National Association of Choirs Tel: UK Registered Charity Number

Transcription

1 Issued August 2013 National Association of Choirs Tel: UK Registered Charity Number BUSINESS PLAN Printed by National Association of Choirs 16

2 5. Reviews and Forecasts Contd. 1. Introduction 2. The National Association of Choirs Publications (News and Views & Year Book) Publications Officer Membership Officer responsible for supplying data for Year Book Liaise with Services Officer over advertising Close liaison with PRO Developing the style of N&Vs Developing the Year Book Planned Achieved 3. Future Developments Mid to Long Term 4. Finance 5. Reviews & Forecast Short Term 2012 (i) Review the costs of printing and distribution; (ii) Continue to design and develop further the current Year Book & N&Vs (i) Maintain the quality of these publications; (ii) Continue to design and develop further the current Year Book & N&Vs; (iii) Possible name change of the magazine; (iv) Assess the introduction of a new style front cover for News & Views. Budget Income: NIL Expenditure: 9,000 (i) Business moved to new supplier, with a cost saving of 4,000; (ii) Achieved with revised formats in line with publications such as Glamour and Vogue. 2 15

3 5. Reviews and Forecasts Contd (i) Reactivation of inactive Groups Yorkshire East & Yorkshire North Conference 2014 planned for Yorkshire area; (ii) Membership Officer to contact inactive group choirs to develop strategy & ideas to reactivate the group (i) Discussion and possible Revision of model Group Rules and Constitution. Budget Income: Expenditure: Group Development Membership Officer All Officers Officers attend group events as appropriate and help activate dormant groups. Planned Achieved (i) Strategy is on-going with Conference expected to be held in 2014 within this area; (ii) Membership Questionnaires have gone out to inactive group members. 1. Introduction This plan does not set out to restate information to be found in the Rules and Constitution Document of the National Association of Choirs (NAC), nor replace the Officer Reports to the Annual General Meeting. It is designed as a tool to help the Officers manage the development of the NAC, but more importantly as a vehicle to communicate the plans for the coming year and beyond to our members. Included is a summary of last year s achievements and the current plans and developments, primarily dealing with development plans which are organised into specific areas of activity. The NAC is a Registered Charity run for the benefit of and to support its member choirs and the wider public at large to promote and develop the appreciation and education of choral music. Member choirs must be amateur/ charitable/not for profit in their operation. The National Association of Choirs Joining the Nation in Choral Singing 14 3

4 2. National Association of Choirs The Executive Officers are all volunteers, who give of their time and expertise to support the needs of the membership and the organisation. Services are provided to enable choirs to function efficiently and within current legislation. Officers The Rules and Constitution document identifies specific Officer positions, the current holders are: Officer Position Non-Executive President Treasurer Membership Officer Music & Festivals Officer Publications Officer Services Officer Conference Co-ordinator Public Relations Officer Webmaster Current Holder Eric Jackson Brenda Wilkinson Celia Johns Paul Gailiunas Brenda Wilkinson Tim Knight Robert Swallow John Croft Clive Lawton John Croft Celia Johns 5. Reviews and Forecasts Contd. Public Relations Planned 2012 (i) Develop Further the PR Strategy. (ii) Raise the external and internal profile of the NAC. (iii) Increase benefits for NAC members, e.g. discounts on music etc. (iv) Further publicise the benefits of NAC membership Budget Income: NIL Expenditure: 1,000 Public Relations Officer Conference Co-ordinator Publications Officer Webmaster Achieved (i) Maintained the status quo due to Officer Movement; (ii) External achieved Schools Music Association and the Military Wives. Internal maintained the status quo due to Officer Movement; (iii) Achieved with discounts offered through musicroom.com; (iv) Achieved with 30 new members joining the NAC. This Business Plan is a working document and will reflect the details of the immediate situation rather than the broad outline in the Rules and Constitution. 4 13

5 5. Reviews and Forecasts Contd (i) Develop the appeal of Conference with further modernisation; (ii) Review the appeal of high profile speakers/workshop presenters (i) Develop the appeal of Conference with further modernisation; Budget Conference Conference Co-ordinator PRO confirms hotel bookings/guest speakers etc. Co-ordinator plans format of conferences in consultation with rest of Officer Team Conference is planned to be neutral in terms of finance Planned Achieved (i) Re-established the appeal of Conference following the 2011 cancellation; (ii) Conclusion NO significant improvement in bookings by including high profile speakers for workshops. Income: BREAK EVEN Expenditure: BREAK EVEN 3. Future Developments The plans shown below are the medium to long-term goals for the period and are shown in no particular order. See items 4 and 5 below for current and next year details. Officers (i) Forward planning of the current and future Officer Team in order to ease the recruitment of potential Officers for the future; (ii) Develop succession planning of the current and future Officer Team in order to ease the recruitment of potential Officers for the future; (iii) Increase Officer Development. Groups (i) The long term aim/ideal of the NAC is for every group to become active which will be achieved by: (i.i) encouraging choirs to seek active support within their geographical group and take part in joint concerts, workshops and social activities; (i.ii) encouraging Groups to form committees and elect officers; (i.iii) encouraging choirs in non-active groups to organize themselves within the structured format; (i.iv) revising the model group Rules and Constitution document; (i.v) Membership Officer to contact all groups regarding their activity, asking for group updates. Internet Develop further our website presences for the benefit of the Association and its members as internet technology progresses. Advice Sheets Continue to develop advice sheets in line with changes in legislation, publishing details in the "members only" section of the Association's website. 12 5

6 3. Future Developments Contd. Profile (i) Promote choral singing throughout the country; (ii) Raise the profile of the Association, its impact on the general public at large and its ability to influence outside organisations and bodies within the choral world. Conference (i) Develop the National Conference to attract further attendees by: (i.i) Promoting conference more actively to emphasise its relevance to choirs; (i.ii) Opening attendance to non-members of the organisation; (ii) Aim to make conference self-funding; (iii) Investigate holding Conference in one location for five years. 5. Reviews and Forecasts Contd. Advice, Services & Advertising contd. Planned Achieved 2013 (v) Change contract year for advertisers to NAC calendar year; (vi) Introduce and implement new contracts for advertisers; (viii) Introduce and implement new Terms and Conditions for advertisers. Budget Income: 6,500 Expenditure: NIL Internet Planned 2012 (i) Develop further income from advertisers new and existing (achieve two new advertisers); (ii) Increase Social Media updates (Twitter, FaceBook, MySpace and others) (i) Increase Social Media updates; (ii) Maintain the appeal and significance of websites. Budget Income: 2,000 Expenditure: 250 Webmaster PRO Achieved (i) Achieved additional income from advertisers and two new advertisers to the main NAC website; (ii) On-going. 6 11

7 5. Reviews and Forecasts Contd. Advice, Services & Advertising Planned 2012 (i) Review and Develop the Advice Sheets with the implementation of new topics; (ii) Increase Insurance Business; (iii) Develop further (+5) advertisers in YB & N&Vs; (iv) Develop income from advertisers (i) Review and Develop the Advice Sheets; (ii) Consultation with the membership to assess the suitability of insurance provision; (iii) Maintain and recover advertisers in YB & N&Vs; (iv)maintain income from advertisers; 10 Services Officer Treasurer Music & Festivals Officer Gen Sec receives enquiries from members & outside enquiries, advises on Charity Status & Applications; Treasurer advises on banking for Charities & on Gift Aid; Services Officer advises on Insurance with Insurance Provider, Advice Sheets and co-ordinates sale of Advertising; Music & Festivals Officer advises on PRS, MCPS & Copyright. Achieved (i) Achieved with specialist assistance to Officers where necessary; (ii) 43 new policies reported; (iii) Not achieved due to current economic climate; (iv) Income was slightly off target due to the current economic climate. 4. Finance The Association raises funds principally through membership subscriptions and through advertising income, with some elements of its activity operating on a self-funding basis. The National Conference and printed publications are activities from which a small surplus or deficit may arise. Financial projections limited to two year time periods will give a fairer and more honest financial projection based on current fiscal trends. Longer projections are not viable due to fiscal changes being made on a day by day basis planned income planned expenditure Central/Core 26,000 10,000 Conference Break Even Break Even Publications & Advertising PR Nil 1000 Groups Nil 2000 Web Total 34,500 22,250 7

8 5. Reviews and Forecasts The forecasts shown in the following tables show actual results for 2012 and plans and budgets for the coming year with achievements to date. These are our short term goals; mid range and long term goals are identified in Section 3. Future Developments. (Shown in no particular order). Planned 2012 (i) Set up procedures for keeping ALL Officers up to date with current legislation & advice; (ii) Identify potential candidates to shadow key posts; (iii) Plan to have a statement of strategy in the 2013 Business Plan to develop the NAC. Core Gen. Secretary/ Treasurer/ Membership Officer Income is derived from Membership Subscriptions paid to the Assoc. Expenditure General Running Costs of the Association Achieved (i) Communication channels established to keep all Officers abreast of the changes in legislation; (ii) Candidates were identified, however due to a change in the circumstances within the Officer Team this has prevented this being implemented; (iii) Incorporated into the Long Term Plan in Sub Section Profile to be given more consideration and planning. 5. Reviews and Forecasts Contd. Core contd (i) Identify potential candidates for Officer Positions main priority on vacant positions first; (ii) Identify potential candidates for Officer Positions where duplication exists; (iii) Identify from within the current Officer Team Shadows for other roles within the Team structure; (iv) Continue to recover lost financial reserves; (v) Further explore alternative methods of payment for subscriptions; (vi) Develop forward and succession planning of the current Officer Team. Budget Income: 26,000 Expenditure: 10,