Global File Solution Best Practices
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1 Treasury and Trade Solutions Citi Commercial Cards 2015 Commercial Cards Conference May 18-20, 2015 Global File Solution Best Practices Cindy Trautz, Citi Global Client Solutions Architect
2 Table of Contents 1. Purpose of the Session 2. History of Citi s Data File Approach 3. Citi s File Offerings 4. What s Next? 2
3 Purpose of this Session The purpose of today s session is to discuss How Citi moves data to and from its Global Data Repository The levels of data available Determining the type of data and file required The types of files available What Citi is doing to move clients forward in data and file integration consistency 3
4 History of Citi s File Integration Approach We have come a long way! Citi has evolved its file integration strategy as it has expanded globally STANDARDIZATION Work with clients on multi-platforms to create a custom offering to meet individual client needs, leveraging global standard files 2007 GLOBAL CONSISTENCY Global file assessment to maximize data and bring global consistency to the file integration space GLOBAL FILES Brand agnostic (mixes both Visa and MC data) in the Citi Custom STANDARD FILES Format (CCF) Began offering a Offered to global standard suite of files clients with configuration options to allow flexibility in how data is delivered to clients GLOBAL DATA REPOSITORY LAUNCHED First proprietary repository to accept data from all available global programs 4
5
6 Decisions, Decisions Choosing the right file can be overwhelming. Citi s consultative approach to data integration assists clients in selecting the most appropriate file type available. During implementation of a new product or service, Citi s implementation person will conduct a discovery session to identify the file that will best meet your needs. Examples of questions: Frequency of the file: some files are available 7 days per week; others are available 5 Does your file need to include data from a third party source, such as a travel agency? If so, the file may need to have a lag to wait for the enhanced data to arrive Does the target system already have an interface module available? If so, the implementation may be simpler, if the format can be leveraged Will the program be implemented in more than one country? If so, there may be more than one file needed Are there limitations in the target system that will need to be addressed? Some systems, for example, cannot accommodate dual currency processing or 16 digit account numbers. 6
7 Challenge: Hitting the Target In the world of files, more is not necessarily better. Citi targets delivery of standard files with unique configurations to Simplify the integration process. Too Many Files 1 Having too many files can mean increased costs, particularly for files delivered to 3 rd parties Differing Versions 2 Different versions means more maintenance and overhead costs to you Data Differences 3 For some, different files means differences in data Global Standard 7
8 Citi s File Offering Citi offers a number of files, suited to specific client requirements. The best file for your program is based on the purpose for which the data will be used File Type Global Content Description Best Suited For CCF [fixed positional flat file] Cardmember [fixed positional flat file] CDF [XML format] SAP [fixed positional flat file] VCF [fixed positional or variable length flat file] Comprehensive file with specific details about accounts and transactions Includes the most detail available Mixed brand programs Feeding GL / accounting / expense management systems Limited account details Feeding traveler profiles Updating HR or MIS systems where transactions are not needed Comprehensive file with account and transaction details Includes level 3 information Transaction data May contain expense mapping 4.7 and 5.0 available Comprehensive file with account and transaction details Includes level 3 information MasterCard programs Feeding GL / accounting/ expense management systems Feeding SAP expense management module and/or GL module Visa programs Feeding GL / accounting/ expense management systems 8
9 Global Profile of Files Building a global profile early in the process readies programs for expansion Build a Global Hierarchy 1 Global hierarchies will reduce the complexity of files that Review Purpose of Files PROFILE 2 Explore the ways in which you will use data files. This will drive the selection of a file type that meets your needs Stay Current 3 Citi updates files to support new data and configurations. 9
10 Benefits of Creating a Global Profile There are a number of valuable benefits realized from having a global profile for files. Consistency 1 Citi offers a standard suite of files that are supported globally to deliver consistency. Reduced Maintenance BENEFITS 2 Single formats at same level brings reduced overhead in client maintenance costs. Leverage More Data 3 Moving to current standards means you may see more data. 10
11 Example: How Integrated Data Drives Efficiency The value of having integrated data benefits companies in tangible ways. Total Minutes spent: 76 Total Minutes spent: 35 Time for traveler/cardholder to fill out an expense report Time for supervisors to review an expense report submitted Time for clerical employees to process and prepare an expense report for payment % 60% 45% Clerical/accounting personnel to reimburse expense reports and reconcile payment to bank data 50% 7 Total SAVINGS: 54%! 2011 RPMG Travel Card Benchmark Survey 11
12 What s Next?
13 Join the Journey Make a TECH TALK a part of your next business review? BEST PRACTICE Confirm Data Needs 1 Citi will meet with you to review how you use data files Examine File Requirements 2 Citi will review your current files and recommend changes to maximize benefits Plan Upgrades, Migrations 3 We will work jointly to create an action plan for upgrades. 13
14 Citi Announces Tech Talk 2015 We are reviewing the technology integration points that clients have today, and are creating a profile to share. Citi will recommend proposed upgrades to maximize program value. Client profiles will present an inventory of data files and tools used Where appropriate, a recommendation will be made for possible file upgrades Emphasis on global consistency and data capabilities Citi will work with your technology and program leaders to manage an upgrade plan File type Purpose Freq. Where? Recommendations SBF, Corp, Standard VCF 4.0 Build 5, 8, 9 Concur 7.2, Legacy, Custom Batch maintenance (BOLM and 2WAY FM) Example Client File Profile Reconciliation, GL posting Feeds internal client application Daily NA only Since the Global Billing File is used in all other markets, recommend moving to GBF in NA. Daily NA EMEA APAC Recommend standardizing on build #10 and include LATAM Concur T/E Daily NA only Concur uses VCF. Recommend moving to VCF standard Account updates from HR system Daily NA EMEA Recommend standardizing on the BOLM file used in EMEA today for all markets 14
15 QUESTIONS? 15
16 2015 Commercial Cards Conference May 18-20, 2015 IR S C ir c u la r 230 D is c lo s u r e : C itig r o u p In c. a n d its a ffilia te s do n o t p r o v id e ta x or le g a l a d v ic e. A n y d is c u s s io n of ta x m a tte r s in th e s e m a te r ia ls (i) is n o t in te n d e d or w r itte n to be u s e d, a n d c a n n o t be u s e d or r e lie d u p o n, by y o u fo r th e p u r p o s e of a v o id in g a n y ta x p e n a ltie s a n d (ii) m a y h a v e b e e n w r itte n in c o n n e c tio n w ith th e " p r o m o tio n or m a r k e tin g " of a n y tr a n s a c tio n c o n te m p la te d h e r e b y (" T r a n s a c tio n " ). A ccordingly, you should seek advice based on your particular circum stances from an independent tax advisor. A n y te rm s s e t fo rth h e re in a re in te n d e d fo r d is c u s s io n p u rp o s e s o n ly a n d a re s u b je c t to th e fin a l te rm s as s e t fo rth in s e p a ra te d e fin itiv e w ritte n a g re e m e n ts. T h is p re s e n ta tio n is n o t a c o m m itm e n t or firm o ffe r and d o e s n o t obligate us to e nter into such a com m itm ent, n or a re w e acting as a fiduciary to you. B y accep ting this p re sen ta tion, subject to ap plicable law o r regula tion, yo u a gree to keep con fiden tial the in fo rm ation con tained he rein and the existence of and proposed term s for any T ransaction. We a re re q u ire d to o b ta in, v e rify a n d re c o rd c e rta in in fo rm a tio n th a t id e n tifie s e a c h e n tity th a t e n te rs in to a fo rm a l b u s in e s s re la tio n s h ip w ith us. We w ill a s k fo r y o u r c o m p le te n a m e, s tre e t a d d re s s, a n d ta x p a y e r ID n u m b e r. W e m ay also request corporate form ation docum ents, or other form s of identification, to verify inform ation provided. [TRADEMARK SIGNOFF: add the appropriate signoff for the relevant legal vehicle] 2015 Citibank, N.A. All rights reserved. Citi and Citi and Arc Design are trademarks and service marks of Citigroup Inc. or its affiliates and are used and registered throughout the world Citibank, N.A. London. Authorised and regulated by the Office of the Comptroller of the Currency (USA) and authorised by the Prudential Regulation Authority. Subject to regulation by the Financial Conduct Authority and limited regulation by the Prudential Regulation Authority. Details about the extent of our regulation by the Prudential Regulation Authority are available from us on request. All rights reserved. Citi and Citi and Arc Design are trademarks and service marks of Citigroup Inc. or its affiliates and are used and registered throughout the world
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