2017 Application for Ocean Shores Lodging Tdx

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1 in A 2017 Application for Ocean Shores Lodging Tdx Amount of Lodging Tax Requested: $75,000 Organization/Agency Name: City of Ocean Shores Federal Tax D Number: Event or Activity Name (if applicable): Convention Center Repair and Maintenance _.. Sin i 4 2Ol6, Reserve Fund 3:49( Contact Name and Title: Crystal Dingler, Mayor Mailing Address: PO Box 909 City: Ocean Shores State: WA Zip: Phone: Address: cding er@osgov.com Check all service categories that apply to this application: Tourism Promotion/Marketing Operation of a Special Event/Festival designed to attract Operation of a Tourism Promotion Agency tourists _ Operation of a Tourism RelatedFacilityowned or operated or non profitorganization _X_ Operation and/orcapital Costs of a Tourism RelatedFacility owned by the City Check which one of the following applies to your agency: (Note: per Ocean Shores guidelines, only non-profit or public (government) agencies are eligible to apply for LodgingTax funding) Non Profit(Attach copy ofcurrent non-profit corporate registration with Washington Secretary ofstate) X_ Public Agency CERTFCATON lam an authorized agent of the organization/agency applying for funding. understand that: 0 lam proposing a tourism related service for f awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, ifapplicable. 0 The City of Ocean Shores will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. and 0 My agency will be required to submit a report documenting economic impact results in a format determined b the City. Signature: Date: /9 Printed or Typed Na e: Crystal Dingler

2 Questions _You may usethis lforrniogrlfa separate sheetofplagperfor answers3 1. Describe your tourism-related activity or event. 0 f an event, list the event name, date(s), and projected overall attendance. 0 Describe why tourists will travel to Ocean Shores to attend your event/activity/facility. f you received funds in the prior year, you need to have submitted your Final 2016 Report before submitting a new request Tourism-mpact Estimate and 2016 Annual Report As a direct result of your proposed tourism re ated service, provide: Estimate Actual a. Overall attendance at your event/activity/facility 131, ,435 b. Number of people who travel more than 50 miles for your event/activity c. Of the people who travel more than 50 miles, the number of people who travel from another country or state d. Of the people who travel more than 50 miles, the number of people who stay overnight in Ocean Shores or the Ocean Shores area e. Of the people staying overnight, the number of people who stay in PAD accommodations (hotel/motel/bed-breakfast) in Ocean Shores or Ocean Shores area f. Number of paid lodging room nights resulting from your event/ 16,840 15,593 activity/ facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 3. What methodology did you use to calculate the 2017 estimates? Used 8% increase based on growth rate from 2015 to What methodology did you use to calculate / document the 2016 actual numbers? Estimates by Convention Center Event 5. s there a host hotel for your event (yes or no)? f yes, list the host hotel. Clients choose hotels they prefer

3 Describe the prior success of your event/activity/facility in attracting tourists. Estimated economic impact of 2016 activity is $8,055,354 Describe you target tourist audience (location, demographics, etc). Community groups, special events & festivals Describe how you will promote your event/activity/facility to attract tourists. Repeat and referral clients provide current occupancy Describe how you will promote lodging establishments, restaurants, and businesses located in the City of Ocean Shores. Planned event information is provided to all local businesses 10. Are you applying for Lodging Tax funds from another community (yes or no)? f yes, list the other jurisdictio-n(s) and amount(s) requested. No 11. What is the overall budget for your event/activity/facility? What percent of the budget are you requesting fromocean Shores Lodging Tax Fund? 100% of Net Operating Expenses 12. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? Cannot eliminate any Operating Expenses Application Deadline: Wednesday, September 14, 2016, 4:00 p.m. received at Ocean Shores City Hall. To be eligible for consideration, your complete proposal must be received by the deadline.

4 CONVENTON CENTER H-VAC SYSTEM & OTHER RTU (ROOF TOP UNT) # 1 wave ROOM REPLACED $11, # 2 JETTY ROOM WORKNG # 3 sur= ROOM WORKNG # 4 TDE ROOM WORKNG # 5 PAC HALL B REPLACED $15, # 6 PAC HALL A REPLACED $17, # 7 PAC HALL D WORKNG # 8 NEW UNT on $31, LOBBY ORDER ( ) MOTOR ONLY $2, REPLACED # 9 SERVCE/STORAGE WORKNG # 10 KTCHEN REPLACED $7, # 11 PAC HALL C REPLACED $62, sand BLAST & so==t PANTNG PANT $68,000

5 DEPT Name: Convention & Tourism Fund No: 106 DEPT No: & RESP: Mayor CTY OF OCEAN SHORES 2017 ANNUAL BUDGET DEVELOPMENT DEPARTMENT BUDGET DETAL ACTUALAPPROPRATON 2 PROMOTONS/TOURSM SUPPORT Promotions 0 20,000 40,000 60, , % nterpretive Center Support , , ,00/., SR 109 Billboard ,400 5, % TOTAL PROMOTONS/TOURSM SUPPOR 9 20,000 40,000 77, % SALARES & WAGES Salaries 220, , , , ,462 29, % TOTAL SALARES & WAGES 220, , , , ,462 29, % PERSONNEL BENEFTS Health nsurance 55,219 54,148 55,732 61,809 95,549 33, % Retirement 15,986 18,957 19,334 25,228 30,872, 5, % ' ndustrial nsurance , ,034 4, % Unemployment Reserve , 1, % Severance Reserve ,550 2, % Social Security 4,103 4,133 5,726 3,717 4, % TOTAL PERSONNEL BENEFTS 91, , , , ,360 47, % SUPPLES! Operating/repair Supplies 14,803 33,647, 28,989 20, ,000-3,000-4o_oo/., Linen Charges Rebiiled 7,836 10,945 2,807 6,000 7,000 1, % Of?ce Supplies ,500, 26,300 19, % Small Tools & Equipment 1,059 1,683 _ 3, ,700 6,700 TOTAL SUPPLES 23,698 46,276 35,307 32,500 52,000 19, % OTHER SERVCES & CHARGES Professional Services 29,512 23,551 10,211 9, ,500 21, % Communications 11,087 11,262 8,809 3,400 4, _6% Advertising 12,879 13,424 12,621 10,000 3,500-5,5o0-650% Leases 8. Rentals ,000 1, % Liability nsurance 17,693 18,161 18,094 17,845 15,000-2, /., Utilities 66,595 77,208 62,670 70,000 70, % Repairs & Maintenance ,646 37,521 75,000 75, % Resale/dues 1,755 1,306 1, , % [ TOTAL OTHER SERVCES & CHARGES 177, , , , ,750 13, % State Audit PFD 0 4,566 2, ,800 2,800 TOTAL State Audit PFD 0.@ ' &2 ~! lnterfund Loan Repaid/420 17,733 17,693 68,415 51,332 68,131 15,799 32_7% TOTAL lnterfund Loan Repaid/420 17,733 17,693 68,415 51,332 68,131 16, % Trf Out-Self ns 504 (Severance) O Trf Out-Cost Allocation/ce ,652 19,708 20,616 38,353 41,483 3, % TOTAL Tn Out-Self ns 504 (Severance) ,708 20,616 38,353 41,483 3, % L800 Total Appropriations:

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9 OCEAN SHORES Convention Center - )5 HVAC System Review EXECUTVE SUMMARY This report is a review of the existing heating, ventilating, and air conditioning (HVAC) system at the City of Ocean Shores Convention Center. The existing HVAC system is approximately 10 years old and is experiencing corrosion and weather related damage to the outdoor rooftop HVAC units, causing premature failure. it is expected that these units willneed to be replaced in the next one to three years. After performing the life cycle cost analysis for four options, and reviewing the results and replacement costs with the City, it was determined that for budget reasons the existing system type would need to remain with equipment replaced as funds allow. The new equipment would be same type as the existing (except where heat pumps are recommended), would include new energy recovery units (ERV's), and would have enhanced corrosion protection for the condenser coils and casing. Assuming full replacement of all units over a six to seven year period, we recommend a replacement schedule and estimated replacement cost as follows: Year Unit dentification (and Capacity) Budget Cost HAYLLC' A P7L4 E - ~ ~»~ ~ 1, RTU-11 (35 ton), RTU 5(12.5 ton) $ 250, RTU-8 (20 ton) $ 75,000 L RT U 6 (12.5 ton), RTU~7(8.5 ton) $ 130,000 H see is H /.;t._ D 2018 RTU-1*(6 ton), RTU-2*(6 ton) $ 85,000 Lul\u@ ;g_,d,.., _3,5TT\{ 2019 RTU-3* (6 ton), RTU-10* (4 ton) $ 75,000 SURC 200, K T lc_h -,C) 2020 RTU-4* (6 ton), RTU-9* (4 ton), MAU $ 95,000 Tl Di? \'Z oon/\ 5 GE U\ Q15. r.l.(g_ ;,; *These units are recommended to be heat pumps. Even though the results of the LCCA cannot be implemented, we have included the results to document the options reviewed. The life cycle cost analysis (LCCA) reviewed these four systems as more ultimate long term solutions: 1. Central Boiler/ChillerSystem: System would utilize an indoor chiller, indoor propane?red boilers, and rooftop air handlers. The chiller and boilers would be housed in a new mechanical room constructed to the west of the building (in parking area); the system would have an outdoor grade mounted cooling tower. 2. Water Source Heat Pump (WSHP) System: System would use rooftop water source heat pumps, connected on a common water loop, served by indco'rpropane boilers and a grade mounted cooling tower. A mechanical room (smaller than in Option 1) would be constructed to the west of the building to house the system boilers and pumps. 3. Gas Furnaces with Chiller: System would utilize rooftop gas furnaces, installed at essentially the same locations as the existing units, and be served by a grade mounted high ef?ciency air cooled chiller. HuLTZ engineersinc BHU P3962

10 OCEAN SHORES Convention Center 3,. HVAC System Review 4. Rooftop Packaged Gas Heat/Cooling Units: This option replaces existing the existing system like for-like,but with improved corrosion resistant construction, and was included to compare the economy of using shorter life and lower cost equipment. The LCCA considers?rst cost, annual energy costs, annual maintenance costs, -and replacement costs were 30 year period to select the most economical system. The analysis used State of Washington standard approved inflation and escalation rates. LCCA summary:. Annual Life Alternative First Cost Energy Cost Cycle Cost 1, Central Boiler/Chiller $ 1,397,000 $ 56,864 $ 3,119, Water Source Heat Pumps $ 1,156,000 $ 56,065 $ 2,904, Gas Furnaces with Chiller $ 1,033,000 $ 60,600 $ 2,899, Rooftop Packaged HVAC $ 866,193 $5 62,476 $ 3,059,000 The first costs include a 15% design contingency, sales tax, and estimated engineering fees. The energy costs are based on the current energy usage and estimates of the new system ef?ciency. The energy is estimated base doff existing energy usage and estimated system ef?ciencies. We prefer Option 1 from providing the longest lasting equipment, but it has a higher life cycle cost. Option 3 has the lowest life cycle cost and offers a number of advantages: it can be easily phased in, has a low (relative)?rst cost, would use fairly simple equipment (less maintenance than other options), uses familiar equipment, and by using a central air cooled chiller can offer some sizing and ef?ciency advantages. f costs were not an issue we would recommend proceeding with Option 3, and would recommend doing the HVAC replacement as one project (in a short time period), versus phasing it over years. Option 4 is the closest to the approach actually planned, and yields reasonable results (from an energy and cost viewpoint). HULTZ BHU engineersinc Pages

11 City of Ocean Shores.2016 Annual Operating and Capital Budget 350 HOTEL MOTELCAP. MPROVMTFUNDSUMMARY Variance Revenues/sources Actual Actual Actual Amended Budget 3 % BEGNNNGFUND BALANCES): Q Q Q _2_50..1_4._5.._ Q 00% nterest - nvestment Total Miscellaneous Revenue , Trf n H/MFund ,000 75,000 TOTAL FUNDREVENUES/SOURCES: Q Q , ,145 75, % Trf Out-Conv Ctr Fund TOTAL OTHER FNANCNGUSES: Q Q Q Q Q g TOTAL FUNDEXPENDTURES/USES: Q 9 Q Q Q _q ENDNGFUNDBALANCES): Q Q 250, , , %