FY18 Contract Mowing Anthony LasCasas, Asst Director Board Meeting August 16, 2017

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1 FY18 Contract Mowing Anthony LasCasas, Asst Director Board Meeting August 16, 2017

2 FY 18 Mowing Contracts 4 cycles Flat & Bank Mowing E-1 (~26 mi) E-2W (~22 mi) E-2E (~28 mi) C. Stanley Weaver (~12 mi) Estimated cost $130,000 Bid late Aug-Sept Award October Contract time Oct 17 -Sep 18

3 Staff Recommendation Approval to advertise a Request for Bids for contracted mowing services

4 8/8/2017 Barbara Kamhi Property LWDD Project No. RI Dave Bends, Project Surveyor August 16, 2017 SITE 1

5 8/8/2017 E 3 Canal LAKE IDA ROAD SITE L 32 Canal SIMS ROAD MILITARY TRAIL L 32 Canal SITE E 3 Canal 2

6 8/8/2017 Background Parcel is located on the South side of the L-32 Canal and on the west side of Sims Road. Barbara Kamhi owns the NE ¼ of the NE ¼ of the NW ¼ of Section 14/46/42, less the North feet, the South 260 feet and the East 120 feet thereof. Request was made by Barbara Kamhi to purchase LWDD s fee interest in the North of the NE ¼ of the NE ¼ of the NW ¼ of Section 14/46/42, less the East 120 feet thereof. Ms. Kamhi appointed Jim Knight with The Knight Group, LLC as agent for this transaction. EXHIBIT 3

7 8/8/2017 Staff Recommendation Declare the North of the NE ¼ of the NE ¼ of the NW ¼ of Section 14/46/42, less the East 120 feet thereof surplus and eligible for sale Approve the Fair Market Value based on the submitted appraisal of $280, per acre or $6.43 /Sq. Ft Area of acres or 30,316 Sq. Ft. X $6.43 /Sq. Ft. = $194, Subject to: Property owner conveying an exclusive easement deed to the District over the north 85 feet thereof as shown Sketch of Descriptions Certification of Title Legal and Recording Fees Approval of all plans by LWDD staff District Operating Policies 4

8 Fiscal Year 2018 Final Operating Budget Board Meeting August 16, 2017

9 Estimated Revenues Increase Increase (decrease) % (decrease) % Forecast Budget 2016/17 to 2017/18 to ACTUAL BUDGET FORECAST BUDGET Budget Budget 2015/ / / /18 NOTES 2017/ /17 REVENUES NON-AD VALOREM ASSESSMENTS Assessments - Current ,430,165 15,038,400 14,888,016 15,536, , % 3.3% Discount on assessments (496,066) (601,600) (517,000) (621,400) 4% of Assessments 20.2% 3.2% Commissions - PBC Tax Collector (135,404) (150,300) (141,000) (155,300) 1% of Assessments 10.1% 3.2% Tax Roll Preparation - PBC Property Appraiser (150) (200) (150) (200) 33.3% 0.0% Tax Roll Processing - PBC Information Systems Services (ISS) (4,000) (3,850) (4,000) 3.9% 0.0% Total NON-AD VALOREM ASSESSMENTS 13,798,545 14,282,300 14,226,016 14,755, % 3.2% OTHER REVENUE Delinquent assessments Tax Collector - Reimbursement of expenses Releases - Quit Claim/Chancery Permit fees Sales of Surplus Equipment Miscellaneous Right-of-way Agreements Sales of Surplus Real Estate Interest - Maintenance Interest - EI Funds Interest - Self-Insurance Prior year carryforward - Operations Prior year carryforward - Revetment Prior year carryforward - Capital Improvement ,792 63,408 6, , ,792 8,623 82,229 38,556 40,844 10,936 2, ,000 31,200 10, % 0.0% 50,000 76,889 50, % 0.0% 2,500 2,500 2, % 0.0% 250, , , % 0.0% 10,000 25,000 10, % 0.0% 1,000 4,000 1, % 0.0% 70,000 70,000 70, % 0.0% % 0.0% 10,000 25,000 10, % 0.0% % 0.0% % 0.0% 158, , , , , , ,000 1,015,000 Prior year carryforward - EI Funds ,000,000 2,000, , % -75.0% Total OTHER REVENUE 889,680 3,223,725 3,479,814 2,291, % -28.9% TOTAL REVENUES 14,688,225 17,506,025 17,705,830 17,046, % -2.6%

10 Proposed Expenditures Increase Increase (decrease) % (decrease) % Forecast Budget 2016/17 to 2017/18 to ACTUAL BUDGET FORECA ST BUDGET Budget Budget 2015/ / / /18 NOTES 2017/ /17 EXPENDITURES SALARIES & BENEFITS Salaries ,540,072 5,750,000 5,550,000 5,800,000 Average 2.5% merit increase, 90 employees 4.5% 0.9% Social Security , , , , % Rate 4.5% 0.9% Medicare ,623 83,400 80,500 84, % Rate 4.5% 0.8% Retirement , , , ,000 FRS Employer Contribution Rate - Blended (Reg/Sr Mgmt/DROP) ~ 9.7% 5.8% 3.5% Health Insurance ,227,049 1,350,000 1,300,000 1,350, employees 3.8% 0.0% Uniforms ,704 20,000 15,000 20, % 0.0% Total SALARIES & BENEFITS 7,700,092 8,091,400 7,809,600 8,163, % 0.9% A DMINISTRA TIVE Board of Supervisors ,250 25,000 17,000 20, % -20.0% Travel, Education, Memberships & Publications ,113 55,000 55,000 95, % 72.7% Advertising ,266 15,000 11,000 15, % 0.0% Permit & other fees ,610 5,000 8,000 10, % 100.0% Recording fees ,619 12,000 2,500 5, % -58.3% Taxes ,965 5,000 5,000 5, % 0.0% Insurance , , , ,000 General Liability - $192K; Worker's Compensation - $120K, Claims/Settlements - $25K 8.7% -13.4% Miscellaneous ,998 15,000 5,000 10, % -33.3% Total ADMINISTRATIVE 364, , , , % -4.6% UTILITIES Utilities ,921 75,000 75,000 63,000 Telephone & fax service - $11,000; Garbage & recycling - $10,000; Water - $5,000; Electricity - $25,000; Cable & internet - $6,000; Cell and tablets service - $6, % -16.0% Electricity - Pumps , , , ,000 Control structures #1, 2, 3, 4, 9, 11, 12, 17W 0.0% 0.0% Waste Disposal ,268 9,000 9,000 57,000 Govt assessment - $3,000; Dump fees - $54, % 533.3% Total UTILITIES 138, , , , % 13.9%

11 Proposed Expenditures Forecast Budget 2016/17 to 2017/18 to ACTUAL BUDGET FORECAST BUDGET Budget Budget 2015/ / / /18 NOTES 2017/ /17 FIELD OPERATIONS & MAINTENANCE Repairs & maintenance - Heavy Equipment , , , , % 0.0% Repairs & maintenance - Tractors & mowers ,273 60,000 60,000 60, % 0.0% Repairs & maintenance - Vehicles , ,000 50, , % 0.0% Repairs & maintenance - Aquatic Equipment ,787 15,000 12,000 25, % 66.7% Repairs & maintenance - Chipper Equipment ,673 10,000 10,000 75, % 650.0% Repairs & maintenance - Other Equipment ,767 10,000 5,000 30, % 200.0% Repairs & maintenance - Buildings & improvements , , , , % 0.0% Repairs & maintenance - Right-of-ways , , ,000 Contracted services for: Tree removal - $600K; Encumbrance removal - $300K; Mowing - $130K 1,130,000 and Stabilization - $100K 61.4% 151.1% Repairs & maintenance - Controls & pumps , ,000 50, , % 0.0% Repairs & maintenance - Canals , , ,000 Herbicides - $750K, Booms - $25K, Contracted services for: Specialized dredging - $325K, 1,345,000 Maintenance - $245K 88.6% 88.6% Equipment lease payments , , , ,000 Excavators (3) -19.3% -19.3% Total FIELD OPS & MAINTENANCE 1,395,661 1,855,000 2,047,000 3,224, % 73.8% EXPENDABLES Supplies - Shop ,104 70,000 60,000 70,000 Welding - $15K; Paper goods and cleaning supplies - $10K; Safety and spill items - $15K; Automotive items - $20K; Miscellaneous - $10K 16.7% 0.0% Supplies - Tools ,885 40,000 25,000 32, % -20.0% Supplies - Fuels & Lubricants , , ,000 21K $ K $ , K $1.77, Current + 3% -6.7% -16.2% Supplies - Office ,295 50,000 50,000 Postage $4K; Copiers $18K; District stationery $5K; Desktop printers $5K; Toner $3K; Copy paper $2K; Resource materials $2K; Meeting supplies $2K; Filing supplies $3K; Miscellaneous 58,000 office products $14K 16.0% 16.0% Supplies - Technology ,307 30,000 30,000 30, % 0.0% Total EXPENDABLES 398, , , , % -10.3%

12 Proposed Expenditures Increase Increase (decrease) % (decrease) % Forecast Budget 2016/17 to 2017/18 to ACTUAL BUDGET FORECA ST BUDGET Budget Budget 2015/ / / /18 NOTES 2017/ /17 CONTRACT WORK Water monitoring ,495 40,000 5,000 5,000 Horticulture Waste Site 0.0% -87.5% Contract work - General ,518 66,000 86,000 Drug Testing - $3K, Appraisals & surveys - $24K, Elevator - $4K, Lobbyist - $25K, Public 86,000 Relations - $30K 0.0% 30.3% Legal - In house , , , ,000 Mark Perry, P.A. - $13,310 Per Month 0.0% 0.0% Legal - Outside ,674 50,000 10,000 50,000 Title Lawsuits 400.0% 0.0% GIS Consultant - $65K, Future Projects - Engineering , , , ,000 $50K -54.0% -54.0% Microfilming ,925 30,000 30,000 30,000 Document scanning / archival microfilm 0.0% 0.0% Financial Services ,000 46,000 46,000 55,000 Annual Financial Audit 19.6% 19.6% Technology Services , , ,000 Monthly Maintenance - $79K, Data Security - $4K, Website - $3K, Database Programs/Support - $100K, Title Search - $2K, Fuel system - $4K, Hosting services - $20K, GPS - $30K, R/W Aerial Survey Image Processing - $7K, Praxsoft - $4K, SmartCover 256,000 - $3K 5.8% 5.8% Total CONTRACT WORK 691, , , , % -14.3% CAPITAL EXPENDITURES Property Acquisition , Buildings & Improvements , , , ,000 See attached schedule 67.1% 103.8% Controls / Pumps ,752 3,800,000 3,114,000 2,395,000 See attached schedule -23.1% -37.0% Erosion control , , , % 0.0% Equipment - Light ,291 20, ,000 See attached schedule 0.0% -2.0% Equipment - Heavy , , , % % Equipment - Accessories ,282 30,000 30, % 0.0% Equipment - Aquatics ,002 25,000 25,000 12,000 See attached schedule -52.0% -52.0% Equipment - Vehicles , , , % % Office furniture, fixtures & 349,103 equipment , , ,000 See attached schedule 26.8% 26.8% Non-capitalized items ,013 10,000 5,000 10, % 0.0% Total CAPITAL EXPENDITURES 2,455,661 5,362,320 4,842,420 3,635, % -32.2% DEBT SERVICE Capital Lease ,468 4,305 4,305 0 Computers - Dell, 3 Year % % Total Debt Service 23,468 4,305 4, % % Total EXPENDITURES 13,167,919 17,506,025 16,674,825 17,046, % -2.6% NET SURPLUS/DEFICIT 1,520,306-1,031,005 -

13 Detailed Capital Expenditures BUILDINGS & IMPROVEMENTS: DEPARTMENT DESCRIPTION QTY COST TOTAL Management HQ Building - Purchase 500,000 Fleet / Structures Refurbishment of the L Building - Vehicle Storage 250,000 Refurbishment of the E Building - Paint Booth 75,000 Installation of Motorized Garage Doors - 2 small 20,000 IT Rewiring of Building B 7,000 IT Security Access 10 1,700 17, ,000 CONTROL STRUCTURES / PUMPS: DEPARTMENT DESCRIPTION QTY COST TOTAL Management Supervisory Control and Data Acquistion (SCADA) - Construction of towers 1,700,000 Fleet / Structures Control Structure No ,000 Control Structure No ,000 Various secondary structures 75,000 2,395,000 LIGHT EQUIPMENT: DEPARTMENT DESCRIPTION QTY COST TOTAL Fleet / Structures Scissor Lift - 20 ft 1 20,000 20,000

14 Detailed Capital Expenditures AQUATIC EQUIPMENT: DEPARTMENT DESCRIPTION QTY COST TOTAL Vegetation Maintenance Gator - John Deere HPX w/trailer 1 12,000 12,000 OFFICE FURNITURE, FIXTURES & EQUIPMENT: DEPARTMENT DESCRIPTION QTY COST TOTAL IT Implementation of Accela AM 40,000 Software - Office 365 Exchange / ArcGIS Desktop Basic to Standard / ArcGIS Data Reviewer 22,000 Servers 4 5,000 20,000 Computers - Desktops / Tablets 22 1,450 32,000 System furniture for offices in Shop 20,000 Audio / visual improvements in Board Room 10,000 Miscellaneous hardware/software 10, ,000

15 Budget Timeline June 2017 Proposed budget workshop July 2017 Preliminary Budget presented to Board; Board approval to advertise Preliminary Budget and public hearing August 8, 2017 Public Hearing August 16, 2017 Final Budget Adoption

16 Discussion

17 LAKE WORTH DRAINAGE DISTRICT RESOLUTION NO A RESOLUTION OF THE GOVERNING BOARD OF LAKE WORTH DRAINAGE DISTRICT ADOPTING THE BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2018 WHEREAS, LAKE WORTH DRAINAGE DISTRICT presented a final budget on August 16, 2017 with an assessment rate of $48.00/acre or portion thereof, for the fiscal year ending September 30, 2018; and, WHEREAS, in accordance with the Florida Special District Handbook prepared by the State of Florida Department of Economic Opportunity all special districts must comply with the following: Must adopt a budget by resolution each fiscal year The total amount available from taxation and other sources, including balances brought forward from prior fiscal years, must equal the total of appropriations for expenditures and reserves At a minimum, the adopted budget must show for each fund, as required by law and sound financial practices, budgeted revenues and expenditures by organizational unit that are at least at the level of detail required for the Annual Financial report The adopted budget must regulate expenditures of the special district An officer of a special district may not expend or contract for expenditures in any fiscal year except pursuant to the adopted budget The tentative budget must be posted on the special district s official website at least two days before the budget hearing, and the final adopted budget must be posted on the special district s official web site within 30 days after adoption REVENUES NON - AD VALOREM ASSESSMENTS $ 15,536,100 DISCOUNT ON TAXES (621,400) COMMISSIONS - TAX COLLECTOR (155,300) TAX ROLL PREPARATION - PROPERTY APPRAISER (200) TAX ROLL PROCESSING - INFORMATION SYSTEMS SERVICES (4,000) DELINQUENT ASSESSMENTS, COMMISSION REFUNDS 60,000 14,815,200 FEES 252,500 OTHER 91,000 CARRYFORWARD OF PRIOR YEAR SURPLUS - OPERATIONS 373,000 CARRYFORWARD OF PRIOR YEAR SURPLUS - CAPITAL IMPROVEMENTS 1,515,000 TOTAL REVENUES $ 17,046,700 EXPENDITURES SALARIES AND BENEFITS $ 8,163,700 ADMINISTRATIVE 497,000 UTILITIES 295,000 FIELD OPERATIONS & MAINTENANCE 3,224,000 EXPENDABLES 470,000 CONTRACT WORK 762,000 CAPITAL EXPENDITURES 3,635,000 TOTAL EXPENDITURES $ 17,046,700 NOW, THEREFORE, be it resolved by the Board of Supervisors of the LAKE WORTH DRAINAGE DISTRICT that the following budget for the fiscal year ending September 30, 2018 is hereby approved and adopted: This Resolution adopted at the regular monthly meeting of the Board of Supervisors of the LAKE WORTH DRAINAGE DISTRICT this 16 TH day of August, James M. Alderman, President Joann Aylor, Recording Secretary

18 8/8/2017 Employee Benefit Renewals Board Meeting August 16, 2017 Maintained Healthcare Costs 3,000,000 2,500,000 2,000,000 1,500,000 1,000, ,

19 8/8/2017 Plan Renewals Cigna s initial quote for renewal of medical benefits reflected a 23.4% increase Through June, actual claim payments exceeded estimate by ~$100K; significant increase in catastrophic claims (over $25K) Additional quotes solicited from all major carriers; responses received from: Aetna, AvMed, Benecon, BlueCross, Humana, United Cigna counteroffered with 17% rate increase; 7% increase offered for revised plan designs United Healthcare offered the most competitive and comparable medical plan options Ancillary plan quotes were very minimal or flat Less than 1% increase in overall healthcare costs; offset by increase in employee contributions Mitigating Healthcare Costs Benchmarking with public entities Dependent eligibility auditing Employee education on plan usage High deductible and in-network plans Emergency room vs. urgent care Generic and mail order prescriptions Wellness program and incentives Incremental increase in employee contributions for dependent coverage Elective vision and dental plans with separate contribution structures Future surcharges for tobacco users and dependents 2

20 8/8/2017 Staff Recommendation Approval to purchase group health benefits with United Healthcare Approval to renew ancillary benefits Dental MetLife Vision Cigna Life / Disability Lincoln Questions? 3