City of Menahga. City Council Regular Meeting. September 10, 2018, 7 pm. Menahga City Council Chambers nd Street NE, Menahga

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1 City of Menahga City Council Regular Meeting September 10, 2018, 7 pm Menahga City Council Chambers nd Street NE, Menahga Page 1

2 Mayor Patrick Foss Vice Mayor Craig Lawrey Council Member Tim Ellingson Council Member Larry Karjala City of Menahga Regular City Council Meeting 7 pm Monday, September 10, 2018 City Council Chambers nd Street NE Agenda A. Call to Order B. Roll Call C. Pledge of Allegiance D. Approval/Amendment of Agenda & Minutes 1.) None 2.) Approval of Minutes a.) August 13, 2018 Regular Meeting Minutes..Pg. 4 b.) August 22, 2018 Special Meeting Minutes Pg. 9 E. Communication and Appearance Requests a.) Dave Hillukka-Economic Alliance.. Pg. 11 F. Public Input (please sign in) G. Reports by Departments and Liaison Groups a.) Laura Ahlf, Greenwood Connections Administrator...Pg. 13 b.) Gina Ellingson, City Administrator...Pg. -- c.) Scott Koennicke, Police Chief...Pg. -- H. Notices and Communication I. Unfinished Business a.) Cemetery Project...Pg. 45 b.) Seasonal Campground...Pg. -- J. New Business a.) Resolution : Adopting the Preliminary 2019 Tax Levy..Pg. 48 b.) Resolution : Authorizing Participation with the Community Concern for Youth Program...Pg. 49 City of Menahga, MN September 10, 2018, Regular Meeting Agenda Page 1 of 2 Page 2

3 c.) Resolution : Issuing a Conditional Use Permit in the Agricultural Residential District to Uniti Towers to Construct a 300 Wireless Communications Facility...Pg.50 d.) Police Dept. Union Negotiations Committee...Pg. -- e.) Noise Ordinance Discussion- J Braking...Pg. -- f.) Fire Dept. Relief Association Request to Increase Benefit Level Pg. -- K. Consideration of Bills...Pg. 52 L. Adjournment Comments from visitors must be informational in nature and not exceed five (5) minutes per issue. The City Council cannot engage in a discussion or debate in those five minutes but will take the information and find answers if that is appropriate. As part of the City Council protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public council meeting. City of Menahga, MN September 10, 2018, Regular Meeting Agenda Page 2 of 2 Page 3

4 MENAHGA CITY COUNCIL REGULAR MEETING Monday, August 13, 2018 The Regular Meeting of the Menahga City Council was held in the Council Chambers on Monday, August 13, The meeting was called to order at 7:00 p.m. by Mayor Pat Foss. City Administrator Ellingson administered the oath of office to Roger Henstorf, who will complete the term of Maxine McNeece, terminating December 31, Present: Mayor Pat Foss, Council Members Craig Lawrey, Tim Ellingson, Roger Henstorf and Larry Karjala. Staff present: City Administrator Gina Ellingson, Public Works Director Frank Thelin and Administrative Assistant Amanda Pachel. Guests Present: Rick Pinnick, Chamber of Commerce Treasurer, Katie Bobich, WCEDA Director, Jon Olson, Apex Engineering Group, Michael Novitski, KLM Engineering. Approval of Agenda Approval of consent agenda a.accept donation of a log bench swing from the Menahga Public School Approval of minutes a.july 9, 2018 Regular Meeting Minutes b.july 12, 2018 Special Meeting Minutes c.july 13, 2018 Special Meeting Minutes d.july 23, 2018 Special Meeting Minutes Motion by Lawrey, seconded by Ellingson, to approve Consent Agenda items and Minutes as presented, all in favor, motion carried. Communications and Appearance Requests: Rick Pinnick, Chamber of Commerce Treasurer presented a gambling permit application for the fishing derby. Motion by Lawrey, seconded by Henstorf, to approve the Gambling Permit, all in favor, motion carried. 08/13/18 - pg 1 Page 4

5 Katie Bobich, WCEDA Director, presented an overview of the strategic plan, emphasizing priorities and strategies for implementation. An invoice for sponsorship for $10,000 was presented at the last meeting. Mayor Foss was in favor of paying $5,000 and reviewing the subject again at budget time. Discussion followed regarding not having received much for services in the past. Katie said that she would provide quarterly updates on what was being done. Council member Henstorf felt having more frequent reports was needed. Katie said she could attend meetings every other month and also during budget time. Motion by Henstorf, seconded by Karjala, to approve a $5,000 contribution to WCEDA for the remainder of the year, all in favor, motion carried. Jon Olson, Apex Engineering reviewed the objectives and goals for the cemetery expansion project. There was discussion regarding the possibility of adding an area in the veteran s cemetery for cremains plots or an ossuarium in the future. Council Member Ellingson stated that in speaking with a local funeral director, his feelings were there isn t a great deal of demand in Menahga for cremation services. Mayor Foss felt that one reason was having less area for cremains, so people are forced to buy a full burial site. The expansion project cost is estimated to be $125,000 which includes 2300 feet of roads and does not include the ossuarium. The plans include a 26 x 26 space for a future ossuarium, but do not include the cost of the ossuarium. Council Member Ellingson would like to know exact costs of the ossuarium. City Administrator Ellingson brought up the question of how the project will be paid for. There is approximately $32,000 in the cemetery perpetual care fund. According to the City Attorney, perpetual funds cannot be used for expansion. Staff Member Amanda Pachel said she had learned from the MN Association of Cemeteries that all of the funds could be used for such a project. Council Members Ellingson and Henstorf said they would prefer to wait to hear from the attorney to find out for certain. Administrator Ellingson said that even if all of the perpetual care funds could be used for the project, there would be approximately $95,000 additional funds needed for the project. Council Member Lawrey said he would prefer to move forward and that the project would get paid for one way or another. Motion by Lawrey, seconded by Karjala, to approve seeking quotes with a 60 day bid hold and completion date of June 2019 for the project, all in favor, motion carried. 08/13/18 - pg 2 Page 5

6 Michael Novitski, KLM Engineers, reported on the results of the inspection of the water tower. He recommended the purchase of a mixer that would save money in the long run. The cost would be $11,500. He also presented a ten year service agreement. Mayor Foss said that the Council would like an outline of the timeline and would take under consideration the information provided today. Public Input: None Reports by Departments: Laura Ahlf, Greenwood Connections Administrator: Administrator Ahlf reviewed the August 7, 2018 Greenwood Connections Board Meeting Minutes and recommendations including payment of the July 2018 bills, June 2018 financial report, accepted employee hire/termination/separated report, new Holiday Compensation Guidelines Policy, Open House/Grand Opening of new Transitional Care Unit-date not decided, building project update-hoping for a September completion date and nurse consultant compliment on the facility. Mayor Foss reported on a meeting with Laura, Dave Kicker, Frank and Gina regarding possible hydrant locations. Frank will get in touch with Brian Hiles, Ulteig engineer, to determine needs. There was discussion about having a joint meeting with GWC board members and Council members to review change orders. It was agreed to schedule a meeting and notify members of the date and time. Motion by Ellingson, seconded by Lawrey, to approve the Greenwood Connections August 7, 2018 Board meeting minutes and financials, as presented, all in favor, motion carried. Gina Ellingson, City Administrator: Administrator Ellingson reported the Liquor Store site survey has been completed. Council member Ellingson voiced concerns about the need to obtain feedback from patrons regarding changes they would like to see. Mayor Foss felt the physical work needed to be done to update or change the building in order to increase sales. Also mentioned the dock and buoys have been removed for liability reasons. The lifeguards have been terminated and discussion regarding lifeguard coverage next year will be part of the budget planning process. A question by Council Member Henstorf about the part-time police staff budget and why the annual amount has already been exceeded was answered by Mayor 08/13/18 - pg 3 Page 6

7 Foss. He explained that it was necessary due to the large amount of time required for an investigation earlier in the year. Notices and Communications: The Council reviewed the Wadena County Planning Commission Public Notice. Unfinished Business: None New Business: Council reviewed a LMCIT Sample Cemetery Lot License Agreement. Staff Member Pachel reported that using the term deed in the current agreement leads people to believe they have ownership. This license agreement would replace the former agreement. Motion by Henstorf, seconded by Karjala, to adopt the Cemetery Lot License Agreement as presented, all in favor, motion carried. Reviewed Initiative Foundation Thriving Communities Grant Award for $5000. Motion by Lawrey, seconded by Henstorf, to approve Initiative Foundation Thriving Communities Grant Award for $5000 as presented, all in favor, motion carried. Council reviewed Pay Equity notice of compliance-good for three years. Discussed Board of Equalization Training. Statute requires at least one board member to successfully complete the training once every four years. The training is done online and is due February 1, Currently Mayor Foss has completed the training but he recommends at least two council members complete the training. In the event one trained member is not available, the Board of Review meeting would not be held in the City, but at the County. Reviewed SCDP polices and Plans including the Fair Housing Plan, SCDP Income Reuse Plan, Certification of Drug-Free Workplace, Residential Antidisplacement & Relocation Assistance Plan, Prohibition of Excessive Force Policy and SCDP Section 3 Plan. 08/13/18 - pg 4 Page 7

8 Motion by Karjala, seconded by Ellingson, to approve SCDP Policies and Plans as presented, all in favor, motion carried. Resolution Designating Authorized Signatures for Check Signing Privileges and Access to City Safety Deposit Boxes, was reviewed by Council. The following have authorization for signature privileges: Patrick Foss, Craig Lawrey, Gina Ellingson and Alvina Kytta. Motion by Henstorf, seconded by Lawrey, to approve Resolution Designating Authorized Signatures for Check Signing Privileges and Access to City Safety Deposit Boxes, as presented, all in favor, motion carried. Jensine Kurtti commented that townships often levy for cemeteries and that the City could/ explore the possibility of receiving funds for the expansion project from townships and other organizations in the area. Motion by Lawrey, seconded by Karjala to approve the prepayment of bills and payment of payables as presented, all in favor, motion carried. Motion by Henstorf, seconded by Karjala to adjourn the meeting at 9:58 p.m., all in favor, motion carried. Gina Ellingson, City Administrator Patrick Foss, Mayor 08/13/18 - pg 5 Page 8

9 City of Menahga Special City Council Minutes Wednesday, August 22, 2018 The Menahga City Council held a special meeting on Wednesday, August 22, Mayor Foss called the meeting to order at 10:30 am. Comprising a quorum of the council, the following members were present: Roger Henstorf Craig Lawrey Tim Ellingson Patrick Foss Also present were members of the Greenwood Board and representatives of Boser Construction. Greenwood Board Chair Lynn Pinnick stated that the reason for the meeting was to hear from the construction company and to discuss concerns with the construction project: Josh: Addressed delay in receiving interior doors Explained the industry is experiencing material delays Explained that the reason the electric outlets were missing in a room was due to the design team not putting them in because they didn t know what the purpose of the room Lynn Pinnick: Asked whether there would be costs to Greenwood for these mistakes Was told that there would be Asked what the costs would be and was told that the change logs don t always have an amount Stated that it is important to know for budget purposes Craig Lawrey: Asked if there is a communication problem between the architect and construction manager and what could be done Paul Helenske said he didn t feel there was a lack of communication. Laura Ahlfs: Some change requests haven t gone through her for approval from owner Josh replied that change order that they knew had to be done haven t gone through her mainly because they had to be done and it was important to keep the schedule intact Lynne Pinnick: Asked when the final walk through day would be; Josh replied that the doors are now in and will begin to be installed on Monday Mayor Foss asked whether the completion date was based solely on the doors and was told by Josh that it was the last hurdle Lynn said it was important to know because of the impact on business as well as coming up with an open house date Josh said that it impacts the contractor as well because of the additional expense Page 9

10 Paul Helenske: Addressed concerns about why the project hadn t started on schedule Stated that it was because of the permitting process Took responsibility for the delay in submitting electronically to the state Laura Ahlfs: Asked when the doors were ordered; Josh responded that the industry was experiencing some of the longest lead times he had seen Paul said the original doors were specified to be solid core, paintable and in talking with Laura, it was decided that they would be a maintenance issue, at which point the order was changed Roger Henstorf: Questioned when the remodeling project will begin; Laura said she d need a week to move the people into the new addition, added that it ll be a challenge when all 16 units have been utilized For this reason, she hasn t been pushing for new admissions in order to alleviate this issue Feels the real challenge is not having a definite date for completion of the new addition Mayor Foss: Stated that he is hoping for confirmation of deadline for Mid-September The meeting adjourned at 11:08 am. Gina Ellingson, Administrator Patrick Foss, Mayor Page 10

11 The Economic Alliance Allies Sponsorship Structure Individual Allies Individual allies recognize the importance of economic development in their community. Base $500/year Showcases a commitment to having a voice that promotes Wadena County and surrounding communities at the regional, state, and federal level The Economic Alliance window cling to highlight sponsorship Listed business/individual on The Economic Alliance website Ally pricing on fee structure Plus $1,000/year Includes all of the previously listed sponsorship benefits, in addition to: $250 credit towards grant/proposal writing fee Small Business $2,500/year Includes all of the previously listed sponsorship benefits, in addition to*: $625 credit towards grant/proposal writing fee Supportive Ally $5,000 Supportive allies support the overall mission and vision of The Economic Alliance. Includes all of the previously listed sponsorship benefits, in addition to*: Yearly update to board/commission $1,250 credit towards grant/proposal writing fee $125 credit towards social media consultation Senior Ally $10,000 Senior allies are committed to the continued presence of The Economic Alliance in their community. Includes all of the previously listed sponsorship benefits, in addition to*: Biannual updates to board/commission Dedicated staff member serving as a member of community group/committee** $2,500 credit towards grant/proposal writing fee $250 credit towards social media consultation Strategic Ally $15,000 Strategic allies have a vested interest in the strategic initiatives of The Economic Alliance. Includes all of the previously listed sponsorship benefits, in addition to*: Quarterly updates to board/commission Committed office hours in the community** $3,750 credit towards grant/proposal writing fee $350 credit towards social media consultation Executive Ally $30,000 Executive allies are cornerstone leaders in economic development in the region. Includes all of the previously listed sponsorship benefits, in addition to*: Monthly updates to board/commission Guaranteed representation on The Economic Alliance Board of Directors $7,500 credit towards grant/proposal writing fee $500 credit towards social media consultation The Economic Alliance Fee for Service Structure * Fee schedule credits cannot be compounded **Specifics are subject to negotiation Page 11

12 Grant/Proposal Writing Includes preparation, submission, and tracking Grants under $10,000 Ally price: $350 flat fee Non-Ally price: $500 flat fee Grants $11,000-$20,000 Ally price: $500 flat fee Non-Ally price: $750 flat fee Grants $21,000+ Ally price: $750 flat fee plus $35/hour Non-Ally price: $1,000 flat fee plus $50/hour Social Media Marketing Consultation One-Time Training Basic Package: Includes an overview of how to set up, post, advertise, and utilize Facebook, Twitter, and Instagram to attract and retain customers/users Ally price: $250 Non-Ally price: $500 Premium Package: Includes an overview of how to set up, post, advertise, and utilize Facebook, Twitter, Instagram, Google, LinkedIn, Pinterest, YouTube, Tumbr to attract and retain customers/users Ally price: $500 Non-Ally price: $750 Manage Sites (Organization provides content) Basic Package: Includes posting, managing, and advertising pages on Facebook, Twitter, and Instagram Ally price: $20/hour Non-Ally price: $30/hour Premium Package: Includes posting, managing, and advertising pages on Facebook, Twitter, Instagram, Google, LinkedIn, Pinterest, YouTube, Tumbr Ally price: $30/hour Non-Ally price: $40/hour * Fee schedule credits cannot be compounded **Specifics are subject to negotiation Page 12

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48 Agenda Date: September 10, 2018 Action: Vote: Yes: No: CITY OF MENAHGA, MINNESOTA Resolution No A Resolution of the Menahga City Council Adopting the Preliminary 2019 Tax Levy WHEREAS, the City of Menahga is required by Minnesota Statute Subdivision 1, to certify to the county auditor the proposed property tax levy payable in the following year. NOW, THEREFORE BE IT resolved by the City Council that the following sums of money be levied for the current year, collectible in 2019, upon the taxable property in the City of Menahga, for the following purposes: General Fund: $ 379, Debt Funds: 2013A General Obligation Improvement Bond $ 71, B General Obligation Improvement Bond $ 6, B General Obligation Improvement Bond $ 30, Total Preliminary Tax Levy: $ 493, The City Clerk is instructed to transmit a copy of this resolution to the Wadena County Auditor. Adopted by the City Council of the City of Menahga, Minnesota, this tenth day of September, Gina Ellingson, MCMC, Administrator Patrick Foss, Mayor City of Menahga, Minnesota Resolution No Page 1 of 1 Page 48

49 Agenda Date: September 10, 2018 Action: Vote: Yes: No: CITY OF MENAHGA, MINNESOTA Resolution No A Resolution of the Menahga City Council Authorizing Participation in the Community Concern for Youth Program with Todd-Wadena Community Corrections BE IT RESOLVED by the Menahga City Council that Todd County act as sponsoring unit of government for the project entitled Community Concern for Youth to be conducted by Todd- Wadena Community Corrections during the period from January 1, 2019, through December 31, BE IT FURTHER RESOLVED that Randy Neumann, Chairperson, Todd County Board of Commissioners, is hereby authorized to execute such agreements and funding as are necessary to implement the project on behalf of the Menahga City Council. BE IT FURTHER RESOLVED that the City of Menahga hereby agrees to contribute $1,526 for the project entitled Todd-Wadena Community Concern for Youth during the period from January 1, 2019 through December 31, 2019, which is to be paid on January 1, It is understood that the Menahga School Board contributes $3,244.00, for a total community contribution of $4, Passed and approved by the City Council of the City of Menahga, Minnesota, 10th day of September, Gina Ellingson, Administrator Patrick Foss, Mayor City of Menahga, Minnesota Resolution No Page 1 of 1 Page 49

50 Agenda Date: September 10, 2018 Action: Vote: Yes: No: CITY OF MENAHGA, MINNESOTA Resolution No A Resolution of the Menahga City Council Issuing a Conditional Use Permit in the Agricultural Residential District to Uniti Towers for Property Located at 1043 Aspen Avenue South Menahga, Minnesota WHEREAS, the City of Menahga received a complete conditional use permit application from Uniti Towers; and WHEREAS, the application requests a conditional use permit to build a new wireless telecommunications facility in the form of a 300 tall guyed tower; and WHEREAS, the property is zoned Agricultural Residential (AR); and WHEREAS, the City of Menahga Planning Commission held a public hearing on September 6, 2018, and recommends the City Council approve the conditional use permit; and WHEREAS, MMC provides the City Council with the authority to issue conditional use permits based on certain criteria; and WHEREAS, the City Council determines the following: 1. The conditional use is compatible with the existing neighborhood. 2. The conditional use supports the general welfare of the community. NOW, THEREFORE BE IT RESOLVED by the City Council that the requested conditional use permit is issued to Uniti Towers to allow the following: 1. Construction of a 300 tall guyed wireless telecommunications tower; NOW, THEREFORE BE IT RESOLVED by the City Council that the following are conditions of approval: 1. Any modifications to the approved plans after the issuance of a building permit must be specifically requested and approved by the Planning Commission prior to execution. City of Menahga, Minnesota Resolution No Page 1 of 2 Page 50

51 Passed and approved by the City Council of the City of Menahga, Minnesota, tenth day of September, Gina Ellingson, Administrator Patrick Foss, Mayor City of Menahga, Minnesota Resolution No Page 2 of 2 Page 51

52 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 1 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance FUND 101 GENERAL FUND 1G CASH-STREET LIGHTING 1 G FIRE DEPT EQUIP $245, $ $0.00 $61, $96, $210, G FIRE DEPT CITY 1 G GENERAL INVEST $81, $7.83 $0.00 $ $51, $30, G CASH-HEAD START IMPROV 1G POLICE SINKING CHECKING 1 G CASH-SEAL COAT GEN 1 G CASH $190, $26, $88, $786, $852, $123, G Street Sinking 1G Head Start Improvement $11, $0.00 $11, G Police Sinking 1 G Seal Coat 1 G Petty Cash $ $0.00 $ G Ameritrade Investments $51, $51, $0.00 1G Taxes Receivable-Delinquent $17, $0.00 $17, G Accounts Receivable $1, $0.00 $1, G NSF Checks 1 G Special Assess Rec-Delinquent $0.51 $0.00 $ G Due From Other Governments $5, $5, $ G Advances To Other Funds 1G Other Interest Receivable $ $0.00 $ G Deferred Outflows - Pension Re 1 G Inventory of Material/Supply 1 G Prepaid Insurance $32, $0.00 $32, G Accounts Payable -$8, $0.00 $0.00 $8, $0.99 $0.00 1G Due to Other Governments -$1, $ $ $2, $2, $1, G Advance From Other Funds -$76, $0.00 $0.00 $6, $0.00 -$70, G Accrued Wages & Salaries Paya -$7, $0.00 $0.00 $7, $0.00 $ G IRA-EMPLOYEE 1 G EMPLOYEE LIFE INSURANCE 1G Campground Reservation Prepai $0.00 $1, $1, $5, $8, $2, G Deferred Revenues -$17, $0.00 -$17, G Deferred Inflows - Pension Rel 1 G Unreserved Fund Balance -$475, $107, $45, $781, $643, $337, FUND 101 GENERAL FUND $0.00 $136, $136, $1,710, $1,710, $0.00 FUND 225 SAFE ROUTES TO SCHOOL 5G CASH -$3, $0.00 -$3, G Unreserved Fund Balance $3, $0.00 $3, FUND 225 SAFE ROUTES TO SCHOOL FUND 226 ECONOMIC DEV REVOLVING LN FD 6 G ECONOMIC DEV REV LN 1 $118, $48.72 $0.00 $ $30, $88, G INVESTMENTS $50, $50, $0.00 6G CASH $6, $0.00 $0.00 $80, $30, $55, Page 52

53 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 2 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 6G MONEY MARKET # G Ameritrade Investments $30, $0.00 $30, G Notes Receivable - 3 Cs $1, $0.00 $1, G Notes Receivable - MGF, LLC $22, $0.00 $22, G Accounts Payable 6G Deferred Revenues -$24, $0.00 -$24, G Unreserved Fund Balance -$174, $0.00 $48.72 $ $ $174, FUND 226 ECONOMIC DEV REVOLVING LN FD FUND 228 TIF DISTRICT PEDRO $0.00 $48.72 $48.72 $110, $110, $0.00 8G CASH $17, $0.00 $17, G Unreserved Fund Balance -$17, $0.00 -$17, FUND 228 TIF DISTRICT PEDRO FUND 231 TIF DISTRICT C STORE 1 G CASH 1 G Unreserved Fund Balance FUND 231 TIF DISTRICT C STORE FUND 232 TIF DISTRICT COTTAGE HOUSE 2 G CASH 2 G Unreserved Fund Balance FUND 232 TIF DISTRICT COTTAGE HOUSE FUND 233 TIF DISTRICT 1-6 PLEASANT PINE 3G CASH -$1, $0.00 $12, $11, $20, $11, G Accounts Payable 3 G Unreserved Fund Balance $1, $12, $0.00 $20, $11, $11, FUND 233 TIF DISTRICT 1-6 PLEASANT PINE FUND CITY HALL DEBT FUND $0.00 $12, $12, $32, $32, $0.00 3G CASH $ $0.00 $0.00 $9.82 $0.00 $ G Taxes Receivable-Delinquent $ $0.00 $ G Due From Other Governments $9.82 $9.82 $ G Accounts Payable 3G Advance From Other Funds 3G Deferred Revenues -$ $0.00 -$ G Unreserved Fund Balance -$ $0.00 $0.00 $9.82 $9.82 -$ FUND CITY HALL DEBT FUND $19.64 $19.64 $0.00 FUND A FIRE TRUCK 4G CASH $ $ $ G Restricted for Debt Service $84, $ $83, G Unreserved Fund Balance $ $84, $83, FUND A FIRE TRUCK $86, $86, $0.00 FUND 307 WATER SEWER DEBT 7G CASH $134, $0.00 $0.00 $11, $100, $46, G Ameritrade Investments $100, $0.00 $100, G Taxes Receivable-Delinquent Page 53

54 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 3 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 7G Special Assess Rec-Delinquent $4, $0.00 $4, G Special Assess Rec-Deferred $126, $0.00 $126, G Accounts Payable 7 G Deferred Revenues -$131, $0.00 -$131, G Unreserved Fund Balance -$134, $11, $146, FUND 307 WATER SEWER DEBT $111, $111, $0.00 FUND NURSING HOME DEBT FUND 0 G CASH $24, $0.00 $0.00 $166, $166, $24, G Lease Receivable $515, $0.00 $515, G Deferred Revenues -$515, $0.00 -$515, G Unreserved Fund Balance -$24, $0.00 $0.00 $166, $166, $24, FUND NURSING HOME DEBT FUND FUND IMPROVEMENT DEBT FUND $333, $333, $ G CASH $ $0.00 $0.00 $ $0.00 $ G Special Assess Rec-Delinquent 1G Special Assess Rec-Deferred $1, $0.00 $1, G Due From Other Governments -$0.36 $0.00 -$ G Deferred Revenues -$1, $0.00 -$1, G Unreserved Fund Balance -$ $ $ FUND IMPROVEMENT DEBT FUND FUND IMPROVEMENT DEBT FUND $ $ $0.00 2G INVESTMENTS 2 G CASH $3, $0.00 $0.00 $ $0.00 $3, G CD # G Taxes Receivable-Delinquent $ $0.00 $ G Special Assess Rec-Delinquent $ $0.00 $ G Special Assess Rec-Deferred $102, $0.00 $102, G Due From Other Governments $8.94 $9.03 -$ G Accounts Payable 2 G Advance From Other Funds 2G Deferred Revenues -$103, $0.00 -$103, G Unavailable Property Taxes -$ $0.00 -$ G Unreserved Fund Balance -$3, $0.00 $0.00 $9.03 $ $3, FUND IMPROVEMENT DEBT FUND FUND UTILITY/STREET IMPROV $ $ $0.00 3G CASH -$171, $0.00 $0.00 $ $0.00 -$170, G Special Assess Rec-Delinquent $20, $0.00 $20, G Special Assess Rec-Deferred $46, $0.00 $46, G Deferred Revenues -$67, $0.00 -$67, G Unreserved Fund Balance $171, $ $170, FUND UTILITY/STREET IMPROV $ $ $0.00 FUND 314 SPECIAL PROJECT DEBT FUND Page 54

55 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 4 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 4G CASH 4G Deferred Revenues 4 G Unreserved Fund Balance FUND 314 SPECIAL PROJECT DEBT FUND FUND GO IMPROVEMENT 5G CASH $99, $0.00 $0.00 $4, $103, $0.00 5G Taxes Receivable-Delinquent $ $0.00 $ $0.00 $ $ G Special Assess Rec-Delinquent $7, $0.00 $7, $0.00 $7, $ G Special Assess Rec-Deferred $193, $0.00 $193, $0.00 $193, $ G Due From Other Governments $28.64 $28.64 $0.00 5G Accounts Payable 5G Deferred Revenues -$200, $200, $0.00 $200, $0.00 $ G Unavailable Property Taxes -$ $ $0.00 $ $0.00 $ G Unreserved Fund Balance -$99, $0.00 $0.00 $103, $4, $0.00 FUND GO IMPROVEMENT $0.00 $200, $200, $309, $309, $0.00 FUND STREET & UTILITY IMPROVEM 6G CASH $327, $0.00 $0.00 $83, $195, $215, G Taxes Receivable-Delinquent $3, $0.00 $3, G Special Assess Rec-Delinquent $8, $0.00 $8, G Special Assess Rec-Deferred $592, $0.00 $592, G Due From Other Governments $1, $1, $0.00 6G Accounts Payable 6G Deferred Revenues -$600, $0.00 -$600, G Unavailable Property Taxes -$3, $0.00 -$3, G Unreserved Fund Balance -$328, $0.00 $0.00 $197, $83, $215, FUND STREET & UTILITY IMPROVEM FUND B Imp. Refunding GO Bond $280, $280, $0.00 7G CASH -$76, $0.00 $0.00 $146, $66, $3, G Taxes Receivable-Delinquent $1, $ $0.00 $ $0.00 $1, G Special Assess Rec-Delinquent $0.00 $7, $0.00 $7, $0.00 $7, G Special Assess Rec-Deferred $0.00 $193, $0.00 $193, $0.00 $193, G Due From Other Governments $ $ $0.00 7G Accounts Payable 7 G Deferred Revenues -$1, $0.00 $200, $0.00 $200, $201, G Unavailable Property Taxes $0.00 $0.00 $ $0.00 $ $ G Unreserved Fund Balance $75, $0.00 $0.00 $67, $146, $3, FUND B Imp. Refunding GO Bond $0.00 $200, $200, $414, $414, $0.00 FUND CSAH 21 4 G CASH -$23, $0.00 -$23, G Accounts Payable 4 G Unreserved Fund Balance $23, $0.00 $23, FUND CSAH 21 FUND 406 CAPITAL PROJECTS-EQUIPMENT Page 55

56 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 5 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 6G INVESTMENTS $93, $35.19 $0.00 $ $30, $64, G CASH $29, $7, $5, $68, $94, $3, G Street Sinking 6 G Police Sinking $4, $1, $ $7, $11, $1, G Seal Coat $36, $0.00 $36, G Parks Sinking $27, $ $5, $1, $5, $23, G MONEY MARKEY # G Ameritrade Investments $30, $0.00 $30, G Advances To Other Funds $76, $6, $70, G Accounts Payable 6G Unreserved Fund Balance -$268, $5, $2, $64, $24, $229, FUND 406 CAPITAL PROJECTS- EQUIPMENT FUND 412 DNR CITY PARK PROJECT $0.00 $13, $13, $171, $171, $ G CASH 2 G Due From Other Governments 2G Accounts Payable 2G Unreserved Fund Balance FUND 412 DNR CITY PARK PROJECT FUND STREET & UTILITY IMP CONS 3 G CASH 3G Accounts Receivable 3G Accounts Payable 3 G Retainage Payable 3 G Unreserved Fund Balance FUND STREET & UTILITY IMP CONS FUND N.H. CONST-CAPITAL PROJ 4G CASH $166, $393, $289, $2,562, $2,544, $184, G Accounts Receivable 4 G Accounts Payable -$166, $289, $393, $2,345, $2,447, $268, G Unreserved Fund Balance $1,390, $1,306, $84, FUND N.H. CONST-CAPITAL PROJ FUND 601 WATER FUND $0.00 $682, $682, $6,298, $6,298, $ G W/S DEBT SAVINGS 1 G WELLHEAD PROTECT CASH 1 G W/S CONSTR SINK CHKG 1G INVESTMENTS $33, $33, $0.00 1G W/S (FWS) INVESTMENTS $5, $12, $6, G W/S CONSTR INVESTMENTS $74, $156, $81, G W/S WELLHEAD INVESTMENT $12, $12, $ G CASH $697, $16, $14, $352, $664, $385, G W/S Debt Savings 1G Well Head Protection $5, $0.00 $5, Page 56

57 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 6 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 1G W/S Const Sinking 1G ACCOUNTS RECEIVABLE 1 G CD # G CD # G Ameritrade Investments $525, $0.00 $525, G Accounts Receivable $23, $0.00 $23, G Allow for Uncollected Receivab 1 G NSF Checks 1 G Allowance for Uncollectible 1 G Special Assess Rec-Delinquent $4, $0.00 $4, G Special Assess Rec-Deferred $6, $0.00 $6, G Due From Other Governments 1 G Other Interest Receivable $ $0.00 $ G Deferred Outflows - Pension Re $6, $0.00 $6, G DO - Sub Contributions 1G DO - Act & Projected Interest 1G DO - Change in Prop Share 1G DO - Change in Assumptions 1 G Prepaid Insurance $2, $0.00 $2, G Unamortized Bond Discount 1 G Construction in Progress 1G Fixed Asset-Land $23, $0.00 $23, G Improvements Other Than Bldgs $4,683, $0.00 $4,683, G Accum Deprec-Imprv/Not Bldg -$1,773, $0.00 -$1,773, G Fixed Asset-Equip/Machinery $54, $0.00 $54, G Fixed Asset-Equip Depreciation -$51, $0.00 -$51, G Accounts Payable -$ $0.00 $0.00 $ $0.00 $0.00 1G Retainage Payable 1 G Contracts Payable 1 G Due to Other Governments -$ $ $ $1, $1, $ G Accrued Interest Payable -$ $0.00 -$ G Accrued Wages & Salaries Paya -$ $0.00 $0.00 $ $0.00 $0.00 1G EMPLOYEE LIFE INSURANCE 1G Deposits 1 G Revenue Bonds Payable -$271, $0.00 -$271, G Current Portion-Comp Abs -$ $0.00 -$ G Accrued Compensated Absence -$4, $0.00 -$4, G Deferred Inflows - Pension Rel -$13, $0.00 -$13, G DI - Change in Proportion 1 G DI - Experience 1 G Net Pension Liability -$33, $0.00 -$33, G Unreserved Fund Balance -$584, $14, $16, $137, $138, $585, G Net invested in CA -$2,898, $0.00 -$2,898, G Prior Period Adjustment Page 57

58 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 7 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance FUND 601 WATER FUND $0.00 $31, $31, $1,017, $1,017, $0.00 FUND 602 SEWER FUND 2 G INVESTMENTS $36, $36, $ G W/S (FWS) INVESTMENTS $6, $0.00 $6, G W/S CONSTR INVESTMENTS $81, $0.00 $81, G CASH $656, $22, $138, $222, $577, $302, G W/S Debt Savings 2 G W/S Const Sinking 2 G Ameritrade Investments $326, $0.00 $326, G Accounts Receivable $24, $0.00 $24, G NSF Checks 2G Special Assess Rec-Delinquent $3, $0.00 $3, G Special Assess Rec-Deferred $12, $0.00 $12, G Other Interest Receivable $57.00 $0.00 $ G Deferred Outflows - Pension Re $6, $0.00 $6, G DO - Sub Contributions 2G DO - Act & Projected Interest 2G DO - Change in Prop Share 2 G DO - Change in Assumptions 2 G Prepaid Insurance $2, $0.00 $2, G Unamortized Bond Discount 2G Construction in Progress 2G Fixed Asset-Land $24, $0.00 $24, G Improvements Other Than Bldgs $4,666, $0.00 $4,666, G Accum Deprec-Imprv/Not Bldg -$2,477, $0.00 -$2,477, G Fixed Asset-Equip/Machinery $83, $0.00 $83, G Fixed Asset-Equip Depreciation -$58, $0.00 -$58, G Accounts Payable -$11.84 $0.00 $0.00 $11.84 $0.00 $ G Retainage Payable 2 G Contracts Payable 2 G Due to Other Governments -$94.96 $0.00 $0.00 $94.96 $0.00 $0.00 2G Accrued Interest Payable -$2, $0.00 -$2, G Accrued Wages & Salaries Paya -$ $0.00 $0.00 $ $0.00 $0.00 2G EMPLOYEE LIFE INSURANCE 2 G Deposits 2 G Revenue Bonds Payable -$640, $0.00 -$640, G Current Portion-Comp Abs -$ $0.00 -$ G Accrued Compensated Absence -$4, $0.00 -$4, G Deferred Inflows - Pension Rel -$13, $0.00 -$13, G DI - Change in Proportion 2 G DI - Experience 2 G Net Pension Liability -$33, $0.00 -$33, G Unreserved Fund Balance -$767, $138, $22, $251, $187, $702, G Net invested in CA -$1,606, $0.00 -$1,606, Page 58

59 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 8 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 2G Prior Period Adjustment FUND 602 SEWER FUND $0.00 $161, $161, $800, $800, $0.00 FUND 607 CEMETERY FUND 7 G CASH $2, $1, $0.00 $2, $ $5, G Due to Other Governments -$9.87 $0.00 $0.00 $9.87 $0.00 $0.00 7G Accrued Wages & Salaries Paya -$65.16 $0.00 $0.00 $65.16 $0.00 $0.00 7G Unreserved Fund Balance -$2, $0.00 $1, $ $2, $5, FUND 607 CEMETERY FUND $0.00 $1, $1, $2, $2, $0.00 FUND 609 MUNICIPAL LIQUOR FUND 9 G CASH $143, $120, $125, $937, $1,004, $77, G LIQUOR STORE CASH ON HA $6, $3, $1, $24, $27, $3, G ATM Cash Account $0.00 $9, $5, $79, $69, $10, G ATM Machine $0.00 $0.00 $4, $6, $5, $ G ACCOUNTS RECEIVABLE $4, $29, $27, $210, $212, $3, G Change Fund $2, $0.00 $2, G Ameritrade Investments $50, $0.00 $50, G NSF Checks $1, $0.00 $0.00 $ $ $1, G Allowance for Uncollectible 9 G Deferred Outflows - Pension Re $21, $0.00 $21, G DO - Sub Contributions 9 G DO - Act & Projected Interest 9G DO - Change in Prop Share 9G DO - Change in Assumptions 9 G Inventory - Liquor $79, $0.00 $79, G Prepaid Insurance $7, $0.00 $7, G Fixed Asset-Land $33, $0.00 $33, G Land Improvements $12, $0.00 $12, G Fixed Asset-Buildings $384, $0.00 $384, G Accum Deprec Bldg -$274, $0.00 -$274, G Fixed Asset-Equip/Machinery $6, $0.00 $6, G Fixed Asset-Office Equipment $54, $0.00 $54, G Fixed Asset-Equip Accum Depre -$57, $0.00 -$57, G Accum Deprec Land Improv -$12, $0.00 -$12, G Accounts Payable -$ $0.00 $0.00 $ $0.00 $ G Due to Other Governments -$6, $9, $7, $54, $54, $7, G Accrued Interest Payable 9 G Accrued Wages & Salaries Paya -$2, $0.00 $0.00 $2, $0.00 $0.00 9G Capital Lease Agree-Current 9G Current Portion-Comp Abs -$2, $0.00 -$2, G Accrued Compensated Absence -$12, $0.00 -$12, G Deferred Inflows - Pension Rel -$46, $0.00 -$46, G DI - Change in Proportion 9G DI - Experience 9G Net Pension Liability -$121, $0.00 -$121, Page 59

60 City of Menahga Balance Sheet 09/07/18 8:08 AM Page 9 Current Period: August 2018 FAccount Last Dim Descr Begin Yr MTD Debit MTD Credit YTD Debit YTD Credit Current Balance 9G Unreserved Fund Balance -$64, $82, $83, $659, $651, $56, G Net invested in CA -$158, $0.00 -$158, G Prior Period Adjustment 9 G Investment General Fixed Asset FUND 609 MUNICIPAL LIQUOR FUND $0.00 $255, $255, $2,025, $2,025, $0.00 FUND 750 PAYROLL CLEARING FUND 0G CASH -$ $20, $20, $166, $166, $ G Accounts Payable 0 G Federal Withholding $0.00 $3, $3, $28, $27, $ G State Withholding $0.00 $1, $1, $14, $14, $0.00 0G Social Sec Tax Withholding $0.00 $4, $4, $36, $37, $ G PERA $0.09 $7, $7, $64, $64, $ G Hospitalization/Medical Ins 0 G Colonial Life $0.00 $ $ $4, $4, $ G AFLAC $0.00 $30.42 $30.42 $ $ $0.00 0G Medicare $0.00 $1, $1, $11, $11, $0.00 0G Lincoln Mutual Life 0G Garnishment 1 0 G Garnishment 2 0 G IRA 0 G IRA-EMPLOYEE 0G NCPERS Life 0G EMPLOYEE LIFE INSURANCE 0 G Dental Insurance $ $ $ $4, $4, $ G Minnesota Deferred Comp Plan $0.00 $ $ $ $ $ G LELS Union Dues $0.00 $98.00 $98.00 $ $ $0.00 0G Unreserved Fund Balance FUND 750 PAYROLL CLEARING FUND $0.00 $40, $40, $332, $332, $0.00 FUND 755 GET HOOKED ON FISHING 5 G CASH $3, $0.00 $0.00 $3, $3, $3, G Unreserved Fund Balance -$3, $0.00 $0.00 $3, $3, $3, FUND 755 GET HOOKED ON FISHING $7, $7, $0.00 FUND 760 SOUNDS OF SPIRIT LAKE 0 G CASH $9, $1, $4, $14, $15, $7, G Unreserved Fund Balance -$9, $4, $1, $15, $14, $7, FUND 760 SOUNDS OF SPIRIT LAKE $0.00 $5, $5, $29, $29, $0.00 FUND 765 BRE PROJECTS 5G CASH $ $5, $0.00 $5, $ $5, G Accounts Payable 5 G Unreserved Fund Balance -$ $0.00 $5, $ $5, $5, FUND 765 BRE PROJECTS $0.00 $5, $5, $5, $5, $0.00 Grand Total $0.00 $1,747, $1,747, $14,084, $14,084, $0.00 Page 60

61 City of Menahga *Budget YTD Rev-Exp 09/07/18 8:08 AM Page 1 Current Period: August August YTD Budget YTD Amt MTD Amt 2018 YTD Balance % of Budget GENERAL FUND Revenues Expenditures $989, $539, $19, $450, % $989, $676, $80, $312, % Miscellaneous Gain/(Loss) $0.00 ($137,812.63) ($61,886.77) $137, % Active R Current Ad Val $332, $180, $0.00 $151, % Active R Delinquent Ad $15, $6, $0.00 $8, % Active R Current Mobile $ $0.00 $0.00 $ % Active R Delinquent Mob $ $0.00 $0.00 $ % Active R Forfeited Land Active R WCTA Franchi $ $ $ $ % Active R Penalties and I $ $ $0.00 $ % Active R Alcoholic Bever $ $50.00 $0.00 $ % Active R Zoning Permits $ $ $ $ % Active R Dog Licenses $ $ $ $ % Active R Local Governm $372, $186, $0.00 $186, % Active R Market Value C $ $0.00 $0.00 $ % Active R State Aid - PER $13, $6, $0.00 $6, % Active R Spec Assess P Active R State/Fed Gran Active R MN DOT Const $0.00 $7, $0.00 -$7, % Active R Police Training $1, $1, $1, $ % Active R Fire Relief Assn Active R Fire - State Aid $10, $0.00 $0.00 $10, % Active R Police - State A $22, $0.00 $0.00 $22, % Active R Other State Gra Active R DNR Grant - Fir $0.00 $1, $0.00 -$1, % Active R DNR Grant - Cit Active R Fire Contracts $55, $55, $0.00 -$ % Active R Nursing Home-I $25, $0.00 $0.00 $25, % Active R Fire Call Charg $5, $8, $ $3, % Active R Swimming Less Active R Park Fees $18, $18, $6, $ % Active R Dump Station F $1, $1, $ $ % Active R Snow Plow/Gra $2, $0.00 $0.00 $2, % Active R Miscellaneous $ $ $ $ % Active R Sale of Land & Active R Head Start Impr $1, $0.00 $0.00 $1, % Active R Fines & Forfeitu $7, $4, $ $3, % Active R Dog Pound Fin $ $0.00 $0.00 $ % Active R Interest Earning $6, $2, $ $3, % Active R Fire Interest $15.00 $0.00 $0.00 $ % Active R General Interes $ $ $7.83 $ % Active R Fire Equipment $1, $ $ $ % Active R Beach Improv. Active R Police Forfeitur Active R Contributions a $0.00 $4, $0.00 -$4, % Active R Police Open Ca Active R ECPN Reimbur Active R Refunds - Insur $0.00 $ $0.00 -$ % Page 61

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