Sixth Consolidated Annual Progress Report on Activities Implemented under the United Nations Bhutan Country Fund

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1 Sixth Consolidated Annual Progress Report on Activities Implemented under the United Nations Bhutan Country Fund Report of the Administrative Agent of the United Nations Bhutan Country Fund for the Period 1 January to 31 December 2015 Multi-Partner Trust Fund Office Bureau for Management Services United Nations Development Programme May 2016

2 United Nations Bhutan Country Fund PARTICIPATING ORGANIZATIONS Food and Agriculture Organization of the United Nations (FAO) United Nations Capital Development Fund (UNCDF) United Nations Children s Fund (UNICEF) United Nations Conference on Trade and Development (UNCTAD) United Nations Development Programme (UNDP) United Nations Educational, Scientific and Cultural Organization (UNESCO) United Nations Environment Programme (UNEP) United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) United Nations Population Fund (UNFPA) United Nations Volunteers (UNV) World Food Programme (WFP) CONTRIBUTING DONORS Austrian Development Agency Delivering Results Together Fund Swiss Development Cooperation 1

3 Abbreviations and Acronyms ccpap DDM GNH EFW FAO FYP IFAD IMNCI MDGs MPTF MPTF Office MoAF MoE MoHCA MOU OCHA RC RGoB SAA TOR UN UNAIDS UNCDF UNCTAD UNDAF UNDP UNEP UNESCO UNFPA UNICEF UNV UN Women WFP Common Country Programme Action Plan Department of Disaster Management Gross National Happiness Expanded Delivering as One Funding Window for Achievement of the MDGs Food and Agriculture Organization of the United Nations Five Year Plan International Fund for Agricultural Development Integrated Management of Neonatal and Childhood Illness Millennium Development Goals Multi-Partner Trust Fund UNDP Multi-Partner Trust Fund Office Ministry of Agriculture and Forests Ministry of Education Ministry of Home and Cultural Affairs Memorandum of Understanding Office for the Coordination of Humanitarian Affairs Resident Coordinator Royal Government of Bhutan Standard Administrative Arrangement Terms of Reference United Nations Joint United Nations Programme on HIV/AIDS United Nations Capital Development Fund United Nations Conference on Trade and Development United Nations Development Assistance Framework United Nations Development Programme United Nations Environment Programme United Nations Educational, Scientific and Cultural Organization United Nations Population Fund United Nations Children s Fund United Nations Volunteers United Nations Entity for Gender Equality and the Empowerment of Women World Food Programme 2

4 Definitions Allocation Amount approved by the UN Bhutan Country Fund Steering Committee for projects/programmes. Approved Project/Programme A project/programme document, including budget, etc., that is approved by the UN Bhutan Country Fund Steering Committee for fund allocation purposes. Donor Commitment A contribution expected to be received or already deposited by a donor based on a signed Standard Administrative Arrangement (SAA), with the UNDP Multi-Partner Trust Fund Office (MPTF Office), in its capacity as the Administrative Agent of the UN Bhutan Country Fund. Donor Deposit Cash deposit received by the UNDP MPTF Office for the UN Bhutan Country Fund. Indirect support costs A general cost that cannot be directly related to any particular programme or activity of the Participating Organizations. Under UN MPTFs, these costs amount to 7 per cent as per the UNDG agreed MPTF cost recovery. Net funded/transferred amount Amount transferred to a Participating Organization, less refunds, of unspent balances received from the Participating Organization. Participating Organizations Organizations that have signed a Memorandum of Understanding with the UNDP MPTF Office. Project Disbursement The amount paid to a vendor or entity for goods received, work completed, and/or services rendered (does not include un-liquidated obligations). Project Expenditure Amount of project disbursement made plus un-liquidated obligations during the year. Project Financial Closure A project/programme is considered financially closed when all financial obligations of an operationally completed project/ programme have been settled, and no further financial charges may be incurred. Project Start Date Date of transfer of first instalment from the MPTF Office to the Participating Organization. Project Operational Closure A project or programme is considered operationally closed when all activities for which a Participating Organization is responsible under the approved programmatic document have been completed. Total Approved Budget Amount approved by the UN Bhutan Country Fund Steering Committee for projects/programmes. 3

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6 Contents Executive Summary... 6 Introduction Strategic Framework Governance of the UN Bhutan Country Fund Allocation Criteria Steering Committee UN Resident Coordinator Administrative Agent Approval and Implementation Status Programme Allocation Overview and Status Programme Implementation Status Implementation Achievements UNDAF Outcome 1: Sustainable Development UNDAF Outcome 2: Essential Social Services UNDAF Outcome 3: Gender Equality and Child Protection UNDAF Outcome 4: Governance Financial information Sources and Uses of Funds Partner Contributions Interest Earned Transfer of Funds Expenditure and Financial Expenditure Rates Expenditure Reported by Participating Organization Expenditure by UNDAF Outcome Expenditure Reported by Category Cost Recovery Accountability and Transparency

7 Executive Summary The United Nations (UN) Bhutan Country Fund was formally established on 30 June 2009 with the conclusion of the Memorandum of Understanding (MOU) between 14 Participating Organizations 1 and UNDP s Multi- Partner Trust Fund Office (MPTF Office) in its capacity as the Administrative Agent of the UN Bhutan Country Fund. The UN Bhutan Country Fund became operational in December 2009 with the first contribution from the Expanded Delivering as One Funding Window for Achievement of the MDGs (EFW) 2. In 2015, the UNCT was not able to mobilize any resources and was engaged in implementing activities funded out of the Delivering Results Together-Fund (USD 754,000) that were allocated at the end of Governed by its Steering Committee in accordance with the UN Bhutan Country Fund Terms of Reference, the Steering Committee is responsible for prioritization and allocation decisions of the UN Bhutan Country Fund. The overall management of the UN Bhutan Country Fund is led and coordinated by the Resident Coordinator in consensus with the Heads of the Participating Organizations. This Sixth Consolidated Annual Progress Report on the UN Bhutan Country Fund reports on the 2015 activities of the UN Bhutan Country Fund, including allocation and implementation modalities that have changed slightly in light of the new UNDAF One programme. Through the UNDAF One Programme, the UN family in Bhutan had agreed to combine its efforts to achieving the UNDAF One Programme Outcomes in the following four programmatic priorities: Sustainable Development Essential Social Services Gender Equality and Child Protection Governance Although a total of USD 1,116,460 were allocated to four UN Participating Organizations in 2014, implementation of activities started only in 2015 as the funds were received late in As of the end of the current reporting period, 31 December 2015, the cumulative net funded amount to Participating Organizations totalled USD 3, , with transfers being made to 9 Participating Organizations implementing activities within five outcomes/programmes. The major vehicle for public transparency of operations under the UN Bhutan Country Fund during the reporting period was the MPTF Office GATEWAY ( and the dedicated UN Bhutan Country Fund website ( 1 FAO, IFAD, UNICEF, UNFPA, UNDP, UNESCO, UNAIDS, UNOCHA, UNCDF, UNEP, UN Women, UNCTAD, UNV and WFP. 2 The Expanded Delivering as One Funding Window for Achievement of the Millennium Development Goals (EFW) is a global funding facility established to support UN Delivering as One countries. Current donors to the EFW are the Netherlands, Norway, Spain and the United Kingdom/DFID. 6

8 Introduction The Sixth Consolidated Annual Progress Report on Activities Implemented under the UN Bhutan Country Fund is submitted to the Steering Committee and Donors contributing to the UN Bhutan Country Fund, in fulfilment of the reporting provisions of the UN Bhutan Country Fund Terms of Reference (TOR), the Memorandum of Understanding (MOU) between the United Nations Development Programme (UNDP) as an Administrative Agent (AA) and Participating Organizations, and the Standard Administrative Arrangement (SAA) between UNDP as an AA and donors. The UNDP Multi-Partner Trust Fund Office (MPTF Office) serves as the AA of the UN Bhutan Country Fund. The Annual Report covers the annual reporting period, 1 January - 31 December The Annual Report is consolidated based on information and data on 2014 DRT-F contributions to the UN Bhutan Country Fund and the activities implemented in 2015 under the DRT-F funding. It is neither an evaluation of the UN Bhutan Country Fund nor the MPTF Office s assessment of the performance of the Participating Organizations tasks that belong to an independent evaluation. The Annual Report consists of five chapters: Chapter One provides an overview of the strategic framework of the UN Bhutan Country Fund. Chapter Two provides an overview of the UN Bhutan Country Fund s governance and fund management arrangements. Chapter Three provides an update on allocations and programme approvals and the implementation status during the reporting period. Chapter Four provides an overview of the financial performance of the UN Bhutan Country Fund as well as an elaboration on on efforts made to ensure UN Bhutan Country Fund transparency and accountability. 1. Strategic Framework Bhutan became a democracy following the successful elections to the country s first democratically elected Parliament in March This major political transition requires support over the long term. Challenges remain to build a firm foundation for the smooth functioning of a democratically elected government, through further strengthening of the constitutional bodies, enhanced capacity development of local governments, and expanding the role of civil society, an independent media and continued progress in the socio-economic arena. The credibility of democratic governance, central to the achievement of human development, is dependent on the success of this new democracy. Bhutan s unique long term vision and guiding development philosophy of Gross National Happiness (GNH) is seamlessly aligned with the MDGs. The core pillars of GNH: sustainable and equitable socio-economic development, conservation of the environment, preservation and promotion of cultural heritage and good governance cover all of the MDGs. As such, just as the MDGs serve as a practical global road map for the Millennium Declaration, in Bhutan the MDGs are viewed as a highly relevant development strategic framework contributing to realizing Gross National Happiness as the country s long term development goal. This synergy between GNH and MDGs has enabled Bhutan to be one of the few countries in the region which is on track to achieving almost all of the MDGs by 2015.However Bhutan needs to pay attention on the increasing youth unemployment and the increasing number of HIV cases. 7

9 The UNDAF One Programme is the result of a highly consultative and participatory process involving the Royal Government of Bhutan, key national implementing partners, all resident and non-resident UN agencies supporting Bhutan and other international partners. The UNDAF One Programme is fully aligned with national development priorities laid out in the 11th Five-Year Plan of the Royal Government. The UN Bhutan s Delivering as One approach has several components: One Programme: The overall goal of the UNDAF One Programme is to maximize the contributions of Participating Organizations by enhancing coordination, coherence, and programmatic synergies to assist in building an equitable, prosperous and democratic Bhutan. There has already been a significant reduction in the number of work plans and project documents between the Royal Government and the UN Organizations as a result. Common Premises and Services, and Harmonized Business Practices: Taking advantage of the robust UN harmonization, both at programme and operations level, a joint Business Continuity Plan was first developed in March 2009, which further reinforces UN Bhutan s Delivering as One with mutual back-up facilities and equipment in case of major disruptive events. All the UN agencies present in the country except for WHO are housed in the One UN House, operating under an integrated ICT service, including further harmonization in procurement and other common services. Communicating as One: The UN Bhutan Communications Group comprising of representatives from all six resident agencies is responsible for ensuring a One UN image. The Group provides advisory support to the UNCT and ensures UN advocacy and communications through various channels. The RCO now leads the Communications Group in advancing joint advocacy and the One Voice approach of the UNCT. Common Budgetary Framework and Joint Resource Mobilization: The UN Bhutan Country Fund is an opportunity for the UN in the country to have a common Fund as a new pooled mechanism to mobilize and allocate additional resources at the country level, targeting the unfunded gaps in the One Programme. Organizational Change Leadership, Structure, Skills and Culture: Organizational change has taken root in UN Bhutan through successful UN harmonization, both at programme and operations level. The Government has expressed its appreciation to the subsequent reduction in transaction costs as a result of the harmonized processes. The UN Bhutan Country Fund responds to both the Delivering as One approach and commitment to Aid Effectiveness as per the Paris Declaration. It was established to channel additional donors funding to support the underfunded portions of the UNDAF/cCPAP and new initiatives responding to emerging needs. This enhances the flexibility and responsiveness of the UN system through the UNDAF/cCPAP to adapt to national priorities. The UN Bhutan Country Fund continues to contribute to realizing the UNDAF outcomes by strengthening the planning and coordination process, and channelling consistent and predictable funds towards the highest programme priorities. Contributions to the UN Bhutan Country Fund may be accepted from governments of Member States to the United Nations, from intergovernmental and non-governmental organizations, or from private sources. 8

10 2. Governance of the UN Bhutan Country Fund 2.1 Allocation Criteria The allocation criteria for the UN Bhutan Country Fund (Refer Annex C) provide an objective basis for resource allocation decisions by the Steering Committee to allocate un-earmarked resources to the respective outcomes/outputs of the One Programme. The criteria for initial allocation are mainly related to One Programme relevance, Delivering as One, resource gaps and agency comparative advantage. Additional criteria for subsequent allocation are related to absorption capacity. The Outcome Groups are responsible for ensuring that their proposed activities meet the fund allocation criteria. The requests should preferably not be below US$ 100,000 in order to encourage programmatic approaches and ensure operational efficiency. The One Programme document, as well as joint programmes and agency programme documents falling thereunder is the programmatic planning document that will serve as the basis for funding requests and allocations. 1. For un-earmarked contributions, fund allocation will follow a two-tier process as reflected in the Fund Allocation Process in Annex B. The joint Outcome Groups (refer to Figure 1) will submit their priorities for funding based on the updated funding gap matrix, finalized at their Annual Review meetings in November each year. These proposed priorities will be compiled and reviewed by the Office of the Resident Coordinator and the GNH Commission and submitted to the Steering Committee. 2. The Steering Committee will review the proposed priorities and approve the initial prioritization if required, and based on it, the Steering Committee will submit an overview of the Resource Gap matrix to the development partners in December each year. Upon receipt of funds from donors, the Steering Committee will make the allocation decisions, based on the financial status of the Fund and the needs of the Government. The Steering Committee will inform the Country Programme Board of the final endorsement at the Board s annual meeting. For decision making, at least half of the Steering Committee members should be present or provide delegated authority. Decisions will be based on a consultative process and will be documented jointly by the Office of the Resident Coordinator and the GNH Commission. 2.2 Steering Committee The Steering Committee is comprised of UN signatories to the UN Bhutan Country Fund and the Gross National Happiness (GNH) Commission, and is co-chaired by the Secretary of the GNH Commission and the UN Resident Coordinator. The ToR for the Steering Committee is attached as Annex D. The Steering Committee will be responsible for prioritization and allocation decisions of the un-earmarked contributions to the UN Bhutan Country Fund. The initial prioritization for allocation will be guided by recommendations from the Joint Outcome Groups annual review process. 9

11 The Steering Committee will guide the operations and management of the Fund; it will annually review the joint resource mobilization strategy and subsequently implement it. The Steering Committee will ensure that the Country Programme Board is informed of the allocations, and will take into consideration the Country Programme Board s strategic priorities. During the reporting period, no Steering Committee meeting was convened due to a change in the Secretary of the GNHC Government Co-chair and allocation decisions were made through formal exchange of letters. 2.3 UN Resident Coordinator The overall management of the UN Bhutan Country Fund is led and coordinated by the UN Resident Coordinator in consensus with the Heads of the Participating Organizations. In line with the overall objective of Delivering as One in Bhutan, the UN Resident Coordinator is responsible for: Strategic leadership of the UN Bhutan Country Fund on the basis of the UNDAF One Programme; Advocating and mobilizing resources for the UN Bhutan Country Fund in collaboration with Participating Organizations; Lead a consultative process on allocations from the UN Bhutan Country Fund, and make final decision if consensus cannot be reached, with documented process and rationale for these decisions; Signing the Memorandum of Understanding with Participating Organizations and the Standard Administrative Agreement(s) as a witness; and Implementation of the programme activities funded by the resources from the UN Bhutan Country Fund will be the responsibility of the Participating Organizations, as stipulated in the Memorandum of Understanding. The RC will hold the Heads of Participating Organizations accountable for their Organization s results that are funded through the UN Bhutan Country Fund. 2.4 Administrative Agent As stated in the Memorandum of Understanding, Section I, the UNDP MPTF Office will, as the Administrative Agent: a. Receive contributions from donors that wish to provide financial support to the Fund; b. Administer such funds received, in accordance with this Memorandum of Understanding including the provisions relating to winding up the Fund Account and related matters; c. Subject to availability of funds, disburse such funds to each of the Participating UN Organizations in accordance with instructions from the Steering Committee, taking into account the budget set out in the approved programmatic document 3, as amended in writing from time to time by the Steering Committee; 3 As used in this document, an approved programmatic document refers to the One Programme Joint Work Plans which is approved by the Steering Committee for fund allocation purposes. 10

12 d. Consolidate statements and reports, based on submissions provided to the Administrative Agent by each Participating UN Organization, as set forth in the TOR, and provide these to each donor that has contributed to the Fund Account and to the Steering Committee; e. Provide final reporting, including notification that the Fund has been operationally completed, in accordance with Section IV below; f. Disburse funds to any Participating UN Organization for any additional costs of the task that the Steering Committee may decide to allocate (as referred to in Section I, Paragraph 3) in accordance with TOR. In line with the provisions of the Memorandum of Understanding, the Administrative Agent will ensure that the finalized annual consolidated report on the UN Bhutan Country Fund, is compiled and distributed to all donors contributing to the Fund and to the Participating UN Organizations, including maintaining an appropriate level of fund information on the UN system website for Bhutan ( and the UNDP MPTF Office s website ( to ensure transparency and visibility of donor contributions. 3. Approval and Implementation Status 3.1 Programme Allocation Overview and Status Between January to December 2014, a total of $1,116,460 was allocated and transferred to four participating organizations (UNDP, UNCTAD, UNICEF and UNFPA), in support of four programme areas. Since the funds arrived late in 2014, programme implementation started in In 2015, there were no any donor contributions. 3.2 Programme Implementation Status Well targeted priorities and diligent follow-up by Participating Organizations contributed to the financial implementation rate as of end-2015 (96 per cent). Table 3.2 provides a brief summary of the status of each programme, with further details provided in section 3.3 Implementation Achievements and Challenges. 3.3 Implementation Achievements The sections below provide an overview of the main implementation achievements of programmes, as reported by the respective Participating Organizations. It only reports on programmes that had operational activities during the reporting period. Additional information on the programmes, including future work plans, is available in individual programme reports posted on the MPTF Office GATEWAY ( Previous years achievements and results are included in the 2010, 2011 and 2012, 11

13 2013, and 2014 UN Bhutan Annual Report ( UNDAF Outcome 1: Sustainable Development As of 31 December 2015, UNCTAD and UNDP were the two Participating Organizations that had received funding under the Sustainable Development Outcome. During the 2015 reporting period, no additional allocations were received The programme contributes to UNDAF Outcome 1: By 2018, sustainable and green economic growth that is equitable, inclusive, climate and disaster resilient and promotes poverty reduction, and employment opportunities particularly for vulnerable groups enhanced Achievements and Results UNDP, in partnership with the ministries of Labour and Human Resources and of Agriculture and Forests, conducted a detailed feasibility study for engaging youth in commercial agricultural farming covering eight districts of Thimphu, Paro, Punakha, Wangdue Phodrang, Tsirang, Mongar, Trashigang and Pemagatshel in August - December The main objective of the feasibility study was to identify suitable fallow land, and assess the technical and economic viability of using the land for commercial farming. The study provided recommendations to the Government for engaging youth in agricultural livelihoods. In 2016 and future years, UNDP will help the Government to implement the study recommendations through upcoming projects for strengthening community livelihoods and sources of income for vulnerable people (including women and youth). UNDP also supported training of five technical staff of the Ministry of Labour and Human Resources (MoLHR) on Research Methodology and Data Analysis using STATA, Excel, and access to develop their skills in research and statistical data analysis. Improved labour statistics will also help decision makers to develop evidence-based strategies and policies to address unemployment particularly for women and youth. An exchange visit to Singapore was organized to help build the capacity of MoLHR staff on labour market analysis, through exposure to innovative methods (such as design thinking and behavioural insights) for developing solutions in the area of youth engagement and youth employment. In addition, UNCTAD supported development of procedures related to foreign and domestic investment were identified, and registered in the Bhutan e-regulations system in order to increase transparency and facilitate access. All regulations and national laws related to foreign and domestic investment were listed and made available online. Civil servants and policymakers in charge of investment, business creation and promotion were introduced to the best practices, to create an enabling environment for boosting income generating activities, increasing state revenue and promoting employment. 12

14 3.3.2 UNDAF Outcome 2: Essential Social Services As of 31 December 2015, UNFPA and UNICEF were the two Participating Organizations that had received funding under the Essential Social Services Outcome. During the 2015 reporting period, no allocations were received but UNFPA and UNICEF had operational activities for funds received in the last quarter of 2014 and hence, expenditures to report. The programme contributes to UNDAF Outcome 2: By 2018, increased and equitable access, utilization and quality of inclusive social services for all with a focus on sustaining the MDGs and addressing emerging challenges. Achievements and Results UNICEF supported the Ministry of Health to conduct a National Nutrition Survey. The survey measured and generated important data on the prevalence of chronic under-nutrition and anaemia in under-fives, prevalence of anaemia in women of child bearing age and adolescent girls, as well as identified its determinants. The data and key findings from this survey will be used for policy, planning and targeting of programmes to reduce chronic under-nutrition and anaemia in under-fives, and anaemia in women of reproductive age. A web-based EMIS was piloted in 2015, and now most schools used the web-based system. This has enabled the timely and accurate production of the Annual Education Statistics. Consultations are being held to review the web-based system and incorporate additional data needs such as data on children with disabilities. This support to strengthen the EMIS is expected to enable district- and school-level data generation, as well as for deeper data analysis for evidence-based policy formulation, programme planning and monitoring at subnational and school levels. To improve management of disabilities in young children, an in-service training on rapid neurodevelopmental assessment (RNDA) and disability reporting and intervention was conducted for 25 physiotherapy technicians assigned to hospitals. In addition, eight physiotherapy technicians from regional hospitals were given one-month attachment training in paediatric disability assessment and rehabilitation at the Jigme Dorji Wangchuck National Referral Hospital in Thimphu. The training provided information on new developments in the management of disabilities in young children, and helped improve identification, treatment/rehabilitation and referral practices of the technicians. Key findings from the survey on nationwide survey on the knowledge, attitudes, practices (KAP) of Bhutanese people towards disabilities informed revision of the policy on Infant and Young Child Feeding, and development of a National Food and Nutrition Security Strategy covering and Action Plan covering Findings from the survey will also be used in revising the National Strategy for anaemia Prevention and Control. UNICEF in collaboration with the Ministry of Health developed a guidebook for use by adolescent health service providers in counselling and providing health services to adolescents. A total of 110 service providers were trained on using the guidebook. In addition, group advocacy and sensitization sessions were conducted with key policy makers in Sarpang, Mongar and Thimphu districts to raise awareness and harness support for policies and actions to improve adolescent sexual and reproductive health. 13

15 A nation-wide social mobilization on adolescent health was conducted by the UNFPA through the Bhutan Broadcasting Service (BBS), to raise awareness among adolescents in particular and the public in general on adolescent sexual and reproductive health issues, availability of adolescent-friendly health services and the packages offered by the services in order to increase utilization of those services. Following orientation sessions with the Royal Institute of Health Sciences, a Standard Operating Procedure was developed that guided establishment and operation of an adolescent-friendly health centre in the institute for the students who are mostly adolescents. These interventions contributed to progress in implementation of the National Adolescent Health Strategy. A total of 100 new Village Health Workers (VHWs) from five districts were trained and supervised on using the revised VHW Manual to improve their knowledge and skills in performing their roles in linking communities to the health services and health promotion. UNFPA, in collaboration with the National Statistics Bureau, conducted the Knowledge, Attitude and Practice (KAP) survey on social issues among monks and nuns, with the objective to provide evidence for policy formulation and programme interventions to enhance their knowledge and skills as agents of change. UNFPA also initiated collaboration with two NGOs to work towards developing more inclusive programming approaches that encompass culture and religion, and the roles played by local power structures and institutions in mobilizing communities to become active partners in development. UNFPA s assessment of monastic institutions and nunneries provided vital data on identified vulnerable groups (children, women), which will be used for further policy work promoting involvement of men, boys, girls and women in preventing gender-based violence. Furthermore, the Y-PEER methodology was adapted and standard guideline are being used in all Y-PEER units in higher learning institutes. This support improved young people s sexual and reproductive health and in enhanced their access to sexual and reproductive health information and services through peer approaches, as per the National Youth Policy. UNFPA also supported strengthening midwifery services through an improved pre-service training curriculum resulted in the inclusion of ICM-based competency in midwifery curriculum for two pre-service training courses: two-year community health certificate course; and diploma course for health workers UNDAF Outcome 3: Gender Equality and Child Protection As of 31 December 2015, UNFPA and UNICEF were the two Participating Organizations that had received funding under the Gender Equality and Child Protection Outcome. The programme outcome contributes to UNDAF Outcome 3: By 2018, communities and institutions strengthened at all levels to achieve enhanced gender equality, empowerment and protection of women and children. Achievements and Results UNFPA supported the development of the draft national protocol for clinical management of rape/sexual violence to guide the health sector response to gender-based violence services in all the hospitals. The draft guideline on gender-based violence counselling standards was also developed and will be used as training 14

16 guide for training of in-service health workers. The development of standard operating procedures on the implementation of Life Skills Education with a focus on sexual and reproductive health education in the nunneries was also completed. Recognizing the importance of engaging children and families towards protection of children from violence, abuse, and exploitation, UNICEF worked with NCWC and partners to develop an awareness programme focused on key child protection issues, and the laws that protect them from violence. UNICEF also worked with the NCWC to develop child-friendly versions of the Child Care and Protection Act. In the first round of the awareness programmes, more than 2,200 children from one district (Thimphu) were sensitized on key provisions of the Child Care and Protection Act, and the available services and contact points for children who need to avail protection services. To provide clarity on roles of stakeholders and equip them with step-by-step guidance on dealing with victims and vulnerable children and women in a time-bound and efficient manner, UNICEF supported the NCWC to develop two separate, but inter-linked, Standard Operating Procedures (SOPs) on case management and referral system. The SOPs were finalized through an extensive consultation and review process. The SOPs operationalize the provisions mandated under the Child Care and Protection Act and the Domestic Violence Prevention Act of Bhutan. To ensure that the provisions and safeguards in the child protection legislation, namely the Child Care and Protection Act 2011, are operational, UNICEF supported the Royal Bhutan Police (RBP) to enhance their capacities on child protection issues through Women and Child Protection Desks, Child-friendly Interview Rooms, and capacity development of police personnel. Through a partnership with the Scottish Police College, UNICEF supported the RBP in institutionalizing a capacity development programme on child- and women-friendly policing practices. As a result, 40 personnel from Women and Child Protection Units/Desks and others who come in contact with children and women as first responders, investigators and specialists have acquired essential skills (through trainings in Nov-Dec 2015) to deal with children and women more sensitively. From 2016 onwards, all the new recruits and in-service police personnel will complete the training as part of the programme offered by the Police Training Academy. UNICEF also worked with the Bhutan Nuns Foundation (faith-based organization), to enhance knowledge and capacities of male principals and teachers from nine nunneries to work effectively with young nuns. A total of 17 principals and teachers, working with more than 150 nuns were trained on child protection and genderbased violence. The training helped the male principals and teachers to develop a better understanding on the nature of support they can offer to female teachers and students, including on the available services such as the short-stay shelter and counselling at the Child Care and Protection Office. Additionally, 16 teachers of monastic schools in eastern Bhutan were trained on child protection. It is expected that these teachers will reach out to more than 300 child monks with key messages on child protection. UNICEF s Adolescent Development and Partnership and Child Protection programmes partnered with the NGOs Youth Development Fund (YDF) and Respect, Educate, Nurture and Empower Women (RENEW) to promote direct engagement of adolescents and youth on protection issues, including violence against children and adolescents. Workshops conducted with 70 volunteers from six districts resulted in enhanced awareness among participants on protection issues, and an action plan on child protection and adolescent participation in their communities. These volunteers will create awareness as well as report on child protection issues. The qualitative research on violence against children (second phase of the three-phase research) was completed in The research identified drivers of violence against children. These include alcohol abuse 15

17 by parents, divorce among parents, poverty, cultural beliefs such as karma, and societal acceptance of physical means of disciplining children. The research also identified children s and adults perceptions on violence against children and generated important evidence on the existing knowledge, attitudes and practices related to violence against children. The findings of the second phase directly contributed to the design of the prevalence study on violence against children (phase III), which is currently under way. It is expected to be completed in April The findings from phase III will provide baseline data for planning prevention and response interventions UNDAF Outcome 4: Governance As of 31 December 2015, UNDP was the only Participating Organization that had received funding under the Governance Outcome. The programme outcome contributes to UNDAF Outcome 4: By 2018, governance institutions and communities exercise the principles of democratic governance at the nationals and local levels with a focus on inclusiveness, transparency, accountability and evidence-based decision making. Achievements and Results Needs of vulnerable group addressed is one of the 16 National Key Result Areas identified in the 11th Five Year Plan ( ) of the Royal Government of Bhutan. The key performance indicator for this result area is to carry out a comprehensive study to establish baselines and targets for Vulnerable People. The GNH Commission (GNHC) in collaboration with UNDP completed the Initial Vulnerability Needs Assessment in April As a follow up to the initial study, a more thorough assessment was undertaken in October 2015 and is in the process of finalization following discussions with Government and other stakeholders. The report builds on the initial assessment and is a comprehensive assessment of the defined vulnerabilities; it also describes the current programmes, policies and gaps, and offers recommendations to inform interventions for vulnerable groups. As a result of the two vulnerability assessments, the Government formed a multi-sectoral task force in November 2015 to formulate the National Disability Policy. The task force includes persons with disabilities and members from disability organizations and the private sector. UNDP s work with the task force has been on capacity development and facilitation of South-South Cooperation in Cambodia, during Cambodia s mid-term review of their National Disability Policy, for better understanding of disability and the process of formulation of policy and monitoring. The task force developed a concept note on formulation of a National Disability Policy for Bhutan, for submission to the Planning Commission. In addition to influencing the implementation of the 11th Five Year Plan, through its mid-term review, the outcomes of the vulnerability assessments are being positioned for use by the Planning Commission to inform the drafting of Bhutan s 12th Five Year Plan, as well as identifying how to approach the development of a more-comprehensive national social protection policy, which is one of the key recommendations of the 16

18 assessments. The recommendations provide a solid basis for Bhutan to advance progress against SDG 10 on inequality and SDG 16 on peace and justice. UNDP also worked in close collaboration with the National Commission for Women and Children in the implementation of the National Action Plan for Gender Equality in Elected Office (NAPGEEO) since A review of legislation from the perspective of enhancing gender equality in elected office in Bhutan was undertaken for the National Commission for Women and Children. Reviewed legislation included: 2008 Constitution of Bhutan; 2008 Election Act; 2009 Local Governance Act; 2008 Public Election Fund Act; and the 2010 Civil Service Act and Rules and Regulations. Beyond examining national laws, the review also looked at the extent to which Bhutan s legal framework guarantees gender equality and women s participation in political and public life, using specific CEDAW legal indicators. The report clearly identified the need for a gender equality policy and other enabling policies in order to increase women s participation in public life. The report also summarized and analyzed concretely the different options for a quota system for elected office in Bhutan. Furthermore, in 2015, with technical and financial support of the DRT-F, in the implementation of National Plan of Action, the Royal Civil Service Commission with endorsement of the Cabinet increased paid maternity leave from three months to six months for the Civil Service. It has enabled Bhutan to put in place a more gender conducive policy environment, which contributes to increasing women s participation in decision-making. In addition, a review of policies from the perspective of gender equality was conducted by the National Commission for Women and Children in October 2015 to assess how current polices have an impact on women s participation in socio-economic development. The review process looked at how policy is made in Bhutan, and the context of gender policy as it currently stands. This included a review of gender issues in all current and draft policies as well as an in-depth review of the Employment Policy (2013), Economic Development Policy (2010), Cottage, Small and Medium Industries Policy (2012), Education Policy (2014) and Youth Policy (2011). The review used the frameworks of the Beijing Platform for Action, the Convention on the Elimination of All Forms of Discrimination against Women, and the Sustainable Development Goals to identify the current policies compliance with international standards on gender. What was found in all cases (with the exception of the Youth Policy) is that gender issues were not addressed adequately. The development of a Gender Equality Policy is now incorporated into the Annual Work Plan of NCWC, which will be supported by UNDP as follow up of the recommendation of the report. Furthermore, UNDP supported Institutional Building Program for Treaty Ratification for the Office of the Attorney General, which aimed to develop formal guidelines for treaty ratification by the Government. The guideline was discussed during the stakeholder meeting and submitted to the Cabinet in December 2015 for consideration. UNDP also supported the Royal Audit Authority in f=developing a training module on auditing from gender perspective and conducted a Training of Trainers (ToTs) among its top managers. The participants then trained all employees of RAA on gender, and on auditing from gender perspective. The 17

19 training module will be included in RAA s new Training course to be used for training field auditors and the internal auditors of Ministries and agencies. 4. Financial information This chapter presents financial data and analysis of the Bhutan UN Country Fund using the pass-through funding modality as of 31 December Financial information for this Fund is also available on the MPTF Office GATEWAY, at the following address: Sources and Uses of Funds As of 31 December 2015, 4 contributors have deposited US$ 3,576,120 in contributions and US$ 9,412 has been earned in interest, bringing the cumulative source of funds to US$ 3,585,532 (see respectively, Tables 2 and 3). Of this amount, US$ 3,708,511 has been transferred to 9 Participating Organizations, of which US$ 3,308,518 has been reported as expenditure. The Administrative Agent fee has been charged at the approved rate of 1% on deposits and amounts to US$ 35,761. Table 1 provides an overview of the overall sources, uses, and balance of the Bhutan UN Country Fund as of 31 December Table 1. Financial Overview, as of 31 December 2015 (in US Dollars) Annual 2014 Annual 2015 Cumulative Sources of Funds Gross Contributions 1,157,120-3,576,120 Fund Earned Interest and Investment Income ,348 Interest Income received from Participating Organizations - - 5,064 Refunds by Administrative Agent to Contributors Fund balance transferred to another MDTF Other Revenues Total: Sources of Funds 1,157, ,585,532 Use of Funds Transfers to Participating Organizations 1,116,460-3,708,511 Refunds received from Participating Organizations (21,037) (887) (289,898) 18

20 Net Funded Amount to Participating Organizations 1,095,423 (887) 3,418,613 Administrative Agent Fees 11,571-35,761 Direct Costs: (Steering Committee, Secretariat...etc.) (411) - 57,709 Bank Charges Other Expenditures Total: Uses of Funds 1,106,585 (884) 3,512,098 Change in Fund cash balance with Administrative Agent 50,752 1,249 73,434 Opening Fund balance (1 January) 21,432 72,184 - Closing Fund balance (31 December) 72,184 73,434 73,434 Net Funded Amount to Participating Organizations 1,095,423 (887) 3,418,613 Participating Organizations' Expenditure 71, ,275 3,308,518 Balance of Funds with Participating Organizations 110,094 19

21 4.2. Partner Contributions Table 2 provides information on cumulative contributions received from all contributors to this Fund as of 31 December Table 2. Contributors' Deposits, as of 31 December 2015 (in US Dollars) Contributors Prior Years as of 31-Dec-2014 Current Year Jan-Dec-2015 Total Austrian Development Agency 378, ,120 Delivering Results Together 754, ,000 Expanded DaO Funding Window 2,419,000-2,419,000 SWISS AGY FOR DEVELOPMENT & COOPERATION 25,000-25,000 Grand Total 3,576,120-3,576,120 20

22 4. 3. Interest Earned Interest income is earned in two ways: 1) on the balance of funds held by the Administrative Agent ('Fund earned interest'), and 2) on the balance of funds held by the Participating Organizations ('Agency earned interest') where their Financial Regulations and Rules allow return of interest to the AA. As of 31 December 2015, Fund earned interest amounts to US$ 4,348 and interest received from Participating Organizations amounts to US$ 5,064, bringing the cumulative interest received to US$ 9,412. Details are provided in the table below. Table 3. Sources of Interest and Investment Income, as of 31 December 2015 (in US Dollars) Interest Earned Prior Years as of 31-Dec-2014 Current Year Jan-Dec-2015 Total Administrative Agent Fund Earned Interest and Investment Income 3, ,348 Total: Fund Earned Interest 3, ,348 Participating Organization UNCTAD UNDP 4,780 4,780 UNFPA Total: Agency earned interest 5,064 5,064 Grand Total 9, ,412 21

23 4.4. Transfer of Funds Allocations to Participating Organizations are approved by the Steering Committee and disbursed by the Administrative Agent. As of 31 December 2015, the AA has transferred US$ 3,708,511 to 9 Participating Organizations (see list below). Table 4 provides additional information on the refunds received by the MPTF Office, and the net funded amount for each of the Participating Organizations. Table 4. Transfer, Refund, and Net Funded Amount by Participating Organization, as of 31 December 2015 (in US Dollars) Participating Organization Prior Years as of 31-Dec-2014 Current Year Jan-Dec-2015 Total Transfers Refunds Net Funded Transfers Refunds Net Funded Transfers Refunds Net Funded FAO 65,743 65,743 65,743 65,743 UNCDF 20,000 20,000 (887) (887) 20,000 (887) 19,113 UNCTAD 119,000 (2,657) 116, ,000 (2,657) 116,343 UNDP 1,706,933 (261,487) 1,445,446 1,706,933 (261,487) 1,445,446 UNEP 48,165 48,165 48,165 48,165 UNESCO 25,000 (141) 24,859 25,000 (141) 24,859 UNFPA 511,390 (24,727) 486, ,390 (24,727) 486,663 UNICEF 762, , , ,378 WFP 449, , , ,902 Grand Total 3,708,511 (289,011) 3,419,500 (887) (887) 3,708,511 (289,898) 3,418, Expenditure and Financial Expenditure Rates All final expenditures reported for the year 2015 were submitted by the Headquarters of the Participating Organizations. These were consolidated by the MPTF Office. 22

24 4.5.1 Expenditure Reported by Participating Organization As shown in table below, the cumulative net funded amount is US$ 3,418,613 and cumulative expenditures reported by the Participating Organizations amount to US$ 3,308,518. This equates to an overall Fund expenditure delivery rate of 97 percent. Table 5. Net Funded Amount, Reported Expenditure, and Financial Delivery by Participating Organization, as of 31 December 2015 (in US Dollars) Expenditure Participating Organization Approved Amount Net Funded Amount Prior Years as of 31-Dec-2014 Current Year Jan-Dec-2015 Cumulative Delivery Rate % FAO 65,743 65,743 65,491 65, UNCDF 20,000 19,113 19,113 19, UNCTAD 116, ,343 17,343 43,867 61, UNDP 1,682,188 1,445, , ,446 1,390, UNEP 48,165 48,165 47,994 47, UNESCO 25,000 24,859 24,859 24, UNFPA 491, , , , , UNICEF 762, , , , , WFP 449, , , , Grand Total 3,661,109 3,418,613 2,377, ,275 3,308,

25 Expenditure by UNDAF Outcome Table 5 displays the net funded amounts, expenditures incurred and the financial delivery rates by UNDAF Outcome. Table 5. Expenditure by UNDAF Outcome, as of 31 December 2015 (in US Dollars) Prior Years as of 31-Dec-2014 Current Year Jan-Dec-2015 Total Country/Sector Net Funded Amount Expenditure Net Funded Amount Expenditure Net Funded Amount Expenditure Delivery Rate % Bhutan 2018 Essential Social Services 298, , , , Gender Equal & Child Prot 306,000 19, , , , Governance & Participatn 353,080 51, , , , Sustainable Development 158, , , , Education 675, ,389 (3) 675, , Environment 447, ,291 (4,298) 447, , Governance 293, ,886 (887) 292, , Health 391, ,653 (11) 391, , Poverty and MDGs 495, , , , Bhutan Total: 3,419,500 2,377,244 (887) 931,275 3,418,613 3,308, Grand Total: 3,419,500 2,377,244 (887) 931,275 3,418,613 3,308, Expenditure Reported by Category Project expenditures are incurred and monitored by each Participating Organization and are reported as per the agreed categories for inter-agency harmonized reporting. In 2006 the UN Development Group (UNDG) established six categories against which UN entities must report inter-agency project expenditures. Effective 1 January 2012, the UN Chief Executive Board (CEB) modified these categories as a result of IPSAS adoption to comprise eight categories. All expenditure incurred prior to 1 January 2012 have been reported in the old 24

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