SECOND NOTICE OF ANNUAL ELECTION OF DIRECTORS
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1 WESTCHESTER CONDOMINIUM ASSOCIATION, INC Gulf of Mexico Drive Longboat Key, FL telephone and fax 1/16/2013 SECOND NOTICE OF ANNUAL ELECTION OF DIRECTORS SECOND NOTICE is hereby provided that the annual election of the Directors of The Westchester Condominium Association will be held on Thursday, January 31, 2013 at 5:00 p.m. in the Club 72 at the above address. Enclosed you will find: a ballot, meeting notice and agenda, a proxy, information sheets submitted by the candidates, and return envelopes. VOTING: Voting will be by written ballot. All eligible voters must adhere to the following procedures: 1. The enclosed ballot lists all those unit owners or other eligible persons who desire to be candidates for the Board and who provided proper notice to the Association. The election will be by ballot, which can be cast in person, or by mail. NO unit owner may permit any other person to vote his/her ballot unless the unit owner is handicapped and needs assistance, as defined in the law. Proxies shall in no event be used in electing the Board. F.S (b) 4 (a). 2. The purpose of the enclosed General Proxy is to enable the establishment of a quorum for the Annual Meeting and to permit the designated proxy to vote with respect to business that may properly come before the meeting. The General Proxy does not include any voting rights with respect to the election of Directors which is covered by the enclosed ballot. If you decide to name someone other than the President of the Association to serve as your proxy holder, be sure to name someone you know will attend the meeting in person. The proxy cannot be counted if the proxy holder is not physically present at the meeting. 3. Enclosed you will also find information sheets provided by the candidates. Please be advised that the Association is not allowed by statute to edit, alter, or otherwise modify the content of the information sheets and has no liability for the content of the information sheets. 4. Mark in the space provided with an X indicating your choice. Please vote for no more than 3 candidates. Ballots indicating votes for more than three (3) candidates will be invalid. DO NOT SIGN THE BALLOT.
2 5. Place the folded ballot into the envelope marked BALLOT and seal the envelope. DO NOT IN ANY WAY MARK THE ENVELOPE OR THE BALLOT OTHER THAN WITH YOUR VOTE. 6. Place the smaller Ballot Envelope inside the larger envelope marked RETURN ENVELOPE and seal the larger envelope. 7. In the space provided on the exterior of the return envelope in the upper left hand corner: Fill in the information (indicate the identification of the unit and the DESIGNATED VOTER REPRESENTATIVE shall sign the outer return envelope. If the designated voter representative fails to sign the envelope, the ballot will not be counted. The completed ballot may be mailed to the Association, hand delivered to the office, or turned in at the meeting. 8. Whether or not you plan to attend the Annual Meeting, please complete and return the enclosed General Proxy in the envelope marked Proxy as well as the written ballot for the election of Directors prior to the meeting. Your plans may change unexpectedly, the proxy may be needed to establish a quorum for the Annual Meeting and you will want your vote for Directors counted whether or not you are present at the meeting. If you attend the meeting in person, you may revoke the proxy. 9. If you are going to use the mail, the ballot and proxy must be received by the Association Officer prior to the time of the meeting. If you are going to attend the meeting, it will save time during the registration process if you complete and mail your ballot in the envelopes provided as outlined above. Sincerely, Antonia C. Giliberti, LCAM Community Association Manager Enc. POSTED: 1/16/2013
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