Meaford New School Repeat Design. At a Regular Meeting of the Board held on March 22, 2016, the following motions were approved:

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Geraldine Barber
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1 BC-D-03 Report Meaford New School Repeat Design Background At a Regular Meeting of the Board held on March 22, 2016, the following motions were approved: That Bluewater District School Board approve that the grade 4-8 program in the Meaford Area Group of Schools be re-organized and accommodated in Georgian Bay Secondary School for the school year; and, That the grade K-3 program in the Meaford Area Group of Schools be re-organized and accommodated in St. Vincent-Euphrasia Elementary School for the school year; and, That Meaford Community School be closed effective June 30, At the same meeting, the Board of Trustees approved the following motion: That Bluewater District School Board approve the submission of a business case to the Ministry of Education to seek funding for a new K-12 school with a proposed capacity to meet the future enrolment expectations in the Meaford Area. In the spring of 2016, the Ministry of Education announced approval of funding for a new 1033 pupil place JK-12 school in Meaford based on a business case that was submitted under the School Consolidation Grant program. Funding in the amount of $24.1 million will be used for the new build which will be designed to meet future enrolment expectations in the Meaford area. The approval letter from the Ministry of Education is attached as Appendix 1. In order to move forward with the project to meet timelines and contain costs, staff are considering the use of a modified repeat design of the Walkerton District Community School JK-12 school design. Rationale The Ministry of Education has approved the funding for this project based on the business case submitted by the board to achieve the proposed school accommodation in Meaford. To facilitate the best use of funding and time for this build, the design process needs to be compressed. A repeat design which reduces the time and the cost required to develop a schematic design for the school is being proposed. A repeat design by its nature has a more predictable schedule and cost. A repeat design is facilitated through single source procurement to use the proprietary design architect. Staff will establish an advisory design team to provide consultation with the school and community on the possible modifications to be incorporated in the new Meaford JK-12 school within the existing time frame. Preparing Our Students Today for the World of Tomorrow

2 Recommendation: That the Business Committee recommend to the board that the design for the new Meaford school be constructed as a modified repeat design, through single source procurement, based on the floor plans for Walkerton District Community School, and that staff be instructed to develop the space template and obtain ministry approval to proceed with the project on this basis. Submitted to Business Committee of the Whole Board June 7, 2016 For further information, please contact Rob Cummings, Superintendent of Business Services

Appendix 1 Ministry of Education Office of the ADM Financial Policy and Business Division 900 Bay Street 20th Floor, Mowat Block Toronto ON M7A 1L2 Ministère de l Éducation Bureau du sous-ministre

3 Appendix 1 Ministry of Education Office of the ADM Financial Policy and Business Division 900 Bay Street 20th Floor, Mowat Block Toronto ON M7A 1L2 Ministère de l Éducation Bureau du sous-ministre adjoint Division des politiques financières et des opérations 900, rue Bay 20 e étage, Édifice Mowat Toronto ON M7A 1L2 May 19, 2016 Steve Blake Director of Education Bluewater District School Board 351 1st Avenue North, Box 190 Chesley ON N0G 1L0 Dear Mr. Blake, I am writing to inform you that the Ministry of Education has completed a detailed review of the business cases that each school board submitted for consideration under the School Consolidation Capital (SCC) Grant program and New Construction of Child Care program. After careful review of your board s submission, I am pleased to confirm that the ministry has approved funding to support the SCC project identified by your board. In total, your board will be allocated $24,179,659 to undertake this project: Total SCC Funding: $22,882,163 Total FDK Funding: $1,297,496 Please be aware that the ministry has funding available to address costs related to site acquisition, site preparation and/or demolition and will consider providing additional funding to the board based on the submission of a detailed estimate of these costs. Please note this funding is conditional upon amendments to the Grants for Student Needs (GSN) regulation by the Lieutenant Governor in Council. As outlined in Memorandum 2015: B16 Request for School Consolidation Capital Projects and New Construction of Child Care, school boards were asked to submit no more than eight business cases to the ministry by February 29, Twenty-three school boards submitted fifty-one school capital projects, worth approximately $453 million, for funding consideration. Ministry funding approval decisions were based on: The reduction of surplus space; The removal of renewal backlog; The opportunity for program enhancement; and The cost of the proposed project. Page 1 of 3

4 Appendix 1 In addition to school construction related projects, school boards were also asked to submit school-based child care construction projects under this round of the SCC program. Eligible child care projects were projects intended to replace child care space that was closed as part of a consolidation or that were part of a school construction project proposal arrived at through the board s ARC process. The child care capital projects are being funded through the $120 million that was announced in Memorandum 2015: B11 Capital Funding for New Construction of Child Care. In total, the ministry received twenty-five requests from fourteen school boards for child care capital funding for the creation of seventy new child care rooms. As noted in Memorandum 2015: B11, the ministry used the following criteria to assess and prioritize eligible projects: Appendices Child care replacement due to school closure/accommodation review; Age groupings (infant rooms are given priority); Accommodation pressures/service gaps; and Cost effectiveness/viability. Appendix A provides a funding breakdown, description and funding rationale for the SCC project submitted by your board. The ministry s decisions were based upon the needs identified in your school board s business case. If the board chooses to address this need with a project other than the one outlined in the board s SCC business case, the board must receive the ministry s approval prior to retaining an architect. In some cases, this may require the board to forfeit their project approval and resubmit their request in a future round of Capital Priorities or SCC funding. Appendix B provides a table showing how funding was determined for your project. Payment The SCC and New Construction of Child Care programs operate on a modified grant payment process, where cash flow is based on school board spending. There are two annual reporting periods for the SCC and New Construction of Child Care programs: For the period of September 1 st to March 31 st, SCC and New Construction of Child Care expenditures are recorded in the board s March Report; and For the period of April 1 st to August 31 st, SCC and New Construction of Child Care expenditures are recorded in the board s financial statements. School boards will also be funded for the short-term interest costs related to these capital programs reflecting that cash flows will occur on a semi-annual basis. The shortterm interest payments will be calculated in a manner similar to how they have been calculated for other eligible capital programs. Page 2 of 3

5 Appendix 1 School boards should continue to report any new capital projects that have received a funding allocation/approval in the Inventory Data section of the ministry s School Facilities Information System (SFIS). Board Responsibilities Your board is responsible and will be held accountable for implementing appropriate measures to ensure that the cost and scope are within the approved funding and does not exceed the ministry s space benchmarks. We would like to take this opportunity to thank you and your staff for your assistance and support throughout this process, and look forward to continuing to work with your board. Should you have any questions regarding the school consolidation approvals or requests, please contact your Capital Analyst, Matthew Anderson at Matthew.Anderson@Ontario.ca or Sincerely, Original signed by: Gabriel F. Sékaly Assistant Deputy Minister Financial Policy and Business Division Attached: Appendix A List of School Consolidation Requests Appendix B - Details of Approved Projects c: Nancy Matthews, Assistant Deputy Minister, Early Years Division Grant Osborn, Director, Capital Policy and Programs Branch Julia Danos, Director, Early Years Implementation Branch Doug Crichton, Regional Manager, Barrie Regional Office Robert Cummings, Superintendent of Business and Treasurer, Bluewater District School Board Page 3 of 3

6 Appendix A: List of 2015 Capital Priorities Grant Requests 7 Bluewater DSB Priority Project Location 1 New Meaford School Grade JK 12 CP FDK CC Board Total ($M) ($M) ($M) ($M) ($M) Description Recommendation Meaford A new 1,033 pupil place The Ministry has approved School JK 12 facility to support Consolidation Funding for this the consolidation of St. proposal. The Ministry is providing Vincent Euphrasia funding for the project according to Elementary School, the benchmark funding calculations Meaford Community for 613 elementary pupil places and School and Georgian Bay 420 secondary pupil places. Secondary School.

7 Appendix B: Details of Approved Bluewater DSB Priority 1 Project Name New Meaford School Grade JK 12 Location Meaford Elementary Secondary New Pupil Places to Add A Construction Resulting Pupil Places B GFA / Pupil Place C $ / GFA D 1, , GAF E Benchmark = A x C x D x E F 12,223,772 11,955,887 Retrofit GFA G 0 0 $ / GFA H GAF I Benchmark = G x H x I J 0 0 School Total School Total = F + J (Both Panels) K 24,179,659 Child care Rooms L 0 $ / Room M 0 GAF N 0.00 Benchmark (L x M x N) O 0 Total Project Benchmark = K + O P 24,179,659 Estimated Construction Costs Estimated Retrofit Costs Construction and Retrofit Funding Request Q 24,179,659 R 0 S 24,179,659 Funding Source CPG T 22,882,163 FDK U 1,297,496 Child Care V 0 Ministry Funding Total = T + U + V W 24,179,659 Board Funding X 0 Total funding = W + X Y 24,179,659

CAPITAL PRIORITIES: MINISTRY OF EDUCATION FUNDING ANNOUNCEMENT

REPORT TO CORPORATE AFFAIRS, STRATEGIC PLANNING AND PROPERTY COMMITTEE CAPITAL PRIORITIES: MINISTRY OF EDUCATION FUNDING ANNOUNCEMENT We can believe what we choose. We are answerable for what we choose