PlanPlus ( A tool for Decentralized and Integrated District Planning

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1 PlanPlus ( A tool for Decentralized and Integrated District Planning 1

2 TFC BRGF Planning currently done in silos (scheme-based) Funding NREGS Gram Panchayat Own Funds May not match with the local needs (not demand driven) Convergence of funds not happening. Ineffective Utilization of funds Lack of collaboration among planning units Resulting in duplication and ineffective planning Plans NREGS TFC BRGF Plan Plan Plan Planning As Is

3 Facilitates the Decentralized Planning process in Local Language by Supporting Need Based Planning rather than Scheme-based planning Facilitating convergence of funds from different central and state sponsored schemes to address the needs of the people Facilitating integration of plans prepared by various planning units into a single district plan document Facilitating segregation of Scheme and Sectoral Plans Helping in monitoring the execution of the plan Generating various graphs for analysis and decision support Helping in the preparation of Perspective Plans and deriving the annual draft and action plans from perspective plans Objective

4 Rural Local Bodies Urban Local Bodies District / State Level Line Departments DPCs / Planning board Citizens State Government Departments Central Government Departments Stakeholders

5 National Informatics Centre

6 Requirement Section Capturing Information on Wish List, Works(location, proposed cost, proposed duration, asset/beneficiary, output) and Projects Resource Envelope Section Information about Resource Envelope Available with Planning Unit (Perspective Allocation/ Expected Allocation / Actual Allocation) Planning Section Creating Perspective, Annual Draft Plan and Annual Action Plan, Allocating available resources to Prioritized works PlanPlus Sections

7 Technical Appraisal Section Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology Administrative Approval Section Scrutinize Plans for administrative approval DPC Approval Scrutinize Plans cleared by TAC and accord/endorse approval and integrate it with District Annual Plan DPC Plan Execution Monitoring Record Execution Details of Works Approved in the Action Plan Planning Unit Report Section Generate various reports that reflect Plan-Unit wise Plans, Scheme Plans, Physical & Financial Progress etc. PlanPlus Sections

8 Planning Using PlanPlus

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10 Requirement Section Stakeholder Planning Unit PlanPlus captures Information on Wish List, Works(location, proposed cost, proposed duration, asset/beneficiary/output) and Projects

11 PlanPlus captures the needs identified through SWOT analysis/gram Sabha/Ward Sabha or even by individual citizen. These suggestions are forwarded to the planning units The planning units can decide if there is a need to take up the suggested need as a work in any of the Plans Suggestion Box National Informatics Centre

12 Suggestions from Citizens

13 Suggestion from a Planning Unit

14 PlanPlus allows each State to define categories of works Egs. Include Construction of CC Road, Laying of water pipeline etc. Each work category is associated with a specific work focus area such as roads, drinking water etc. Each work category is mapped to specific outputs Work Category

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16 Mapping of Work Category with National Informatics Assets Centre

17 Planning Process begins with the structuring of unstructured wish-list into structured works by each Planning Unit Work Details include among other parameters the following: Work For - Whether the work is for specific section of the population such as SC, ST, Women etc. This will help is drawing the SC sub-plan, Tribal sub plan and Gender plan etc. Work Focus Area What is the focus area of the work? The list includes the 29 and 18 functions allocated to Panchayats and urban local bodies under the Constitution. This will help in generating the sectoral plan Project Name Links the work to a Project Needs to be fulfilled Links the work to suggestion(s) Works

18 Expenditure Details Captures the duration, total cost and year-wise break-up of cost and the output to be generated 4 broad categories of outputs are captured Asset, Training, Staff Augmentation and Others

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27 A project is a logical collection of related works, possibly belonging to different sectors A project may have two or more works It is not mandatory for every work to be included in a project Helps in bringing about sectoral integration and ensures maximum impact of the interventions in different sectors Project National Informatics Centre

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30 Sources of Funding Stakeholder Central Govt./State Govt. / Local Govt. Captures Information about Resource Envelope Available with Planning Unit

31 Stakeholder Central Government Departments (CSSs, ACAs etc.) State Government Departments (state government schemes) Sources of Funding

32 The software captures details about various Sources of Funding in the form of Centrally Sponsored Schemes/State Government Schemes Details include inter-alia, Scheme Active Period Geographical Coverage Target Group Component Focus Component Funding Pattern (State-wise and year-wise) Permissible/Non Permissible Activities Scheme Definition

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40 Resource Envelope Stakeholder State Govt. Captures Information about Resource Envelope Available with Planning Unit

41 Plan-unit wise resource envelope can be defined for each Source of Funding Resource envelope corresponds to Allocation under various Central and State Government Schemes (Perspective, Expected and Actual budgetary Allocation) Plan unit s own funds through taxation and various services Resource Envelope

42 Own Funds NREGS BRGF Central Govt. NREGS BRGF TFC Grants State Govt. SFC Grants-inaid Assigned Revenues Own Funds Tax Revenues Non-tax revenues Service Delivery TFC State Line Department Parastatal Bodies PSUs Funding Sources Funding Sources

43 Tied Funds Available through schemes/programmes Can be used only for purposes for which intended Untied Funds Own Funds Untied grants from Central & State Governments such as Central & State Finance Commission Grants, State Budgetary Allocation and schemes of Central & State Governments (eg., BRGF) Can be used for any purpose Can be used for gap filling along with tied funds and used alone where no funding is available through any schemes Tied and Untied Funds

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47 Planning Process Stakeholder - Planning Units Facilitates preparation of Perspective Plan, Draft Annual Plan and Annual Action Plan

48 Five Year Plan Long Term Perspective Perspective Plan Draft Annual Plan Annual Based on expected allocation Annual Based on budgetary allocation Action Plan Execution Physical & Financial Progress Details Execution status and learnings Planning Cycle

49 TFC BRGF NRWSP Street lighting in Gram Panchayat Own Funds Identify Resources

50 TFC NRWSP BRGF Construction of Water Pipeline Identify Resources

51 A plan would consist of one or more works. PlanPlus automatically includes all works which have been created for the Plan Year. In addition, it also includes spill-over, on-going and resumed works from previous years plans in the current Plan. Based on the sector of the work and that of the component, the software automatically shows the amount of expected allocation under different components of different schemes. The Planning unit can allocate funds from different schemes/components to different works One work may be funded by more than one Source of Funding, thereby converging the funds from different funding sources If any permissible activity is defined under a component, then the planner will have to indicate the activity of the component under which the work is being undertaken. Planning

52 Works may be included or excluded from the plan as per availability of funds. However, works which are on-going or spill-over cannot be excluded. Works funding can be shared by multiple Planning Units Priority can be set for each work; fund availability is automatically recalculated A Planning unit has to answer defined Process Checklist based on scheme components from funds are proposed to be taken up The software also informs the planner about fund availability under different schemes under different sectors thereby ensuring maximum utilization of funds Planning (contd.)

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56 Collaborative Planning

57 District Panchayat What are other planning units planning for my GP? Others Block Panchayat Am I duplicating their efforts? Gram Panchayat Parastatal Bodies Line Departments Urban Local Bodies Who is doing what in my Gram Panchayat

58 Parastatal Bodies Urban Local Bodies Gram Panchayat Zilla Parishad Block Panchayat Can I add value to what others are planning in my GP? Is the other planning unit short of funds? Can I contribute? Am I short of funds? Is any other planning unit willing to contribute? Line Department Can I Collaborate?

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60 Provision to share the cost of Work among different Planning Units Planning Unit can demand the amount from multiple planning units Planning Unit giving the amount can accept/reject the demand Mandatory to freeze the amount if the request for demand is accepted. Sharing of Work Funding

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64 Planning Workflow Kerala

65 Kerala Planning WorkFlow GP Boundaries, Census Database, Local resource database etc. Citizens/ NGOs/ CBOs / GramSabhas / Area Sabhas / Planning Units Planning Unit ( ULBs & RLBs ) Technical Approval Committee (BTAC/DTAC/STAC) Suggest Needs/Expectations Unstructured wish - list Formulate Projects (Sectoral Integration) Evaluate for Technical Scrutiny/ Sanction Assign Works to Projects (Estimates,time, location etc) Forward to TAC Yes All works approved? Prepare Annual Plan (Prioritization & source of funding) Review Integration with CSS/State Fund info, SORs, Norms, DPC Evaluate for Administrative Approval All works approved? Review Approved Plan Yes Linkages Area Profiler PRI Accounting ( ) PRIASoft Implementation Monitoring National Panchayat Portal National Informatics Centre Services

66 Planning Workflow Karnataka

67 Karnataka Local Body Planning Work Flow GramSabhas/ Ward Sabhas Suggest Needs/Expectations RLB/ULB (Standing Committee) Prepare Shelf of works Prioritize Allocate Funds Line Deptt. Identify More Works Yes Technical Scrutiny (AE/EE/CE) Evaluate work s & prepare cost estimates Forward (for technical scrutiny & preparation of cost estimates) All works OK? Review ZP (General Body) Evaluate for Administrative & Financial Approval All works approved? Review DPC Accord Final Approval Approved Draft Plan

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69 Rural Local Body WorkFlow Madhya Pradesh GramSabhas/ Ward Sabhas Suggest Needs/Expectations RLB (Standing Committee / General Administrative Committee) Prepare Shelf of works Prioritize Allocate Funds Forward (for technical scrutiny & preparation of cost estimates) Technical Scrutiny Evaluate work s & prepare cost estimates All works OK? Review Higher Tier (JP/ZP) Examine Lower Tier Plan Forward Own Plan along with lower tier Plan, if any Prepare Own Plan DPC Accord Final Approval Forward all RLB Plans Approved Draft Plan

70 Urban Local Body WorkFlow Madhya Pradesh GramSabhas/ Ward Sabhas Suggest Needs/Expectations ULB (Standing Committee) Prepare Shelf of works Prioritize Allocate Funds Forward (for technical scrutiny & preparation of cost estimates) Technical Scrutiny Evaluate work s & prepare cost estimates All works OK? Review DPC Accord Final Approval Approved Draft Plan

71 Captures the plan unit wise, state-specific work flows as defined by the State Planning Department. The Plan is routed to various stakeholders as per the defined workflow. Different Workflows can be defined for Draft Annual Plan and Annual Action Plan Versions of the workflow are maintained to ensure consistency in legacy plans. Planning Workflow in PlanPlus

72 Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology Technical Appraisal Committee Once an optimal Plan has been prepared by a planning unit, it may get forwarded for technical clearance At the time of technical clearance, the Plan may be forwarded to more than one approving entity based on the sector and cost of the work. The Plan is returned back to the Planning Unit if any work requires modification to meet technical (for eg., revision of cost estimates) The Planning Unit must modify as per the clearance requirement and forward it back for clearance If all works are cleared, the Plan is forwarded to the next level as defined in the process flow of the planning unit. Technical Scrutiny

73 At different stages of planning process, administrative approval may be required at different levels. The privilege for administrative approval can be given to a user for one or more planning units Based on the workflow, the plan of the planning unit will be automatically forwarded to the approving authority Administrative Approval

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75 Review and Consolidate the plans of local bodies in view of district priorities Accord clearance for the plans of each planning unit in the district after examining the plans in a holistic manner Generate the District plan - DPC DPC Approval

76 The DPC can generate sectoral views of the Plan (to be reviewed by sectoral committees) and take decisions (scrutinise, review and approve) on each work included in the Plan The DPC can either approve a Plan (if all works are approved) or return the Plan to the planning unit for review/modification The DPC can look at the plan unit wise plan report which provides a detailed analysis of the Plan of the selected planning unit Plan review/consolidation by DPC

77 Annual Plan of respective Plan Units Integrated District Plan History of the Plan as it goes through the cycle of revisions Status of approval of different works Expected Fund utilization Sectoral Plan Scheme Plan Sectorwise Scheme plan and vice versa Sectorwise BRGF allocation Gap filling by BRGF Reports

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81 Plan Unit Report National Informatics Centre

82 Plan Unit Report National Informatics Centre

83 District Plan Report Template National Informatics Centre

84 District Plan Report National Informatics Centre

85 Anatapur, Andhra Pradesh Dhenkanal, Orissa District Plan Document

86 Transparency in planning & execution Enforces discipline in planning and thus public expenditure Standardization of Scheme Definition Standardization of district plan template Strength Weakness Non-availability of resource envelope Viewed as BRGF centric and not as a holistic district planning tool Threat Opportunity Non-utilization by Line Departments Integration with Programme MIS Generation of State and Central Government Plans PlanPlus SWOT Analysis 86

87 Planning Units Prepare a holistic plan based on needs of the people Know what others are planning in a geographical area State Government Get different views of the Plans of each planning unit as well as that of the district as a whole sectoral view, scheme view View investment pattern in the Plan and make course corrections Central Government Continue to get their schematic plans Better utilization of funds through convergence with other schemes Citizen A Platform to participate in the planning process by voicing their needs Get the rare opportunity to see what their government is planning for them Can see the progress Benefits to Stakeholders 87

88 PlanPlus is a highly generic software making it easy to customize it to specific requirements Provides complete local language support in UNICODE Captures the state-specific workflows as defined by the State Planning Department Can be easily extended to facilitate the preparation of state and central government plans. Is web-based but can be installed locally also Based on Open source tools and technologies Customizing PlanPlus 88

89 PlanPlus Feature Summary 1. Sponsored by MoPR, Govt of India and based on Open Source technology and local language compliance 2 URL: and having online data uploading 3 Can be used by any Planning Unit(Panchayat, Municipality, Line Department) and available for free 4. An effective tool for work-flow enabled participatory planning at lower level & also for monitoring purpose 5. Basic Planning process is adopted in PlanPlus software 6. Has option to record requirements / suggestions from citizens 7. Supports Financial, Sectoral and Institutional convergence during the planning 8. Supports online Integration exercise during the planning and Consolidation 9 PlanPlus contains the work-flow features of technical and administrative approval 10 PlanPlus includes the feature to prepare perspective, draft annual action Plan and action plans at Planning Unit level 11 PlanPlus includes the feature to prepare consolidate district action plan 12 PlanPlus provides provision for Supplementary Plan 13 DPC level user-id and password is available to approve the prepared plans 14 PlanPlus software is having role based operations at PRI level 15 Plans can be generated for the entire district, for each plan unit, for each scheme and for each sector 16 Three distinct modules in PlanPlus i.e. Requirement Section, Resource Envelope, Planning Unit 17 Provision to upload checklist, gram sabha proceedings along with file 18 PlanPlus caters to all planning related activities. PlanPlus data can be used by its sister product ActionSoft to capture physical/financial progress report during implementation of Plan. PlanPlus also can be used in conjunction with PRIASoft i.e. Panchayat Accounting

90 19 Multi-media enabled Tutorial (CBT) for all stakeholders, both on the web as well as on CD 20 More than 75,000 Planning Units, across the country, are using the package and their plans are in public domain 21 Architecture capable of meeting the needs of planning process practiced by State line departments, link/attached organization and other government agencies 22 Built after detailed consultation with state and district administration officials across the country and therefore generic in nature and can be customized to meet the state specific needs 23 Mapping with MDGs

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