01.02 National Bank of Poland/1
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1 01.02 National Bank of Poland 1. Basic information 1.1 Désirée Number: PL Title : National Bank of Poland 1.3 Sector: Finance Twinning code: PL2000/IB/FI Location: Poland 2. Objectives 2.1 Wider objective: Adapting the National Bank of Poland (NBP) to carry out effectively its functions as a national central bank participating in the European System of Central (ESCB). 2.2 Immediate objectives: Establishment in the NBP of modern operational systems necessary for the functioning within the ESCB (e.g. payment system, system for monitoring capital movements, accounting and reporting systems, internal audit and internal control systems, etc). Enhancement of qualifications of the staff engaged in the activities related to the EU integration and preparations to the EU membership. Modernization of the NBP`s technical infrastructure (especially IT infrastructure). 2.3 Reference to the NPAA, Accession Partnership and Regular Report: The project is in line with the priorities identified in the NPAA Chapter 3, item Adjustment of the National Bank of Poland to operation within the European System of Central see: Annex 6a), the Medium-Term Strategy of Monetary Policy ( ) and the Accession Partnership. This project will contribute to the AP s medium-term priorities Internal Market Free movement of services: develop monitoring and regulatory bodies and Free movement of capital: strenghten surveillance and regulatory bodies. The project also addresses Regular Report The Commission states therein that further preparation for membership of the NBP is required. The areas that particularly need adjustments include: payment system, consolidated supervision, macroeconomic statistics, capital movements, etc. 2.4 Contribution to National Development Plan: n.a. 2.5 Cross Border Impact: n.a. 3. Description 3.1 Background and justification: The Government of the Republic of Poland has assumed that Poland will be ready to join the EU on 1 January 2003, which implies that the NBP will operate within the ESCB as from this date. To achieve this, the NBP has drawn up a priority plan Adjustment of the National Bank of Poland to operate within the European System of Central, which addresses the following areas: payment system, monetary statistics, monitoring of capital movements, accounting and reporting, banking supervision, internal audit and control, IT system. The total budget of the project amounts to 6,490 million EUR, of which PHARE budget amounts to 3.5 million EUR. The project activities reflect the conclusions of the screening process of such areas that will enhance the NBP capacity for the ESCB and the EMU membership as statistics, protection of competition and consumer, freedom of capital movement, Economic and Monetary Union, freedom to provide financial services.. The harmonization activities addressed in this project aim at adopting acquis communautaire in the field of central banking. They will also strengthen the NBP s capacity to effective and efficient operational functioning within the ESCB. 3.2 Linked activities: This project is linked to other Phare projects implemented by the NBP (see table). It is the basic element of numerous undertakings of the NBP in co-operation with the EU central banks especially those of the ESCB within the scope of adjustment of the NBP to the EU requirements. In the years the NBP employees were provided with many training programmes on accounting, payment system, statistics, etc National Bank of Poland/1
2 The training programmes on the above issues were conducted by EU experts before establishment of the European Central Bank. Accordingly, training programmes on new requirements and standards agreed upon within the framework of the ESCB have become necessary. Table: Previous activities linked with the project Training / study visits / analyses Bank / Institution Year Contract No. 1 Banking servicing of government deficit Bank of France 1996 PL Organization of accounting and operating segment National Bank of Belgium 1996 PL IT support for ledger of the central bank National Bank of Austria 1997 Pl EU integration processes central banks Bank of Greece 1997 PL Polish banking law harmonization with the EU requirements Bank of France Bank of England 1998 PL Financial risk in payment systems Bank of France 1997 PL Accounting Plan Union of Belgian 8 European System of Central Union of Belgian 9 Convergence criteria of Maastricht Union of Belgian 10 Methods for risk analysis of payment cards Bank of France 1998 PL Methods for risk analysis of payment cards Union of Belgian 12 Quantative methods in managining of foreign exchange reserves National Bank of Belgium 13 Organization of central bank vs.effectiveness Bank of Finland 1998 PL Legal and technical aspects of cross border payments Union of Belgian 15 Legal and technical aspects of cross border payments Bank of France 1998 PL Risk related to derivatives Union of Belgian 17 Risk related to new banking products Union of Belgian 18 GIRO settlement system Union of Belgian 19 TARGET system Union of Belgian 20 Cross-border transactions with securities Union of Belgian 3.3 Results: adjustment of payment system to the EU standards and the ECB requirements, harmonization of monetary statistics with the ECB requirements, improvement of the system for monitoring of capital movements (relating to portfolio investments), harmonization of accounting and reporting with the European and international standards, improvement of banking supervision on a consolidated basis (according to the EU directives), creation of internal control and internal audit system in compliance with the EU standards, modernization of IT systems (establishment of IT Security Crisis Centre). 3.4 Activities: The objectives of the project will be achieved through: National Bank of Poland/2
3 Contract 1: Twinning Pre-accession Advisor (PAA), study visits to the EU central banks and the ECB ( ) approximately 20 persons, consultations with the EU experts (2001) approximately 15 consultations, training and seminars in Poland ( ) approximately 130 persons, expert s reports and technical expertise approximately 15 consultations, Contract 2: Investment purchase of IT hardware, software, licences. 4. Institutional Framework The NBP will be specific beneficiary under this project. The NBP departments responsible for realization of particular subprojects will include: Payment Systems Department, Internal Audit Department, IT Department, Statistics Department, Accounting and Operations Department, General Inspectorate of Banking Supervision. International Department will be the co-ordinator of all the activities within the NBP related to PHARE The NBP will become the owner of the hardware and software. 5. Detailed Budget (in thousand EUR) Subprojects Investment Institution Total National Total Building PHARE Cofinancing Adjustment of payment system to the EU standards and the ECB requirements 2. Harmonization of monetary statistics with the ECB requirements 3. Improvement of the system for monitoring of capital movements (relating to portfolio investments) 4. Harmonization of accounting and reporting with the European and international standards 5. Improvement of banking supervision on a consolidated basis (according to the EU directives) 6. Creation of internal control and internal audit system in compliance with the EU standards. 7. Modernization of IT systems (establishment of IT Security Crisis Centre) Total The Polish authorities have assured that the Government cofinancing is available either through the reserve budget foreseen specifically by the Ministry of Finance for this purpose each year, or directly through the budget of the relevant Ministry. 6. Implementation Arrangements 6.1 Implementing agency: PAO: P. Samecki, Undersecretary of State at the Office of the Committee for European Integration Al. Ujazdowskie 9, Warsaw. Tel.: , , FAX: , CFCU: Foundation Cooperation Fund, 6/12 Nowy Swiat St., Warsaw. The CFCU is responsible for handling tendering, contracting and payments of contracts on behalf of the National Bank of Poland which itself shall be responsible for preparing projects and managing their technical implementation. 6.2 Twinning: This project will be implemented in the form of twinning agreement. This agreement will operate upon the following arrangements: a leading twin EU central bank will focus its assistance on the majority areas of adjustment (payment systems, monetary statistics, accounting and reporting, IT system), supporting EU central banks (no more than 2) will deliver assistance in the remaining areas of adjustment, competent supervisory authorities will be possibly involved in order to meet the specific adjustment needs in the area of banking supervision National Bank of Poland/3
4 Upon the assessment of the priorities covered by the project, the major component will be identified. This will help to choose a Pre-accession Advisor that best suits the targets to be achieved. It is assumed that the twinning covenant will be signed in the latter part of Pre-accession Advisor Beneficiary institution : National Bank of Poland. The Pre-accession Advisor will be placed at the NBP and will be co-operating with all the Departments involved in the project. The PAA should have relevant experience in the area of central banking (EU banking directives, regulations etc). It would be a great advantage if the PAA were banking official well acquainted with all the bank s activities. The PAA should have knowledge of EU directives and regulations on banking. The PAA should be fluent in English. The PAA will be integrated into overall operation of the project. All costs related to the PAA are included under the following items: consultations/co-operation with the foreign/external/eu experts. 6.3 Non-standard aspects: n.a. 6.4 Contracts: Two contracts : a twinning contract and an investment contract. Contracts Institutio n Building Total PHAR E Investment Cofinancin g 1 Contract 1: Twinning Study visits in the EU central banks Training and seminars in Poland Consultations, expertise, advisory services, co-operation with the EU experts in Poland (Pre-accession Advisor) Total Legal amendments Designing, elaboration and preparation of the systems Testing and implementation Contract 2: Investment Hardware Software and licences Total (contract 1 + contract 2) Note: Amounts in the table quoted in thousand EUR 7. Implementation Schedule Start of tendering: January 2001 Start of project activity: January 2001 Project completion: December Equal Opportunity The dimension of gender equality will be integrated into all levels of the component objectives. The total banking staff amounts to over 6000 employees, of which approximately 70% are women. Participation in the project is related only and exclusively to the qualifications and experience. 9. Environment: n.a. 10. Rates of return: n.a. 11. Investment criteria: n.a. 12. Conditionality and Sequencing No particular conditionalities apply to this project. In terms of sequencing, it will be necessary to conclude the twinning agreement first National Bank of Poland/4
5 Programme Number: ANNEX 1: LOGFRAME PLANNING MATRIX FOR THE PROJECT: To build capacity of the NBP to carry out effectively its functions as a national central bank participating in the ESCB NATIONAL BANK OF POLAND Date of Drafting October 1999 Date of Completion December 2002 Total Budget Phare Budget Wider Objective Indicators of Achievement Sources of Information Assumptions and Risks (1) (2) (3) (4) Effective implementation of the EU requirements related to central banks NBP policy documentation National documentation on the central bank Commitment of the NBP to the complete preparation for implementation of the EU requirements related to national central banks Immediate Objectives Indicators of Achievement Sources of Information Assumptions and Risks (5) (6) (7) (8) Existence of the modern operational systems within the NBP which are consistent with the EU requirements and policies Establishment in the NBP of modern operational systems necessary for functioning within the ESCB (payment system, system for monitoring capital movements, accounting and reporting systems, internal audit and internal control systems, etc.) Enhancement of qualifications of the staff engaged in the activities related to the EU membership, Modernization of the NBP`s technical infrastructure (especially IT). Opinions of the EU institutions and experts NBP policy documentation NBP statistics Official publications Lack of co-financing at national level Lack of input of appropriate resources at the NBP level Outputs Indicators of Achievement Sources of Information Assumptions and Risks (9) (10) (11) (12) Provision of high quality training, twinning actions and assistance Adjustment of payment system to EU standards and the ECB requirements. Harmonization of monetary statistics with the ECB requirements. Improvement of the system for monitoring of capital movements (relating to portfolio investments). Harmonization of accounting and reporting with the European and international standards. Improvement of banking supervision on a consolidated basis (according to the EU directives) Creation of internal control and internal audit systems in compliance with the EU standards. Modernization of IT systems Opinions of the EU institutions and experts NBP policy documentation NBP statistics Official publications Availability of external expert Commitment to the good co-operation of the NBP and the EU central banks National Bank of Poland/5
6 Inputs Indicators of Achievement Sources of Information Assumptions and Risks (13) (14) (15) (16) Pre-accession Advisor (PAA) Study visits to the EU central banks and the ECB Consultations with the EU experts Training and seminars in Poland and EU Expert s reports and technical expertises Purchase of IT hardware, software, licences Twinning programmes and seminars implemented Visible twinning actions and best practice exchange Annex 2 : Cumulative Implementation, Contracting and Disbursement Schedule Document Project card Section D 01 Version Programme title PHARE 2000 PROJECT Sub-projects Programme reports Report on advancement of the project Reports of the NBP`s departments Date: Planning period: JAN 2001 to DEC 2002 Training programmes appropriate and of high quality Twinning and exchange useful and practical in nature Expertise of good quality Purchase equipment of good quality Budget allocation PLANNED NATIONAL BANK OF POLAND I II III IV I II III IV I II II IV Cost estimate in thousand EUR Implementation D DCI DCIR DCIR DCIR DCIR DCIR DCIR CIR Contracting , Disbursement , , D = design of project / C = tendering and contracting / I = contract implementation and payment / R = reports National Bank of Poland/6
7 Annex: Indicative breakdown of project activities Project * (sub-projects) Investment Institution Building Total PHARE Cofinancing Total (1) (2) (3) (4) (5) (6) (7) 1. Payment system 1.1. Study visits to the EU central banks and the ECB (5 visits x 4 days x 5 people) 1.2. Consultations - mainly in Poland (5 visits x 2 people x 3 days) Expert s visits to Poland ( 2 visits) Training and seminars - mainly in Poland (3 seminars, 3 trainings) 1.5. Drafting proposed amendments to regulations relating to the payment system 1.6. Preparing the project of the RTGS system adjusted to the EU requirements and the TARGET system requirements 1.7. Advising on implementation (5 visits x 2 people x 5 days) Monetary statistics National Bank of Poland/7
8 2.1. Adjustment of the scope and deadlines for the reporting collected by the NBP from commercial banks to the ECB requirements in the field of statistics Consultations with the EU experts in Poland Study visits to central banks of the ESCB Designing work - development of major assumptions for changes in information systems and preparation of modifications to working IT programs 2.2. Collecting statistical information from the so-called non-bank financial institutions Consultations with the EU experts in Poland Study visits to central banks of the ESCB Designing work - development of major assumptions for changes in information systems and preparation of the IT system 2.3. Setting up a common statistical data-base for the NBP Consultations with the EU experts in Poland Study visits to central banks of the ESCB Designing work - development of major assumptions for the information system and development of an information system to operate the base Purchase of the necessary equipment 3. System for monitoring capital movements National Bank of Poland/8
9 3.1. Work on the preparation of key assumptions and general concept for the system 3.2. Expertise and consultation with domestic experts on systems of securities accounting 3.3. Expertise and consultations with foreign experts Domestic training Study visits abroad Development and implementation of the IT systems Accounting and reporting 4.1. Study visits in the EU central banks 4.2. Domestic training with experts from the EU central banks 4.3. Elaboration of accounting and reporting principles 4.4. Identifications of the assumptions and requirements of the system 4.5. Elaboration of concept and selection of technology and infrastructure of the system 4.6. Agreeing, elaboration and implementation of telecommunications links 4.7. Purchase of hardware, software and licences National Bank of Poland/9
10 4.8. Elaboration of the system Testing and implementation Banking supervision 5.1. Statutory and secondary provisions Analysis of necessary legal changes Development of draft amendments Consultations and external expertise Supervisory provisions Analysis of necessary legal changes Study visits in the EU Staff training in Poland Development of draft new regulations Co-operation with the EU experts (in Poland) Consultations and simulations Implementation Changes in prudential reporting Analysis of necessary changes Staff training mainly in Poland National Bank of Poland/10
11 Development of draft new regulations Consultations and external expertise Testing Internal control and internal audit system 6.1. Purchase of software for the operation and management of the internal audit function 6.2. Purchase of licenses Purchase of specialized literature and publications Purchase of the selected computer assisted audit tools and techniques Technical assistance and consultations 6.6. Projects (analysis and expertise) 6.7. Study visits to the ECB and the ESCB 6.8. Training (mainly in Poland) IT system 7.1. Risk analyses Purchase of Business Impact Analysis Professional Application Study visits in the EU National Bank of Poland/11
12 Training in Poland and consultations with a EU expert (4 persons) Emergency procedures (business continuity planning) Purchase of Disaster Recovery Planning Systems Study visits in the EU Training in Poland and consultations with a EU expert (4 persons) Advisory services in the NBP Control of fallback actions and resumption procedures Purchase of Computer Aided Business Recovery System Study visits in the EU Training in Poland and consultations with a EU expert (4 persons) Advisory services in the NBP Expert packages and data bases for computer crime analyses Purchase of i 2 data base (or another) Study visits in the EU Training in Poland and consultations with a EU expert (3 persons) Implementation support in the NBP 7.5. Active and interactive computer map of the system National Bank of Poland/12
13 Purchase of software license and hardware Consultations with a EU expert (in Poland) Project Training in Poland Note: Amounts in the table quoted in thousand EUR Total National Bank of Poland/13
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