and investment), financing, resolving implementation problems 28

29 Thank you for your attention! 29

30 Questions and Answers session 30

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