Mahendra Kumar Mallik IAS State Project Director. Memo No.5'7 F/4 4 / /

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1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized ODISHA PRIMARY EDUCATION PROGRAMME AUTHORITY "SHIKSHA SOUDHA", UNIT-V, BHUBANESWAR Ph No (0) FAX spd(&opepa.in No.. // Dated/4/ /'6 Mahendra Kumar Mallik IAS State Project Director To Sub: Sir, Alok Jawahar Under Secretary, Govt. of India, Ministry of Human Resource Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi Submission of Audited Statement of Accounts & Utilisation Certificate for the year I am to submit herewith the audited statement of accounts and Utilisation Certificate of SSA, NPEGEL & KGBV for the year for taking necessary action at your end. Encl: As above State Project Yours faithful irector Memo No.5'7 F/4 4 / / Copy forwarded to the Commissioner cum Secretary to Govt. S&ME Deptt.,Govt. of Odisha for kind information. Memo No.57OF State Proect Di Copy forwarded to O.P.Agrawal,Sr.Consultant, TSG, Edcil, MHRD New Delhi for information and necessary action. ctor/ J State Project Director

2 K C. Jena & Co 646, 1st Floor, Saheed Nagar, Bhubaneswar *H C. e na &C Co. Tel.: (0674) , , Fax:(0674) CHARTERED ACCOUNTANTS Website : INDEPENDENT AUDITORS' REPORT TO THE STATE PROJECT DIRECTOR ODISHA PRIMARY EDUCTION PROGRAMME AUTHORITY UNIT-V, BHUBANESWAR BHUBANESWAR , ODISHA Reg: Report on the Financial Statements for the Year ended on 3 1 st March We have audited the attachment Balance Sheet relating to the SARVA SIKHYA ABHIYAN (SSA, NPEGEL & KGVB), project implemented by Odisha Primary Education Programme Authority (OPEPA), Sikhya Soudha, Unit-V, Bhubaneswar as at 3 1 st March 2015 and the annex Receipt & Payment Account and Income & Expenditure Account for the year ended on that date annexed there to and a summary of significant accounting policies and other explanatory information which forms an integral part of our report. Management of OPEPA is responsible for the preparation of these financial statements that give a true and fair view of the financial position, financial performance of the OPEPA is in accordance with the Accounting Standards applicable. This responsibility includes the design, implementation and maintenance of internal control relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India. Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Company's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of the accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. C* IBH '0 t** 7: co

3 K. C. Jena & Co. 7A CHARTERED ACCOUNTANTS Continuation Sheet.. We report that: Further to notes on account, management letter, 28 District financial statements audited by the other independent statutory auditors incorporated in the account and our report of even date attached herewith: (i) We have obtained all the information and explanations which to the best of our knowledge and belief were necessary for the purpose of our audit. (ii) In our opinion proper books of accounts have been kept by the Society so far as appears from our examinations to these books. Proper returns adequate for the purpose of our audit have been received from the District Project Offices not visited by us. Report for the District Project Office auditors have been dealt with in preparing our report. (iii)the Balance Sheet and Income & Expenditure account dealt with by this report are in agreement with the books of accounts. (iv) In our opinion and to the best of our information and according to the explanations given to us. The said accounts read together with the notes on accounts give a true and fair view subject to our observations given separately. (a) In the case of the Balance Sheet of state of affairs of the Society relating to the Project at st March 2015 and 3 1 (b) In the case of the Income and Expenditure account of SSA Scheme, excess of of Expenditure over Income (Deficit), in respect of NPEGEL Income over expenditure (Surplus) and KGBV Excess of Expenditure over Income (Deficit) for the year ended on that date. (v) Audit was carried out as per the TOR as laid down in the SSA Manual of Financial Management & Procurement. (vi)procurement Certificate: This is to certify that we have gone through the procurement procedure in vogue in the state based on the audit of the records for the year for the SIS, OPEPA and inputs from the District Auditors reports. We are satisfied as to the procurement procedures prescribed in the Manual of financial management & procurement under SSA is generally having been followed. For K.C.JENA & Co Date: U I N1. Chartered Accountants Place: Bhubaneswar ( FRN : E ED CA.K.C.3ENA, FCA Partner M. No

4 K. C. Jena & Co. CHARTERED ACCOUNTANTS Continuation Sheet... Observations as per our audit Report: 1. Difference in Head of Accounts: * In case of Sundergarh DPO, there is difference of Advances both opening and closing balance shown in Trial balance of SSA Scheme in comparision with the advance shown in audited Receipt & Payment Account for the year However the closing figure (audited of the year ) has been taken as opening figure of the year Hence the maintenance of advance ledger in Tally needs to be reconciled. Particulars Opening Balance Closing Balance As per Trial 1,68,28,80,066.71/- 1,57,36,60,206.99/- Balance As per Receipt & 50,66,14,960.11/- 43,76,24,980.89/- Payment A/c Difference 1,17,62,65,106.60/- 1,13,60,35,226.10/- * In case of Deogarh DPO, the capital account balance of SSA Scheme as per Balance Sheet is Rs.31,68,05, /- where as the ledger maintained in tally, the balance is Rs.4,94,22,483.21/-. Similarly, the balance of Capital Account of KGBV Scheme as per Balance Sheet is Rs(-) 23,90,359/- where as in the ledger, the balance is nil. Hence the differences be reconciled and necessary entries may be passed in the Tally of the concerned DPO. * In case of Balasore DPO, the opening Capital balance of SSA and NPEGEL Scheme as per Balance Sheet as on is Rs.38,71,97, as against the ledger balance maintained in tally is Rs.5,47,24, Similarly opening Capital Balance of KGBV Scheme as per Balance Sheet as on is Rs.(-) 94,26, as against the ledger balance of tally is Rs.1,67,197/-. However the closing figure (audited of the year ) has been taken as opening figure of the year Hence the difference be reconciled and necessary entries may be passed in the Tally of the concerned DPO. * In case of Koraput DPO, there is difference of Loans and Advances as per balance shown in Balance Sheet as on of SSA Scheme in comparison with the Opening Advance in Trial Balance (maintained through Tally) as on However the statement of accounts and the Balance Sheet have been prepared on the basis of figures of the Balance Sheet of the previous Year Hence the difference be BH SWAR AGG

5 K. C. Jena & Co. CHARTERED ACCOUNTANTS Continuation Sheet reconciled and necessary entries may be passed in the Tally of the concerned DPO. * In case of Mayurbhanj DPO, the opening Capital balance of SSA and NPEGEL Scheme as per Balance Sheet as on is Rs.46,33,39,633.26/- as against the ledger balance of Rs.12,80,11, Similarly opening Capital Balance of KGBV Scheme as per Balance Sheet as on is Rs.(-) 14,26,67,881.50/- as against the ledger balance of Rs.40,80,805/-. However the closing figure (audited of the year ) has been taken as opening figure of the year Hence the difference be reconciled and necessary entries may be passed in the Tally of the concerned DPO. 2. Credit balance of advance shown at the end of the financial year in respect of Sundergarh DPO amounting to Rs.7,26,67,751.25/- under different heads require adjustment. Date: For K.C.JENA & Co Chartered Accountants Place: Bhubaneswar A BH WARJ, ~ FRN : E 6A CA.K.C.JENA, FCA Partner M. No

6 ODISHA PRIMARY EDUCTION PROGRAMME AUTHORITY UNIT-V, BHUBANESWAR BHUBANESWAR , ODISHA Significant Accounting Policies and Notes forming part of Accounts forming part of Balance Sheet as on 31 /03/2015 P,~ & 0 of0 ': 2 k 1. Legal status of the Organisation: Odisha Primary Education Programme Authority is a Society registered under Societies Registration Act Basis of Preparation of Financial Statements The accompanying financial statements have been prepared under the historical cost convention on accrual basis in accordance with generally accepted accounting principles in India. 3. Revenue Recognition: a) Grant in Aid Received from GOI and GOO is recognised on accrual basis irrespective of quantum of utilisation b) Interest on bank deposits / Accounts and Misc. Receipts are recognised on cash basis. 4. Utilisation of Grant in aid The Society recognised the expenditure on the basis of utilisation certificate received from the different executing agencies at the District level, BRCC and SMC level.further, it may noted that the executing agencies submitted the utilisation Certificate irrespective of years of Advance Received. 5. Depreciation on Fixed Assets No depreciation has been charged by the Society during the year Loans and Advance( Asset) a. It is observed that utilization certificate for the advances given to BRC, CRC and SMC are not collected within due time which is violating the Para 75.1 of SSA manual. b. It is also observed that, there are unusual delays in adjustment of advances. c. Advance given both in the name of person as well as institution is pending for year together for adjustment. d. Further Advances are given to staffs and institutions without adjusting their previous outstanding balance. As per Para 74.2 of "Financial Management and Procurement Manual "it is be ensured that no personal advance should remain unadjusted for more than one moth otherwise penal action including charging of interest should be taken. However no interest has been charged and accounted in such cases since advances are required for reasonable period as nature of activity demands so.

7 e. Total amount of advance outstanding as on under SSA Rs.11,65,08, /-, under NEPGEL Rs.28,90,47, /-. Rs.6,83,02, and under KGBV 7. Expenditure shows negative: The expenditure in respect of "Teachers' Grant" amounting to Rs.9,56,308/- and "ECCE" amounting to Rs.30,904/- shows negative due to the reason that in the earlier years, the amount which has been shown as expenditure at the SMC level has been refunded during this year. 8. Physical Verification of Assets: As per FMP, manual the assets generated out of funds to be physically verified ones in a year, No Physical Verification of fixed assets has been conducted during the year Misc Receipt: It generally includes refund of advances and reveres adjustment of past provisions made during the earlier years. 1O.Suspense Account: As reported by the District Statutory Auditor, an amounting to Rs.64,54,80 2 /- shown in Balance sheet relates to Jagatsingpur District. 11.Loans and Advances (Assets), Receivable for Grant in Aid, Sundry Creditors, Bank Balances are subject to direct confirmation. For K.C.JENA & Co Chartered Accountants FRN : E State Projec Dir CA.K.C.JENA FCA Partner M. No N Date: Place: Bhubaneswar

8 CHARTERED ACCO UN TANTS 646, 1st Floor, Saheed Nagar, Bhubaneswar Tel.:( ) , ,Fax:(0674) Website : Procurement Certificate State: Odisha This is to Certify that we have gone through the procurement procedure in vogue in the State based on the audit of the records for the year of the SIS, OPEPA & Inputs from the District Audit Reports. We are satisfied as to the procurement procedure prescribed in the Manual on Financial Management & Procedure under SSA is generally having being followed. Details Deviations Amount involved (for declaring mis procurement / any other recommended action) Nil Nil Dt--10 For Date: K.C.JENA & Co Chartered Accountants Place: Bhubaneswar S aswar FRN : E LACC' CA.K.C.JENA, FCA Partner M. No